1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Bid Award – IF-18-07, Line Clearance Project for Idaho Falls Power 2) Bid Award – IF-18-03, Power Distribution Transformers 3) Annual License Renewal for Microsoft Software Products 4) Quote 18-003, Idaho Falls Power Inventory B. Item from Airport: 1) Idaho Transportation Department (ITD) Grant Acceptance and Resolution – Rehabilitation of Taxiway A, C and Runway 2/20 - FAA AIP Project #3-16-0018-043 C. Items from the City Clerk: 1) Canvass of the Vote from the November 7, 2017 General Municipal Election. 2) Expenditure Summary for the month of October, 2017. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Fire Department 1) Bingham County Ambulance Service Agreement: For consideration is the City’s annual Ambulance Service Agreement between the City and Bingham County. This year the agreement increased by 3% and reflects monthly payments to the City that total $90,204.00. RECOMMENDED ACTION: To approve the Ambulance Service Agreement with Bingham County, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2) Jefferson County Ambulance Service Agreement: For consideration is the City’s annual Ambulance Service Agreement between the City and Jefferson County. The total value of this agreement is $145,992 payable to the City in monthly payments. RECOMMENDED ACTION: To approve the Ambulance Service Agreement with Jefferson County, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Proposed Change to City’s Personnel Policy Manual: At the September 25, 2017 Council Work Session, the Human Resource Department made a presentation proposing that an Education Assistance policy be added to the City’s personnel manual. This policy represents an improved version of an Education Assistance Policy that currently exists but which is not functional and is not included in the Personnel Manual. RECOMMENDED ACTION: To approve the revised Education Assistance Policy in the City's Personnel Policy Manual (or take other action deemed appropriate).
Proposed Change to City’s Personnel Policy Manual: The Human Resources Department respectfully requests approval of the revised Vacation and Sick Leave Policies in the City's Personnel Policy Manual. These policies were discussed at the November 20, 2017 Council Work Session. RECOMMENDED ACTION: To approve the revised Vacation and Sick Leave Policies in the City's Personnel Policy Manual (or take other action deemed appropriate).
Idaho Falls Power Horse Butte Wind Confirmation: In 2010, the Idaho Falls City Council approved Resolution 2010-16 authorizing and approving the Horse Butte Wind Project Power Sales Contract with the Utah Associated Municipal Power Systems (UAMPS). In connection with execution of the Power Sales Contracts in 2010, we delivered to UAMPS a Certificate and an Opinion. At the September 28 Idaho Falls Power Board Meeting, staff briefed Board Members on the UAMPS Early Buy Out Scenario including the savings that will be realized from this action. UAMPS has proceeded with successful sales of associated bonds with closing for all bonds scheduled for November 29. As a result, Idaho Falls Power is required to confirm our 2010 Certificate and Opinion as of the November 29 closing date. RECOMMENDED ACTION: To approve the Bring Down Certificate, and give authorization for the Mayor to execute the necessary document (or take other action deemed appropriate).
Parks and Recreation Master Canal Pathway Agreement: For consideration is a Master Canal Pathway Agreement between the City of Idaho Falls and Idaho Irrigation District for the purposes of developing pathways on the District’s fee simple and easement entitlements. The agreement has been reviewed and approved by legal counsel. RECOMMENDED ACTION: To approve the Master Canal Pathway Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Community Development Services Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Ivywood Division No. 1: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Ivywood Division No. 1. The Planning and Zoning Commission considered this item at its August 1, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Ivywood Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Ivywood Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Ivywood Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, 4-H Addition: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for the 4-H Addition Plat. The Planning and Zoning Commission considered this item at its November 14, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for the 4-H Addition, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for the 4-H Addition, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Resolution Adopting Downtown Master Plan and Implementation Strategy and Ordinance Adopting a Form-Based Code: For consideration are the final drafts of the Downtown Master Plan and Implementation Strategy and Form-Based Code. These documents were produced with assistance from members of the public, a steering committee, CRSA, Agnew:Beck, Pros Consulting, and City staff. The plan and code were considered by the Planning and Zoning Commission at a public hearing held on July 11, 2017 and recommended approval by unanimous vote. Staff concurs with this recommendation. Approval of both documents won’t take place until December 14, giving the Council time to make adjustments and staff time to prepare the necessary resolution and ordinances. RECOMMENDED ACTION: No action required at this time.
Legal Public Hearing – City-County 4-H Fairgrounds Property Sale: In October, Council directed the City Attorney’s Office to draft a sale and purchase agreement to acquire the County 4-H Fairgrounds property. Features of the agreement include the following: payment at execution of a non-refundable amount of $50,000; payment of the total purchase price of $695,000, as determined by an independent appraisal from Kelley Real Estate Appraisers, Inc., a firm agreed upon by the parties; closing within 30 days following the public hearing; and, a successful 2/3rds vote by each party, respectively. The publication for notice of public hearing was advertised November 7 and November 14 as required by Idaho Code. RECOMMENDED ACTION: To approve the Sale and Purchase Agreement to acquire the Bonneville County 4-H Fairgrounds property, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
2) Proposed ADA-related Ordinances: The City’s ADA Coordinator and Legal staff have been meeting for a number of months to review the City Code relative to the Americans with Disabilities Act, as amended (ADA). For consideration are proposed changes to City Code that support the City’s compliance with the ADA. a. Title 2, Chapter 13: Proposed changes include clarification of the nature of the ADA Advisory Board; reduction of board membership from seven (7) to five (5) members; specification that the Board is advisory and supports the City’s ADA coordinator; and, simplification of the purposes, duties, and organization of the Board. RECOMMENDED ACTION: To approve the Ordinance amending Title 2, Chapter 13 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. Title 8, Chapter 8: Proposed changes include a specific reference to the ADA in “Purpose”; clarification of “Downtown Area” to be consistent with other parts of the City Code; and, clarification of what is allowed as a public fixture on a sidewalk. Some internal redundancies were removed from the Ordinance. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 8 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. Title 8, Chapter 10: Eliminates the exemptions from the snow removal requirement. The ultimate responsibility for snow removal remains with the property owner. The Ordinance clarifies that snow removal from sidewalks cannot interfere with ADA access. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 10 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). d. Curb Parking – City Code 9-1-1 and 9-4-6: This Ordinance eliminates City parking restrictions that are already present in Idaho Code, and allows for front-end angle parking or reverse angle parking and prohibits parking on or behind a curb. RECOMMENDED ACTION: To approve the Ordinance amending City Code 9-1-1- and 9-4-6 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). 6. Motion to Adjourn.
Nov 21, 2017 Special City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Items from Municipal Services: 1) Bid Award – IF-18-07, Line Clearance Project for Idaho Falls Power 2) Bid Award – IF-18-03, Power Distribution Transformers 3) Annual License Renewal for Microsoft Software Products 4) Quote 18-003, Idaho Falls Power Inventory B. Item from Airport: 1) Idaho Transportation Department (ITD) Grant Acceptance and Resolution – Rehabilitation of Taxiway A, C and Runway 2/20 - FAA AIP Project #3-16-0018-043 C. Items from the City Clerk: 1) Canvass of the Vote from the November 7, 2017 General Municipal Election. 2) Expenditure Summary for the month of October, 2017. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Fire Department 1) Bingham County Ambulance Service Agreement: For consideration is the City’s annual Ambulance Service Agreement between the City and Bingham County. This year the agreement increased by 3% and reflects monthly payments to the City that total $90,204.00. RECOMMENDED ACTION: To approve the Ambulance Service Agreement with Bingham County, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate). 2) Jefferson County Ambulance Service Agreement: For consideration is the City’s annual Ambulance Service Agreement between the City and Jefferson County. The total value of this agreement is $145,992 payable to the City in monthly payments. RECOMMENDED ACTION: To approve the Ambulance Service Agreement with Jefferson County, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Proposed Change to City’s Personnel Policy Manual: At the September 25, 2017 Council Work Session, the Human Resource Department made a presentation proposing that an Education Assistance policy be added to the City’s personnel manual. This policy represents an improved version of an Education Assistance Policy that currently exists but which is not functional and is not included in the Personnel Manual. RECOMMENDED ACTION: To approve the revised Education Assistance Policy in the City's Personnel Policy Manual (or take other action deemed appropriate).
Proposed Change to City’s Personnel Policy Manual: The Human Resources Department respectfully requests approval of the revised Vacation and Sick Leave Policies in the City's Personnel Policy Manual. These policies were discussed at the November 20, 2017 Council Work Session. RECOMMENDED ACTION: To approve the revised Vacation and Sick Leave Policies in the City's Personnel Policy Manual (or take other action deemed appropriate).
Idaho Falls Power Horse Butte Wind Confirmation: In 2010, the Idaho Falls City Council approved Resolution 2010-16 authorizing and approving the Horse Butte Wind Project Power Sales Contract with the Utah Associated Municipal Power Systems (UAMPS). In connection with execution of the Power Sales Contracts in 2010, we delivered to UAMPS a Certificate and an Opinion. At the September 28 Idaho Falls Power Board Meeting, staff briefed Board Members on the UAMPS Early Buy Out Scenario including the savings that will be realized from this action. UAMPS has proceeded with successful sales of associated bonds with closing for all bonds scheduled for November 29. As a result, Idaho Falls Power is required to confirm our 2010 Certificate and Opinion as of the November 29 closing date. RECOMMENDED ACTION: To approve the Bring Down Certificate, and give authorization for the Mayor to execute the necessary document (or take other action deemed appropriate).
Parks and Recreation Master Canal Pathway Agreement: For consideration is a Master Canal Pathway Agreement between the City of Idaho Falls and Idaho Irrigation District for the purposes of developing pathways on the District’s fee simple and easement entitlements. The agreement has been reviewed and approved by legal counsel. RECOMMENDED ACTION: To approve the Master Canal Pathway Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Community Development Services Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Ivywood Division No. 1: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Ivywood Division No. 1. The Planning and Zoning Commission considered this item at its August 1, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Ivywood Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Ivywood Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Ivywood Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, 4-H Addition: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for the 4-H Addition Plat. The Planning and Zoning Commission considered this item at its November 14, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for the 4-H Addition, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for the 4-H Addition, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Resolution Adopting Downtown Master Plan and Implementation Strategy and Ordinance Adopting a Form-Based Code: For consideration are the final drafts of the Downtown Master Plan and Implementation Strategy and Form-Based Code. These documents were produced with assistance from members of the public, a steering committee, CRSA, Agnew:Beck, Pros Consulting, and City staff. The plan and code were considered by the Planning and Zoning Commission at a public hearing held on July 11, 2017 and recommended approval by unanimous vote. Staff concurs with this recommendation. Approval of both documents won’t take place until December 14, giving the Council time to make adjustments and staff time to prepare the necessary resolution and ordinances. RECOMMENDED ACTION: No action required at this time.
Legal Public Hearing – City-County 4-H Fairgrounds Property Sale: In October, Council directed the City Attorney’s Office to draft a sale and purchase agreement to acquire the County 4-H Fairgrounds property. Features of the agreement include the following: payment at execution of a non-refundable amount of $50,000; payment of the total purchase price of $695,000, as determined by an independent appraisal from Kelley Real Estate Appraisers, Inc., a firm agreed upon by the parties; closing within 30 days following the public hearing; and, a successful 2/3rds vote by each party, respectively. The publication for notice of public hearing was advertised November 7 and November 14 as required by Idaho Code. RECOMMENDED ACTION: To approve the Sale and Purchase Agreement to acquire the Bonneville County 4-H Fairgrounds property, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
2) Proposed ADA-related Ordinances: The City’s ADA Coordinator and Legal staff have been meeting for a number of months to review the City Code relative to the Americans with Disabilities Act, as amended (ADA). For consideration are proposed changes to City Code that support the City’s compliance with the ADA. a. Title 2, Chapter 13: Proposed changes include clarification of the nature of the ADA Advisory Board; reduction of board membership from seven (7) to five (5) members; specification that the Board is advisory and supports the City’s ADA coordinator; and, simplification of the purposes, duties, and organization of the Board. RECOMMENDED ACTION: To approve the Ordinance amending Title 2, Chapter 13 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. Title 8, Chapter 8: Proposed changes include a specific reference to the ADA in “Purpose”; clarification of “Downtown Area” to be consistent with other parts of the City Code; and, clarification of what is allowed as a public fixture on a sidewalk. Some internal redundancies were removed from the Ordinance. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 8 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. Title 8, Chapter 10: Eliminates the exemptions from the snow removal requirement. The ultimate responsibility for snow removal remains with the property owner. The Ordinance clarifies that snow removal from sidewalks cannot interfere with ADA access. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 10 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). d. Curb Parking – City Code 9-1-1 and 9-4-6: This Ordinance eliminates City parking restrictions that are already present in Idaho Code, and allows for front-end angle parking or reverse angle parking and prohibits parking on or behind a curb. RECOMMENDED ACTION: To approve the Ordinance amending City Code 9-1-1- and 9-4-6 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). 6. Motion to Adjourn.