1. Call to Order. 2. Pledge of Allegiance.
Additional Item
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointment of Chief of Police, Bryce Johnson B. Items from Municipal Services: 1) Bid IF-17-S, Hot Asphalt Mix 2) Bid IF-17-05, Street Sweepers C. Items from Idaho Falls Power: 1) Ratify Power Transactions with Shell Energy 2) Enabling Agreement with Bonneville Power Administration (BPA), No. 17PM-14274 D. Items from the City Clerk: 1) Minutes from the May 25, 2017 Idaho Falls Power Board Meeting; June 19, 2017 Council Work Session; June 19, 2017 Special Council Meeting; and June 29, 2017 Public Works Utility Meeting. 2) License Applications, all carrying the required approvals. Page 2 of 5 RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Municipal Services Consent to Grand Teton Council to Sublease: The Grand Teton Council is currently under a 25-year building lease with the City located at 574 4th Street. Section 5 of the lease agreement provides for the Grand Teton Council to sublease the property with prior consent of the City. The Grand Teton Council is requesting consent from the City to sublease the building to Best Foot Forward, a non-profit performing arts group. The proposed lease term is one year, beginning August 1, 2017 and ending July 30, 2018 for $910.00 per month. RECOMMENDED ACTION: To give consent to Grand Teton Council to sublease the building located at 574 4th Street to Best Foot Forward for one year (or take other action deemed appropriate).
Civic Auditorium Professional Services Agreement Renewal: The Municipal Services Department is requesting approval of the professional services agreement between the City of Idaho Falls and Idaho Falls Arts Council for a renewal period of one year in the amount of $65,000. City Council approved the original agreement on May 16, 2016 for a one-year term. The agreement includes event management, booking services, marketing, and other professional management services. RECOMMENDED ACTION: To approve the professional services agreement with the Idaho Falls Arts Council for a renewal period of one year in the amount of $65,000 (or take other action deemed appropriate).
Professional Services and Software Agreement with AssetWorks: The Municipal Services Department is requesting approval to piggyback the General Services Administration (GSA) contract GS-35F-317GA with AssetWorks, LLC to purchase software and professional services to implement the FleetFocus asset and maintenance application. The total contract amount request is $124,987.84. The contract total includes estimated travel expenses for project on-site work of $8,000 and may fluctuate based on the project milestones. RECOMMENDED ACTION: To approve the professional services and software agreement with AssetWorks, LLC in the amount of $124,987.84 (or take other action deemed appropriate).
Public Works Easement Vacation Request – Valencia Park Addition Division No. 2: As authorized on June 19, 2017 the City Attorney has prepared the document to vacate a portion of the access easement on Valencia Park Addition Division No. 1. The official plat designated an alternate access easement, therefore, ingress and egress on the property is preserved. RECOMMENDED ACTION: To approve the ordinance vacating a portion of the access easement on Valencia Park Addition Division No. 1 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Bid Rejection – Eastside Greenbelt Pathway – Pancheri Drive to West Broadway: On July 6, 2017 bids were received an opened for the Eastside Greenbelt Pathway – Pancheri Drive to West Broadway project. A single responsive bid was received in the amount of $247,444 which exceeds the budgeted amount and awas 122% of the Engineer’s Estimate. RECOMMENDED ACTION: To reject the bid for Eastside Greenbelt Pathway – Pancheri Drive to West Broadway, and that notice of such be sent to the bidder (or take other action deemed appropriate).
Fire Department Agreement with Union, Local 1565: For consideration is the negotiated agreement with Union, Local 1565 and the City of Idaho Falls. The overall agreement reflects the last 5 months of negotiation and includes a 1% wage increase, and a post employee Medical Expense Reimbursement Plan (MERP). This agreement is for approximately one year and will expire on April 30, 2018. The financial terms of the agreement will go into effect at the beginning of the 2017/2018 Budget year. RECOMMENDED ACTION: To approve the agreement with Union, Local 1565, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Community Development Services Resolution Adopting the FY2017 Community Development Block Grant (CDBG) Annual Action Plan (AAP): For consideration is a resolution adopting the FY2017 CDBG AAP. The AAP describes how each year’s CDBG dollars will be allocated. The public hearing for this year’s AAP was held December 8, 2016 with a public comment period open until January 9, 2017. Final approval of the AAP was delayed until the United States Department of Housing and Urban Development (HUD) released its allocations for the grants. RECOMMENDED ACTION: To approve the resolution adopting the FY2017 Community Development Block Grant Annual Action Plan, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Resolution Determining Eligibility of Jackson Hole Junction for an Urban Renewal Project and Authorizing the Idaho Falls Redevelopment Agency to Prepare an Urban Renewal Plan: For consideration is a resolution which determines that the land intended to be developed as Jackson Hole Junction is eligible for an urban renewal project and authorizes the Idaho Falls Redevelopment Agency (Agency) to proceed with preparing an urban renewal plan for the area. The Agency reviewed the eligibility report for this area at its June 20, 2017 meeting and approved it by resolution. Pursuant to Idaho Code 50-2008 the Mayor and City Council must, by resolution, determine the area qualifies for an urban renewal project before a plan can be created and approved. If approved, the Agency intends to proceed with development of a plan for the area with a limited scope and timeline for projects in the area. RECOMMENDED ACTION: To approve the resolution determining that the land intended to be developed as Jackson Hole Junction is eligible for an urban renewal project, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Growth Center Addition Division No. 1, 2nd Amended: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Growth Center Addition Division No. 1, 2nd Amended. The Planning and Zoning Commission considered this application at its June 6, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Growth Center Addition Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Growth Center Addition Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Belmont Estates Division No. 2: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Belmont Estates Division No. 2. The Planning and Zoning Commission considered this application at its June 6, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Belmont Estates Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Belmont Estates Division No. 2, and give authorization for the Mayor to execute the necessary documents.
5D5. Public Hearing – Ordinance Re-establishing a Business Improvement District in the Downtown Area: For consideration is an ordinance re-establishing a Business Improvement District (BID) in the Downtown Area. BIDs are regulated by Idaho Code 50-26. This code requires a public hearing be held to consider the proposed district and, if the Council decides to establish the district, approval of an ordinance to that effect. The BID was first established in the downtown in 1997 and was renewed in 2007. The proposed boundaries are the same as the past two district approvals. The proposed levy rate for the special assessment is proposed to be lowered from 4 mills to 2 mills, but the maximum assessment has been raised from $1,700 to $2,500. Per the requirements of the Idaho Code, petitions signed by more than 50% of affected property owners have been submitted to the City in support of the establishment of the BID. RECOMMENDED ACTION: To approve the ordinance re-establishing a Business Improvement District in the downtown area under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). 6. Motion to Adjourn.
Jul 13, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Additional Item
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointment of Chief of Police, Bryce Johnson B. Items from Municipal Services: 1) Bid IF-17-S, Hot Asphalt Mix 2) Bid IF-17-05, Street Sweepers C. Items from Idaho Falls Power: 1) Ratify Power Transactions with Shell Energy 2) Enabling Agreement with Bonneville Power Administration (BPA), No. 17PM-14274 D. Items from the City Clerk: 1) Minutes from the May 25, 2017 Idaho Falls Power Board Meeting; June 19, 2017 Council Work Session; June 19, 2017 Special Council Meeting; and June 29, 2017 Public Works Utility Meeting. 2) License Applications, all carrying the required approvals. Page 2 of 5 RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Municipal Services Consent to Grand Teton Council to Sublease: The Grand Teton Council is currently under a 25-year building lease with the City located at 574 4th Street. Section 5 of the lease agreement provides for the Grand Teton Council to sublease the property with prior consent of the City. The Grand Teton Council is requesting consent from the City to sublease the building to Best Foot Forward, a non-profit performing arts group. The proposed lease term is one year, beginning August 1, 2017 and ending July 30, 2018 for $910.00 per month. RECOMMENDED ACTION: To give consent to Grand Teton Council to sublease the building located at 574 4th Street to Best Foot Forward for one year (or take other action deemed appropriate).
Civic Auditorium Professional Services Agreement Renewal: The Municipal Services Department is requesting approval of the professional services agreement between the City of Idaho Falls and Idaho Falls Arts Council for a renewal period of one year in the amount of $65,000. City Council approved the original agreement on May 16, 2016 for a one-year term. The agreement includes event management, booking services, marketing, and other professional management services. RECOMMENDED ACTION: To approve the professional services agreement with the Idaho Falls Arts Council for a renewal period of one year in the amount of $65,000 (or take other action deemed appropriate).
Professional Services and Software Agreement with AssetWorks: The Municipal Services Department is requesting approval to piggyback the General Services Administration (GSA) contract GS-35F-317GA with AssetWorks, LLC to purchase software and professional services to implement the FleetFocus asset and maintenance application. The total contract amount request is $124,987.84. The contract total includes estimated travel expenses for project on-site work of $8,000 and may fluctuate based on the project milestones. RECOMMENDED ACTION: To approve the professional services and software agreement with AssetWorks, LLC in the amount of $124,987.84 (or take other action deemed appropriate).
Public Works Easement Vacation Request – Valencia Park Addition Division No. 2: As authorized on June 19, 2017 the City Attorney has prepared the document to vacate a portion of the access easement on Valencia Park Addition Division No. 1. The official plat designated an alternate access easement, therefore, ingress and egress on the property is preserved. RECOMMENDED ACTION: To approve the ordinance vacating a portion of the access easement on Valencia Park Addition Division No. 1 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Bid Rejection – Eastside Greenbelt Pathway – Pancheri Drive to West Broadway: On July 6, 2017 bids were received an opened for the Eastside Greenbelt Pathway – Pancheri Drive to West Broadway project. A single responsive bid was received in the amount of $247,444 which exceeds the budgeted amount and awas 122% of the Engineer’s Estimate. RECOMMENDED ACTION: To reject the bid for Eastside Greenbelt Pathway – Pancheri Drive to West Broadway, and that notice of such be sent to the bidder (or take other action deemed appropriate).
Fire Department Agreement with Union, Local 1565: For consideration is the negotiated agreement with Union, Local 1565 and the City of Idaho Falls. The overall agreement reflects the last 5 months of negotiation and includes a 1% wage increase, and a post employee Medical Expense Reimbursement Plan (MERP). This agreement is for approximately one year and will expire on April 30, 2018. The financial terms of the agreement will go into effect at the beginning of the 2017/2018 Budget year. RECOMMENDED ACTION: To approve the agreement with Union, Local 1565, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Community Development Services Resolution Adopting the FY2017 Community Development Block Grant (CDBG) Annual Action Plan (AAP): For consideration is a resolution adopting the FY2017 CDBG AAP. The AAP describes how each year’s CDBG dollars will be allocated. The public hearing for this year’s AAP was held December 8, 2016 with a public comment period open until January 9, 2017. Final approval of the AAP was delayed until the United States Department of Housing and Urban Development (HUD) released its allocations for the grants. RECOMMENDED ACTION: To approve the resolution adopting the FY2017 Community Development Block Grant Annual Action Plan, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Resolution Determining Eligibility of Jackson Hole Junction for an Urban Renewal Project and Authorizing the Idaho Falls Redevelopment Agency to Prepare an Urban Renewal Plan: For consideration is a resolution which determines that the land intended to be developed as Jackson Hole Junction is eligible for an urban renewal project and authorizes the Idaho Falls Redevelopment Agency (Agency) to proceed with preparing an urban renewal plan for the area. The Agency reviewed the eligibility report for this area at its June 20, 2017 meeting and approved it by resolution. Pursuant to Idaho Code 50-2008 the Mayor and City Council must, by resolution, determine the area qualifies for an urban renewal project before a plan can be created and approved. If approved, the Agency intends to proceed with development of a plan for the area with a limited scope and timeline for projects in the area. RECOMMENDED ACTION: To approve the resolution determining that the land intended to be developed as Jackson Hole Junction is eligible for an urban renewal project, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Growth Center Addition Division No. 1, 2nd Amended: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Growth Center Addition Division No. 1, 2nd Amended. The Planning and Zoning Commission considered this application at its June 6, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Growth Center Addition Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Growth Center Addition Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Belmont Estates Division No. 2: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Belmont Estates Division No. 2. The Planning and Zoning Commission considered this application at its June 6, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Belmont Estates Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Belmont Estates Division No. 2, and give authorization for the Mayor to execute the necessary documents.
5D5. Public Hearing – Ordinance Re-establishing a Business Improvement District in the Downtown Area: For consideration is an ordinance re-establishing a Business Improvement District (BID) in the Downtown Area. BIDs are regulated by Idaho Code 50-26. This code requires a public hearing be held to consider the proposed district and, if the Council decides to establish the district, approval of an ordinance to that effect. The BID was first established in the downtown in 1997 and was renewed in 2007. The proposed boundaries are the same as the past two district approvals. The proposed levy rate for the special assessment is proposed to be lowered from 4 mills to 2 mills, but the maximum assessment has been raised from $1,700 to $2,500. Per the requirements of the Idaho Code, petitions signed by more than 50% of affected property owners have been submitted to the City in support of the establishment of the BID. RECOMMENDED ACTION: To approve the ordinance re-establishing a Business Improvement District in the downtown area under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). 6. Motion to Adjourn.