1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Office of the Mayor: 1) Economic Development-Community Development Grant Awards 2) Official Proclamations from the preceding month B. Item from Public Works: 1) Bid Award – 65th South Pump Station to Well 18 Water Line C. Items from Municipal Services: 1) Bid IF-17-22, Parks Wayfinding 2) Bid IF-17-23, Line Clearance Project 3) Bid IF-18-D, Airport Security System D. Items from Idaho Falls Public Library: 1) Library Resolution E. Items from the City Clerk: 1) Expenditure Summary for the month of September, 2017. 2) Minutes from the September 28, 2017 Idaho Falls Power Board Meeting; October 2, 2017 Special Meeting; October 10, 2017 Council Work Session; October 12, 2017 Idaho Falls Power Board Meeting; and October 12, 2017 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Community Development Services 1) RSC-1 Site Plan Approval and Reasoned Statement of Relevant Criteria and Standards for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition: For consideration is the application for RSC-1 Site Plan Approval and Reasoned Statement of Relevant Criteria and Standards for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition. The Planning and Zoning Commission considered this application at its October 3, 2017 meeting and recommended approval by unanimous vote with conditions that the site plan show a 50 foot setback, a pedestrian connection be added from the sidewalk to the building, and that north access to Bonita be labeled as one-way traffic. The required adjustments have been made. Staff recommends approval of the application. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Site Plan for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Site Plan for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition, and give authorization for the Mayor to execute the necessary documents.
Parks and Recreation South Fork Archers Lease Agreement: For consideration is a Lease Agreement renewal between the City of Idaho Falls and South Fork Archers for the purposes of leasing property for archery range usage from October 1, 2017 through September 30, 2022. RECOMMENDED ACTION: To approve the South Fork Archers lease agreement renewal, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Woodbury Special Warranty Deed and Memorandum of Understanding: For consideration is a Memorandum of Understanding and Special Warranty Deed to accept the donation of a parcel of property as well as to agree to design, develop and construct a public restroom on said property in aesthetic similarity to the adjacent Hotel. RECOMMENDED ACTION: To approve the Memorandum of Understanding and Special Warranty Deed, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Public Works Easement Vacation Request – Portion of Dedicated Easement located Southeast of Broadway/Old Butte Road Intersection: Liberty Homes is requesting the vacation of a portion of a dedicated public utility easement, Instrument No. 1309254. They have built upon a portion of the easement and have agreed to provide additional easement as requested by review utilities. Utilities have no objection to the request as long as the additional easement is provided. RECOMMENDED ACTION: To give authorization for City Attorney to prepare documents needed to accomplish the vacation (or take other action deemed appropriate).
Minor Change Order No. 1 – 7th Street Water Line Replacement from South Boulevard to Holmes Avenue: For consideration is Change Order No. 1 to the 7th Street Water Line Replacement from South Boulevard to Holmes Avenue project. During construction the existing base material beneath the existing pavement was deemed inadequate and needed to be replaced. In addition, unsuitable building material was encountered throughout the project that required removal and replacement of these materials as well. The total cost to the City for this additional work is $207,476.50 which will be apportioned between the Street and Water Divisions. RECOMMENDED ACTION: To approve the Change Order No. 1 to the 7th Street Water Line Replacement from South Boulevard to Holmes Avenue project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Acceptance of Qualified Bidders for 15th Street Substation Rebuild and Invitation to Bid: At the August 24 City Council meeting, Council authorized staff to prequalify potential bidders for general contractor work associated with upgrades to the 15th Street Substation. Ten potential bidders responded to our advertised solicitation. The responses have been reviewed by our engineer, MPE Consulting, with five being deemed qualified and allowed to move forward. RECOMMENDED ACTION: To approve prequalification of Cache Valley Electric, Caribou Construction, Anderson & Wood Construction, Probst Electric, and Wheeler Electric and authorize the bid package to be mailed to these contractors for competitive bidding (or take other action deemed appropriate).
Approve Battelle Energy Alliance (BEA) LLC Utility Update Agreement: This agreement is for the conversion of their facilities to a negotiated rate due to the triggering of the new large single load rate with the construction of the C3 and Cybercore buildings. This agreement outlines the work required to convert their facilities to the new rate along with interconnection of the two new buildings, C3 and Cybercore. RECOMMENDED ACTION: To approve the agreement with Battelle Energy Alliance (BEA) LLC, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Approve License Agreement for Access with Verizon Wireless: Idaho 6 - Clark Limited Partnership dba Verizon Wireless has requested permission to use property owned and maintained by Idaho Falls Power as access to adjacent property they lease. Their leasehold property includes a cellular tower, for which placement was approved by Bonneville County. RECOMMENDED ACTION: To approve the Lease Agreement for Access with Idaho 6 – Clark Limited Partnership dba Verizon Wireless, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Legal Public Hearing: Proposed fee increase to Ambulance fees and charges: This proposed fee increase and notification of hearing was advertised October 15 and October 22 as required by Idaho Code.
2) Resolution to Adopt Fees: This Resolution will amend and update ambulance fees and charges. The proposed changes are necessary to address the increased cost of providing ambulance service. RECOMMENDED ACTION: To adopt the resolution to add and update the noticed fees into the City’s fee schedule. 6. Motion to Adjourn.
Oct 26, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Office of the Mayor: 1) Economic Development-Community Development Grant Awards 2) Official Proclamations from the preceding month B. Item from Public Works: 1) Bid Award – 65th South Pump Station to Well 18 Water Line C. Items from Municipal Services: 1) Bid IF-17-22, Parks Wayfinding 2) Bid IF-17-23, Line Clearance Project 3) Bid IF-18-D, Airport Security System D. Items from Idaho Falls Public Library: 1) Library Resolution E. Items from the City Clerk: 1) Expenditure Summary for the month of September, 2017. 2) Minutes from the September 28, 2017 Idaho Falls Power Board Meeting; October 2, 2017 Special Meeting; October 10, 2017 Council Work Session; October 12, 2017 Idaho Falls Power Board Meeting; and October 12, 2017 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve, accept, or receive all items on the Consent Agenda according to the recommendations presented (or take other action deemed appropriate).
Community Development Services 1) RSC-1 Site Plan Approval and Reasoned Statement of Relevant Criteria and Standards for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition: For consideration is the application for RSC-1 Site Plan Approval and Reasoned Statement of Relevant Criteria and Standards for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition. The Planning and Zoning Commission considered this application at its October 3, 2017 meeting and recommended approval by unanimous vote with conditions that the site plan show a 50 foot setback, a pedestrian connection be added from the sidewalk to the building, and that north access to Bonita be labeled as one-way traffic. The required adjustments have been made. Staff recommends approval of the application. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Site Plan for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Site Plan for Dutch Bros. Coffee, Lot 1, Block 1, Candy Cottage Addition, and give authorization for the Mayor to execute the necessary documents.
Parks and Recreation South Fork Archers Lease Agreement: For consideration is a Lease Agreement renewal between the City of Idaho Falls and South Fork Archers for the purposes of leasing property for archery range usage from October 1, 2017 through September 30, 2022. RECOMMENDED ACTION: To approve the South Fork Archers lease agreement renewal, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Woodbury Special Warranty Deed and Memorandum of Understanding: For consideration is a Memorandum of Understanding and Special Warranty Deed to accept the donation of a parcel of property as well as to agree to design, develop and construct a public restroom on said property in aesthetic similarity to the adjacent Hotel. RECOMMENDED ACTION: To approve the Memorandum of Understanding and Special Warranty Deed, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Public Works Easement Vacation Request – Portion of Dedicated Easement located Southeast of Broadway/Old Butte Road Intersection: Liberty Homes is requesting the vacation of a portion of a dedicated public utility easement, Instrument No. 1309254. They have built upon a portion of the easement and have agreed to provide additional easement as requested by review utilities. Utilities have no objection to the request as long as the additional easement is provided. RECOMMENDED ACTION: To give authorization for City Attorney to prepare documents needed to accomplish the vacation (or take other action deemed appropriate).
Minor Change Order No. 1 – 7th Street Water Line Replacement from South Boulevard to Holmes Avenue: For consideration is Change Order No. 1 to the 7th Street Water Line Replacement from South Boulevard to Holmes Avenue project. During construction the existing base material beneath the existing pavement was deemed inadequate and needed to be replaced. In addition, unsuitable building material was encountered throughout the project that required removal and replacement of these materials as well. The total cost to the City for this additional work is $207,476.50 which will be apportioned between the Street and Water Divisions. RECOMMENDED ACTION: To approve the Change Order No. 1 to the 7th Street Water Line Replacement from South Boulevard to Holmes Avenue project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Acceptance of Qualified Bidders for 15th Street Substation Rebuild and Invitation to Bid: At the August 24 City Council meeting, Council authorized staff to prequalify potential bidders for general contractor work associated with upgrades to the 15th Street Substation. Ten potential bidders responded to our advertised solicitation. The responses have been reviewed by our engineer, MPE Consulting, with five being deemed qualified and allowed to move forward. RECOMMENDED ACTION: To approve prequalification of Cache Valley Electric, Caribou Construction, Anderson & Wood Construction, Probst Electric, and Wheeler Electric and authorize the bid package to be mailed to these contractors for competitive bidding (or take other action deemed appropriate).
Approve Battelle Energy Alliance (BEA) LLC Utility Update Agreement: This agreement is for the conversion of their facilities to a negotiated rate due to the triggering of the new large single load rate with the construction of the C3 and Cybercore buildings. This agreement outlines the work required to convert their facilities to the new rate along with interconnection of the two new buildings, C3 and Cybercore. RECOMMENDED ACTION: To approve the agreement with Battelle Energy Alliance (BEA) LLC, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Approve License Agreement for Access with Verizon Wireless: Idaho 6 - Clark Limited Partnership dba Verizon Wireless has requested permission to use property owned and maintained by Idaho Falls Power as access to adjacent property they lease. Their leasehold property includes a cellular tower, for which placement was approved by Bonneville County. RECOMMENDED ACTION: To approve the Lease Agreement for Access with Idaho 6 – Clark Limited Partnership dba Verizon Wireless, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Legal Public Hearing: Proposed fee increase to Ambulance fees and charges: This proposed fee increase and notification of hearing was advertised October 15 and October 22 as required by Idaho Code.
2) Resolution to Adopt Fees: This Resolution will amend and update ambulance fees and charges. The proposed changes are necessary to address the increased cost of providing ambulance service. RECOMMENDED ACTION: To adopt the resolution to add and update the noticed fees into the City’s fee schedule. 6. Motion to Adjourn.