Video index

1. Call to Order.

4. Coronavirus (COVID-19) Update (as needed).

5. Consent Agenda.

6. Regular Agenda.

A. Idaho Falls Power

1) Large Load Power Sales Agreement N9+, LLC: Approval of this agreement will establish N9+, LLC as a new large single load customer in excess of 1 megawatt as required by our rate ordinance for service.

2) Change Order No. 1 - Construction Agreement for Fiber Optic Cable Splicing: The purpose of this change order is to allow the current contractor to perform additional work beyond the original stated scope of $100,000. Approval of this change order will allow Idaho Falls Power/Fiber (IFP/IFF) to contract for services with the same contractors at the same per-unit price, through the first quarter of the new fiscal year on an as-needed basis for the best pricing for fiber optic cable splicing. IFF will use the lowest cost available contractor for each specific splicing project. IFF plans to conduct a formal bid for splicing work in the second quarter.

B. Fire Department

1) Jefferson County Ambulance Service Agreement: This Service Agreement allows the City and Jefferson County to work together to provide a proficient and cost-effective method of delivering Emergency Medical Transport Services to Jefferson County residents.

C. Municipal Services

1) Transfer of Ambulance to Clark County Emergency Medical Services: In 2012, the Idaho Falls Fire department acquired through the Municipal Equipment Replacement Fund (MERF) an ambulance to provide advanced life support services for the residents of the City of Idaho Falls and surrounding counties. This ambulance was scheduled for replacement this fiscal year as recommended. Based on years of service and mileage, it is estimated the ambulance would receive approximately $5,000 through public surplus.

2) Approval of Professional Services Contract for Outsourcing City Utility Billing: As part of ongoing efforts to improve the cost and efficiency of city utility services, representatives from Municipal Services, Idaho Falls Power and Public Works reviewed and evaluated proposals for outsourcing city utility billing. City staff are estimating saving over $100,000-$125,000 per year in staff time, paper, envelopes and postage by outsourcing the utility billing. A total of thirteen proposals were received, reviewed and evaluated by the evaluation team. The top three scored proposals were invited to provide a presentation. Following the presentations, the city evaluation team unanimously selected Information Source.

3) Approval of Workers’ Compensation and Employer’s Liability Insurance for Fiscal Year 2020/21: The total of $221,908 is an increase of $43,754 from last fiscal year’s amount of $178,154. City staff is recommending the purchase of workers’ compensation insurance with Safety National (option 1) for an annual cost of $155,453, plus a workers’ compensation bond in the amount of $7,455. The workers’ compensation and employer’s liability rate has increased due to an increase in payroll from $46M to $53M and industry increases to medical costs and property and casualty loss rates. The insurance policy also includes a $500,000 retention for wildland fire coverage. City staff is also recommending an increase in the Moreton & Company contract by $20,000 to develop a specialized on-site safety training curriculum focusing on areas with an increase in liability claims.

D. Public Works

1) Approval of State/Local Cooperative Agreement with Idaho Transportation Department for the Pedestrian Improvements project: For consideration is a State/Local Cooperative Agreement and Resolution with the Idaho Transportation Department (ITD) for development of the Pedestrian Improvements project. This project will provide a Pedestrian Hybrid Beacon (PHB) signal crossing at the intersection of Dale Drive and Broadway (US20). The agreement allows for the City to design and construct the project and to be reimbursed by the State on or after July 1, 2021. The agreement, if approved, allows this PHB to be installed this fiscal year rather than after July of next year.

2) Ordinance Revision Amending Title 8, Chapters 1, 2 and 4 Eliminating Capital Improvement Funds and Fuel Flowage Fees Fund: The proposed revision to City Code is being brought forward for your consideration to comply with General Accounting Standard Board (GASB), Title 33 requirements as identified by recent City audits. Elimination of the City Code Sections in question will resolve both internal and external concerns and will still allow the City to manage enterprise monies in a legal and responsible way that complies with applicable and generally accepted governmental accounting principles and practices.

3) Professional Services Agreement with Murraysmith Incorporated to update the 2015 Water Facility Plan: For consideration is a Professional Services Agreement with Murrysmith, Inc. to update the 2015 Water Facility Plan. Updating the Water Facility Plan will provide necessary planning to ensure that anticipated future needs of the Water Division are met and provide crucial information for water rate analysis.

E. Legal

1) Sidewalk Violation Ordinance: The City requires sidewalk, curb, and gutter construction and maintenance. When there is a violation of the ordinance, City staff needs to contact the person responsible for violation. For this reason, City Code should be clear about the contents of the Notice of Violation, the order to correct it, and whom the Notice should be given to.

F. Community Development Services

1) Development Agreement Between the City of Idaho Falls and the Idaho Falls Redevelopment Agency: In the FY2020-2021 budget, $200,000 was allocated to the Idaho Falls Redevelopment Agency (IFRdA) for establishing potential future redevelopment districts in the 1st Street and Northgate Mile areas. Because there are no current districts in that area, and because IFRdA typically does not have authority to spend funds outside of a district, the attached agreement is intended to grant temporary authority to spend the funds outside of an existing district.

2) Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Providence Point Division 1: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Providence Point Division 1. The Planning and Zoning Commission considered this item at its August 4, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

3) Public Hearing – Annexation and initial zoning of HC, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, HC, M&B: 17.46 acres NE1/4 SE1/4 Section 8, Township 2 North, Range 38 East, Lot 5, Block 1, Lots 1-5 and a portion of Lots 7 and 10, Block 2, Lots 1-5, Block 4, Hodson Addition and Lots 12-15, Block 2 and Lots 6-7, Block 4, Hodson Addition First Amended: For consideration is the application for Annexation/Initial Zoning to HC, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 17.46 acres NE1/4 SE1/4 Section 8, Township 2 North, Range 38 East, Lot 5, Block 1, Lots 1-5 and a portion of Lots 7 and 10, Block 2, Lots 1-5, Block 4, Hodson Addition and Lots 12-15, Block 2 and Lots 6-7, Block 4, Hodson Addition First Amended. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

4) Public Hearing – Annexation and initial zoning of R3A, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, R3A, M&B: 2.237 Acres, Section 7, Township 2 North, Range 38 East: For consideration is the application for Annexation/Initial Zoning to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 2.237 Acres, Section 7, Township 2 North, Range 38 East. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

5) Public Hearing – Rezone from R&D to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 1.76 Acres, Lot 1, Block 2, Energy Plaza: For consideration is the application for Rezoning from R&D to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 1.76 Acres, Lot 1, Block 2, Energy Plaza. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

6) Public Hearing – Rezone from I&M to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Lots 3, 4, and 5, Block 1, McNeil Business Park Division 2, SE ¼, Section 25, T 2N, R37: For consideration is the application for Rezoning from I&M to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Lots 3, 4, and 5, Block 1, McNeil Business Park Division 2, SE ¼, Section 25, T 2N, R37. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a 5-1 vote with one abstention. Although the motion passed by a fairly wide margin, the discussion was not as unanimous. Staff highly recommends a careful review of the minutes for this item.

Items 7 & 8

7. Announcements.

8. Adjournment.

Sep 24, 2020 City Council Meeting

Full agenda
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1. Call to Order.

4. Coronavirus (COVID-19) Update (as needed).

5. Consent Agenda.

6. Regular Agenda.

A. Idaho Falls Power

1) Large Load Power Sales Agreement N9+, LLC: Approval of this agreement will establish N9+, LLC as a new large single load customer in excess of 1 megawatt as required by our rate ordinance for service.

2) Change Order No. 1 - Construction Agreement for Fiber Optic Cable Splicing: The purpose of this change order is to allow the current contractor to perform additional work beyond the original stated scope of $100,000. Approval of this change order will allow Idaho Falls Power/Fiber (IFP/IFF) to contract for services with the same contractors at the same per-unit price, through the first quarter of the new fiscal year on an as-needed basis for the best pricing for fiber optic cable splicing. IFF will use the lowest cost available contractor for each specific splicing project. IFF plans to conduct a formal bid for splicing work in the second quarter.

B. Fire Department

1) Jefferson County Ambulance Service Agreement: This Service Agreement allows the City and Jefferson County to work together to provide a proficient and cost-effective method of delivering Emergency Medical Transport Services to Jefferson County residents.

C. Municipal Services

1) Transfer of Ambulance to Clark County Emergency Medical Services: In 2012, the Idaho Falls Fire department acquired through the Municipal Equipment Replacement Fund (MERF) an ambulance to provide advanced life support services for the residents of the City of Idaho Falls and surrounding counties. This ambulance was scheduled for replacement this fiscal year as recommended. Based on years of service and mileage, it is estimated the ambulance would receive approximately $5,000 through public surplus.

2) Approval of Professional Services Contract for Outsourcing City Utility Billing: As part of ongoing efforts to improve the cost and efficiency of city utility services, representatives from Municipal Services, Idaho Falls Power and Public Works reviewed and evaluated proposals for outsourcing city utility billing. City staff are estimating saving over $100,000-$125,000 per year in staff time, paper, envelopes and postage by outsourcing the utility billing. A total of thirteen proposals were received, reviewed and evaluated by the evaluation team. The top three scored proposals were invited to provide a presentation. Following the presentations, the city evaluation team unanimously selected Information Source.

3) Approval of Workers’ Compensation and Employer’s Liability Insurance for Fiscal Year 2020/21: The total of $221,908 is an increase of $43,754 from last fiscal year’s amount of $178,154. City staff is recommending the purchase of workers’ compensation insurance with Safety National (option 1) for an annual cost of $155,453, plus a workers’ compensation bond in the amount of $7,455. The workers’ compensation and employer’s liability rate has increased due to an increase in payroll from $46M to $53M and industry increases to medical costs and property and casualty loss rates. The insurance policy also includes a $500,000 retention for wildland fire coverage. City staff is also recommending an increase in the Moreton & Company contract by $20,000 to develop a specialized on-site safety training curriculum focusing on areas with an increase in liability claims.

D. Public Works

1) Approval of State/Local Cooperative Agreement with Idaho Transportation Department for the Pedestrian Improvements project: For consideration is a State/Local Cooperative Agreement and Resolution with the Idaho Transportation Department (ITD) for development of the Pedestrian Improvements project. This project will provide a Pedestrian Hybrid Beacon (PHB) signal crossing at the intersection of Dale Drive and Broadway (US20). The agreement allows for the City to design and construct the project and to be reimbursed by the State on or after July 1, 2021. The agreement, if approved, allows this PHB to be installed this fiscal year rather than after July of next year.

2) Ordinance Revision Amending Title 8, Chapters 1, 2 and 4 Eliminating Capital Improvement Funds and Fuel Flowage Fees Fund: The proposed revision to City Code is being brought forward for your consideration to comply with General Accounting Standard Board (GASB), Title 33 requirements as identified by recent City audits. Elimination of the City Code Sections in question will resolve both internal and external concerns and will still allow the City to manage enterprise monies in a legal and responsible way that complies with applicable and generally accepted governmental accounting principles and practices.

3) Professional Services Agreement with Murraysmith Incorporated to update the 2015 Water Facility Plan: For consideration is a Professional Services Agreement with Murrysmith, Inc. to update the 2015 Water Facility Plan. Updating the Water Facility Plan will provide necessary planning to ensure that anticipated future needs of the Water Division are met and provide crucial information for water rate analysis.

E. Legal

1) Sidewalk Violation Ordinance: The City requires sidewalk, curb, and gutter construction and maintenance. When there is a violation of the ordinance, City staff needs to contact the person responsible for violation. For this reason, City Code should be clear about the contents of the Notice of Violation, the order to correct it, and whom the Notice should be given to.

F. Community Development Services

1) Development Agreement Between the City of Idaho Falls and the Idaho Falls Redevelopment Agency: In the FY2020-2021 budget, $200,000 was allocated to the Idaho Falls Redevelopment Agency (IFRdA) for establishing potential future redevelopment districts in the 1st Street and Northgate Mile areas. Because there are no current districts in that area, and because IFRdA typically does not have authority to spend funds outside of a district, the attached agreement is intended to grant temporary authority to spend the funds outside of an existing district.

2) Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Providence Point Division 1: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Providence Point Division 1. The Planning and Zoning Commission considered this item at its August 4, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

3) Public Hearing – Annexation and initial zoning of HC, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, HC, M&B: 17.46 acres NE1/4 SE1/4 Section 8, Township 2 North, Range 38 East, Lot 5, Block 1, Lots 1-5 and a portion of Lots 7 and 10, Block 2, Lots 1-5, Block 4, Hodson Addition and Lots 12-15, Block 2 and Lots 6-7, Block 4, Hodson Addition First Amended: For consideration is the application for Annexation/Initial Zoning to HC, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 17.46 acres NE1/4 SE1/4 Section 8, Township 2 North, Range 38 East, Lot 5, Block 1, Lots 1-5 and a portion of Lots 7 and 10, Block 2, Lots 1-5, Block 4, Hodson Addition and Lots 12-15, Block 2 and Lots 6-7, Block 4, Hodson Addition First Amended. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

4) Public Hearing – Annexation and initial zoning of R3A, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, R3A, M&B: 2.237 Acres, Section 7, Township 2 North, Range 38 East: For consideration is the application for Annexation/Initial Zoning to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 2.237 Acres, Section 7, Township 2 North, Range 38 East. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

5) Public Hearing – Rezone from R&D to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 1.76 Acres, Lot 1, Block 2, Energy Plaza: For consideration is the application for Rezoning from R&D to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 1.76 Acres, Lot 1, Block 2, Energy Plaza. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation.

6) Public Hearing – Rezone from I&M to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Lots 3, 4, and 5, Block 1, McNeil Business Park Division 2, SE ¼, Section 25, T 2N, R37: For consideration is the application for Rezoning from I&M to R3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Lots 3, 4, and 5, Block 1, McNeil Business Park Division 2, SE ¼, Section 25, T 2N, R37. The Planning and Zoning Commission considered this item at its September 1, 2020 meeting and recommended approval by a 5-1 vote with one abstention. Although the motion passed by a fairly wide margin, the discussion was not as unanimous. Staff highly recommends a careful review of the minutes for this item.

Items 7 & 8

7. Announcements.

8. Adjournment.

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