1. Call to Order. 2. Pledge of Allegiance
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from the Fire Department: 1) Jefferson County Ambulance Service Agreement B. Item from Municipal Services: 1) Bid IF-19-O, Purchase of Bituminous Plant Mix (Hot Asphalt) for Public Works C. Item from Idaho Falls Power 1) Minutes from the June 27, 2019 Idaho Falls Power Board Meeting D. Items from the City Clerk: 1) Expenditure Summary for the month of July, 2019 2) Minutes from the July 27, 2019 Airport Leadership Workshop; August 2, 2019 Executive Session; August 5, 2019 Council Work Session; and, August 8, 2019 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Police Department 1) Leasing of Police Department Vehicles: The Idaho Falls Police Department proposes to enter into an agreement with The Bancorp in order to lease police vehicles. This is a change from the usual practice of outright purchasing new vehicles. RECOMMENDED ACTION: To approve the leasing of police vehicles through The Bancorp, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Municipal Services Adoption of 2019/20 Fees, Including New Fees and Fee Increases: Municipal Services respectfully requests the Mayor and Council adopt the 2019/20 fees, including new fees and fee increases. RECOMMENDED ACTION: To adopt the 2019/20 Fee Resolution, which includes new fees and fee increases, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Adoption of 2019/20 Fiscal Year Budget: Municipal Services respectfully requests the Mayor and Council adopt the 2019/20 fiscal year budget. RECOMMENDED ACTION: To adopt the 2019/20 Fiscal Year budget in the amount of $236,193,823, and the appropriation ordinance, appropriating the monies to and among the various funds, under the suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Correction to Bid IF-19-30 Purchase of Medium Voltage Pole Mounted Reclosers for Idaho Falls Power: For consideration is a correction to Bid IF-19-30, Purchase of Medium Voltage Pole Mounted Reclosers approved for award on July 25, 2019. The amount and the vendor were incorrectly identified. It is the recommendation of Municipal Services and Idaho Falls Power to approve the purchase of four (4) medium voltage pole mounted electrical reclosers from D&S Electrical Supply of Idaho Falls, for a lump sum amount of $88,520.00 RECOMMENDED ACTION: To accept the lowest, responsive, responsible bid, from D&S Electrical Supply of Idaho Falls, to furnish four (4) medium voltage pole mounted reclosers for a lump sum amount of $88,520.00 (or take other action deemed appropriate).
Sole Source Purchase - Replacement Pump Purchase: It is the recommendation of Municipal Services and Public Works to authorize the City's notice for a sole sourced procurement at least fourteen (14) calendar days prior to the award of the contract pursuant to Idaho Code§ 67-2808. The authorization will notice the sole source purchase of a replacement pump for the City's lift station located at Anheuser Busch. RECOMMENDED ACTION: To purchase one (1) Flygt NP 3356, replacement pump, through Xylem Water Solutions, USA of Boise, Idaho, in the amount of $60,713.00 (or take other action deemed appropriate).
Amended Development Agreement for the Costco Subdivision: For consideration is an amended Development Agreement. When the plat and development agreement were approved by the City Council on July 25, 2019 neither included any improvements to Hitt or Lincoln Roads because the rights-of-way were not yet annexed. This development agreement specifically addresses improvements to both roadways as well as fees to be collected for improvements to the round-about at the intersection of Hitt and Iona Roads. All of the improvements and fees were recommended by the traffic study completed for the Costco development. Page 3 of 4 RECOMMENDED ACTION: To approve the amended Development Agreement for Costco Subdivision, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Annexation and Initial Zoning of HC, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, Hitt and Lincoln Road Rights-of-Way: For consideration is the Annexation and Initial Zoning of HC, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards for the Hitt and Lincoln Road Right-of-Way adjacent to the Costco Subdivision. The Planning and Zoning Commission considered the plat at its August 6, 2019, meeting and recommended approval by a 4-1 vote. The request to annex the rightsof- way came from Costco, but it has also been the City’s policy to annex Hitt Road once adjacent. Reasons for not annexing the road initially are described more fully in the staff report. RECOMMENDED ACTIONS (in sequential order): a. To approve the Ordinance annexing M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, under the suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, and give authorization for the Mayor to execute the necessary documents. c. To assign a Comprehensive Plan Designation of Commercial and to approve the ordinance establishing the initial zoning for M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, as HC Zone, under the suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary, that the City limits documents be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, amendment to the Comprehensive Plan, and initial zoning on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of HC for M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, and give authorization for the Mayor to execute the necessary documents
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criterial and Standards, Fairway Estates Division No. 23: For consideration is the Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Fairway Estates Division No. 23. The Planning and Zoning Commission considered the plat at its June 4, 2019, meeting and recommended approval by unanimous vote. RECOMMENDED ACTIONS (in sequential order): a. To approve the Development Agreement for Fairway Estates Division No. 23, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Fairway Estates Division No. 23, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Page 4 of 4 c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fairway Estates Division No. 23, and give authorization for the Mayor to execute the necessary documents.
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Fairway Estates Division No. 24: For consideration is a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Fairway Estates Division No. 24. The Planning and Zoning Commission considered the plat at its June 4, 2019 meeting and recommended approval by unanimous vote. RECOMMENDED ACTIONS (in sequential order): a. To approve the Development Agreement for Fairway Estates Division No. 24, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Fairway Estates Division No. 24, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fairway Estates Division No. 24, and give authorization for the Mayor to execute the necessary documents.
Announcements.
7. Executive Session. An Executive Session will be held immediately following the conclusion of the agenda items listed above. The Executive Session has been called pursuant to the provisions of Idaho Code Section 74-206(1)(c) To acquire an interest in real property which is not owned by a public agency. The Executive Session will be held in the City Annex Conference Room. At the conclusion of the Executive Session the Council will not reconvene into Regular Council Meeting as no further actions are anticipated. 8. Adjournment.
Aug 22, 2019 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from the Fire Department: 1) Jefferson County Ambulance Service Agreement B. Item from Municipal Services: 1) Bid IF-19-O, Purchase of Bituminous Plant Mix (Hot Asphalt) for Public Works C. Item from Idaho Falls Power 1) Minutes from the June 27, 2019 Idaho Falls Power Board Meeting D. Items from the City Clerk: 1) Expenditure Summary for the month of July, 2019 2) Minutes from the July 27, 2019 Airport Leadership Workshop; August 2, 2019 Executive Session; August 5, 2019 Council Work Session; and, August 8, 2019 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Police Department 1) Leasing of Police Department Vehicles: The Idaho Falls Police Department proposes to enter into an agreement with The Bancorp in order to lease police vehicles. This is a change from the usual practice of outright purchasing new vehicles. RECOMMENDED ACTION: To approve the leasing of police vehicles through The Bancorp, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Municipal Services Adoption of 2019/20 Fees, Including New Fees and Fee Increases: Municipal Services respectfully requests the Mayor and Council adopt the 2019/20 fees, including new fees and fee increases. RECOMMENDED ACTION: To adopt the 2019/20 Fee Resolution, which includes new fees and fee increases, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Adoption of 2019/20 Fiscal Year Budget: Municipal Services respectfully requests the Mayor and Council adopt the 2019/20 fiscal year budget. RECOMMENDED ACTION: To adopt the 2019/20 Fiscal Year budget in the amount of $236,193,823, and the appropriation ordinance, appropriating the monies to and among the various funds, under the suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Correction to Bid IF-19-30 Purchase of Medium Voltage Pole Mounted Reclosers for Idaho Falls Power: For consideration is a correction to Bid IF-19-30, Purchase of Medium Voltage Pole Mounted Reclosers approved for award on July 25, 2019. The amount and the vendor were incorrectly identified. It is the recommendation of Municipal Services and Idaho Falls Power to approve the purchase of four (4) medium voltage pole mounted electrical reclosers from D&S Electrical Supply of Idaho Falls, for a lump sum amount of $88,520.00 RECOMMENDED ACTION: To accept the lowest, responsive, responsible bid, from D&S Electrical Supply of Idaho Falls, to furnish four (4) medium voltage pole mounted reclosers for a lump sum amount of $88,520.00 (or take other action deemed appropriate).
Sole Source Purchase - Replacement Pump Purchase: It is the recommendation of Municipal Services and Public Works to authorize the City's notice for a sole sourced procurement at least fourteen (14) calendar days prior to the award of the contract pursuant to Idaho Code§ 67-2808. The authorization will notice the sole source purchase of a replacement pump for the City's lift station located at Anheuser Busch. RECOMMENDED ACTION: To purchase one (1) Flygt NP 3356, replacement pump, through Xylem Water Solutions, USA of Boise, Idaho, in the amount of $60,713.00 (or take other action deemed appropriate).
Amended Development Agreement for the Costco Subdivision: For consideration is an amended Development Agreement. When the plat and development agreement were approved by the City Council on July 25, 2019 neither included any improvements to Hitt or Lincoln Roads because the rights-of-way were not yet annexed. This development agreement specifically addresses improvements to both roadways as well as fees to be collected for improvements to the round-about at the intersection of Hitt and Iona Roads. All of the improvements and fees were recommended by the traffic study completed for the Costco development. Page 3 of 4 RECOMMENDED ACTION: To approve the amended Development Agreement for Costco Subdivision, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Annexation and Initial Zoning of HC, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, Hitt and Lincoln Road Rights-of-Way: For consideration is the Annexation and Initial Zoning of HC, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards for the Hitt and Lincoln Road Right-of-Way adjacent to the Costco Subdivision. The Planning and Zoning Commission considered the plat at its August 6, 2019, meeting and recommended approval by a 4-1 vote. The request to annex the rightsof- way came from Costco, but it has also been the City’s policy to annex Hitt Road once adjacent. Reasons for not annexing the road initially are described more fully in the staff report. RECOMMENDED ACTIONS (in sequential order): a. To approve the Ordinance annexing M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, under the suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, and give authorization for the Mayor to execute the necessary documents. c. To assign a Comprehensive Plan Designation of Commercial and to approve the ordinance establishing the initial zoning for M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, as HC Zone, under the suspension of the rules requiring three complete and separate readings and request that it be read by title and published by summary, that the City limits documents be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, amendment to the Comprehensive Plan, and initial zoning on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of HC for M&B: 5.961 Acres, Section 9, Township 2 North, Range 38, and give authorization for the Mayor to execute the necessary documents
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criterial and Standards, Fairway Estates Division No. 23: For consideration is the Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Fairway Estates Division No. 23. The Planning and Zoning Commission considered the plat at its June 4, 2019, meeting and recommended approval by unanimous vote. RECOMMENDED ACTIONS (in sequential order): a. To approve the Development Agreement for Fairway Estates Division No. 23, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Fairway Estates Division No. 23, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Page 4 of 4 c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fairway Estates Division No. 23, and give authorization for the Mayor to execute the necessary documents.
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Fairway Estates Division No. 24: For consideration is a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Fairway Estates Division No. 24. The Planning and Zoning Commission considered the plat at its June 4, 2019 meeting and recommended approval by unanimous vote. RECOMMENDED ACTIONS (in sequential order): a. To approve the Development Agreement for Fairway Estates Division No. 24, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Fairway Estates Division No. 24, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fairway Estates Division No. 24, and give authorization for the Mayor to execute the necessary documents.
Announcements.
7. Executive Session. An Executive Session will be held immediately following the conclusion of the agenda items listed above. The Executive Session has been called pursuant to the provisions of Idaho Code Section 74-206(1)(c) To acquire an interest in real property which is not owned by a public agency. The Executive Session will be held in the City Annex Conference Room. At the conclusion of the Executive Session the Council will not reconvene into Regular Council Meeting as no further actions are anticipated. 8. Adjournment.