1. Call to Order. 2. Pledge of Allegiance. 3. Public Comment. Members of the public are invited to address the City Council regarding matters that are not on the Agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor may exercise discretion to decide if and when to allow public comment on an agenda item that does not include a public hearing. If the Mayor determines your comments may be made later in the meeting, she will let you know when you may make your comments. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Presentation. River Rescue Honors.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Idaho Falls Power: 1) Bonneville Power Administration (BPA) Contract Revision No. 4 to Exhibit D. B. Items from the City Clerk: 1) Approval of Expenditure Summary for the month of May, 2016. 2) Approval of Minutes from the April 15 & 16, 2016, Strategic Planning Session, May 9, 2016, Joint Meeting with Ammon Officials, May 12, 2016, Idaho Falls Power Board Meeting, and May 12, 2016, Regular Council Meeting. 3) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services Bid IF-16-20, Purchase and Removal of House: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the sole bid from Greg Rainey to purchase and remove a house located on City property in the amount of $1,500.00. Idaho Falls Power purchased the property located at 2017 East Iona Road to be used for a future substation site location. RECOMMENDED ACTION: To accept the sole bid from Greg Rainey in the amount of $1,500.00 to purchase and remove a house located at 2017 East Iona Road to be used for future substation site location, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Cemetery Plots Resolution: For your consideration is a resolution to create protocol in alignment with recently passed protocol by Idaho State Legislature which allows for the more efficient distribution of unused cemetery plots. The resolution has been reviewed and approved by the City Attorney. RECOMMENDED ACTION: To approve the resolution creating protocol for the efficient distribution of unused cemetery plots, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Primary Stock Contract – War Bonnet Roundup Rodeo: For your consideration is the Primary Stock Contractor Agreement with Dakota Rodeo for the War Bonnet Roundup Rodeo in an estimated amount of approximately $50,000.00. This one (1) event agreement has been reviewed and approved by the City attorney. RECOMMENDED ACTION: To approve the Primary Stock Contractor Agreement for the War Bonnet Roundup Rodeo with Dakota Rodeo in an estimated amount of approximately $50,000.00, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Public Works Idaho Transportation Department State/Local Agreement – 12th Street Idaho Canal Bridge Project: For your consideration is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the 12th Street Idaho Canal Bridge project. This agreement stipulates that $7,000.00 be forwarded as deposit against the City match with the signed agreement if approved. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To adopt the resolution, approve the State/Local Development Agreement for the 12th Street Idaho Canal Bridge project, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – South Boulevard Corridor Rectangular Rapid Flashing Beacons: For your consideration is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the South Boulevard Corridor Rectangular Rapid Flashing Beacons project. This agreement stipulates that the City will administer the construction and inspection services in lieu of the customary fund match of 7.34%. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To adopt the resolution, approve the State/Local Development Agreement for the South Boulevard Corridor Rectangular Rapid Flashing Beacons project, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – Lomax Street and F Street Flashing Stop Signs: For your consideration is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Lomax Street and F Street Flashing Stop Signs project. This agreement stipulates that the City will administer the construction and inspection services in lieu of the customary fund match of 7.34%. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To adopt the resolution, approve the State/Local Development Agreement for the Lomax Street and F Street Flashing Stop Signs project, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Right-of-Way Use Agreement – ExteNet: For your consideration is a proposed Right-of-Way Use Agreement for ExteNet to install fiber optics in public right-of-way. The agreement was prepared by the City Attorney and has been reviewed by Idaho Falls Power. RECOMMENDED ACTION: To approve the Right-of-Way Use Agreement for ExteNet and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Approve Pole Attachment License Agreement with ExteNet Systems, Inc.: Idaho Falls Power (IFP) has received a request from ExteNet Systems Inc. to attach communication infrastructure to power poles. IFP has a Federal Communications Commission (FCC)-approved template for licensing agreements that will be applied to the ExteNet request. This template will be adopted for all pole attachment requests and, in fact, Idaho Falls Power is currently negotiating agreements with three other companies. RECOMMENDED ACTION: To approve the Pole Attachment License Agreement with ExteNet Systems Inc., and authorize the Mayor to execute the necessary documents (or take other action deemed appropriate).
Bid Award - Gem State Right Dike Drain Replacement Project: For your consideration is the bid tabulation for the Gem State Right Dike Drain Replacement Project. The right dike is part of the engineered earthen structure of the Gem State dam. This project is in the Capital Improvement Plan and in the FY16 budget. RECOMMENDED ACTION: To approve the design and award the bid to the lowest responsive, responsible bidder, 3H Construction LLC, in the amount of $159,227.00, and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Approve a Resolution to Procure Services for the Upper Plant Boat Ramp Replacement Project on the Open Market: Idaho Falls Power solicited bids to replace the boat ramp near the Upper Plant this fall while the sedimentation removal project is in progress. No bids were received. The project was included in the Capital Improvement Plan and the FY16 budget. Given the lack of bids, staff requests permission to negotiate services for the project on the open market. RECOMMENDED ACTION: To approve the resolution to authorize staff to procure services for the Upper Plant Boat Ramp Replacement Project on the open market, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Legal Department Resolution of City’s Records Retention Schedule: For your consideration is a Resolution which follows recent changes made by the Idaho Legislature regarding City records retention. The Legislature has changed some of the definitions and requirements relative to reproducing, retaining, and managing public records including an allowance for some photographic, digital, and other, non-paper records. RECOMMENDED ACTION: To adopt the resolution regarding a City Records Retention Schedule and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Request for Waiver of Electric Line Extension Fees: For your consideration is a request for waiver of the Electric Line Extension Fee for the Springhill Suites project located at 660 River Walk Drive. The fees requested for waiver total $54,579.55. This request is made pursuant to City Code 8-5-31 which states, "Council reserves the right to waive or adjust fees (other than net metering fees) upon a finding of good cause to do so where such waiver or reduction supports redevelopment or the annexation of property contiguous with or surrounded by the City.” The site under consideration is part of an urban renewal district and is an area that is redeveloping. Staff recommends approval of the waiver. RECOMMENDED ACTION: To approve the waiver of the Electric Line Extension Fee for the Springhill Suites project located at 660 River Walk Drive (or take other action deemed appropriate).
Community Development Block Grant (CDBG) 2015 Consolidated Annual Performance and Evaluation Report (CAPER) Resolution: For your consideration is the resolution approving the 2015 CDBG CAPER. The CAPER was reviewed by the Council at the May 12, 2016, meeting. No comments were received during the public comment period. RECOMMENDED ACTION: To approve the Community Development Block Grant 2015 Consolidated Annual Performance and Evaluation Report Resolution and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Public Hearing – Annexation and Initial Zoning of HC- 1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E: For your consideration is the application for Annexation and Initial Zoning of HC-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E. The Planning and Zoning Commission considered this item at its May 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Ordinance annexing M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of HC-1 (Highway Commercial) Zone and establishing the initial zoning for M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, as “Commercial”, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of HC-1 Zone for M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation and Initial Zoning of R-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Heritage Park: For your consideration is the application for Annexation and Initial Zoning of R-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Heritage Park. The Planning and Zoning Commission considered this item at its May 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Ordinance annexing Heritage Park, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Heritage Park, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of R-1 (Residence) Zone and establishing the initial zoning for Heritage Park as “Parks, Recreation”, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Zone for Heritage Park, and give authorization for the Mayor to execute the necessary documents.
Jun 09, 2016 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance. 3. Public Comment. Members of the public are invited to address the City Council regarding matters that are not on the Agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor may exercise discretion to decide if and when to allow public comment on an agenda item that does not include a public hearing. If the Mayor determines your comments may be made later in the meeting, she will let you know when you may make your comments. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
Presentation. River Rescue Honors.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Idaho Falls Power: 1) Bonneville Power Administration (BPA) Contract Revision No. 4 to Exhibit D. B. Items from the City Clerk: 1) Approval of Expenditure Summary for the month of May, 2016. 2) Approval of Minutes from the April 15 & 16, 2016, Strategic Planning Session, May 9, 2016, Joint Meeting with Ammon Officials, May 12, 2016, Idaho Falls Power Board Meeting, and May 12, 2016, Regular Council Meeting. 3) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services Bid IF-16-20, Purchase and Removal of House: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the sole bid from Greg Rainey to purchase and remove a house located on City property in the amount of $1,500.00. Idaho Falls Power purchased the property located at 2017 East Iona Road to be used for a future substation site location. RECOMMENDED ACTION: To accept the sole bid from Greg Rainey in the amount of $1,500.00 to purchase and remove a house located at 2017 East Iona Road to be used for future substation site location, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Cemetery Plots Resolution: For your consideration is a resolution to create protocol in alignment with recently passed protocol by Idaho State Legislature which allows for the more efficient distribution of unused cemetery plots. The resolution has been reviewed and approved by the City Attorney. RECOMMENDED ACTION: To approve the resolution creating protocol for the efficient distribution of unused cemetery plots, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Primary Stock Contract – War Bonnet Roundup Rodeo: For your consideration is the Primary Stock Contractor Agreement with Dakota Rodeo for the War Bonnet Roundup Rodeo in an estimated amount of approximately $50,000.00. This one (1) event agreement has been reviewed and approved by the City attorney. RECOMMENDED ACTION: To approve the Primary Stock Contractor Agreement for the War Bonnet Roundup Rodeo with Dakota Rodeo in an estimated amount of approximately $50,000.00, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Public Works Idaho Transportation Department State/Local Agreement – 12th Street Idaho Canal Bridge Project: For your consideration is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the 12th Street Idaho Canal Bridge project. This agreement stipulates that $7,000.00 be forwarded as deposit against the City match with the signed agreement if approved. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To adopt the resolution, approve the State/Local Development Agreement for the 12th Street Idaho Canal Bridge project, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – South Boulevard Corridor Rectangular Rapid Flashing Beacons: For your consideration is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the South Boulevard Corridor Rectangular Rapid Flashing Beacons project. This agreement stipulates that the City will administer the construction and inspection services in lieu of the customary fund match of 7.34%. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To adopt the resolution, approve the State/Local Development Agreement for the South Boulevard Corridor Rectangular Rapid Flashing Beacons project, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – Lomax Street and F Street Flashing Stop Signs: For your consideration is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Lomax Street and F Street Flashing Stop Signs project. This agreement stipulates that the City will administer the construction and inspection services in lieu of the customary fund match of 7.34%. This agreement has been reviewed by the City Attorney. RECOMMENDED ACTION: To adopt the resolution, approve the State/Local Development Agreement for the Lomax Street and F Street Flashing Stop Signs project, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Right-of-Way Use Agreement – ExteNet: For your consideration is a proposed Right-of-Way Use Agreement for ExteNet to install fiber optics in public right-of-way. The agreement was prepared by the City Attorney and has been reviewed by Idaho Falls Power. RECOMMENDED ACTION: To approve the Right-of-Way Use Agreement for ExteNet and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Falls Power Approve Pole Attachment License Agreement with ExteNet Systems, Inc.: Idaho Falls Power (IFP) has received a request from ExteNet Systems Inc. to attach communication infrastructure to power poles. IFP has a Federal Communications Commission (FCC)-approved template for licensing agreements that will be applied to the ExteNet request. This template will be adopted for all pole attachment requests and, in fact, Idaho Falls Power is currently negotiating agreements with three other companies. RECOMMENDED ACTION: To approve the Pole Attachment License Agreement with ExteNet Systems Inc., and authorize the Mayor to execute the necessary documents (or take other action deemed appropriate).
Bid Award - Gem State Right Dike Drain Replacement Project: For your consideration is the bid tabulation for the Gem State Right Dike Drain Replacement Project. The right dike is part of the engineered earthen structure of the Gem State dam. This project is in the Capital Improvement Plan and in the FY16 budget. RECOMMENDED ACTION: To approve the design and award the bid to the lowest responsive, responsible bidder, 3H Construction LLC, in the amount of $159,227.00, and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Approve a Resolution to Procure Services for the Upper Plant Boat Ramp Replacement Project on the Open Market: Idaho Falls Power solicited bids to replace the boat ramp near the Upper Plant this fall while the sedimentation removal project is in progress. No bids were received. The project was included in the Capital Improvement Plan and the FY16 budget. Given the lack of bids, staff requests permission to negotiate services for the project on the open market. RECOMMENDED ACTION: To approve the resolution to authorize staff to procure services for the Upper Plant Boat Ramp Replacement Project on the open market, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Legal Department Resolution of City’s Records Retention Schedule: For your consideration is a Resolution which follows recent changes made by the Idaho Legislature regarding City records retention. The Legislature has changed some of the definitions and requirements relative to reproducing, retaining, and managing public records including an allowance for some photographic, digital, and other, non-paper records. RECOMMENDED ACTION: To adopt the resolution regarding a City Records Retention Schedule and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Request for Waiver of Electric Line Extension Fees: For your consideration is a request for waiver of the Electric Line Extension Fee for the Springhill Suites project located at 660 River Walk Drive. The fees requested for waiver total $54,579.55. This request is made pursuant to City Code 8-5-31 which states, "Council reserves the right to waive or adjust fees (other than net metering fees) upon a finding of good cause to do so where such waiver or reduction supports redevelopment or the annexation of property contiguous with or surrounded by the City.” The site under consideration is part of an urban renewal district and is an area that is redeveloping. Staff recommends approval of the waiver. RECOMMENDED ACTION: To approve the waiver of the Electric Line Extension Fee for the Springhill Suites project located at 660 River Walk Drive (or take other action deemed appropriate).
Community Development Block Grant (CDBG) 2015 Consolidated Annual Performance and Evaluation Report (CAPER) Resolution: For your consideration is the resolution approving the 2015 CDBG CAPER. The CAPER was reviewed by the Council at the May 12, 2016, meeting. No comments were received during the public comment period. RECOMMENDED ACTION: To approve the Community Development Block Grant 2015 Consolidated Annual Performance and Evaluation Report Resolution and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Public Hearing – Annexation and Initial Zoning of HC- 1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E: For your consideration is the application for Annexation and Initial Zoning of HC-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E. The Planning and Zoning Commission considered this item at its May 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Ordinance annexing M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of HC-1 (Highway Commercial) Zone and establishing the initial zoning for M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, as “Commercial”, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of HC-1 Zone for M&B: 5.66 Acres SE ¼, Section 8, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation and Initial Zoning of R-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Heritage Park: For your consideration is the application for Annexation and Initial Zoning of R-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Heritage Park. The Planning and Zoning Commission considered this item at its May 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Ordinance annexing Heritage Park, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Heritage Park, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of R-1 (Residence) Zone and establishing the initial zoning for Heritage Park as “Parks, Recreation”, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Zone for Heritage Park, and give authorization for the Mayor to execute the necessary documents.