1. Call to Order. 2. Pledge of Allegiance.
Presentation. Idaho Falls Power
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Michael Hinman, Civil Service Commission, Reappointment B. Items from Municipal Services: 1) Bid IF-17-15, Water Department Line Materials C. Items from Idaho Falls Power: 1) Non-disclosure Agreement with Battelle Energy Alliance LLC D. Items from the City Clerk: 1) Treasurer’s Report for the month of February, 2017. 2) Minutes from the March 6, 2017 Council Work Session; and March 9, 2017 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Airport Airport Real Estate Purchase and Sale Agreement – Herbert J. Swanson and Bonnie Jean Swanson Land Acquisition-North Parcel Project FAA AIP Project No. 3-16-0018-042-2016: For consideration is a Real Estate Purchase and Sale Agreement between the City of Idaho Falls and Herbert J. Swanson and Bonnie Jean Swanson in the amount of $678,000 for the land acquisition of the North Parcel Project. The purchase of this parcel fulfills the Federal Aviation Administration’s requirement for the Airport to own, in fee-simple, the property within the Runway 20 Protection Zone (RPZ). RECOMMENDED ACTION: To approve the Real Estate Purchase and Sale Agreement with Herbert J. Swanson and Bonnie Jean Swanson, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Public Works Professional Services Agreement with HDR Engineering Incorporated for the 12th Street Bridge replacement over the Idaho Canal: For consideration is a professional services agreement with HDR Engineering Incorporated to provide design services to replace the existing 12th Street bridge over the Idaho Canal. The not-to-exceed amount for this agreement is $222,900.00; the City’s responsibility is to provide 7.34% in matching funds. RECOMMENDED ACTION: To approve the Professional Services Agreement for the 12th Street bridge replacement over the Idaho Canal, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Water Use and Assessment Agreement for Southpoint Subdivision, Division No. 8: For consideration is a water use and assessment agreement with the Idaho Irrigation District, the developer for Southpoint Subdivision, Division No. 8 and the City. The agreement stipulates that the City will pay the water assessment for property included within the subdivision to the Idaho Irrigation District. RECOMMENDED ACTION: To approve the Water Use and Assessment Agreement for Southpoint Subdivision, Division No. 8 and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Water Use and Assessment Agreement for Yorkside Subdivision, Division No. 2: For consideration is a water use and assessment agreement with the Idaho Irrigation District, the developer for Yorkside Subdivision, Division No. 2 and the City. The agreement stipulates that the City will pay the water assessment for property included within the subdivision to the Idaho Irrigation District.
Water Use and Assessment Agreement for Avalon Subdivision, Division No. 1: For consideration is a water use and assessment agreement with the Idaho Irrigation District, the developer for Avalon Subdivision, Division No. 1 and the City. The agreement stipulates that the City will pay the water assessment for property included within the subdivision to the Idaho Irrigation District. RECOMMENDED ACTION: To approve the Water Use and Assessment Agreement for Avalon Subdivision, Division No. 1 and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Municipal Services Bid IF-17-09, Replacement Golf Carts for Sand Creek Golf Course: It is the recommendation of Parks and Recreation and Municipal Services Departments to accept the sole bid received from Highland Golf to purchase fifty-two new 2016 Yamaha golf carts for a lump sum amount of $204,900, less trade-in allowance of $45,800, for a total lump sum award of $159,100. RECOMMENDED ACTION: To accept the sole bid received from Highland Golf to purchase fiftytwo new golf carts for a total lump sum award of $159,100 (or take other action deemed appropriate).
Temporary Office Space Lease, 700 Park Avenue: Municipal Services is requesting approval of a lease agreement for office space at the Hart Building located at 700 Park Avenue. The lease term is for one (1) year with the option to renew for up to two (2) one-year renewable terms at $2,500 per month for the first year and first renewal term. If a second renewal term is requested, the lease amount will be $2,800 per month. RECOMMENDED ACTION: To approve the lease agreement for office space at the Hart Building located at 700 Park Avenue (or take other action deemed appropriate).
Bonneville County Fiber Service Account: Municipal Services is requesting approval to writeoff the Bonneville County fiber optic monthly service fee of $525.00 per month for October 2016 through April 2017 for a total amount of $3,675.00. Bonneville County has been receiving fiber optic services through an agreement for services, which expired in 2013. During a September 2016 meeting, Bonneville County requested a waiver of the monthly fee until a formal lease agreement for fiber optic service could be put into place. The estimated completion date will be sometime in April 2017. RECOMMENDED ACTION: To approve the request from Bonneville County and write-off the account balance for fiber optic services for a total amount of $3,675.00 (or take other action deemed appropriate).
City Attorney Resolution to Destroy Certain Temporary Documents: For consideration is a resolution to authorize the destruction of certain temporary records which have no intrinsic, historical, or other value. RECOMMENDED ACTION: To adopt the resolution for destruction of certain temporary records, and give authorization to the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Resolution to Adopt Fees: For consideration is a resolution to amend and update fees and charges. The proposed fee increase was advertised February 23 and March 2, as required by Idaho Code. A public hearing was held on Thursday, March 9, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls. Council continued the hearing to deliberate further on whether to adopt the following new fees: Melaleuca Field Rental $1,000 a day Melaleuca Capital Surcharge $1 per entry Melaleuca Field Partial Rental $400 RECOMMENDED ACTION: To adopt the resolution to add and update the noticed fees into the City’s fee schedule, and give authorization to the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Human Resources Rescission of the City of Idaho Falls Civil Service System: The Human Resources Department respectfully requests approval of an ordinance rescinding the Civil Service System of Idaho Falls, and, that upon passage the ordinance be read in its entirety pursuant to Idaho Code. RECOMMENDED ACTION: To approve the ordinance rescinding Title 2, Chapter 4, on the first reading only and that the ordinance be read in its entirety (or reject the ordinance or take other action as deemed appropriate).
Community Development Services Public Hearing – Rezone from PB with a PUD Overlay to PB, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, Lot 4, Block 3, Spring Creek, Division No. 3: For consideration is the application for Rezoning from PB (Professional Business Office) with a PUD (Planned Unit Development) Overlay to PB Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, Lot 4, Block 3, Spring Creek, Division No. 3. The Planning and Zoning Commission considered this item at its February 7, 2017 meeting and recommended denial by a 7-2 vote. Staff does not concur with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning Lot 4, Block 3, Spring Creek, Division No. 3, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning of Lot 4, Block 3, Spring Creek, Division No. 3, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards, Valencia Townhomes: For consideration is the application for Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards, Valencia Townhomes. The Planning and Zoning Commission considered this item at its January 3, 2017 meeting and recommended approval by a 6-1 vote with the conditions that a sidewalk be added to at least one side of the streets and the traffic study is approved by the City Engineer and all improvements recommended by the study be constructed. The applicant has addressed these items on the site plan. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Planned Unit Development for Valencia Townhomes. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Valencia Townhomes, and give authorization for the Mayor to execute the necessary documents.
3. Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Valencia Park, Division No. 2: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Valencia Park, Division No. 2. The Planning and Zoning Commission considered this item at its January 3, 2017 meeting and recommended approval by a 5-2 vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Valencia Park, Division No. 2, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Valencia Park, Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Valencia Park, Division No. 2, and give authorization for the Mayor to execute the necessary documents. 7. Motion to Adjourn.
Mar 23, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Presentation. Idaho Falls Power
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Michael Hinman, Civil Service Commission, Reappointment B. Items from Municipal Services: 1) Bid IF-17-15, Water Department Line Materials C. Items from Idaho Falls Power: 1) Non-disclosure Agreement with Battelle Energy Alliance LLC D. Items from the City Clerk: 1) Treasurer’s Report for the month of February, 2017. 2) Minutes from the March 6, 2017 Council Work Session; and March 9, 2017 Council Meeting. 3) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Airport Airport Real Estate Purchase and Sale Agreement – Herbert J. Swanson and Bonnie Jean Swanson Land Acquisition-North Parcel Project FAA AIP Project No. 3-16-0018-042-2016: For consideration is a Real Estate Purchase and Sale Agreement between the City of Idaho Falls and Herbert J. Swanson and Bonnie Jean Swanson in the amount of $678,000 for the land acquisition of the North Parcel Project. The purchase of this parcel fulfills the Federal Aviation Administration’s requirement for the Airport to own, in fee-simple, the property within the Runway 20 Protection Zone (RPZ). RECOMMENDED ACTION: To approve the Real Estate Purchase and Sale Agreement with Herbert J. Swanson and Bonnie Jean Swanson, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Public Works Professional Services Agreement with HDR Engineering Incorporated for the 12th Street Bridge replacement over the Idaho Canal: For consideration is a professional services agreement with HDR Engineering Incorporated to provide design services to replace the existing 12th Street bridge over the Idaho Canal. The not-to-exceed amount for this agreement is $222,900.00; the City’s responsibility is to provide 7.34% in matching funds. RECOMMENDED ACTION: To approve the Professional Services Agreement for the 12th Street bridge replacement over the Idaho Canal, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Water Use and Assessment Agreement for Southpoint Subdivision, Division No. 8: For consideration is a water use and assessment agreement with the Idaho Irrigation District, the developer for Southpoint Subdivision, Division No. 8 and the City. The agreement stipulates that the City will pay the water assessment for property included within the subdivision to the Idaho Irrigation District. RECOMMENDED ACTION: To approve the Water Use and Assessment Agreement for Southpoint Subdivision, Division No. 8 and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Water Use and Assessment Agreement for Yorkside Subdivision, Division No. 2: For consideration is a water use and assessment agreement with the Idaho Irrigation District, the developer for Yorkside Subdivision, Division No. 2 and the City. The agreement stipulates that the City will pay the water assessment for property included within the subdivision to the Idaho Irrigation District.
Water Use and Assessment Agreement for Avalon Subdivision, Division No. 1: For consideration is a water use and assessment agreement with the Idaho Irrigation District, the developer for Avalon Subdivision, Division No. 1 and the City. The agreement stipulates that the City will pay the water assessment for property included within the subdivision to the Idaho Irrigation District. RECOMMENDED ACTION: To approve the Water Use and Assessment Agreement for Avalon Subdivision, Division No. 1 and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Municipal Services Bid IF-17-09, Replacement Golf Carts for Sand Creek Golf Course: It is the recommendation of Parks and Recreation and Municipal Services Departments to accept the sole bid received from Highland Golf to purchase fifty-two new 2016 Yamaha golf carts for a lump sum amount of $204,900, less trade-in allowance of $45,800, for a total lump sum award of $159,100. RECOMMENDED ACTION: To accept the sole bid received from Highland Golf to purchase fiftytwo new golf carts for a total lump sum award of $159,100 (or take other action deemed appropriate).
Temporary Office Space Lease, 700 Park Avenue: Municipal Services is requesting approval of a lease agreement for office space at the Hart Building located at 700 Park Avenue. The lease term is for one (1) year with the option to renew for up to two (2) one-year renewable terms at $2,500 per month for the first year and first renewal term. If a second renewal term is requested, the lease amount will be $2,800 per month. RECOMMENDED ACTION: To approve the lease agreement for office space at the Hart Building located at 700 Park Avenue (or take other action deemed appropriate).
Bonneville County Fiber Service Account: Municipal Services is requesting approval to writeoff the Bonneville County fiber optic monthly service fee of $525.00 per month for October 2016 through April 2017 for a total amount of $3,675.00. Bonneville County has been receiving fiber optic services through an agreement for services, which expired in 2013. During a September 2016 meeting, Bonneville County requested a waiver of the monthly fee until a formal lease agreement for fiber optic service could be put into place. The estimated completion date will be sometime in April 2017. RECOMMENDED ACTION: To approve the request from Bonneville County and write-off the account balance for fiber optic services for a total amount of $3,675.00 (or take other action deemed appropriate).
City Attorney Resolution to Destroy Certain Temporary Documents: For consideration is a resolution to authorize the destruction of certain temporary records which have no intrinsic, historical, or other value. RECOMMENDED ACTION: To adopt the resolution for destruction of certain temporary records, and give authorization to the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Resolution to Adopt Fees: For consideration is a resolution to amend and update fees and charges. The proposed fee increase was advertised February 23 and March 2, as required by Idaho Code. A public hearing was held on Thursday, March 9, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls. Council continued the hearing to deliberate further on whether to adopt the following new fees: Melaleuca Field Rental $1,000 a day Melaleuca Capital Surcharge $1 per entry Melaleuca Field Partial Rental $400 RECOMMENDED ACTION: To adopt the resolution to add and update the noticed fees into the City’s fee schedule, and give authorization to the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Human Resources Rescission of the City of Idaho Falls Civil Service System: The Human Resources Department respectfully requests approval of an ordinance rescinding the Civil Service System of Idaho Falls, and, that upon passage the ordinance be read in its entirety pursuant to Idaho Code. RECOMMENDED ACTION: To approve the ordinance rescinding Title 2, Chapter 4, on the first reading only and that the ordinance be read in its entirety (or reject the ordinance or take other action as deemed appropriate).
Community Development Services Public Hearing – Rezone from PB with a PUD Overlay to PB, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, Lot 4, Block 3, Spring Creek, Division No. 3: For consideration is the application for Rezoning from PB (Professional Business Office) with a PUD (Planned Unit Development) Overlay to PB Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, Lot 4, Block 3, Spring Creek, Division No. 3. The Planning and Zoning Commission considered this item at its February 7, 2017 meeting and recommended denial by a 7-2 vote. Staff does not concur with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning Lot 4, Block 3, Spring Creek, Division No. 3, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning of Lot 4, Block 3, Spring Creek, Division No. 3, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards, Valencia Townhomes: For consideration is the application for Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards, Valencia Townhomes. The Planning and Zoning Commission considered this item at its January 3, 2017 meeting and recommended approval by a 6-1 vote with the conditions that a sidewalk be added to at least one side of the streets and the traffic study is approved by the City Engineer and all improvements recommended by the study be constructed. The applicant has addressed these items on the site plan. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Planned Unit Development for Valencia Townhomes. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Valencia Townhomes, and give authorization for the Mayor to execute the necessary documents.
3. Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Valencia Park, Division No. 2: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Valencia Park, Division No. 2. The Planning and Zoning Commission considered this item at its January 3, 2017 meeting and recommended approval by a 5-2 vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Valencia Park, Division No. 2, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Valencia Park, Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Valencia Park, Division No. 2, and give authorization for the Mayor to execute the necessary documents. 7. Motion to Adjourn.