1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointment of Bear Prairie to Idaho Falls Power Director B. Items from the City Clerk: 1) Expenditure Summary for the month of May, 2018 2) Minutes from the June 11, 2018 Council Work Session and Executive Sessions; and, June 14, 2018 Council Meeting 3) License Applications, all carrying the required approvals RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Regular Agenda. Community Development Services Annexation with Initial Zoning of R3A, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, M&B 0.843 acres, Section 33, T 2N, R 38E: For consideration is the application for Annexation with Initial Zoning of R3A, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, M&B 0.843 acres, Section 33, T 2N, R 38E. The Planning and Zoning CITY COUNCIL CHAMBERS 680 Park Avenue Idaho Falls, ID 83402 Commission considered this item at its October 3, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONs (in sequential order): a. To approve the Annexation Agreement for M&B 0.843 acres, Section 33, T 2N, R 38E, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing M&B 0.843 acres, Section 33, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for M&B 0.843 acres, Section 33, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. d. To assign a Comprehensive Plan Designation of Higher Density and to approve the ordinance establishing the initial zoning for M&B 0.843 acres, Section 33, T 2N, R 38E, as R3A Zone, under the suspension of the rules requiring three complete and separate readings and that it be ready by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the City limits documents be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, amendment to the Comprehensive Plan, and initial zoning on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R3A Zone for M&B 0.843 acres, Section 33, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents.
2) Final Plat and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 1, 1st Amended: For consideration is the application for a Final Plat and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 1, 1st Amended. The Planning and Zoning Commission considered this item at its June 5, 2018 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONs (in sequential order): a. To approve the Final Plat for Linden Trails Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Linden Trails Division No. 1, 1st Amended, and give authorization for the Mayor to execute the necessary documents.
Idaho Falls Power 1) Approve purchase of Concrete Vaults from Old Castle Concrete: Idaho Falls Power solicited quotes from five companies for purchase of eight concrete vaults for the INL C3 & Cybercore projects. Only one company, Old Castle Concrete, was able to provide a quote of $54,664 due to non-compete policies with respect to market location. RECOMMENDED ACTION: To authorize a contract via standard purchase order with Old Castle Concrete in the amount of $54,664 (or take other action deemed appropriate).
Public Works 1) Professional Services Agreement with Murraysmith, Inc. for Engineering Services for the Well 3 Upgrades Project: For consideration is a Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 3 Upgrades project. The agreement, if approved, will provide services for a not-to-exceed amount of $117,898.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 3 Upgrades project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate). 2) Professional Services Agreement with J-U-B Engineers, Inc. for Design of the Well 4 Wellhouse Replacement Project: For consideration is a Professional Services Agreement with J-U-B Engineers, Inc. for Design of the Well 4 Wellhouse Replacement project. The agreement, if approved, will provide design services for a not-to-exceed amount of $298,825.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with J-U-B Engineers, Inc. for Design of the Well 4 Wellhouse Replacement project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate). 3) Professional Services Agreement with Murraysmith, Inc. for Engineering Services for the Well 13 Electrical & VFD Upgrades Project and New Wellhouse for Well 19 Project: For consideration is a Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 13 Electrical & VFD Upgrades project and New Wellhouse for Well 19 Project. The agreement, if approved, will provide services for a not-to-exceed amount of $243,570.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 13 Electrical & VFD Upgrades project and New Wellhouse for Well 19 Project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Fire Department 1) Resolution to adopt 2018 Idaho Falls Emergency Operations Plan: For consideration is the Resolution to adopt the 2018 Idaho Falls Emergency Operations Plan. This Council action is necessary to formally adopt the plan that was discussed in detail with the Council at the June 25th Work Session. RECOMMENDED ACTION: To approve the resolution adopting the 2018 Idaho Falls Emergency Operations Plan, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Municipal Services 1) Addition to Fleet, Purchase of One Used John Deere 550-H Dozer for Parks and Recreation: It is the recommendation of the Municipal Services and Parks and Recreation Departments to purchase one used 2004 John Deere 550-H Dozer for $65,000 from Maverick Construction Company, Inc. Parks and Recreation has been renting this dozer for track maintenance at Noise Park for two years at a total estimated cost of $20,000. Parks and Recreation staff will use the dozer for various Parks and Recreation projects including Noise Park, Ryder Park, and canal trails. RECOMMENDED ACTION: To purchase one used 2004 John Deere 550-H Dozer for $65,000 from Maverick Construction Company, Inc. (or take other action deemed appropriate
Parks and Recreation 1) Resolution – Fourth of July Celebration Fee Waivers: For consideration is a resolution waiving specific City fees for services in support of the 2018 Community Fourth of July Celebration. RECOMMENDED ACTION: To approve the Resolution waiving certain City fees for services in support of the 2018 Community Fourth of July Celebration, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Ordinance Amendment – Title 8, Chapter 9 - Tree Trimming: For consideration is an ordinance amending Title 8, Chapter 9, to establish tree trimming standards for sidewalks, streets, alleys, and public rights-of-way; to regulate memorial trees, and to clarify the notice of abatement process and to provide for the appeal to the board of adjustment. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 9, establishing tree trimming standards, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance)
Ordinance Amendment – Title 8, Chapter 3 - Alcohol Beverages in Parks: For consideration is an ordinance amending Title 8, Chapter 3, providing for the sale and consumption of beer and wine in additional parks and recreation facilities during permitted events. The revision also includes amending the security requirements, and the sale, dispensing, and consumption area requirements. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 3, providing for the sale and consumption of beer and wine in additional parks and recreation facilities during permitted events, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Lease Agreement – Community Food Basket: For consideration is a lease agreement between the City of Idaho Falls and the Community Food Basket. The purpose of this lease agreement is to utilize a plot of City owned land for community gardens located on Lot 35, Block 7, Cambridge Terrace Park. RECOMMENDED ACTION: To approve the lease agreement with the Community Food Basket, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Legal 1) Alternate Custodian for Public Records Ordinance: The Idaho State Legislature has amended Idaho Code Title 74, Chapter 1 to require a designation of a custodian of public records and an alternate custodian. Prior to the Legislative amendment, the Council had already amended the City Code to designate a records custodian. However, the City Code has not designated an alternate custodian. The proposed ordinance would amend the City Code to more closely conform to the state Legislature’s changes. RECOMMENDED ACTION: To approve the Ordinance designating an alternate custodian of public records under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
2) Public Hearing – Resolution to Adopt Fees: The Resolution desires to create and update plan inspection fees and animal control fees as contained in an attachment to this Resolution. The proposed changes are necessary to insure through review of building plans and address the cost of providing animal control services. The proposed fee increase was advertised June 17 and June 24, 2018 as required by Idaho Code. RECOMMENDED ACTION: To adopt the Resolution adding and updating the noticed fees into the City’s fee schedule, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 6. Announcements and Adjournment.
Jun 28, 2018 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointment of Bear Prairie to Idaho Falls Power Director B. Items from the City Clerk: 1) Expenditure Summary for the month of May, 2018 2) Minutes from the June 11, 2018 Council Work Session and Executive Sessions; and, June 14, 2018 Council Meeting 3) License Applications, all carrying the required approvals RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Regular Agenda. Community Development Services Annexation with Initial Zoning of R3A, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, M&B 0.843 acres, Section 33, T 2N, R 38E: For consideration is the application for Annexation with Initial Zoning of R3A, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, M&B 0.843 acres, Section 33, T 2N, R 38E. The Planning and Zoning CITY COUNCIL CHAMBERS 680 Park Avenue Idaho Falls, ID 83402 Commission considered this item at its October 3, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONs (in sequential order): a. To approve the Annexation Agreement for M&B 0.843 acres, Section 33, T 2N, R 38E, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing M&B 0.843 acres, Section 33, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for M&B 0.843 acres, Section 33, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. d. To assign a Comprehensive Plan Designation of Higher Density and to approve the ordinance establishing the initial zoning for M&B 0.843 acres, Section 33, T 2N, R 38E, as R3A Zone, under the suspension of the rules requiring three complete and separate readings and that it be ready by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the City limits documents be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, amendment to the Comprehensive Plan, and initial zoning on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R3A Zone for M&B 0.843 acres, Section 33, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents.
2) Final Plat and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 1, 1st Amended: For consideration is the application for a Final Plat and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 1, 1st Amended. The Planning and Zoning Commission considered this item at its June 5, 2018 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONs (in sequential order): a. To approve the Final Plat for Linden Trails Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Linden Trails Division No. 1, 1st Amended, and give authorization for the Mayor to execute the necessary documents.
Idaho Falls Power 1) Approve purchase of Concrete Vaults from Old Castle Concrete: Idaho Falls Power solicited quotes from five companies for purchase of eight concrete vaults for the INL C3 & Cybercore projects. Only one company, Old Castle Concrete, was able to provide a quote of $54,664 due to non-compete policies with respect to market location. RECOMMENDED ACTION: To authorize a contract via standard purchase order with Old Castle Concrete in the amount of $54,664 (or take other action deemed appropriate).
Public Works 1) Professional Services Agreement with Murraysmith, Inc. for Engineering Services for the Well 3 Upgrades Project: For consideration is a Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 3 Upgrades project. The agreement, if approved, will provide services for a not-to-exceed amount of $117,898.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 3 Upgrades project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate). 2) Professional Services Agreement with J-U-B Engineers, Inc. for Design of the Well 4 Wellhouse Replacement Project: For consideration is a Professional Services Agreement with J-U-B Engineers, Inc. for Design of the Well 4 Wellhouse Replacement project. The agreement, if approved, will provide design services for a not-to-exceed amount of $298,825.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with J-U-B Engineers, Inc. for Design of the Well 4 Wellhouse Replacement project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate). 3) Professional Services Agreement with Murraysmith, Inc. for Engineering Services for the Well 13 Electrical & VFD Upgrades Project and New Wellhouse for Well 19 Project: For consideration is a Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 13 Electrical & VFD Upgrades project and New Wellhouse for Well 19 Project. The agreement, if approved, will provide services for a not-to-exceed amount of $243,570.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with Murraysmith, Inc. for engineering services of the Well 13 Electrical & VFD Upgrades project and New Wellhouse for Well 19 Project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Fire Department 1) Resolution to adopt 2018 Idaho Falls Emergency Operations Plan: For consideration is the Resolution to adopt the 2018 Idaho Falls Emergency Operations Plan. This Council action is necessary to formally adopt the plan that was discussed in detail with the Council at the June 25th Work Session. RECOMMENDED ACTION: To approve the resolution adopting the 2018 Idaho Falls Emergency Operations Plan, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Municipal Services 1) Addition to Fleet, Purchase of One Used John Deere 550-H Dozer for Parks and Recreation: It is the recommendation of the Municipal Services and Parks and Recreation Departments to purchase one used 2004 John Deere 550-H Dozer for $65,000 from Maverick Construction Company, Inc. Parks and Recreation has been renting this dozer for track maintenance at Noise Park for two years at a total estimated cost of $20,000. Parks and Recreation staff will use the dozer for various Parks and Recreation projects including Noise Park, Ryder Park, and canal trails. RECOMMENDED ACTION: To purchase one used 2004 John Deere 550-H Dozer for $65,000 from Maverick Construction Company, Inc. (or take other action deemed appropriate
Parks and Recreation 1) Resolution – Fourth of July Celebration Fee Waivers: For consideration is a resolution waiving specific City fees for services in support of the 2018 Community Fourth of July Celebration. RECOMMENDED ACTION: To approve the Resolution waiving certain City fees for services in support of the 2018 Community Fourth of July Celebration, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Ordinance Amendment – Title 8, Chapter 9 - Tree Trimming: For consideration is an ordinance amending Title 8, Chapter 9, to establish tree trimming standards for sidewalks, streets, alleys, and public rights-of-way; to regulate memorial trees, and to clarify the notice of abatement process and to provide for the appeal to the board of adjustment. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 9, establishing tree trimming standards, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance)
Ordinance Amendment – Title 8, Chapter 3 - Alcohol Beverages in Parks: For consideration is an ordinance amending Title 8, Chapter 3, providing for the sale and consumption of beer and wine in additional parks and recreation facilities during permitted events. The revision also includes amending the security requirements, and the sale, dispensing, and consumption area requirements. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 3, providing for the sale and consumption of beer and wine in additional parks and recreation facilities during permitted events, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Lease Agreement – Community Food Basket: For consideration is a lease agreement between the City of Idaho Falls and the Community Food Basket. The purpose of this lease agreement is to utilize a plot of City owned land for community gardens located on Lot 35, Block 7, Cambridge Terrace Park. RECOMMENDED ACTION: To approve the lease agreement with the Community Food Basket, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Legal 1) Alternate Custodian for Public Records Ordinance: The Idaho State Legislature has amended Idaho Code Title 74, Chapter 1 to require a designation of a custodian of public records and an alternate custodian. Prior to the Legislative amendment, the Council had already amended the City Code to designate a records custodian. However, the City Code has not designated an alternate custodian. The proposed ordinance would amend the City Code to more closely conform to the state Legislature’s changes. RECOMMENDED ACTION: To approve the Ordinance designating an alternate custodian of public records under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
2) Public Hearing – Resolution to Adopt Fees: The Resolution desires to create and update plan inspection fees and animal control fees as contained in an attachment to this Resolution. The proposed changes are necessary to insure through review of building plans and address the cost of providing animal control services. The proposed fee increase was advertised June 17 and June 24, 2018 as required by Idaho Code. RECOMMENDED ACTION: To adopt the Resolution adding and updating the noticed fees into the City’s fee schedule, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 6. Announcements and Adjournment.