1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Presentation. Swearing-in Ceremony: Administration of Oath of Office and Code of Ethics for Police Chief Bryce Johnson.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Catherine Smith – Historic Preservation Commission, New Appointment B. Items from the City Clerk: 1) Expenditure Summary for the month of July, 2017. 2) Treasurer’s Report for the month of July, 2017. 3) Minutes from the July 18, 2017 Council Budget Session; July 24, 2017 Council Work Session; July 25, 2017 Council Budget Session; July 26, 2017 Council Budget Session; July 27, 2017 Idaho Falls Power Board Meeting; and, July 27, 2017 Council Meeting. 4) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services Adoption of 2017/18 Proposed Fees, Including New Fees and Fee Increases: Municipal Services respectfully requests the Mayor and Council approval of the 2017/18 proposed fees including new fees and fee increases. RECOMMENDED ACTION: To approve the resolution adopting 2017/18 proposed fees, including new fees and fee increases, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Adoption of 2017/18 Fiscal Year Budget: For consideration is the proposed annual 2017/18 fiscal year budget that was tentatively approved on July 27, 2017 by the Mayor and City Council. Municipal Services respectfully requests the adoption of the 2017/18 fiscal year budget in the amount of $194,933,941, appropriating the monies to and among the various funds. RECOMMENDED ACTION: To approve the annual appropriation ordinance for the 2017/18 fiscal year budget under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Idaho Falls Civic Auditorium Donation Memorandum of Understanding: Municipal Services respectfully requests Mayor and Council approval for the Idaho Falls Civic Auditorium Donation Memorandum of Understanding (MOU). This MOU stipulates the donation of a total of $750,000 for the purpose of matching City funding for certain improvements, repairs and renovations to the Idaho Falls Civic Auditorium. RECOMMENDED ACTION: To approve the Idaho Falls Civic Auditorium Donation Memorandum of Understanding and give authorization for the Mayor to sign the necessary documents (or take other action deemed appropriate).
Police Department Idaho Falls School District #91 School Resource Officer Agreement: The Idaho Falls Police Department has provided sworn officers to work as School Resource Officers within Idaho Falls School District #91 schools. This continued agreement provides for reimbursement by the School District for work performed by the School Resource Officers. RECOMMENDED ACTION: To approve the School Resource Officer Agreement with Idaho Falls School District #91, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Authorize Prequalification of 15th Street Substation General Contractor Bidders: The FY18 budget and Capital Improvement Plan includes upgrades to the 15th Street Substation. These upgrades include installation of new breakers and switches and reconstruction of structures. RECOMMENDED ACTION: To give authorization to Idaho Falls Power to prequalify potential bidders for general contractor work associated with completing the 15th Street Substation Rebuild (or take other action deemed appropriate).
Public Works Bid Award – Eastside Greenbelt Pathway Pancheri Drive to West Broadway: On August 8, 2017, bids were received and opened for the Eastside Greenbelt Pathway Pancheri Drive to West Broadway project. Public Works and Parks and Recreation recommend approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors an amount of $271,921.50. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, HK Contractors an amount of $271,921.50 (or take other action deemed appropriate).
Special Permit Issuance (Over Legal Truck) Agreement: For consideration is a Special Permit Issuance Agreement with the Idaho Transportation Department (ITD) and accompanying Resolution authorizing ITD to issue over legal truck (size or weight) permits on state highways and City streets. The agreement has been reviewed by the City Attorney and allows ITD to charge the permittee and retain the cost of permits as provided for within ITD rules. RECOMMENDED ACTION: To adopt the resolution, approve the agreement, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Supplemental Environmental Project Agreement with Department of Energy Grant: For consideration is an agreement with the Department of Energy for a grant to support a franchise curbside recycling program, stormwater education and water conservation measures. The proposed grant is for $90,000 and has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve the Supplemental Environmental Project Agreement and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Iona Bonneville Sewer District - Request for Sewer Service Area Expansion for School District 93: Public Works is in receipt of a request from the Iona Bonneville Sewer District (IBSD) to increase the District's Sewer Service Area boundary by 42.96 acres for School District 93. The IBSD Board is also requesting the proposed 42.96 acres for the School District 93 expansion not be counted against the 235 acres available for future annexations. RECOMMENDED ACTION: To approve the request from the Iona Bonneville Sewer District (IBSD) to increase the District's Sewer Service Area boundary by 42.96 acres for School District 93 (or take other action deemed appropriate).
Professional Services Agreement for Materials Testing with Strata: For consideration is a Professional Services Agreement for materials testing with Strata. The agreement, if approved, will be used by the Water Division to ensure that construction within the public right-of-way adheres to City Standards. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve the Professional Services Agreement and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Easement Vacation – Lot 1 Block 1 KJ’s Sunnyside Division No. 1: As earlier authorized, the City Attorney has prepared the documents to vacate a portion of the utility easement on Lot 1 Block 1 KJ’s Sunnyside Division 1. RECOMMENDED ACTION: To approve the ordinance vacating a portion of the utility easement on Lot 1 Block 1 KJ’s Sunnyside Division 1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Parks and Recreation Agreement for Professional Services for Heritage Park Development: The Parks and Recreation Department respectfully requests to enter into a Professional Services Agreement with Design Workshop, Inc. for the purposes of constructing the new Heritage Park for a "not-toexceed" price of $197,839 for Tasks 1-5; $21,730 for Task 6 - Construction Administration; and a fixed "not-to-exceed" price of $24,003 for reimbursables. The agreement has been reviewed and approved by the City Attorney. RECOMMENDED ACTION: To approve the Professional Services Agreement with Design Workshop, Inc. and give authorization for the Mayor and City Attorney to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 2: For consideration is the application for a Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Linden Trails, Division No. 2. The Planning and Zoning Commission considered this item at its January 3, 2017 meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Linden Trails, Division No. 2, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Linden Trails, Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Linden Trails, Division No. 2, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation, Initial Zoning of R-1, Annexation & Zoning Ordinances, Reasoned Statement of Relevant Criteria & Standards, M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E: For consideration is the application for Annexation, Initial Zoning of R-1, and Reasoned Statement of Relevant Criteria and Standards, M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E. This is a Category "A" Annexation. The Planning and Zoning Commission considered this items at its February 7, 2017 meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance annexing M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E as R-1 (Single-Family Residential), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E, and give authorization for the Mayor to execute the necessary documents.
6F 3) Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Fairway Estates Division No. 21: For consideration is the application for a Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Fairway Estates Division No. 21. The Planning and Zoning Commission considered this item at its July 11, 2017 meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Fairway Estates Division No. 21, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Fairway Estates Division No. 21, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fairway Estates Division No. 21, and give authorization for the Mayor to execute the necessary documents. 7. Motion to Adjourn.
Aug 24, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Presentation. Swearing-in Ceremony: Administration of Oath of Office and Code of Ethics for Police Chief Bryce Johnson.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Catherine Smith – Historic Preservation Commission, New Appointment B. Items from the City Clerk: 1) Expenditure Summary for the month of July, 2017. 2) Treasurer’s Report for the month of July, 2017. 3) Minutes from the July 18, 2017 Council Budget Session; July 24, 2017 Council Work Session; July 25, 2017 Council Budget Session; July 26, 2017 Council Budget Session; July 27, 2017 Idaho Falls Power Board Meeting; and, July 27, 2017 Council Meeting. 4) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services Adoption of 2017/18 Proposed Fees, Including New Fees and Fee Increases: Municipal Services respectfully requests the Mayor and Council approval of the 2017/18 proposed fees including new fees and fee increases. RECOMMENDED ACTION: To approve the resolution adopting 2017/18 proposed fees, including new fees and fee increases, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Adoption of 2017/18 Fiscal Year Budget: For consideration is the proposed annual 2017/18 fiscal year budget that was tentatively approved on July 27, 2017 by the Mayor and City Council. Municipal Services respectfully requests the adoption of the 2017/18 fiscal year budget in the amount of $194,933,941, appropriating the monies to and among the various funds. RECOMMENDED ACTION: To approve the annual appropriation ordinance for the 2017/18 fiscal year budget under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Idaho Falls Civic Auditorium Donation Memorandum of Understanding: Municipal Services respectfully requests Mayor and Council approval for the Idaho Falls Civic Auditorium Donation Memorandum of Understanding (MOU). This MOU stipulates the donation of a total of $750,000 for the purpose of matching City funding for certain improvements, repairs and renovations to the Idaho Falls Civic Auditorium. RECOMMENDED ACTION: To approve the Idaho Falls Civic Auditorium Donation Memorandum of Understanding and give authorization for the Mayor to sign the necessary documents (or take other action deemed appropriate).
Police Department Idaho Falls School District #91 School Resource Officer Agreement: The Idaho Falls Police Department has provided sworn officers to work as School Resource Officers within Idaho Falls School District #91 schools. This continued agreement provides for reimbursement by the School District for work performed by the School Resource Officers. RECOMMENDED ACTION: To approve the School Resource Officer Agreement with Idaho Falls School District #91, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Authorize Prequalification of 15th Street Substation General Contractor Bidders: The FY18 budget and Capital Improvement Plan includes upgrades to the 15th Street Substation. These upgrades include installation of new breakers and switches and reconstruction of structures. RECOMMENDED ACTION: To give authorization to Idaho Falls Power to prequalify potential bidders for general contractor work associated with completing the 15th Street Substation Rebuild (or take other action deemed appropriate).
Public Works Bid Award – Eastside Greenbelt Pathway Pancheri Drive to West Broadway: On August 8, 2017, bids were received and opened for the Eastside Greenbelt Pathway Pancheri Drive to West Broadway project. Public Works and Parks and Recreation recommend approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors an amount of $271,921.50. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, HK Contractors an amount of $271,921.50 (or take other action deemed appropriate).
Special Permit Issuance (Over Legal Truck) Agreement: For consideration is a Special Permit Issuance Agreement with the Idaho Transportation Department (ITD) and accompanying Resolution authorizing ITD to issue over legal truck (size or weight) permits on state highways and City streets. The agreement has been reviewed by the City Attorney and allows ITD to charge the permittee and retain the cost of permits as provided for within ITD rules. RECOMMENDED ACTION: To adopt the resolution, approve the agreement, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Supplemental Environmental Project Agreement with Department of Energy Grant: For consideration is an agreement with the Department of Energy for a grant to support a franchise curbside recycling program, stormwater education and water conservation measures. The proposed grant is for $90,000 and has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve the Supplemental Environmental Project Agreement and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Iona Bonneville Sewer District - Request for Sewer Service Area Expansion for School District 93: Public Works is in receipt of a request from the Iona Bonneville Sewer District (IBSD) to increase the District's Sewer Service Area boundary by 42.96 acres for School District 93. The IBSD Board is also requesting the proposed 42.96 acres for the School District 93 expansion not be counted against the 235 acres available for future annexations. RECOMMENDED ACTION: To approve the request from the Iona Bonneville Sewer District (IBSD) to increase the District's Sewer Service Area boundary by 42.96 acres for School District 93 (or take other action deemed appropriate).
Professional Services Agreement for Materials Testing with Strata: For consideration is a Professional Services Agreement for materials testing with Strata. The agreement, if approved, will be used by the Water Division to ensure that construction within the public right-of-way adheres to City Standards. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve the Professional Services Agreement and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Easement Vacation – Lot 1 Block 1 KJ’s Sunnyside Division No. 1: As earlier authorized, the City Attorney has prepared the documents to vacate a portion of the utility easement on Lot 1 Block 1 KJ’s Sunnyside Division 1. RECOMMENDED ACTION: To approve the ordinance vacating a portion of the utility easement on Lot 1 Block 1 KJ’s Sunnyside Division 1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Parks and Recreation Agreement for Professional Services for Heritage Park Development: The Parks and Recreation Department respectfully requests to enter into a Professional Services Agreement with Design Workshop, Inc. for the purposes of constructing the new Heritage Park for a "not-toexceed" price of $197,839 for Tasks 1-5; $21,730 for Task 6 - Construction Administration; and a fixed "not-to-exceed" price of $24,003 for reimbursables. The agreement has been reviewed and approved by the City Attorney. RECOMMENDED ACTION: To approve the Professional Services Agreement with Design Workshop, Inc. and give authorization for the Mayor and City Attorney to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 2: For consideration is the application for a Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Linden Trails, Division No. 2. The Planning and Zoning Commission considered this item at its January 3, 2017 meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Linden Trails, Division No. 2, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Linden Trails, Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Linden Trails, Division No. 2, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation, Initial Zoning of R-1, Annexation & Zoning Ordinances, Reasoned Statement of Relevant Criteria & Standards, M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E: For consideration is the application for Annexation, Initial Zoning of R-1, and Reasoned Statement of Relevant Criteria and Standards, M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E. This is a Category "A" Annexation. The Planning and Zoning Commission considered this items at its February 7, 2017 meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance annexing M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E as R-1 (Single-Family Residential), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for M&B: Approx. 14.113 Acres Section 31, T 3N, R 38E, and give authorization for the Mayor to execute the necessary documents.
6F 3) Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Fairway Estates Division No. 21: For consideration is the application for a Final Plat, Development Agreement and Reasoned Statement of Relevant Criteria and Standards, Fairway Estates Division No. 21. The Planning and Zoning Commission considered this item at its July 11, 2017 meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Fairway Estates Division No. 21, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Fairway Estates Division No. 21, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fairway Estates Division No. 21, and give authorization for the Mayor to execute the necessary documents. 7. Motion to Adjourn.