1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Treasurer’s Report for the month of September, 2018 2) Bid IF-19-B, Replacement Ambulances for Idaho Falls Fire Department 3) Professional Services Agreement – Request for Proposal 18-0055, Specialty Vehicle Up-fit for Public Safety 4) Design Services for Idaho Falls Power Fiber Home Pilot Project 5) Contract Renewal for Line Location Services for Idaho Falls Power 6) Conductor Purchase for Idaho Falls Power B. Items from the City Clerk: 1) Expenditure Summary for the month of October, 2018 2) Minutes from the October 25, 2018 Idaho Falls Power Board Meeting 3) License Applications, all carrying the required approvals RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Fire Department 1) Imagetrend Contract: The Fire Department has evaluated a new Emergency Medical Services (EMS) Reporting Software to use that incorporates new federal requirements. After review, we selected Imagetrend. This contract has been reviewed by the City Attorney's office and was approved for purchase in the 2018-2019 budget. Page 2 of 3 RECOMMENDED ACTION: To approve the Imagetrend Contract, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Supplemental Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements: For consideration is a Supplemental Professional Services Agreement for Six Mile Engineering to provide services for the development of right-of-way and final design plans for the 17th Street and Woodruff Avenue Intersection Improvements. Under the agreement, Six Mile Engineering will provide engineering services as necessary for a not-to-exceed amount of $99,400.00. The City will be responsible for $7,295.96, which is 7.34% of this amount. RECOMMENDED ACTION: To approve the Supplemental Professional Services Agreement for Six Mile Engineering for the 17th Street and Woodruff Avenue Intersection Improvements, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Settlement Agreement between Surface Water Coalition, the Idaho Ground Water Appropriators, and Signatory Cities: For consideration is an agreement with the Surface Water Coalition, participating members of the Idaho Ground Water Appropriators, Inc, and signatory cities (Settlement Agreement). The Settlement Agreement establishes a method for cities located within the Eastern Snake Plain Aquifer to mitigate their groundwater use; provides cities safe harbor from future water calls by the Surface Water Coalition for a period of 35 years; establishes methods for mitigation efforts required; and identifies reporting procedures for required mitigation efforts performed by cities. The Settlement Agreement is in conjunction with the Internal City Mitigation Allocation Agreement that identifies how mitigation obligations will be distributed between signatory and participating cities. RECOMMENDED ACTION: To approve the Settlement Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Internal City Mitigation Allocation Agreement: For consideration is an Internal City Mitigation Allocation Agreement (Internal City Agreement) between the Signatory Cities of the Settlement Agreement between Surface Water Coalition, the Idaho Ground Water Appropriators, and Signatory Cities (Settlement Agreement). The Internal City Agreement identifies how mitigation obligations will be distributed among the signatory and participating cities as established in the Settlement Agreement. RECOMMENDED ACTION: To approve the Internal City Mitigation Allocation Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement for the Idaho Unified Certification Program: For consideration is a State/Local Agreement with the Idaho Transportation Department Office of Civil Rights and accompanying Resolution with respect to the Idaho Unified Certification Program. This agreement requires the City to enter into a Unified Certification Program as part of each recipient’s Disadvantaged Business Enterprise (DBE) program. RECOMMENDED ACTION: To approve the State/Local Agreement with the Idaho Transportation Department Office of Civil Rights, and the accompanying Resolution, for the Unified Certification Program, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement for the Signal Head Visibility Improvements Project: For consideration is a State/Local Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Signal Head Visibility Improvements project. This agreement requires the City to provide contract administration and inspection services as a credit toward our match rate of 7.34%. No match is required at this time. RECOMMENDED ACTION: To approve State/Local Agreement with the Idaho Transportation Department, and the accompanying Resolution, for the Signal Head Visibility Improvements project, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Grant Application Resolution for the Higbee Avenue Bridge: For consideration is a resolution for authorization to apply for a grant aiming to replace seriously deteriorated bridges within Idaho Falls city limits. The bridge on Higbee Avenue over the Butte Arm Canal has been the selected as the prime structure based on the poorest condition. This resolution reinforces the commitment of the City of Idaho Falls to match 7.34% of the total project cost. This amount is approximately $84,000.00 of the estimated $1,150,000.00. RECOMMENDED ACTION: To approve the Grant Application Resolution for the Higbee Avenue Bridge, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Donation of $100,000.00 for Dog Park Improvements by the William J. and Shirley A. Maeck Family Foundation: For consideration is a Memorandum of Understanding which outlines the terms and conditions of a $100,000.00 donation from the Maeck Family Foundation for the purpose of constructing improvements to the Idaho Falls Dog Park. RECOMMENDED ACTION: To approve the Memorandum of Understanding from the Maeck Family Foundation, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Gift Deed of Property – Groberg Pocket Park: For consideration is a gift deed of property from Joseph and Jeanne Groberg to the City of ldaho Falls. The property is located on Lot 15, Block 15 of the Packer Addition, Division No. 3. The City of Idaho Falls was approached by the Groberg family offering a donation of property for the development of a pocket park for the citizens of Idaho Falls. RECOMMENDED ACTION: To approve the Gift Deed from Joseph and Jeanne Groberg (or take other action deemed appropriate).
Announcements and Adjournment.
Nov 20, 2018 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Treasurer’s Report for the month of September, 2018 2) Bid IF-19-B, Replacement Ambulances for Idaho Falls Fire Department 3) Professional Services Agreement – Request for Proposal 18-0055, Specialty Vehicle Up-fit for Public Safety 4) Design Services for Idaho Falls Power Fiber Home Pilot Project 5) Contract Renewal for Line Location Services for Idaho Falls Power 6) Conductor Purchase for Idaho Falls Power B. Items from the City Clerk: 1) Expenditure Summary for the month of October, 2018 2) Minutes from the October 25, 2018 Idaho Falls Power Board Meeting 3) License Applications, all carrying the required approvals RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Fire Department 1) Imagetrend Contract: The Fire Department has evaluated a new Emergency Medical Services (EMS) Reporting Software to use that incorporates new federal requirements. After review, we selected Imagetrend. This contract has been reviewed by the City Attorney's office and was approved for purchase in the 2018-2019 budget. Page 2 of 3 RECOMMENDED ACTION: To approve the Imagetrend Contract, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Supplemental Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements: For consideration is a Supplemental Professional Services Agreement for Six Mile Engineering to provide services for the development of right-of-way and final design plans for the 17th Street and Woodruff Avenue Intersection Improvements. Under the agreement, Six Mile Engineering will provide engineering services as necessary for a not-to-exceed amount of $99,400.00. The City will be responsible for $7,295.96, which is 7.34% of this amount. RECOMMENDED ACTION: To approve the Supplemental Professional Services Agreement for Six Mile Engineering for the 17th Street and Woodruff Avenue Intersection Improvements, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Settlement Agreement between Surface Water Coalition, the Idaho Ground Water Appropriators, and Signatory Cities: For consideration is an agreement with the Surface Water Coalition, participating members of the Idaho Ground Water Appropriators, Inc, and signatory cities (Settlement Agreement). The Settlement Agreement establishes a method for cities located within the Eastern Snake Plain Aquifer to mitigate their groundwater use; provides cities safe harbor from future water calls by the Surface Water Coalition for a period of 35 years; establishes methods for mitigation efforts required; and identifies reporting procedures for required mitigation efforts performed by cities. The Settlement Agreement is in conjunction with the Internal City Mitigation Allocation Agreement that identifies how mitigation obligations will be distributed between signatory and participating cities. RECOMMENDED ACTION: To approve the Settlement Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Internal City Mitigation Allocation Agreement: For consideration is an Internal City Mitigation Allocation Agreement (Internal City Agreement) between the Signatory Cities of the Settlement Agreement between Surface Water Coalition, the Idaho Ground Water Appropriators, and Signatory Cities (Settlement Agreement). The Internal City Agreement identifies how mitigation obligations will be distributed among the signatory and participating cities as established in the Settlement Agreement. RECOMMENDED ACTION: To approve the Internal City Mitigation Allocation Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement for the Idaho Unified Certification Program: For consideration is a State/Local Agreement with the Idaho Transportation Department Office of Civil Rights and accompanying Resolution with respect to the Idaho Unified Certification Program. This agreement requires the City to enter into a Unified Certification Program as part of each recipient’s Disadvantaged Business Enterprise (DBE) program. RECOMMENDED ACTION: To approve the State/Local Agreement with the Idaho Transportation Department Office of Civil Rights, and the accompanying Resolution, for the Unified Certification Program, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement for the Signal Head Visibility Improvements Project: For consideration is a State/Local Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Signal Head Visibility Improvements project. This agreement requires the City to provide contract administration and inspection services as a credit toward our match rate of 7.34%. No match is required at this time. RECOMMENDED ACTION: To approve State/Local Agreement with the Idaho Transportation Department, and the accompanying Resolution, for the Signal Head Visibility Improvements project, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Grant Application Resolution for the Higbee Avenue Bridge: For consideration is a resolution for authorization to apply for a grant aiming to replace seriously deteriorated bridges within Idaho Falls city limits. The bridge on Higbee Avenue over the Butte Arm Canal has been the selected as the prime structure based on the poorest condition. This resolution reinforces the commitment of the City of Idaho Falls to match 7.34% of the total project cost. This amount is approximately $84,000.00 of the estimated $1,150,000.00. RECOMMENDED ACTION: To approve the Grant Application Resolution for the Higbee Avenue Bridge, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Donation of $100,000.00 for Dog Park Improvements by the William J. and Shirley A. Maeck Family Foundation: For consideration is a Memorandum of Understanding which outlines the terms and conditions of a $100,000.00 donation from the Maeck Family Foundation for the purpose of constructing improvements to the Idaho Falls Dog Park. RECOMMENDED ACTION: To approve the Memorandum of Understanding from the Maeck Family Foundation, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Gift Deed of Property – Groberg Pocket Park: For consideration is a gift deed of property from Joseph and Jeanne Groberg to the City of ldaho Falls. The property is located on Lot 15, Block 15 of the Packer Addition, Division No. 3. The City of Idaho Falls was approached by the Groberg family offering a donation of property for the development of a pocket park for the citizens of Idaho Falls. RECOMMENDED ACTION: To approve the Gift Deed from Joseph and Jeanne Groberg (or take other action deemed appropriate).
Announcements and Adjournment.