1. Call to Order. 2. Pledge of Allegiance.
Coronavirus (COVID-19) Update.
A. Item from Idaho Falls Power: 1) Minutes from the May 14, 2020 Idaho Falls Power Board Meeting B. Items from Public Works: 1) Bid Award – Street Overlays - 2020 2) Bid Award – Sewer Spot Repairs - 2020 3) Bid Award – Sewer Line Rehabilitation - 2020 4) Bid Award – Thermoplastic - 2020 C. Items from Municipal Services: 1) Quote 20-027, Purchase Steel Power Poles with Cross Arms for Idaho Falls Power 2) Moss Adams, LLC Financial Audit Services for Fiscal Year Ending September 30, 2020 3) Treasurer’s Report for April 2020 4) Minutes from the May 18, 2020 City Council Work Session; May 21, 2020 City Council Meeting; and, May 28, 2020 City Council Work Session 5) License Applications, all carrying the required approvals
Municipal Services Sole Source Purchase for ZVent Portable Ventilator for Fire Department: This request is to purchase twelve portable ventilators for the Fire Department. The portable ventilator criteria for purchase was the equipment’s ability to filtrate exhaled air, ability to mix air and oxygen, and equipment resource availability. All three criteria are required elements to treat and transport patients with COVID-19 symptoms and/or compromised respiratory systems. RECOMMENDED ACTION: Authorization to advertise the City’s intent to make a sole source procurement following a 14-day period, as per Idaho Code §67-2808, and then to issue a purchase order to ZOLL Medical Corporation for a total of $195,779.60 (or take other action deemed appropriate).
IF-20-02, Two Roll-Off Container Tilt Frame, Cab and Chassis for Public Works: This request is to purchase two roll-off container tilt frame, cab and chassis. Unit 7006 is a 2006 Freightliner Tilt Frame scheduled for replacement next fiscal year. The second purchase is an addition to the fleet requested in the upcoming 2020/21 Public Works budget. Director Fredericksen is requesting the addition to the fleet to be included in the replacement purchase request to take advantage of purchase savings estimated at $10,000 per unit and lead-in for build times by ordering two units.
Vote to Amend City Personnel Manual: At the May 11, 2020 Council meeting, the Human Resources (HR) Department discussed with the Mayor and City Council proposed changes to Personnel Policy – XV – Shift Differential. HR then submitted the proposed changes to all employees for their feedback. After the required 30 days, no feedback was received requiring modifications to the proposed changes.
Renewal of BPA Enabling Agreement, No. 20PM-16359: Renewal of the Enabling Agreement with the Bonneville Power Administration (BPA) enables Idaho Falls Power to continue to enter into wholesale short term energy transactions with BPA. The current agreement expires on July 17, 2020. This is a replacement agreement with all the same terms as the previous agreement including a threeyear termination. RECOMMENDED ACTION: Approve renewal of the Bonneville Power Association’s (BPA) Enabling Agreement, No. 20PM-16359, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Day Care Licensing Amendments: The proposed amendments to the City’s daycare licensing regulations are intended to clarify what past criminal acts will limit an individual’s ability to receive a day care license. The amendments also mirror the State’s approach to background checks and update the City’s daycare licensing requirements to comply with 2020 House Bill No. 549, which was adopted in the most recent legislative session.
Amended development agreement for Belmont Estates Subdivision, Division No. 2: For consideration is an amended development agreement for Belmont Estates Subdivision, Division No. 2. The agreement was approved in 2017 with a special condition that a three-foot tall berm and six-foot opaque fence be built along the perimeter of the development. This is the type of condition the City no longer puts in development agreements, but in this case, it was consistent with the agreement for Division 1 and the original preliminary plat. Also, the berm was considered important because the adjacent County residents had flood irrigated their properties for many years and wished to continue to do so, but were worried the water would flood properties in the new subdivision. Most of the berm and fencing has been constructed. However, on some of the remaining lots the owners have requested to build a more transparent fence. Per the agreement, this is not possible. Therefore, the developer, in coordination with the lot owners and adjacent County residents have requested to strike the word “opaque” from the agreement. Staff has reviewed the request and recommends approval. RECOMMENDED ACTION: Approve the Second Amendment to Development Agreement for Belmont Estates Subdivision, Division No. 2 Subdivision, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Sandstone Estates Division 2: For consideration is the application for the Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Sandstone Estates Division 2. This project was originally approved on January 8, 2019 but enough time has elapsed that the approval has expired. The Planning and Zoning Commission re-considered this item at its May 5, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. Approve the Development Agreement for Sandstone Estates Division 2 Subdivision, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. Accept the Final Plat for Sandstone Estates Division 2 Subdivision, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. Approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Sandstone Estates Division 2 Subdivision, and give authorization for the Mayor to execute the necessary documents.
Amendment to City Code 4-7-3 regarding licensing requirements: For consideration is an ordinance amending City Code 4-7-3, which amends licensing requirements for small, premanufactured storage buildings. This is specifically related to homeowners who purchase premanufactured buildings such as storage sheds. Structural specifications are provided by the manufacturer so the Building Division knows the buildings meet the code. However, the way the code is currently written, a homeowner is not allowed to install the pre-manufactured building. They must hire a licensed contractor to do so. Whereas the Building Division already requires the specifications to ensure code compliance and a site plan to ensure zoning compliance, staff does not believe there is a need for a licensed contractor to place the building. The proposed code change will rectify this issue by allowing a homeowner to installed pre-manufactured storage buildings without a licensed contractor. Staff respectfully requests approval of the ordinance. RECOMMENDED ACTION: Approve the Ordinance amending City Code 4-7-3 to exempt licensing for placement or installation of small pre-manufactured structures where structures otherwise meet local International Building Code standards, under a suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, reject the Ordinance, or take other action deemed appropriate).
Public Hearing – Zoning Ordinance Amendments R2 height, and the Airport Overlay: For consideration is an Ordinance amending various sections of the Zoning Ordinance related to section 11-3-4 Standards for Residential Zones, Table 11-3-1: Standards for Residential Zones, maximum building height in the R2 Zone, and Section 11-5-3, Airport Overlay Zone. Full details and reasoning of the changes are included in the attached staff report. The Planning and Zoning Commission considered this item at its April 21, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTION: Approve the Ordinance Amending the Zoning Ordinance modifying maximum height in the R2 zone and language in the Airport Overlay Zone under a suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, reject the Ordinance, or take other action deemed appropriate).
Public Hearing – Planned Unit Development (PUD) and Reasoned Statement of Relevant Criteria and Standards, Coachman Place: For consideration is the application for the PUD and Reasoned Statement of Relevant Criteria and Standards for Coachman Place. This project was originally approved in 2017 but the developer has revised the project and enough time has elapsed that the approval has expired. The Planning and Zoning Commission considered this item at its June 2, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. Approve the Planned Unit Development for Coachman Place as presented. b. Approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Coachman Place, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Rezone from LC to HC, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38: For consideration is the application for Rezoning from LC to HC, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38. The Planning and Zoning Commission considered this item at its April 21, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. Approve the Ordinance Rezoning M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38 from LC to HC under a suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, reject the Ordinance, or take other action deemed appropriate). b. Approve the Reasoned Statement of Relevant Criteria and Standards for the Rezone from LC to HC of M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38, and give authorization for the Mayor to execute the necessary documents.
7. Announcements. 8. Adjournment.
Jun 18, 2020 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Coronavirus (COVID-19) Update.
A. Item from Idaho Falls Power: 1) Minutes from the May 14, 2020 Idaho Falls Power Board Meeting B. Items from Public Works: 1) Bid Award – Street Overlays - 2020 2) Bid Award – Sewer Spot Repairs - 2020 3) Bid Award – Sewer Line Rehabilitation - 2020 4) Bid Award – Thermoplastic - 2020 C. Items from Municipal Services: 1) Quote 20-027, Purchase Steel Power Poles with Cross Arms for Idaho Falls Power 2) Moss Adams, LLC Financial Audit Services for Fiscal Year Ending September 30, 2020 3) Treasurer’s Report for April 2020 4) Minutes from the May 18, 2020 City Council Work Session; May 21, 2020 City Council Meeting; and, May 28, 2020 City Council Work Session 5) License Applications, all carrying the required approvals
Municipal Services Sole Source Purchase for ZVent Portable Ventilator for Fire Department: This request is to purchase twelve portable ventilators for the Fire Department. The portable ventilator criteria for purchase was the equipment’s ability to filtrate exhaled air, ability to mix air and oxygen, and equipment resource availability. All three criteria are required elements to treat and transport patients with COVID-19 symptoms and/or compromised respiratory systems. RECOMMENDED ACTION: Authorization to advertise the City’s intent to make a sole source procurement following a 14-day period, as per Idaho Code §67-2808, and then to issue a purchase order to ZOLL Medical Corporation for a total of $195,779.60 (or take other action deemed appropriate).
IF-20-02, Two Roll-Off Container Tilt Frame, Cab and Chassis for Public Works: This request is to purchase two roll-off container tilt frame, cab and chassis. Unit 7006 is a 2006 Freightliner Tilt Frame scheduled for replacement next fiscal year. The second purchase is an addition to the fleet requested in the upcoming 2020/21 Public Works budget. Director Fredericksen is requesting the addition to the fleet to be included in the replacement purchase request to take advantage of purchase savings estimated at $10,000 per unit and lead-in for build times by ordering two units.
Vote to Amend City Personnel Manual: At the May 11, 2020 Council meeting, the Human Resources (HR) Department discussed with the Mayor and City Council proposed changes to Personnel Policy – XV – Shift Differential. HR then submitted the proposed changes to all employees for their feedback. After the required 30 days, no feedback was received requiring modifications to the proposed changes.
Renewal of BPA Enabling Agreement, No. 20PM-16359: Renewal of the Enabling Agreement with the Bonneville Power Administration (BPA) enables Idaho Falls Power to continue to enter into wholesale short term energy transactions with BPA. The current agreement expires on July 17, 2020. This is a replacement agreement with all the same terms as the previous agreement including a threeyear termination. RECOMMENDED ACTION: Approve renewal of the Bonneville Power Association’s (BPA) Enabling Agreement, No. 20PM-16359, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Day Care Licensing Amendments: The proposed amendments to the City’s daycare licensing regulations are intended to clarify what past criminal acts will limit an individual’s ability to receive a day care license. The amendments also mirror the State’s approach to background checks and update the City’s daycare licensing requirements to comply with 2020 House Bill No. 549, which was adopted in the most recent legislative session.
Amended development agreement for Belmont Estates Subdivision, Division No. 2: For consideration is an amended development agreement for Belmont Estates Subdivision, Division No. 2. The agreement was approved in 2017 with a special condition that a three-foot tall berm and six-foot opaque fence be built along the perimeter of the development. This is the type of condition the City no longer puts in development agreements, but in this case, it was consistent with the agreement for Division 1 and the original preliminary plat. Also, the berm was considered important because the adjacent County residents had flood irrigated their properties for many years and wished to continue to do so, but were worried the water would flood properties in the new subdivision. Most of the berm and fencing has been constructed. However, on some of the remaining lots the owners have requested to build a more transparent fence. Per the agreement, this is not possible. Therefore, the developer, in coordination with the lot owners and adjacent County residents have requested to strike the word “opaque” from the agreement. Staff has reviewed the request and recommends approval. RECOMMENDED ACTION: Approve the Second Amendment to Development Agreement for Belmont Estates Subdivision, Division No. 2 Subdivision, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Sandstone Estates Division 2: For consideration is the application for the Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Sandstone Estates Division 2. This project was originally approved on January 8, 2019 but enough time has elapsed that the approval has expired. The Planning and Zoning Commission re-considered this item at its May 5, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. Approve the Development Agreement for Sandstone Estates Division 2 Subdivision, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. Accept the Final Plat for Sandstone Estates Division 2 Subdivision, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. Approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Sandstone Estates Division 2 Subdivision, and give authorization for the Mayor to execute the necessary documents.
Amendment to City Code 4-7-3 regarding licensing requirements: For consideration is an ordinance amending City Code 4-7-3, which amends licensing requirements for small, premanufactured storage buildings. This is specifically related to homeowners who purchase premanufactured buildings such as storage sheds. Structural specifications are provided by the manufacturer so the Building Division knows the buildings meet the code. However, the way the code is currently written, a homeowner is not allowed to install the pre-manufactured building. They must hire a licensed contractor to do so. Whereas the Building Division already requires the specifications to ensure code compliance and a site plan to ensure zoning compliance, staff does not believe there is a need for a licensed contractor to place the building. The proposed code change will rectify this issue by allowing a homeowner to installed pre-manufactured storage buildings without a licensed contractor. Staff respectfully requests approval of the ordinance. RECOMMENDED ACTION: Approve the Ordinance amending City Code 4-7-3 to exempt licensing for placement or installation of small pre-manufactured structures where structures otherwise meet local International Building Code standards, under a suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, reject the Ordinance, or take other action deemed appropriate).
Public Hearing – Zoning Ordinance Amendments R2 height, and the Airport Overlay: For consideration is an Ordinance amending various sections of the Zoning Ordinance related to section 11-3-4 Standards for Residential Zones, Table 11-3-1: Standards for Residential Zones, maximum building height in the R2 Zone, and Section 11-5-3, Airport Overlay Zone. Full details and reasoning of the changes are included in the attached staff report. The Planning and Zoning Commission considered this item at its April 21, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTION: Approve the Ordinance Amending the Zoning Ordinance modifying maximum height in the R2 zone and language in the Airport Overlay Zone under a suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, reject the Ordinance, or take other action deemed appropriate).
Public Hearing – Planned Unit Development (PUD) and Reasoned Statement of Relevant Criteria and Standards, Coachman Place: For consideration is the application for the PUD and Reasoned Statement of Relevant Criteria and Standards for Coachman Place. This project was originally approved in 2017 but the developer has revised the project and enough time has elapsed that the approval has expired. The Planning and Zoning Commission considered this item at its June 2, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. Approve the Planned Unit Development for Coachman Place as presented. b. Approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Coachman Place, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Rezone from LC to HC, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38: For consideration is the application for Rezoning from LC to HC, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38. The Planning and Zoning Commission considered this item at its April 21, 2020 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. Approve the Ordinance Rezoning M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38 from LC to HC under a suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, reject the Ordinance, or take other action deemed appropriate). b. Approve the Reasoned Statement of Relevant Criteria and Standards for the Rezone from LC to HC of M&B: Approximately 10 A NE1/4 NW1/4, SEC 16, T2N, R 38, and give authorization for the Mayor to execute the necessary documents.
7. Announcements. 8. Adjournment.