1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Idaho Falls Airport: 1) Final Notice of Award – Rehabilitation of Taxiway A, C and Runway 2/20 - FAA AIP Project #3- 16-0018-043 B. Item from Public Works: 1) Bid Award – Well 18 New Well House and Booster Station Improvements C. Items from Idaho Falls Power: 1) Bonneville Power Administration (BPA) Exhibit E, Revision No. 2 2) Ratify Power Transactions with Shell Energy 3) Idaho Mutual Assistance Agreement D. Items from Municipal Services: 1) Write-off of Unpaid Utility Service Accounts 2) Bid IF-18-01, Haul and Spread Liquid Wastewater Biosolids 3) Bid IF-18-02, Chlorine and Sodium Bisulfite 4) Bid Award – Q-17-044, Crushed Road Base Gravel 5) Rejection of Bid IF-17-21, Parks Wayfinding Project 6) Bid IF-17-T, Sole Source Purchase – Self Check Library Systems 7) Insurance Contracts for Worker’s Compensation for 2017/2018 E. Items from the City Clerk: 1) Expenditure Summary for the month of August, 2017. 2) Minutes from the August 7, 2017 Council Work Session; August 10, 2017 Council Meeting; August 17, 2017 Public Hearing; August 22, 2017 Council Work Session; and, August 24, 2017 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Fire Department Bonneville County Ambulance Service Contract: For consideration is the 2017/2018 Ambulance Service Contract with Bonneville County. This year's contract includes changes that reflect a three percent (3%) increase to the base fee. This year we have also added a $1,000 per month rental fee for use of the County building in Swan Falls. This fee has been added to our base amount which reflects a neutral cost to the City. In consideration of the base and rental fees the County will be paying the City $2,526,000 in the 2017/2018 agreement. RECOMMENDED ACTION: To approve the 2017/2018 Ambulance Service Contract with Bonneville County, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Physician (SiteMed) Contract for Firefighter Physicals: For consideration is the contract between SiteMed and the City for conducting annual Firefighter physical examinations. This item was negotiated with our Union for the 2017/2018 year. In the past, annual physicals were required however they did not meet national standards (NFPA). These new physicals are more comprehensive and will identify potential problems early which will reduce the City’s risk. RECOMMENDED ACTION: To approve the SiteMed Contract, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Bonneville County Fire District #1 Wildfire Deployment Agreement: For consideration is a Wildfire Deployment Agreement between the City and the Bonneville County Fire District #1. This agreement will allow assets (Fire Vehicles) of the Fire District to be deployed in the region on wildfires through our existing agreement with the Idaho Department of Lands. RECOMMENDED ACTION: To approve the Wildfire Deployment Agreement with Bonneville County Fire District #1, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Permission to Contract with Rhodehouse Construction Inc. for the Gem Lake Marina Project: Idaho Falls Power was awarded a $122,231.25 grant from the Idaho Parks and Recreation Board for improvements to the Gem Lake Marina. In the FY17/18, Idaho Falls Power budgeted $165,000 for the project and another $7,000 for landscaping at the Marina, which is part of the quoted work. Idaho Falls Power respectfully requests that City Council authorize a contract with Rhodehouse Construction Inc. in the amount of $172,372. RECOMMENDED ACTION: To approve the contract with Rhodehouse Construction Inc. in the amount of $172,372 for the Gem Lake Marina Project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Municipal Services Amend City Code, Title 4, Chapters 3 & 4, Sale of Beer and Wine: The Municipal Services Department is requesting an amendment to City Code, Title 4, Chapters 3 & 4 to extend to the limits allowed by State Code. Idaho Code 23-1012 permits the City to allow the sale of beer and wine on Christmas Day. The amendment also extends the time beer and wine may be sold from 1:00 a.m. to 2:00 a.m. as permitted by Idaho Code. RECOMMENDED ACTION: To approve the ordinance amending Title 4, Chapters 3 & 4 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Amendment to Resolution 2015-11, Mayor Execution of Contract Authority Amount: The Municipal Services Department is requesting amendment of Resolution 2015-11, granting the Mayor special authority to execute contracts not to exceed $50,000. Resolution 2015-11, currently authorizes the Mayor special authority to execute contracts not to exceed $25,000. Effective July 1, 2017, the State Legislature enacted changes to the threshold for when a public procurement is to be approved by a governing board. Amending City resolution 2015-11 to a not-to-exceed amount of $50,000 will extend the limits to the extent allowed by current Idaho State Statute 67- 2803 with respect to procurement of goods and services. RECOMMENDED ACTION: To approve the resolution granting the Mayor special authority to execute contracts not to exceed $50,000, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Bid IF-17-U, Sole Source Purchase – Airport Passenger Boarding Ramp: The Municipal Services Department requests authorization to make a sole source procurement and then issue a purchase order for a KSI Passenger Boarding Ramp for the Idaho Falls Regional Airport in the lump sum amount of $58,000. The BAR 3035 passenger boarding ramp is a universal ramp designed to fit all commercial carriers and larger sized aircraft. This procurement will be from Keith Consolidated Industries, Inc. located in White City, Oregon. RECOMMENDED ACTION: To approve the sole source procurement and issue a purchase order in the amount of $58,000 to Keith Consolidated Industries, Inc. (or take other action deemed appropriate).
Community Development Services Final Plat Extension, Castlerock Division No. 5: The Final Plat for Castlerock Division No. 5 was approved by the Mayor and City Council in October, 2016. City staff did not have record of it ever recording, but recently discovered the applicant had recorded it with Bonneville County but neglected to collect the City's signature. However, even though the applicant had made the effort to record the plat, it was still outside of the required time frame to record the plat. Out of an abundance of caution, staff determined that because the original recording was technically outside the required time frame to record, it would be best to request an extension to record the corrected plat. A new, corrected plat has been created and has all of the signatures ready to record. Staff recommends approval of a 30- day extension to record the plat. RECOMMENDED ACTION: To approve the 30-day extension to record the Final Plat for Castlerock Division No. 5 (or take other action deemed appropriate).
2) Public Hearing – Rezone from PB to R-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 12.183 acres, NW¼ Section 33 T2N R38E: For consideration is the application for Rezoning from PB to R-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 12.183 acres, NW¼ Section 33 T2N R38E, located north of Lexington and west of Washington Parkway. The Planning and Zoning Commission considered this request at its August 1, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning M&B 12.183 acres, NW¼ Section 33 T2N R38E from PB to R-1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezone of M&B 12.183 acres, NW¼ Section 33 T2N R38E, and give authorization for the Mayor to execute the necessary documents. 6. Motion to Adjourn.
Sep 14, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Idaho Falls Airport: 1) Final Notice of Award – Rehabilitation of Taxiway A, C and Runway 2/20 - FAA AIP Project #3- 16-0018-043 B. Item from Public Works: 1) Bid Award – Well 18 New Well House and Booster Station Improvements C. Items from Idaho Falls Power: 1) Bonneville Power Administration (BPA) Exhibit E, Revision No. 2 2) Ratify Power Transactions with Shell Energy 3) Idaho Mutual Assistance Agreement D. Items from Municipal Services: 1) Write-off of Unpaid Utility Service Accounts 2) Bid IF-18-01, Haul and Spread Liquid Wastewater Biosolids 3) Bid IF-18-02, Chlorine and Sodium Bisulfite 4) Bid Award – Q-17-044, Crushed Road Base Gravel 5) Rejection of Bid IF-17-21, Parks Wayfinding Project 6) Bid IF-17-T, Sole Source Purchase – Self Check Library Systems 7) Insurance Contracts for Worker’s Compensation for 2017/2018 E. Items from the City Clerk: 1) Expenditure Summary for the month of August, 2017. 2) Minutes from the August 7, 2017 Council Work Session; August 10, 2017 Council Meeting; August 17, 2017 Public Hearing; August 22, 2017 Council Work Session; and, August 24, 2017 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Fire Department Bonneville County Ambulance Service Contract: For consideration is the 2017/2018 Ambulance Service Contract with Bonneville County. This year's contract includes changes that reflect a three percent (3%) increase to the base fee. This year we have also added a $1,000 per month rental fee for use of the County building in Swan Falls. This fee has been added to our base amount which reflects a neutral cost to the City. In consideration of the base and rental fees the County will be paying the City $2,526,000 in the 2017/2018 agreement. RECOMMENDED ACTION: To approve the 2017/2018 Ambulance Service Contract with Bonneville County, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Physician (SiteMed) Contract for Firefighter Physicals: For consideration is the contract between SiteMed and the City for conducting annual Firefighter physical examinations. This item was negotiated with our Union for the 2017/2018 year. In the past, annual physicals were required however they did not meet national standards (NFPA). These new physicals are more comprehensive and will identify potential problems early which will reduce the City’s risk. RECOMMENDED ACTION: To approve the SiteMed Contract, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Bonneville County Fire District #1 Wildfire Deployment Agreement: For consideration is a Wildfire Deployment Agreement between the City and the Bonneville County Fire District #1. This agreement will allow assets (Fire Vehicles) of the Fire District to be deployed in the region on wildfires through our existing agreement with the Idaho Department of Lands. RECOMMENDED ACTION: To approve the Wildfire Deployment Agreement with Bonneville County Fire District #1, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Permission to Contract with Rhodehouse Construction Inc. for the Gem Lake Marina Project: Idaho Falls Power was awarded a $122,231.25 grant from the Idaho Parks and Recreation Board for improvements to the Gem Lake Marina. In the FY17/18, Idaho Falls Power budgeted $165,000 for the project and another $7,000 for landscaping at the Marina, which is part of the quoted work. Idaho Falls Power respectfully requests that City Council authorize a contract with Rhodehouse Construction Inc. in the amount of $172,372. RECOMMENDED ACTION: To approve the contract with Rhodehouse Construction Inc. in the amount of $172,372 for the Gem Lake Marina Project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Municipal Services Amend City Code, Title 4, Chapters 3 & 4, Sale of Beer and Wine: The Municipal Services Department is requesting an amendment to City Code, Title 4, Chapters 3 & 4 to extend to the limits allowed by State Code. Idaho Code 23-1012 permits the City to allow the sale of beer and wine on Christmas Day. The amendment also extends the time beer and wine may be sold from 1:00 a.m. to 2:00 a.m. as permitted by Idaho Code. RECOMMENDED ACTION: To approve the ordinance amending Title 4, Chapters 3 & 4 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Amendment to Resolution 2015-11, Mayor Execution of Contract Authority Amount: The Municipal Services Department is requesting amendment of Resolution 2015-11, granting the Mayor special authority to execute contracts not to exceed $50,000. Resolution 2015-11, currently authorizes the Mayor special authority to execute contracts not to exceed $25,000. Effective July 1, 2017, the State Legislature enacted changes to the threshold for when a public procurement is to be approved by a governing board. Amending City resolution 2015-11 to a not-to-exceed amount of $50,000 will extend the limits to the extent allowed by current Idaho State Statute 67- 2803 with respect to procurement of goods and services. RECOMMENDED ACTION: To approve the resolution granting the Mayor special authority to execute contracts not to exceed $50,000, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Bid IF-17-U, Sole Source Purchase – Airport Passenger Boarding Ramp: The Municipal Services Department requests authorization to make a sole source procurement and then issue a purchase order for a KSI Passenger Boarding Ramp for the Idaho Falls Regional Airport in the lump sum amount of $58,000. The BAR 3035 passenger boarding ramp is a universal ramp designed to fit all commercial carriers and larger sized aircraft. This procurement will be from Keith Consolidated Industries, Inc. located in White City, Oregon. RECOMMENDED ACTION: To approve the sole source procurement and issue a purchase order in the amount of $58,000 to Keith Consolidated Industries, Inc. (or take other action deemed appropriate).
Community Development Services Final Plat Extension, Castlerock Division No. 5: The Final Plat for Castlerock Division No. 5 was approved by the Mayor and City Council in October, 2016. City staff did not have record of it ever recording, but recently discovered the applicant had recorded it with Bonneville County but neglected to collect the City's signature. However, even though the applicant had made the effort to record the plat, it was still outside of the required time frame to record the plat. Out of an abundance of caution, staff determined that because the original recording was technically outside the required time frame to record, it would be best to request an extension to record the corrected plat. A new, corrected plat has been created and has all of the signatures ready to record. Staff recommends approval of a 30- day extension to record the plat. RECOMMENDED ACTION: To approve the 30-day extension to record the Final Plat for Castlerock Division No. 5 (or take other action deemed appropriate).
2) Public Hearing – Rezone from PB to R-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 12.183 acres, NW¼ Section 33 T2N R38E: For consideration is the application for Rezoning from PB to R-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 12.183 acres, NW¼ Section 33 T2N R38E, located north of Lexington and west of Washington Parkway. The Planning and Zoning Commission considered this request at its August 1, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning M&B 12.183 acres, NW¼ Section 33 T2N R38E from PB to R-1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezone of M&B 12.183 acres, NW¼ Section 33 T2N R38E, and give authorization for the Mayor to execute the necessary documents. 6. Motion to Adjourn.