1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Temporary Office Space Lease, 700 Park Avenue: Municipal Services is requesting approval of a yearly lease agreement for office space at the Hart Building located at 700 Park Avenue. Lease term is for one (1) year, with options to renew for additional one-year periods for $2,500 per month, plus utilities (estimated at $229.00 per month). RECOMMENDED ACTION: To approve the Lease Agreement and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Bill Combo – Parks and Recreation Commission Reappointment Tom Hersh – Parks and Recreation Commission Reappointment Randy Westergard – Shade Tree Committee Reappointment Rick Carosone – Golf Advisory Board Reappointment Gary Lattimore – Golf Advisory Board Reappointment Natalie Black – Planning and Zoning Commission Reappointment Margaret Wimborne – Planning and Zoning Commission Reappointment B. Items from Municipal Services: 1) Bid-IF-17-11, Motor Fuel and Lubricants (Annual Operating Purchase for Fleet Maintenance) 2) Bid IF-17-L Replacement Vehicles (Scheduled Equipment Replacement) C. Item from Idaho Falls Power: 1) Ratify Power Transactions with Battelle Energy Alliance LLC (BEA) D. Items from the City Clerk: 1) Approval of Minutes from the January 23, 2017 Council Work Session; January 24, 2017 Special Council Meeting; and February 1, 2017 Council Work Session. 2) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Fire Department First Amendment to the Ambulance Service Contract with Bonneville County: This amendment has been requested from Bonneville County to add language to the agreement that the City of Idaho Falls will pay $500.00 per month for lease of the County's facility in Swan Valley. This action clarifies the parties' responsibility and dispels discussion that the County is subsidizing the City. RECOMMENDED ACTION: To approve the First Amendment to the Ambulance Service Contract with Bonneville County and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Mutual Aid Agreement between the City of Idaho Falls and the Shelley-Firth Rural Fire District: This agreement reflects a mutual aid understanding that if either party has a major incident the other party may call for assistance. RECOMMENDED ACTION: To approve the Mutual Aid Agreement with the Shelley-Firth Rural Fire District and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Mutual Aid Agreement between the City of Idaho Falls and the Central Fire District: This agreement reflects a mutual aid understanding that if either party has a major incident the other party may call for assistance. RECOMMENDED ACTION: To approve the Mutual Aid Agreement with the Central Fire District and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Mutual Aid Agreement between the City of Idaho Falls and the City of Ucon: This agreement reflects a mutual aid understanding that if either party has a major incident the other party may call for assistance. RECOMMENDED ACTION: To approve the Mutual Aid Agreement with the City of Ucon and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Parks and Recreation Resolution to accept WaterSMART Grant Funds: For consideration is a Resolution committing $300,000 of matching funding and in-kind support upon receipt of funding from the U.S. Department of the Interior Bureau of Reclamation for a WATERSMART Water Grant for the City's Pinecrest Golf Course Irrigation Efficiency Improvement Project. RECOMMENDED ACTION: To approve the resolution and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
War Bonnet Round Up Professional Services Agreement: For consideration is an agreement with Mo Betta Rodeo, Inc. for four (4) nights of rodeo production in August 2017. This agreement has a one (1) year term. RECOMMENDED ACTION: To approve the agreement with Mo Betta Rodeo, Inc. and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Idaho Falls Zoo at Tautphaus Park Concession Agreement: For consideration is the Idaho Falls Zoo at Tautphaus Park Concession Agreement with Mountain Foods. This agreement has a one (1) year term. RECOMMENDED ACTION: To approve the agreement with Mountain Foods and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Golf Facility Concession Agreement: For consideration is the Golf Facility Concession Agreement with MLC Taylor Services, LLC to operate the cafes at Pinecrest, Sand Creek and Sage Lake Golf Courses. This agreement has a three (3) year term. RECOMMENDED ACTION: To approve the agreement with MLC Taylor Services, LLC and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Municipal Services Bid IF-17-L Addition to Fleet Vehicles: It is the recommendation of the Municipal Services, Parks and Recreation, and Public Works Departments to piggyback on the State of Idaho Contract (SBPO 16200404) with Smith Chevrolet to purchase two (2) vehicles as additions to the Fleet for a total contract award of $86,738.23. RECOMMENDED ACTION: To piggyback on the State of Idaho Contract with Smith Chevrolet to purchase two (2) vehicles as additions to the Fleet for a total contract award of $86,738.23 (or take other action deemed appropriate).
Municipal Equipment Replacement Fund Resolution: Municipal Services is requesting approval of a resolution to document functions related to the City’s Municipal Equipment Replacement Fund (MERF). Adoption of the resolution will standardize and publicize the operational processes to ensure funding is available to retain and replace existing vehicles and equipment as needed. RECOMMENDED ACTION: To approve the resolution and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Public Works Bid Rejection – Lincoln Park Tennis Court Resurfacing: On January 25, 2017, a bid was received and opened for the Lincoln Park Tennis Court Resurfacing project. The only bid received in the amount of $32,640.00 exceeded the budgeted amount and was 125% of the Engineer’s Estimate. Public Works, in consultation with the Parks and Recreation Department, recommends rejection of this bid and that notice of such be sent to the bidder. RECOMMENDED ACTION: To reject the bid for the Lincoln Park Tennis Court Resurfacing project and that notice of such be sent to the bidder (or take other action deemed appropriate).
Bid Award – 17th Street and St. Clair Road Canal Improvements: On January 31, 2017, bids were received and opened for the 17th Street and St. Clair Road Canal Improvements project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest an amount of $284,368.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest an amount of $284,368.00 (or take other action deemed appropriate).
Idaho Transportation Department (ITD) State/Local Agreement – East Elva Street, North Holmes Avenue to North Tourist Park: For consideration is a State/Local Agreement with the Idaho Transportation Department and accompanying Resolution for the East Elva Street, North Holmes Avenue to North Tourist Park project. This agreement stipulates that the City will design and construct the project and be reimbursed after making payment to the contractor. The total estimated cost of the project is $538,350; the City’s responsibility is to provide 7.34% or $39,515 in matching funds. RECOMMENDED ACTION: To adopt the resolution, approve the agreement, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Professional Services Agreement and Task Order with Murray, Smith and Associates, Inc. (MSA) for Well No. 1 Upgrades: For consideration is a Professional Services Agreement and Task Order for Well No. 1 upgrades that include design and construction phase services with MSA. MSA will provide engineering services as necessary for a not-to-exceed amount of $131,846.00. RECOMMENDED ACTION: To approve the Professional Services Agreement and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 1: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Linden Trails Division No. 1. The Planning and Zoning Commission reviewed this application at its December 6, 2016 meeting and unanimously recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Linden Trails Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Linden Trails Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Linden Trails Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Rezone from R-3A to C-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 0.405 acres, Corner of Broadway and Moonlite: For consideration is the application for Rezone from R-3A to C-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 0.405 acres, corner of Broadway and Moonlite. The Planning and Zoning Commission reviewed this application at its January 3, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning M&B 0.405 acres, corner of Broadway and Moonlite, from R-3A to C-1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning of M&B 0.405 acres, corner of Broadway and Moonlite, from R-3A to C-1, and give authorization for the Mayor to execute the necessary documents.
7. Executive Session. 6. Motion to Adjourn.
Feb 09, 2017 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Temporary Office Space Lease, 700 Park Avenue: Municipal Services is requesting approval of a yearly lease agreement for office space at the Hart Building located at 700 Park Avenue. Lease term is for one (1) year, with options to renew for additional one-year periods for $2,500 per month, plus utilities (estimated at $229.00 per month). RECOMMENDED ACTION: To approve the Lease Agreement and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Office of the Mayor: 1) Appointments/Reappointments to City Boards, Committees and Commissions Bill Combo – Parks and Recreation Commission Reappointment Tom Hersh – Parks and Recreation Commission Reappointment Randy Westergard – Shade Tree Committee Reappointment Rick Carosone – Golf Advisory Board Reappointment Gary Lattimore – Golf Advisory Board Reappointment Natalie Black – Planning and Zoning Commission Reappointment Margaret Wimborne – Planning and Zoning Commission Reappointment B. Items from Municipal Services: 1) Bid-IF-17-11, Motor Fuel and Lubricants (Annual Operating Purchase for Fleet Maintenance) 2) Bid IF-17-L Replacement Vehicles (Scheduled Equipment Replacement) C. Item from Idaho Falls Power: 1) Ratify Power Transactions with Battelle Energy Alliance LLC (BEA) D. Items from the City Clerk: 1) Approval of Minutes from the January 23, 2017 Council Work Session; January 24, 2017 Special Council Meeting; and February 1, 2017 Council Work Session. 2) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Fire Department First Amendment to the Ambulance Service Contract with Bonneville County: This amendment has been requested from Bonneville County to add language to the agreement that the City of Idaho Falls will pay $500.00 per month for lease of the County's facility in Swan Valley. This action clarifies the parties' responsibility and dispels discussion that the County is subsidizing the City. RECOMMENDED ACTION: To approve the First Amendment to the Ambulance Service Contract with Bonneville County and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Mutual Aid Agreement between the City of Idaho Falls and the Shelley-Firth Rural Fire District: This agreement reflects a mutual aid understanding that if either party has a major incident the other party may call for assistance. RECOMMENDED ACTION: To approve the Mutual Aid Agreement with the Shelley-Firth Rural Fire District and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Mutual Aid Agreement between the City of Idaho Falls and the Central Fire District: This agreement reflects a mutual aid understanding that if either party has a major incident the other party may call for assistance. RECOMMENDED ACTION: To approve the Mutual Aid Agreement with the Central Fire District and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Mutual Aid Agreement between the City of Idaho Falls and the City of Ucon: This agreement reflects a mutual aid understanding that if either party has a major incident the other party may call for assistance. RECOMMENDED ACTION: To approve the Mutual Aid Agreement with the City of Ucon and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Parks and Recreation Resolution to accept WaterSMART Grant Funds: For consideration is a Resolution committing $300,000 of matching funding and in-kind support upon receipt of funding from the U.S. Department of the Interior Bureau of Reclamation for a WATERSMART Water Grant for the City's Pinecrest Golf Course Irrigation Efficiency Improvement Project. RECOMMENDED ACTION: To approve the resolution and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
War Bonnet Round Up Professional Services Agreement: For consideration is an agreement with Mo Betta Rodeo, Inc. for four (4) nights of rodeo production in August 2017. This agreement has a one (1) year term. RECOMMENDED ACTION: To approve the agreement with Mo Betta Rodeo, Inc. and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Idaho Falls Zoo at Tautphaus Park Concession Agreement: For consideration is the Idaho Falls Zoo at Tautphaus Park Concession Agreement with Mountain Foods. This agreement has a one (1) year term. RECOMMENDED ACTION: To approve the agreement with Mountain Foods and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Golf Facility Concession Agreement: For consideration is the Golf Facility Concession Agreement with MLC Taylor Services, LLC to operate the cafes at Pinecrest, Sand Creek and Sage Lake Golf Courses. This agreement has a three (3) year term. RECOMMENDED ACTION: To approve the agreement with MLC Taylor Services, LLC and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Municipal Services Bid IF-17-L Addition to Fleet Vehicles: It is the recommendation of the Municipal Services, Parks and Recreation, and Public Works Departments to piggyback on the State of Idaho Contract (SBPO 16200404) with Smith Chevrolet to purchase two (2) vehicles as additions to the Fleet for a total contract award of $86,738.23. RECOMMENDED ACTION: To piggyback on the State of Idaho Contract with Smith Chevrolet to purchase two (2) vehicles as additions to the Fleet for a total contract award of $86,738.23 (or take other action deemed appropriate).
Municipal Equipment Replacement Fund Resolution: Municipal Services is requesting approval of a resolution to document functions related to the City’s Municipal Equipment Replacement Fund (MERF). Adoption of the resolution will standardize and publicize the operational processes to ensure funding is available to retain and replace existing vehicles and equipment as needed. RECOMMENDED ACTION: To approve the resolution and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Public Works Bid Rejection – Lincoln Park Tennis Court Resurfacing: On January 25, 2017, a bid was received and opened for the Lincoln Park Tennis Court Resurfacing project. The only bid received in the amount of $32,640.00 exceeded the budgeted amount and was 125% of the Engineer’s Estimate. Public Works, in consultation with the Parks and Recreation Department, recommends rejection of this bid and that notice of such be sent to the bidder. RECOMMENDED ACTION: To reject the bid for the Lincoln Park Tennis Court Resurfacing project and that notice of such be sent to the bidder (or take other action deemed appropriate).
Bid Award – 17th Street and St. Clair Road Canal Improvements: On January 31, 2017, bids were received and opened for the 17th Street and St. Clair Road Canal Improvements project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest an amount of $284,368.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest an amount of $284,368.00 (or take other action deemed appropriate).
Idaho Transportation Department (ITD) State/Local Agreement – East Elva Street, North Holmes Avenue to North Tourist Park: For consideration is a State/Local Agreement with the Idaho Transportation Department and accompanying Resolution for the East Elva Street, North Holmes Avenue to North Tourist Park project. This agreement stipulates that the City will design and construct the project and be reimbursed after making payment to the contractor. The total estimated cost of the project is $538,350; the City’s responsibility is to provide 7.34% or $39,515 in matching funds. RECOMMENDED ACTION: To adopt the resolution, approve the agreement, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Professional Services Agreement and Task Order with Murray, Smith and Associates, Inc. (MSA) for Well No. 1 Upgrades: For consideration is a Professional Services Agreement and Task Order for Well No. 1 upgrades that include design and construction phase services with MSA. MSA will provide engineering services as necessary for a not-to-exceed amount of $131,846.00. RECOMMENDED ACTION: To approve the Professional Services Agreement and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Linden Trails Division No. 1: For consideration is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Linden Trails Division No. 1. The Planning and Zoning Commission reviewed this application at its December 6, 2016 meeting and unanimously recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Linden Trails Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Linden Trails Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Linden Trails Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Rezone from R-3A to C-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 0.405 acres, Corner of Broadway and Moonlite: For consideration is the application for Rezone from R-3A to C-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B 0.405 acres, corner of Broadway and Moonlite. The Planning and Zoning Commission reviewed this application at its January 3, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance rezoning M&B 0.405 acres, corner of Broadway and Moonlite, from R-3A to C-1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning of M&B 0.405 acres, corner of Broadway and Moonlite, from R-3A to C-1, and give authorization for the Mayor to execute the necessary documents.
7. Executive Session. 6. Motion to Adjourn.