1. Call to Order. 2. Pledge of Allegiance.
Presentation. Life Saving Award to Officer Blaine Reed.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from the Mayor’s Office: 1) Appointments/Reappointments to City Boards, Committees and Commissions. Name Committee Sponsoring Dept. Term Expires Status Carrie Scheid Civic Auditorium Municipal Services 12/31/2018 New Appt. Arthur Kull Civic Auditorium Municipal Services 12/31/2018 New Appt. Bonnee Taggart Civic Auditorium Municipal Services 12/31/2018 New Appt. Anne Staton Voilleque Civic Auditorium Municipal Services 12/31/2018 New Appt. Deidre Warden Civic Auditorium Municipal Services 12/31/2018 New Appt. B. Items from the City Clerk: 1) Approval of Minutes from the May 9, 2016, Council Work Session, and May 9, 2016, Executive Session. 2) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services IF-16-22, City Website Implementation: For your consideration is the City Website Implementation Request for Proposal (RFP). The City received a total of ten (10) proposals which were evaluated equally based on the following proposal criteria: scope of work; consultant qualifications; website software security; core website functionality; dedicated hosting; and proposal format. Based on the totality of the scored proposals, interviews, and product demonstrations the RFP evaluation panel provided their recommendation. It is the recommendation of the Municipal Services Department to enter into a professional service contract with CivicPlus for a total contract award of $60,000. An annual hosting and maintenance service fee of $10,000 will be required following year one. The website implementation project is budgeted in the Municipal Services Department for fiscal year 2015/16. The annual hosting and maintenance fee of $10,000 will be included in the Municipal Services, Information Technology budget in 2016/17. RECOMMENDED ACTION: To enter into a professional service contract with CivicPlus for a total contract award of $60,000 and an annual hosting and maintenance service fee of $10,000, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
IF-16H-Sole Source Purchase – Public Safety Equipment: The Police and Municipal Services Departments requests the authorization to advertise the City's intent to make a sole source purchase following a 14-day period, as per ldaho Code § 67-2808, and then to issue a purchase order for furnishing, installing and removing public safety equipment in the amount of $61,143.12, once the advertisement has been completed. This procurement will be from Teton Communications of Idaho Falls, the only authorized distributor and installer for the required public safety equipment. The equipment and installation are budgeted in the 2015/16 Municipal Equipment Replacement Fund (MERF) budget. RECOMMENDED ACTION: To give authorization to advertise the City’s intent to make a sole source purchase per Idaho Code § 67-2808, and then issue a purchase order in the amount of $61,143.12, to Teton Communications of Idaho Falls (or take other action deemed appropriate).
Fire Department Emergency Purchase of Two (2) Ambulances: The Fire Department requests approval to purchase two (2) ambulances from Braun Northwest at the cost of $136,696.00 each, waiving the normal purchasing requirements per Idaho Code § 67-2808, due to an emergency need. The Fire Department currently has a fleet of ten (10) ambulances, with a MERF replacement schedule of ten (10) years. The current replacement of one (1) ambulance per year is not keeping up with the needs of our service delivery including maintenance. Typically, an ambulance order takes 280 days to deliver. Due to urgent needs, “demo” units will be purchased. Both would be purchased out of the MERF Ambulance budget. RECOMMENDED ACTION: To give authorization to purchase two (2) ambulances from Braun Northwest at the cost of $136,696.00 each, waiving the normal purchasing requirements per Idaho Code § 67-2808, due to an emergency need (or take other action deemed appropriate).
Community Development Services Final Plat and Reasoned Statement of Relevant Criteria and Standards, Rose Nielsen, Division No. 109, 3rd Amended: For your consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Rose Nielsen, Division No. 109, 3rd Amended. The Planning and Zoning Commission considered this plat at its May 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Final Plat for Rose Nielsen, Division No. 109, 3rd Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Rose Nielsen, Division No. 109, 3rd Amended, and give authorization for the Mayor to execute the necessary documents.
Request for Extension to Record a Final Plat, Fremont Avenue Subdivision: The applicant for the Final Plat for Fremont Avenue Subdivision is requesting an extension to record the plat. The Subdivision Ordinance requires a plat be recorded within 90 days of Council approval or an extension must be granted. The Fremont Avenue plat was approved on September 10, 2015, and the 90 days have passed. The plat is now ready to record, pending approval of the extension. Staff recommends approval of extension to record no later than July 1, 2016. RECOMMENDED ACTIONS: To approve the request for extension to record the Final Plat for Fremont Avenue Subdivision no later than July 1, 2016 (or take other action deemed appropriate).
Bid Rejection – Alley Sewer Between 7th and 8th Streets from S Lee Avenue to S Holmes Avenue: On May 10, 2016, bids were received and opened for the alley sewer between 7th and 8th Streets from S Lee Avenue to S Holmes Avenue project. The only bid received in the amount of $788,817.00 exceeded the budgeted amount and was 190% of the Engineer's Estimate. Public Works recommends that this bid be rejected and notice of such be sent to the bidder. RECOMMENDED ACTION: To reject the bid for the alley sewer between 7th and 8th Streets from S Lee Avenue to S Holmes Avenue project and send such notice to the only bidder (or take other action deemed appropriate).
Access Approach and Easement Vacation Request - Westridge Commercial Plaza: Harper Leavitt Engineering, on behalf of the developers of Westridge Commercial Plaza, are requesting the vacation of the access right-of-way and surrounding easement that serve as the entry to the development. The purpose of the vacation is to shift the access location south approximately 70 feet in order to provide a shared access with neighboring property owners. Utilities have reviewed the request and approve the vacation upon the condition that the existing utilities are protected. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish this vacation. RECOMMENDED ACTION: To authorize the City Attorney to prepare the necessary documents to accomplish the easement vacation request for Westridge Commercial Plaza (or take other action deemed appropriate).
Iona Bonneville Sewer District – Request for Sewer Service Area Expansion: Public Works is in receipt of a request from the Iona Bonneville Sewer District (IBSD) to increase the District's Sewer Service Area boundary by 7.774 acres. The proposed expansion area is for a single family home located at 988 South 45th East. The District approved sewer service for this property in 1999, but the sewer service area was not updated. This action will remedy that oversight. 7. Motion to Adjourn. RECOMMENDED ACTION: To approve the sewer service area expansion request from the Iona Bonneville Sewer District (or take other action deemed appropriate).
May 26, 2016 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Presentation. Life Saving Award to Officer Blaine Reed.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from the Mayor’s Office: 1) Appointments/Reappointments to City Boards, Committees and Commissions. Name Committee Sponsoring Dept. Term Expires Status Carrie Scheid Civic Auditorium Municipal Services 12/31/2018 New Appt. Arthur Kull Civic Auditorium Municipal Services 12/31/2018 New Appt. Bonnee Taggart Civic Auditorium Municipal Services 12/31/2018 New Appt. Anne Staton Voilleque Civic Auditorium Municipal Services 12/31/2018 New Appt. Deidre Warden Civic Auditorium Municipal Services 12/31/2018 New Appt. B. Items from the City Clerk: 1) Approval of Minutes from the May 9, 2016, Council Work Session, and May 9, 2016, Executive Session. 2) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services IF-16-22, City Website Implementation: For your consideration is the City Website Implementation Request for Proposal (RFP). The City received a total of ten (10) proposals which were evaluated equally based on the following proposal criteria: scope of work; consultant qualifications; website software security; core website functionality; dedicated hosting; and proposal format. Based on the totality of the scored proposals, interviews, and product demonstrations the RFP evaluation panel provided their recommendation. It is the recommendation of the Municipal Services Department to enter into a professional service contract with CivicPlus for a total contract award of $60,000. An annual hosting and maintenance service fee of $10,000 will be required following year one. The website implementation project is budgeted in the Municipal Services Department for fiscal year 2015/16. The annual hosting and maintenance fee of $10,000 will be included in the Municipal Services, Information Technology budget in 2016/17. RECOMMENDED ACTION: To enter into a professional service contract with CivicPlus for a total contract award of $60,000 and an annual hosting and maintenance service fee of $10,000, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
IF-16H-Sole Source Purchase – Public Safety Equipment: The Police and Municipal Services Departments requests the authorization to advertise the City's intent to make a sole source purchase following a 14-day period, as per ldaho Code § 67-2808, and then to issue a purchase order for furnishing, installing and removing public safety equipment in the amount of $61,143.12, once the advertisement has been completed. This procurement will be from Teton Communications of Idaho Falls, the only authorized distributor and installer for the required public safety equipment. The equipment and installation are budgeted in the 2015/16 Municipal Equipment Replacement Fund (MERF) budget. RECOMMENDED ACTION: To give authorization to advertise the City’s intent to make a sole source purchase per Idaho Code § 67-2808, and then issue a purchase order in the amount of $61,143.12, to Teton Communications of Idaho Falls (or take other action deemed appropriate).
Fire Department Emergency Purchase of Two (2) Ambulances: The Fire Department requests approval to purchase two (2) ambulances from Braun Northwest at the cost of $136,696.00 each, waiving the normal purchasing requirements per Idaho Code § 67-2808, due to an emergency need. The Fire Department currently has a fleet of ten (10) ambulances, with a MERF replacement schedule of ten (10) years. The current replacement of one (1) ambulance per year is not keeping up with the needs of our service delivery including maintenance. Typically, an ambulance order takes 280 days to deliver. Due to urgent needs, “demo” units will be purchased. Both would be purchased out of the MERF Ambulance budget. RECOMMENDED ACTION: To give authorization to purchase two (2) ambulances from Braun Northwest at the cost of $136,696.00 each, waiving the normal purchasing requirements per Idaho Code § 67-2808, due to an emergency need (or take other action deemed appropriate).
Community Development Services Final Plat and Reasoned Statement of Relevant Criteria and Standards, Rose Nielsen, Division No. 109, 3rd Amended: For your consideration is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards, Rose Nielsen, Division No. 109, 3rd Amended. The Planning and Zoning Commission considered this plat at its May 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Final Plat for Rose Nielsen, Division No. 109, 3rd Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Rose Nielsen, Division No. 109, 3rd Amended, and give authorization for the Mayor to execute the necessary documents.
Request for Extension to Record a Final Plat, Fremont Avenue Subdivision: The applicant for the Final Plat for Fremont Avenue Subdivision is requesting an extension to record the plat. The Subdivision Ordinance requires a plat be recorded within 90 days of Council approval or an extension must be granted. The Fremont Avenue plat was approved on September 10, 2015, and the 90 days have passed. The plat is now ready to record, pending approval of the extension. Staff recommends approval of extension to record no later than July 1, 2016. RECOMMENDED ACTIONS: To approve the request for extension to record the Final Plat for Fremont Avenue Subdivision no later than July 1, 2016 (or take other action deemed appropriate).
Bid Rejection – Alley Sewer Between 7th and 8th Streets from S Lee Avenue to S Holmes Avenue: On May 10, 2016, bids were received and opened for the alley sewer between 7th and 8th Streets from S Lee Avenue to S Holmes Avenue project. The only bid received in the amount of $788,817.00 exceeded the budgeted amount and was 190% of the Engineer's Estimate. Public Works recommends that this bid be rejected and notice of such be sent to the bidder. RECOMMENDED ACTION: To reject the bid for the alley sewer between 7th and 8th Streets from S Lee Avenue to S Holmes Avenue project and send such notice to the only bidder (or take other action deemed appropriate).
Access Approach and Easement Vacation Request - Westridge Commercial Plaza: Harper Leavitt Engineering, on behalf of the developers of Westridge Commercial Plaza, are requesting the vacation of the access right-of-way and surrounding easement that serve as the entry to the development. The purpose of the vacation is to shift the access location south approximately 70 feet in order to provide a shared access with neighboring property owners. Utilities have reviewed the request and approve the vacation upon the condition that the existing utilities are protected. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish this vacation. RECOMMENDED ACTION: To authorize the City Attorney to prepare the necessary documents to accomplish the easement vacation request for Westridge Commercial Plaza (or take other action deemed appropriate).
Iona Bonneville Sewer District – Request for Sewer Service Area Expansion: Public Works is in receipt of a request from the Iona Bonneville Sewer District (IBSD) to increase the District's Sewer Service Area boundary by 7.774 acres. The proposed expansion area is for a single family home located at 988 South 45th East. The District approved sewer service for this property in 1999, but the sewer service area was not updated. This action will remedy that oversight. 7. Motion to Adjourn. RECOMMENDED ACTION: To approve the sewer service area expansion request from the Iona Bonneville Sewer District (or take other action deemed appropriate).