1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Kyler Hope – Parks & Recreation Commission, New Appointment Richard Potter – Shade Tree Advisory Board, New Appointment B. Item from Municipal Services: 1) Bid IF-17-R, Sole Source Purchase, Chest Compression Systems C. Items from the City Clerk: 1) Minutes from the May 22, 2017 Council Work Session; and May 25, 2017 Council Meeting. 2) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
A. Municipal Services 1) Cayenta Enterprise Resource Planning System Change Order #036: Municipal Services recommends approval of change order #036 with Cayenta, a division of N. Harris Computer Corporation, for a total of $200,000. Change order #036 extends Phase 2 of the implementation category of the project by six (6) months for a total project extension cost for software and configuration of $415,480, not including travel for on-site support as per the original agreement. This is an unbudgeted 2016/17 expense. Directors from the Airport, Fire Department, Idaho Falls Power, and Public Works Departments have agreed to reprioritize their budgets to fund the cost share amounts. Funding for the general fund portion will be covered by reprioritizing general fund project funds in Municipal Services. RECOMMENDED ACTION: To approve change order #036 with Cayenta for a total amount of $200,000, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Public Works 1) Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements: For consideration is a Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements. Under the agreement, Six Mile Engineering will provide engineering services as necessary for a not-to-exceed amount of $250,000.00; the City’s responsibility is to provide 7.34% or $18,350.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Airport 1) Airport Real Estate Purchase and Sale Agreement – Herbert J. Swanson and Bonnie Jean Swanson Land Acquisition-North Parcel Project FAA AIP Project No. 3-16-0018-042-2016: For consideration is a Real Estate Purchase and Sale Agreement between the City of Idaho Falls and Herbert J. Swanson and Bonnie Jean Swanson in the amount of $678,000 for the land acquisition of the North Parcel Project. The purchase of this parcel fulfills the Federal Aviation Administration’s requirement for the Airport to own, in fee-simple, the property within the Runway 20 Protection Zone (RPZ). RECOMMENDED ACTION: To approve the Real Estate Purchase and Sale Agreement with Herbert J. Swanson and Bonnie Jean Swanson, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power 1) Change Order #1 to the Transformer Rewind Project: On March 9, City Council awarded to Solomon Corporation the transformer rewind project in the amount of $122,925.59. The project scope was to rewind the transformer from Upper Power Plant that was replaced in conjunction with the sedimentation removal project. Once the contractor was able to access the inside of the transformer, it was determined that a rewind of the transformer was not feasible due to the type of winding inside. The contractor has since presented an alternative proposal, Change Order #1 for $26,394.41 for a new project cost of $149,320, for a new transformer. While the cost is roughly a 21.4% increase from their original awarded bid, it is still well below the second low bid ($162,455) and would result in a new transformer. RECOMMENDED ACTION: To approve Change Order #1 in the amount of $26,394.41 for the transformer rewind project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Community Development Services 1) Resolution for Consolidated Annual Performance and Evaluation Report (CAPER) 2016: For consideration is the resolution approving the 2016 CAPER for the Community Development Block Grant (CDBG). The CAPER was reviewed by the Council at the May 11, 2017 meeting. No comments were received during the public comment period. RECOMMENDED ACTION: To approve the resolution for the 2016 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG), and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
2) Extension to Record a Final Plat for Linden Trails Division No. 1: The developer for Linden Trails Division No. 1 is requesting the deadline for recording the plat be extended an additional 90 days. The City Council approved the final plat on February 9, 2017 and the Subdivision Ordinance requires that the plat be recorded within 90 days of approval or the Council may rescind its approval. The plat is ready to be recorded pending final approval of construction documents. Staff recommends approval of the extension request for an additional 90 days. RECOMMENDED ACTION: To approve the request for a 90 day extension to record the final plat for Linden Trails Division No. 1 (or take other action deemed appropriate).
Public Hearing – Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards Coachman Place: For consideration is the application for Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards for Coachman Place. The Planning and Zoning Commission considered this application at its April 4, 2017 meeting and recommended approval by a vote of 7 to 2. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Planned Unit Development for Coachman Place. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Coachman Place, and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Westhaven Addition, Division No. 1, 1st Amended: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Westhaven Addition, Division No. 1, 1st Amended. The Planning and Zoning Commission considered this application at its April 4, 2017 meeting and recommended approval by a vote of 8 to 1. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Westhaven Addition, Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Westhaven Addition, Division No. 1, 1st Amended, and give authorization for the Mayor to execute the necessary documents.
Public Hearing - Rezone from R-1 to R-3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, a portion of Lot 12, Block 13, Linden Park Division 8, 1st Amended: For consideration is the application for Rezoning from R-1 to R-3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards for a portion of Lot 12, Block 13, Linden Park Division 8, 1st Amended. The Planning and Zoning Commission considered this application at its May 2, 20 17 meeting and recommended approval by unanimous vote of 8 to 0. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning Lot 12, Block 13, Linden Park Division 8, 1st Amended from R-1 to R-3A Zone, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning of Lot 12, Block 13, Linden Park Division 8, 1st Amended from R-1 to R-3A Zone, and give authorization for the Mayor to execute the necessary documents.
Public Hearing - Annexation & Initial Zoning, Annexation Ordinance, Zoning Ordinance Reasoned Statements of Relevant Criteria & Standards, Handly Avenue Annexation: For consideration is the application for Annexation and Initial Zoning of R-1, Zoning Ordinance, Annexation Ordinance, Reasoned Statement of Relevant Criteria and Standards, Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, located generally South of E. Sunnyside Road, West of S. 15th East, North of Castlerock Lane, and East of S. Holmes. The Planning and Zoning Commission considered this item at its May 2, 2017 meeting and recommended annexation and initial zoning of R-1 by a unanimous vote of 8-0 vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance annexing Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, as R-1 (Residence Zone), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. 6. Motion to Adjourn.
Jun 08, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Kyler Hope – Parks & Recreation Commission, New Appointment Richard Potter – Shade Tree Advisory Board, New Appointment B. Item from Municipal Services: 1) Bid IF-17-R, Sole Source Purchase, Chest Compression Systems C. Items from the City Clerk: 1) Minutes from the May 22, 2017 Council Work Session; and May 25, 2017 Council Meeting. 2) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
A. Municipal Services 1) Cayenta Enterprise Resource Planning System Change Order #036: Municipal Services recommends approval of change order #036 with Cayenta, a division of N. Harris Computer Corporation, for a total of $200,000. Change order #036 extends Phase 2 of the implementation category of the project by six (6) months for a total project extension cost for software and configuration of $415,480, not including travel for on-site support as per the original agreement. This is an unbudgeted 2016/17 expense. Directors from the Airport, Fire Department, Idaho Falls Power, and Public Works Departments have agreed to reprioritize their budgets to fund the cost share amounts. Funding for the general fund portion will be covered by reprioritizing general fund project funds in Municipal Services. RECOMMENDED ACTION: To approve change order #036 with Cayenta for a total amount of $200,000, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Public Works 1) Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements: For consideration is a Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements. Under the agreement, Six Mile Engineering will provide engineering services as necessary for a not-to-exceed amount of $250,000.00; the City’s responsibility is to provide 7.34% or $18,350.00. RECOMMENDED ACTION: To approve the Professional Services Agreement with Six Mile Engineering for Design Services of the 17th Street and Woodruff Avenue Intersection Improvements, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Airport 1) Airport Real Estate Purchase and Sale Agreement – Herbert J. Swanson and Bonnie Jean Swanson Land Acquisition-North Parcel Project FAA AIP Project No. 3-16-0018-042-2016: For consideration is a Real Estate Purchase and Sale Agreement between the City of Idaho Falls and Herbert J. Swanson and Bonnie Jean Swanson in the amount of $678,000 for the land acquisition of the North Parcel Project. The purchase of this parcel fulfills the Federal Aviation Administration’s requirement for the Airport to own, in fee-simple, the property within the Runway 20 Protection Zone (RPZ). RECOMMENDED ACTION: To approve the Real Estate Purchase and Sale Agreement with Herbert J. Swanson and Bonnie Jean Swanson, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Idaho Falls Power 1) Change Order #1 to the Transformer Rewind Project: On March 9, City Council awarded to Solomon Corporation the transformer rewind project in the amount of $122,925.59. The project scope was to rewind the transformer from Upper Power Plant that was replaced in conjunction with the sedimentation removal project. Once the contractor was able to access the inside of the transformer, it was determined that a rewind of the transformer was not feasible due to the type of winding inside. The contractor has since presented an alternative proposal, Change Order #1 for $26,394.41 for a new project cost of $149,320, for a new transformer. While the cost is roughly a 21.4% increase from their original awarded bid, it is still well below the second low bid ($162,455) and would result in a new transformer. RECOMMENDED ACTION: To approve Change Order #1 in the amount of $26,394.41 for the transformer rewind project, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Community Development Services 1) Resolution for Consolidated Annual Performance and Evaluation Report (CAPER) 2016: For consideration is the resolution approving the 2016 CAPER for the Community Development Block Grant (CDBG). The CAPER was reviewed by the Council at the May 11, 2017 meeting. No comments were received during the public comment period. RECOMMENDED ACTION: To approve the resolution for the 2016 Consolidated Annual Performance and Evaluation Report (CAPER) for the Community Development Block Grant (CDBG), and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
2) Extension to Record a Final Plat for Linden Trails Division No. 1: The developer for Linden Trails Division No. 1 is requesting the deadline for recording the plat be extended an additional 90 days. The City Council approved the final plat on February 9, 2017 and the Subdivision Ordinance requires that the plat be recorded within 90 days of approval or the Council may rescind its approval. The plat is ready to be recorded pending final approval of construction documents. Staff recommends approval of the extension request for an additional 90 days. RECOMMENDED ACTION: To approve the request for a 90 day extension to record the final plat for Linden Trails Division No. 1 (or take other action deemed appropriate).
Public Hearing – Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards Coachman Place: For consideration is the application for Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards for Coachman Place. The Planning and Zoning Commission considered this application at its April 4, 2017 meeting and recommended approval by a vote of 7 to 2. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Planned Unit Development for Coachman Place. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Coachman Place, and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Westhaven Addition, Division No. 1, 1st Amended: For consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Westhaven Addition, Division No. 1, 1st Amended. The Planning and Zoning Commission considered this application at its April 4, 2017 meeting and recommended approval by a vote of 8 to 1. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To accept the Final Plat for Westhaven Addition, Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Westhaven Addition, Division No. 1, 1st Amended, and give authorization for the Mayor to execute the necessary documents.
Public Hearing - Rezone from R-1 to R-3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, a portion of Lot 12, Block 13, Linden Park Division 8, 1st Amended: For consideration is the application for Rezoning from R-1 to R-3A, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards for a portion of Lot 12, Block 13, Linden Park Division 8, 1st Amended. The Planning and Zoning Commission considered this application at its May 2, 20 17 meeting and recommended approval by unanimous vote of 8 to 0. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning Lot 12, Block 13, Linden Park Division 8, 1st Amended from R-1 to R-3A Zone, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning of Lot 12, Block 13, Linden Park Division 8, 1st Amended from R-1 to R-3A Zone, and give authorization for the Mayor to execute the necessary documents.
Public Hearing - Annexation & Initial Zoning, Annexation Ordinance, Zoning Ordinance Reasoned Statements of Relevant Criteria & Standards, Handly Avenue Annexation: For consideration is the application for Annexation and Initial Zoning of R-1, Zoning Ordinance, Annexation Ordinance, Reasoned Statement of Relevant Criteria and Standards, Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, located generally South of E. Sunnyside Road, West of S. 15th East, North of Castlerock Lane, and East of S. Holmes. The Planning and Zoning Commission considered this item at its May 2, 2017 meeting and recommended annexation and initial zoning of R-1 by a unanimous vote of 8-0 vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance annexing Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, as R-1 (Residence Zone), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for Lots 1-5, Block 1, Lots 3-5, Block 2, Sunnyside Park Subdivision Division 1, and Sunnyside Park Subdivision Division 2, and approximately 0.252 acres NW 1/4, Section 32, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. 6. Motion to Adjourn.