1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Insurance Contracts for Workers Compensation for 2018/19 2) Transformer Purchases for Idaho Falls Power B. Items from Public Works: 1) Bid Rejection – Well Meter Installation Citywide - 2018 2) Snow Removal Funding Resolution C. Items from the City Clerk: 1) Minutes from the August 9, 2018 City Council Meeting 2) License Applications, all carrying the required approvals RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Community Development Services 1) Annexation and Initial Zoning of I&M, Annexation and Zoning Ordinances and Reasoned Statements of Relevant Criteria and Standards, 6.394 acres, NE ¼ Section 7, T 2N R 38E: For consideration is the application for Annexation and Initial Zoning of I&M, Annexation and Zoning Ordinances and Reasoned Statements of Relevant Criteria and Standards, 6.394 acres, NE ¼ Section 7, T 2N R 38E. The Planning and Zoning Commission considered this item at its September 11, 2018 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. To approve the Ordinance annexing 6.394 acres, NE ¼ Section 7, T 2N R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for 6.394 acres, NE ¼ Section 7, T 2N R 38E, and give authorization for the Mayor to execute the necessary documents. c. To assign a Comprehensive Plan Designation of “Higher Education Centers” and to approve the ordinance establishing the initial zoning for 6.394 acres, NE ¼ Section 7, T 2N R 38E as I&M Zone, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the City limits documents be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, amendment to the Comprehensive Plan, and initial zoning on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of I&M Zone for 6.394 acres, NE ¼ Section 7, T 2N R 38E, and give authorization for the Mayor to execute the necessary documents.
Fire Department 1) Jefferson County Ambulance Agreement: For consideration is the annual Ambulance Service Agreement with Jefferson County. This amount reflects a six percent (6%) increase from last year. Traditionally, the City requests a three percent (3%) increase, however last year’s agreement did not have any increase due to a delay in approving the agreement after Jefferson County already set their budget. RECOMMENDED ACTION: To approve the ambulance contract with Jefferson County and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2) Bingham County Ambulance Agreement: For consideration is the annual Ambulance Service Agreement with Bingham County. This amount reflects a three percent (3%) increase from last year. RECOMMENDED ACTION: To approve the ambulance contract with Bingham County and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Municipal Services Resolution-Authorization to Execute the Washington National Group Life Annuity Policies: Municipal Services is requesting authorization for the Mayor to execute the Washington National Surrender request forms for the return of monies in annuity group policies 12763 and 12764. Per the Resolution, the City signed an Affiliated Employers' Group Life Trust Joiner Agreement for retirement annuities when and as purchased upon the retirement of certain City employees. The City pre-funded payments in error without the intention of providing additional benefits or benefits to any City employees other than those identified in the original established annuity group policies 12763 and 12764. RECOMMENDED ACTION: To approve the Resolution authorizing the Mayor to execute the Washington National Surrender request forms for the return of monies in annuity group policies 12763 and 12764, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Invitation for Bids, Idaho Falls Power Line Clearance Services: It is the recommendation of Idaho Falls Power and the Municipal Services Department to accept the lowest responsive, responsible bid from Davey Tree Surgery Company for a total estimated lump sum cost of $285,872. Funds to provide the line clearance services are budgeted in the 2018/2019 Electric Fund budget. RECOMMENDED ACTION: To accept the lowest responsive, responsible bid from Davey Tree Surgery Company for Idaho Falls Power Line Clearance Services (or take other action deemed appropriate).
Parks and Recreation Agreement for Professional Services Related to Comprehensive and Strategic Master Plan: The Parks and Recreation Department respectfully requests to into a Professional Services Agreement with Pros Consulting, Inc. for the purpose of developing a Comprehensive and Strategic Master Plan for the Idaho Falls parks system. The Parks and Recreation Commission chose Pros Consulting as the most qualified company to guide development and management of the City's parks, recreation programming, open space, trails, and facilities over the next 10 to 20 years. RECOMMENDED ACTION: To approve the Professional Services Agreement with Pros Consulting, Inc. for the purpose of developing a Comprehensive and Strategic Master Plan, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Agreement for Professional Services Related to Idaho Falls Area Birds Book: For consideration is an agreement with the Snake River Audubon Society of Eastern Idaho. The Audubon Society designed a pocket-sized spiral bound bird book which Parks & Recreation printed. The Parks and Recreation Department will sell these books from several of our division locations and at several book stores in the area to recoup printing expenses. RECOMMENDED ACTION: To approve the agreement with the Snake River Audubon Society of Eastern Idaho and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Approve Asset Purchase Agreement with Rocky Mountain Power for Sandy Downs: For consideration is an Asset Purchase Agreement with Rocky Mountain Power related to customer exchange of electrical service and assets at Sandy Downs. The total transfer and buyout cost is $59,469. The property owner, City of Idaho Falls Parks & Recreation Department, will pay one-half of the non-asset transfer costs, which will be $24,241.50. Idaho Falls Power will pay the other one-half, and all existing infrastructure assets. RECOMMENDED ACTION: To approve the Asset Purchase Agreement with Rocky Mountain Power for Sandy Downs and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Approve Asset Purchase Agreement with Rocky Mountain Power on North Yellowstone: For consideration is an Asset Purchase Agreement with Rocky Mountain Power related to customer exchange of electrical service and assets that include two commercial buildings (2295 & 2299 N Yellowstone Hwy), one mobile home park (2303 N Yellowstone Hwy Units #1-9), and one highway billboard (2435 N Yellowstone Hwy). The total buyout cost is $31,934. The property owner, D. Ray Hult, will pay one-half of the non-asset buyout costs which is $10,111.00. Idaho Falls Power will pay the remaining portion which includes asset-based infrastructure. RECOMMENDED ACTION: To approve the Asset Purchase Agreement with Rocky Mountain Power on North Yellowstone and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Approve Joint Powers Agreement with UTOPIA: For consideration is a Joint Powers Agreement for the design and execution of the fiber pilot between the City of Idaho Falls and Utah Telecommunication Open Infrastructure Agency (UTOPIA). The purpose of the Agreement is to provide for the design and execution of a fiber pilot program in Idaho Falls. RECOMMENDED ACTION: To approve the Joint Powers Agreement with Utah Telecommunication Open Infrastructure Agency (UTOPIA) and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Resolution for Fiber Pilot Project: For consideration is a Resolution on the development of a fiber to the premise pilot project. RECOMMENDED ACTION: To approve the Resolution on the development of a fiber to the premise pilot project, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Residential and Non-Residential Disconnect Policies: For consideration are the Residential and Non-Residential disconnect policies that determine when and how customers are disconnected for non-payment. These polices are the result of collaboration between Municipal Services, Public Works and Idaho Falls Power. Staff believes these policy changes bring additional fairness and transparency to the process of collecting payment for electric service. RECOMMENDED ACTION: To approve the Residential and Non-Residential Disconnect Policies (or take other action deemed appropriate).
Legal 1) Public Hearing – Updated Fee Schedule: For consideration is a Resolution which will update animal control fees. The proposed changes are necessary to address the cost of providing animal control services. RECOMMENDED ACTION: To approve the Resolution to update the noticed fees into the City’s fee schedule, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Announcements and Adjournment.
Sep 27, 2018 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Insurance Contracts for Workers Compensation for 2018/19 2) Transformer Purchases for Idaho Falls Power B. Items from Public Works: 1) Bid Rejection – Well Meter Installation Citywide - 2018 2) Snow Removal Funding Resolution C. Items from the City Clerk: 1) Minutes from the August 9, 2018 City Council Meeting 2) License Applications, all carrying the required approvals RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Community Development Services 1) Annexation and Initial Zoning of I&M, Annexation and Zoning Ordinances and Reasoned Statements of Relevant Criteria and Standards, 6.394 acres, NE ¼ Section 7, T 2N R 38E: For consideration is the application for Annexation and Initial Zoning of I&M, Annexation and Zoning Ordinances and Reasoned Statements of Relevant Criteria and Standards, 6.394 acres, NE ¼ Section 7, T 2N R 38E. The Planning and Zoning Commission considered this item at its September 11, 2018 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS (in sequential order): a. To approve the Ordinance annexing 6.394 acres, NE ¼ Section 7, T 2N R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for 6.394 acres, NE ¼ Section 7, T 2N R 38E, and give authorization for the Mayor to execute the necessary documents. c. To assign a Comprehensive Plan Designation of “Higher Education Centers” and to approve the ordinance establishing the initial zoning for 6.394 acres, NE ¼ Section 7, T 2N R 38E as I&M Zone, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the City limits documents be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, amendment to the Comprehensive Plan, and initial zoning on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of I&M Zone for 6.394 acres, NE ¼ Section 7, T 2N R 38E, and give authorization for the Mayor to execute the necessary documents.
Fire Department 1) Jefferson County Ambulance Agreement: For consideration is the annual Ambulance Service Agreement with Jefferson County. This amount reflects a six percent (6%) increase from last year. Traditionally, the City requests a three percent (3%) increase, however last year’s agreement did not have any increase due to a delay in approving the agreement after Jefferson County already set their budget. RECOMMENDED ACTION: To approve the ambulance contract with Jefferson County and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2) Bingham County Ambulance Agreement: For consideration is the annual Ambulance Service Agreement with Bingham County. This amount reflects a three percent (3%) increase from last year. RECOMMENDED ACTION: To approve the ambulance contract with Bingham County and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Municipal Services Resolution-Authorization to Execute the Washington National Group Life Annuity Policies: Municipal Services is requesting authorization for the Mayor to execute the Washington National Surrender request forms for the return of monies in annuity group policies 12763 and 12764. Per the Resolution, the City signed an Affiliated Employers' Group Life Trust Joiner Agreement for retirement annuities when and as purchased upon the retirement of certain City employees. The City pre-funded payments in error without the intention of providing additional benefits or benefits to any City employees other than those identified in the original established annuity group policies 12763 and 12764. RECOMMENDED ACTION: To approve the Resolution authorizing the Mayor to execute the Washington National Surrender request forms for the return of monies in annuity group policies 12763 and 12764, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Invitation for Bids, Idaho Falls Power Line Clearance Services: It is the recommendation of Idaho Falls Power and the Municipal Services Department to accept the lowest responsive, responsible bid from Davey Tree Surgery Company for a total estimated lump sum cost of $285,872. Funds to provide the line clearance services are budgeted in the 2018/2019 Electric Fund budget. RECOMMENDED ACTION: To accept the lowest responsive, responsible bid from Davey Tree Surgery Company for Idaho Falls Power Line Clearance Services (or take other action deemed appropriate).
Parks and Recreation Agreement for Professional Services Related to Comprehensive and Strategic Master Plan: The Parks and Recreation Department respectfully requests to into a Professional Services Agreement with Pros Consulting, Inc. for the purpose of developing a Comprehensive and Strategic Master Plan for the Idaho Falls parks system. The Parks and Recreation Commission chose Pros Consulting as the most qualified company to guide development and management of the City's parks, recreation programming, open space, trails, and facilities over the next 10 to 20 years. RECOMMENDED ACTION: To approve the Professional Services Agreement with Pros Consulting, Inc. for the purpose of developing a Comprehensive and Strategic Master Plan, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Agreement for Professional Services Related to Idaho Falls Area Birds Book: For consideration is an agreement with the Snake River Audubon Society of Eastern Idaho. The Audubon Society designed a pocket-sized spiral bound bird book which Parks & Recreation printed. The Parks and Recreation Department will sell these books from several of our division locations and at several book stores in the area to recoup printing expenses. RECOMMENDED ACTION: To approve the agreement with the Snake River Audubon Society of Eastern Idaho and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Approve Asset Purchase Agreement with Rocky Mountain Power for Sandy Downs: For consideration is an Asset Purchase Agreement with Rocky Mountain Power related to customer exchange of electrical service and assets at Sandy Downs. The total transfer and buyout cost is $59,469. The property owner, City of Idaho Falls Parks & Recreation Department, will pay one-half of the non-asset transfer costs, which will be $24,241.50. Idaho Falls Power will pay the other one-half, and all existing infrastructure assets. RECOMMENDED ACTION: To approve the Asset Purchase Agreement with Rocky Mountain Power for Sandy Downs and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Approve Asset Purchase Agreement with Rocky Mountain Power on North Yellowstone: For consideration is an Asset Purchase Agreement with Rocky Mountain Power related to customer exchange of electrical service and assets that include two commercial buildings (2295 & 2299 N Yellowstone Hwy), one mobile home park (2303 N Yellowstone Hwy Units #1-9), and one highway billboard (2435 N Yellowstone Hwy). The total buyout cost is $31,934. The property owner, D. Ray Hult, will pay one-half of the non-asset buyout costs which is $10,111.00. Idaho Falls Power will pay the remaining portion which includes asset-based infrastructure. RECOMMENDED ACTION: To approve the Asset Purchase Agreement with Rocky Mountain Power on North Yellowstone and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Approve Joint Powers Agreement with UTOPIA: For consideration is a Joint Powers Agreement for the design and execution of the fiber pilot between the City of Idaho Falls and Utah Telecommunication Open Infrastructure Agency (UTOPIA). The purpose of the Agreement is to provide for the design and execution of a fiber pilot program in Idaho Falls. RECOMMENDED ACTION: To approve the Joint Powers Agreement with Utah Telecommunication Open Infrastructure Agency (UTOPIA) and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Resolution for Fiber Pilot Project: For consideration is a Resolution on the development of a fiber to the premise pilot project. RECOMMENDED ACTION: To approve the Resolution on the development of a fiber to the premise pilot project, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Residential and Non-Residential Disconnect Policies: For consideration are the Residential and Non-Residential disconnect policies that determine when and how customers are disconnected for non-payment. These polices are the result of collaboration between Municipal Services, Public Works and Idaho Falls Power. Staff believes these policy changes bring additional fairness and transparency to the process of collecting payment for electric service. RECOMMENDED ACTION: To approve the Residential and Non-Residential Disconnect Policies (or take other action deemed appropriate).
Legal 1) Public Hearing – Updated Fee Schedule: For consideration is a Resolution which will update animal control fees. The proposed changes are necessary to address the cost of providing animal control services. RECOMMENDED ACTION: To approve the Resolution to update the noticed fees into the City’s fee schedule, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Announcements and Adjournment.