1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from the Mayor’s Office: 1) Appointment of Ryan Tew to Human Resources Director B. Items from Idaho Falls Power: 1) Approve Coffer Dam Design for the Upper Plant Sedimentation Removal Project 2) Ratify Award of Upper Plant Boat Ramp Replacement Project C. Items from the City Clerk: 1) Approval of Expenditure Summary for the month of July, 2016. 2) Approval of Treasurer’s Report for the month of July, 2016. 3) Approval of Minutes from the June 30, and July 28, 2016, Idaho Falls Power Board Meetings; and, July 6, 7, and 8, 2016, Council Budget Sessions. 4) Approval of License Applications, all carrying the required approvals. Page 2 of 3 RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. A. Municipal Services 1) Public Hearing – 2016/2017 Preliminary Fiscal Year Budget RECOMMENDED ACTION: None at this time.
Recommendation to Reject IF-16-06, Two Backhoe Loaders for Public Works: The City issued a bid for two (2) backhoes, one for the Water Division and one for the Street Division. The bid was written to combine the backhoes in a single bid anticipating a better purchase price. However, during the bid evaluation process, it was determined that the bid's discretionary options portion did not adequately address the individual needs of the divisions. It is therefore the recommendation of the Public Works and Municipal Services Departments to reject all bids to reevaluate the divisions' needs and reissue the bids at a later date. RECOMMENDED ACTION: To reject all bids to reevaluate the divisions' needs and reissue the bids at a later date (or take other action deemed appropriate).
Bid IF-16-25, Entry Door Upgrade Project: It is the recommendation of Public Works and Municipal Services Departments to accept the lowest responsive, responsible bid from River's West Construction, Inc. in the amount of $67,038.00. This project will install upgraded security entry doors with Schlage brand hardware at eighteen (18) locations. The funding source for this project will be from the 2015/16 Water Division budget. RECOMMENDED ACTION: To accept the lowest responsive, responsible bid from River's West Construction, Inc. in the amount of $67,038.00, for installation of upgraded security entry doors and authorize the Mayor to sign contract documents (or take other action deemed appropriate).
Idaho Falls Power Approve Pole Attachment License Agreement with Crown Castle LLC: Idaho Falls Power has received a request from Crown Castle LLC to attach communication infrastructure to power poles. Crown Castle LLC is the nation's largest provider of shared wireless infrastructure. For consideration is Idaho Falls Power's standard Pole Attachment License Agreement. This document was developed by the American Public Power Association and has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve the Pole Attachment License Agreement with Crown Castle LLC and authorize the Mayor to sign the documents (or take other action deemed appropriate).
Public Works Professional Services Agreement for Construction Materials Testing on the Grandview Drive; Skyline Drive to Saturn Avenue Project: For consideration is a Professional Services Agreement with Strata, Inc., to conduct fill material, concrete and asphalt mix testing. Under the agreement, Strata, Inc. will perform testing services on the Grandview Drive, Skyline Drive to Saturn Avenue project, for a notto- exceed amount of $50,000.00. The City will be responsible for 7.34% of this amount. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve of the professional services agreement with Strata, Inc., and give authorization for the Mayor to sign the necessary documents (or take other action deemed appropriate).
Engineering Services Agreement – Task Order No. 03, HDR Engineering, Wastewater Treatment Plant National Pollutant Discharge Elimination System Permit Reapplication: For consideration is proposed Task Order No. 03 for an Engineering Services Agreement with HDR Engineering in an amount of $33,496.78. This Task Order provides for professional services to prepare and submit a reapplication for the National Pollutant Discharge Elimination System (NPDES) permit for the Wastewater Treatment Plant. RECOMMENDED ACTION: To approve of Task Order No. 03 with HDR Engineering and, give authorization for
Bid Award - Bel Aire Concrete Improvements – 2016: On August 3, 2016, bids were received and opened for the Bel Aire Concrete Improvements – 2016 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, 3H Construction, LLC, in an amount of $47,840.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, 3H Construction, LLC, an amount of $47,840.00, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Water Line Easement Vacation – Lot 29, Block 64 of the Highland Park Addition, 1080 Elmore Avenue: As earlier authorized, the City Attorney has prepared the documents to vacate the water line easement at Lot 29, Block 64 of the Highland Park Addition, 1080 Elmore Avenue. RECOMMENDED ACTION: To approve the Vacation Ordinance for water line easement at Lot 29, Block 64 of the Highland Park Addition, 1080 Elmore Avenue, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
5) Right-Of-Way Use Agreement – Crown Castle: For consideration is a proposed Right-of-Way Use Agreement for Crown Castle to install fiber optics in public right-of-way. The Agreement was prepared by the City Attorney and has been reviewed by Idaho Falls Power. RECOMMENDED ACTION: To approve the Right-of-Way Use Agreement with Crown Castle and, give authorization for the Mayor and City Clerk to sign the documents (or take other action deemed appropriate). 6. Motion to Adjourn.
Aug 11, 2016 City Council Budget Meeting
1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from the Mayor’s Office: 1) Appointment of Ryan Tew to Human Resources Director B. Items from Idaho Falls Power: 1) Approve Coffer Dam Design for the Upper Plant Sedimentation Removal Project 2) Ratify Award of Upper Plant Boat Ramp Replacement Project C. Items from the City Clerk: 1) Approval of Expenditure Summary for the month of July, 2016. 2) Approval of Treasurer’s Report for the month of July, 2016. 3) Approval of Minutes from the June 30, and July 28, 2016, Idaho Falls Power Board Meetings; and, July 6, 7, and 8, 2016, Council Budget Sessions. 4) Approval of License Applications, all carrying the required approvals. Page 2 of 3 RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. A. Municipal Services 1) Public Hearing – 2016/2017 Preliminary Fiscal Year Budget RECOMMENDED ACTION: None at this time.
Recommendation to Reject IF-16-06, Two Backhoe Loaders for Public Works: The City issued a bid for two (2) backhoes, one for the Water Division and one for the Street Division. The bid was written to combine the backhoes in a single bid anticipating a better purchase price. However, during the bid evaluation process, it was determined that the bid's discretionary options portion did not adequately address the individual needs of the divisions. It is therefore the recommendation of the Public Works and Municipal Services Departments to reject all bids to reevaluate the divisions' needs and reissue the bids at a later date. RECOMMENDED ACTION: To reject all bids to reevaluate the divisions' needs and reissue the bids at a later date (or take other action deemed appropriate).
Bid IF-16-25, Entry Door Upgrade Project: It is the recommendation of Public Works and Municipal Services Departments to accept the lowest responsive, responsible bid from River's West Construction, Inc. in the amount of $67,038.00. This project will install upgraded security entry doors with Schlage brand hardware at eighteen (18) locations. The funding source for this project will be from the 2015/16 Water Division budget. RECOMMENDED ACTION: To accept the lowest responsive, responsible bid from River's West Construction, Inc. in the amount of $67,038.00, for installation of upgraded security entry doors and authorize the Mayor to sign contract documents (or take other action deemed appropriate).
Idaho Falls Power Approve Pole Attachment License Agreement with Crown Castle LLC: Idaho Falls Power has received a request from Crown Castle LLC to attach communication infrastructure to power poles. Crown Castle LLC is the nation's largest provider of shared wireless infrastructure. For consideration is Idaho Falls Power's standard Pole Attachment License Agreement. This document was developed by the American Public Power Association and has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve the Pole Attachment License Agreement with Crown Castle LLC and authorize the Mayor to sign the documents (or take other action deemed appropriate).
Public Works Professional Services Agreement for Construction Materials Testing on the Grandview Drive; Skyline Drive to Saturn Avenue Project: For consideration is a Professional Services Agreement with Strata, Inc., to conduct fill material, concrete and asphalt mix testing. Under the agreement, Strata, Inc. will perform testing services on the Grandview Drive, Skyline Drive to Saturn Avenue project, for a notto- exceed amount of $50,000.00. The City will be responsible for 7.34% of this amount. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve of the professional services agreement with Strata, Inc., and give authorization for the Mayor to sign the necessary documents (or take other action deemed appropriate).
Engineering Services Agreement – Task Order No. 03, HDR Engineering, Wastewater Treatment Plant National Pollutant Discharge Elimination System Permit Reapplication: For consideration is proposed Task Order No. 03 for an Engineering Services Agreement with HDR Engineering in an amount of $33,496.78. This Task Order provides for professional services to prepare and submit a reapplication for the National Pollutant Discharge Elimination System (NPDES) permit for the Wastewater Treatment Plant. RECOMMENDED ACTION: To approve of Task Order No. 03 with HDR Engineering and, give authorization for
Bid Award - Bel Aire Concrete Improvements – 2016: On August 3, 2016, bids were received and opened for the Bel Aire Concrete Improvements – 2016 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, 3H Construction, LLC, in an amount of $47,840.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, 3H Construction, LLC, an amount of $47,840.00, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Water Line Easement Vacation – Lot 29, Block 64 of the Highland Park Addition, 1080 Elmore Avenue: As earlier authorized, the City Attorney has prepared the documents to vacate the water line easement at Lot 29, Block 64 of the Highland Park Addition, 1080 Elmore Avenue. RECOMMENDED ACTION: To approve the Vacation Ordinance for water line easement at Lot 29, Block 64 of the Highland Park Addition, 1080 Elmore Avenue, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
5) Right-Of-Way Use Agreement – Crown Castle: For consideration is a proposed Right-of-Way Use Agreement for Crown Castle to install fiber optics in public right-of-way. The Agreement was prepared by the City Attorney and has been reviewed by Idaho Falls Power. RECOMMENDED ACTION: To approve the Right-of-Way Use Agreement with Crown Castle and, give authorization for the Mayor and City Clerk to sign the documents (or take other action deemed appropriate). 6. Motion to Adjourn.