1. Call to Order. 2. Pledge of Allegiance. 3. Public Comment. Members of the public are invited to address the City Council regarding matters that are not on the Agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor may exercise discretion to decide if and when to allow public comment on an agenda item that does not include a public hearing. If the Mayor determines your comments may be made later in the meeting, she will let you know when you may make your comments. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
4. Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Idaho Falls Power: 1) Request for Council ratification for power transactions with Shell Energy. B. Item from Municipal Services: 1) Request for approval of Hydro Property Insurance with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance. C. Items from the City Clerk: 1) Approval of Minutes from the March 10, 2016, Idaho Falls Power Board Meeting, March 10, 2016, Council Meeting, March 21, 2016, Work Session, March 24, 2016, Idaho Falls Power Board Meeting, and March 24, 2016, Council Meeting. 2) Approval of Expenditure Summary for the month of March, 2016. 3) Approval of Treasurer’s Report for the month of March, 2016. 4) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services Bid IF-16-19 Water Line Materials: It is the recommendation of the Public Works and the Municipal Services Departments to accept the lowest responsive, responsible bids from HD Supply Waterworks and Ferguson Waterworks to furnish water line materials. RECOMMENDED ACTION: To accept the lowest responsive, responsible bids from HD Supply Waterworks and Ferguson Waterworks to furnish water line materials for a lump sum amount of $443,987.85, and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
City Ordinance, Civic Auditorium Committee: For your consideration is the proposed Civic Auditorium Committee Ordinance to City Code, Title 2, Chapter 9. The proposed ordinance has been prepared by the City Attorney. RECOMMENDED ACTION: To approve the Civic Auditorium Committee Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Public Works Bid Award – South Tourist Park Overlay – 2016: On March 22, 2016, bids were received and opened for the South Tourist Park Overlay - 2016 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc., an amount of $39,218.88. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, DePatco, Inc., an amount of $39,218.88, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – Park Avenue Reconstruction; D Street to E Street: On March 22, 2016, bids were received and opened for Park Avenue Reconstruction; D Street to E Street project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $137,780.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $137,780.00, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – Water Service Replacements – 2016, 17th Street; Holmes Avenue to Austin Avenue: On April 6, 2016, bids were received and opened for Water Service Replacements – 2016, 17th Street; Holmes Avenue to Austin Avenue project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $205,070.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $205,070.00, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – Grandview Drive; Skyline Drive to Saturn Avenue Project: For your consideration is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Grandview Drive; Skyline Drive to Saturn Avenue project. This agreement stipulates that the City will administer the construction and inspection services in lieu of the customary fund match of 7.34%. RECOMMENDED ACTION: To approve the Idaho Transportation Department State/Local Agreement for Grandview Drive; Skyline Drive to Saturn Avenue, adopt the accompanying Resolution, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – 17th Street and Woodruff Avenue Intersection: For your consideration is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the 17th Street and Woodruff Avenue Intersection project. RECOMMENDED ACTION: To approve the Idaho Transportation Department State/Local Agreement for 17th Street and Woodruff Avenue intersection, adopt the accompanying Resolution, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Right of Way Vacation – Murray Street and a Portion of Milligan Road: As earlier authorized, the City Attorney has prepared documents to vacate the Murray Street Right-of-Way and a portion of Milligan Road. RECOMMENDED ACTION: To approve the Ordinance vacating the Murray Street Right-of-Way and a portion of Milligan Road, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Idaho Falls Fire Department Fire Station #1 Notice to Proceed to Construction: For your consideration is a Resolution giving Morgan Construction, the Construction Manager/General Contractor (CMGC), a Notice to Proceed with Construction. The total of approved bids came in $136,795.00, under the Guaranteed Maximum Price (GMP) given by our CMGC and approved by Council. The final approved cost is $4,183,206.81. RECOMMENDED ACTION: To approve the Resolution giving Notice to Proceed to Morgan Construction, and give authorization for the Mayor and City Clerk to sign the necessary document (or take other action deemed appropriate).
Parks and Recreation Special Event Fee Approval: For your re-consideration (as this item was tabled at the March 24, 2016, Council Meeting) is a draft Resolution to add a $50.00 permitting fee and a 3% dispensing fee on sales per City Code, Title 8, Chapter 3, providing for the sale and consumption of alcohol in park facilities during permitted events approved by Council December 10, 2015. The resolution has been reviewed and approved by the City Attorney and was published March 13, and March 20, 2016. A public hearing was held on March 24, 2016, per Idaho Code. RECOMMENDED ACTION: To approve the Fee Resolution to add a $50.00 permitting fee and a 3% dispensing fee on sales, and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Annexation and Initial Zoning of GC-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Watersedge Gap: For your consideration is the application for Annexation and Initial Zoning of GC-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Watersedge Gap. This is a gap of about 8 feet that was not under the same ownership as the larger parcel to the south which was annexed last year. The Planning and Zoning Commission considered this application at its March 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Ordinance annexing Watersedge Gap, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Watersedge Gap, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Commercial and establishing the initial zoning for Watersedge Gap as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of GC-1, General Commercial, for Watersedge Gap, and give authorization for the Mayor to execute the necessary documents.
Request for Extension to Record a Plat, Southpoint, Division No. 8: For your consideration is a request to extend the deadline for recording a plat for Southpoint, Division No. 8. The City Council approved the plat September 24, 2015, and the Subdivision Ordinance requires that the plat be recorded within 90 days of approval or the Council may rescind its approval. The applicant is prepared to record the plat immediately following the granting of an extension. Staff recommends approval of the request with a new deadline of May 2, 2016, to record the plat. RECOMMENDED ACTION: To approve the request for extension to record the plat for Southpoint, Division 8, with a deadline of May 2, 2016 (or take other action deemed appropriate).
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Milligan Commercial Plaza, Division No. 1: For your consideration is the Final Plat and Reasoned Statement of Relevant Criteria and Standards, Milligan Commercial Plaza, Division No. 1. The Planning and Zoning Commission considered this item at its February 2, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To accept the Final Plat for Milligan Commercial Plaza, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Milligan Commercial Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Adjournment.
1. Call to Order. 2. Pledge of Allegiance. 3. Public Comment. Members of the public are invited to address the City Council regarding matters that are not on the Agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor may exercise discretion to decide if and when to allow public comment on an agenda item that does not include a public hearing. If the Mayor determines your comments may be made later in the meeting, she will let you know when you may make your comments. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment.
4. Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Idaho Falls Power: 1) Request for Council ratification for power transactions with Shell Energy. B. Item from Municipal Services: 1) Request for approval of Hydro Property Insurance with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance. C. Items from the City Clerk: 1) Approval of Minutes from the March 10, 2016, Idaho Falls Power Board Meeting, March 10, 2016, Council Meeting, March 21, 2016, Work Session, March 24, 2016, Idaho Falls Power Board Meeting, and March 24, 2016, Council Meeting. 2) Approval of Expenditure Summary for the month of March, 2016. 3) Approval of Treasurer’s Report for the month of March, 2016. 4) Approval of License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Municipal Services Bid IF-16-19 Water Line Materials: It is the recommendation of the Public Works and the Municipal Services Departments to accept the lowest responsive, responsible bids from HD Supply Waterworks and Ferguson Waterworks to furnish water line materials. RECOMMENDED ACTION: To accept the lowest responsive, responsible bids from HD Supply Waterworks and Ferguson Waterworks to furnish water line materials for a lump sum amount of $443,987.85, and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
City Ordinance, Civic Auditorium Committee: For your consideration is the proposed Civic Auditorium Committee Ordinance to City Code, Title 2, Chapter 9. The proposed ordinance has been prepared by the City Attorney. RECOMMENDED ACTION: To approve the Civic Auditorium Committee Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Public Works Bid Award – South Tourist Park Overlay – 2016: On March 22, 2016, bids were received and opened for the South Tourist Park Overlay - 2016 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc., an amount of $39,218.88. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, DePatco, Inc., an amount of $39,218.88, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – Park Avenue Reconstruction; D Street to E Street: On March 22, 2016, bids were received and opened for Park Avenue Reconstruction; D Street to E Street project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $137,780.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $137,780.00, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – Water Service Replacements – 2016, 17th Street; Holmes Avenue to Austin Avenue: On April 6, 2016, bids were received and opened for Water Service Replacements – 2016, 17th Street; Holmes Avenue to Austin Avenue project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $205,070.00. RECOMMENDED ACTION: To approve of the plans and specifications and award to the lowest responsive, responsible bidder, Knife River Corporation, Northwest, an amount of $205,070.00, and give authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – Grandview Drive; Skyline Drive to Saturn Avenue Project: For your consideration is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the Grandview Drive; Skyline Drive to Saturn Avenue project. This agreement stipulates that the City will administer the construction and inspection services in lieu of the customary fund match of 7.34%. RECOMMENDED ACTION: To approve the Idaho Transportation Department State/Local Agreement for Grandview Drive; Skyline Drive to Saturn Avenue, adopt the accompanying Resolution, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement – 17th Street and Woodruff Avenue Intersection: For your consideration is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the 17th Street and Woodruff Avenue Intersection project. RECOMMENDED ACTION: To approve the Idaho Transportation Department State/Local Agreement for 17th Street and Woodruff Avenue intersection, adopt the accompanying Resolution, and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Right of Way Vacation – Murray Street and a Portion of Milligan Road: As earlier authorized, the City Attorney has prepared documents to vacate the Murray Street Right-of-Way and a portion of Milligan Road. RECOMMENDED ACTION: To approve the Ordinance vacating the Murray Street Right-of-Way and a portion of Milligan Road, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Idaho Falls Fire Department Fire Station #1 Notice to Proceed to Construction: For your consideration is a Resolution giving Morgan Construction, the Construction Manager/General Contractor (CMGC), a Notice to Proceed with Construction. The total of approved bids came in $136,795.00, under the Guaranteed Maximum Price (GMP) given by our CMGC and approved by Council. The final approved cost is $4,183,206.81. RECOMMENDED ACTION: To approve the Resolution giving Notice to Proceed to Morgan Construction, and give authorization for the Mayor and City Clerk to sign the necessary document (or take other action deemed appropriate).
Parks and Recreation Special Event Fee Approval: For your re-consideration (as this item was tabled at the March 24, 2016, Council Meeting) is a draft Resolution to add a $50.00 permitting fee and a 3% dispensing fee on sales per City Code, Title 8, Chapter 3, providing for the sale and consumption of alcohol in park facilities during permitted events approved by Council December 10, 2015. The resolution has been reviewed and approved by the City Attorney and was published March 13, and March 20, 2016. A public hearing was held on March 24, 2016, per Idaho Code. RECOMMENDED ACTION: To approve the Fee Resolution to add a $50.00 permitting fee and a 3% dispensing fee on sales, and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Annexation and Initial Zoning of GC-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Watersedge Gap: For your consideration is the application for Annexation and Initial Zoning of GC-1, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Watersedge Gap. This is a gap of about 8 feet that was not under the same ownership as the larger parcel to the south which was annexed last year. The Planning and Zoning Commission considered this application at its March 3, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To approve the Ordinance annexing Watersedge Gap, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Watersedge Gap, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Commercial and establishing the initial zoning for Watersedge Gap as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of GC-1, General Commercial, for Watersedge Gap, and give authorization for the Mayor to execute the necessary documents.
Request for Extension to Record a Plat, Southpoint, Division No. 8: For your consideration is a request to extend the deadline for recording a plat for Southpoint, Division No. 8. The City Council approved the plat September 24, 2015, and the Subdivision Ordinance requires that the plat be recorded within 90 days of approval or the Council may rescind its approval. The applicant is prepared to record the plat immediately following the granting of an extension. Staff recommends approval of the request with a new deadline of May 2, 2016, to record the plat. RECOMMENDED ACTION: To approve the request for extension to record the plat for Southpoint, Division 8, with a deadline of May 2, 2016 (or take other action deemed appropriate).
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Milligan Commercial Plaza, Division No. 1: For your consideration is the Final Plat and Reasoned Statement of Relevant Criteria and Standards, Milligan Commercial Plaza, Division No. 1. The Planning and Zoning Commission considered this item at its February 2, 2016, meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (In sequential order) a. To accept the Final Plat for Milligan Commercial Plaza, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Milligan Commercial Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Adjournment.