1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. A. Items from the City Clerk: 1) Approval of Monthly Expenditure Summary for the month of December, 2015. 2) Approval of Monthly Treasurer’s Report for the month of December, 2015. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Installation of New Council Members (Administration of Oaths of Office and Presentation of Certificates of Election)
State of the City Address
Presentation of Service Pin Awards
Presentation to Outgoing Councilmembers
Return to Order Council Administration 1) Election of Council President 2) Announcement of Council Liaison Assignments
City Clerk’s Office 1) Approval of License Applications, including a Beer License to Home2 Suites by Hilton, all carrying the required approvals. RECOMMENDED ACTION: To approve all license applications, and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Department 1) Planning Commission Action – January 5, 2016: The Planning and Zoning Commission took the following action during the January 5, 2016, meeting. 1-Preliminary Plat: Rochester Estates, approved. 2-Rezone from RSC-1 to MS: Greyridge Division No. 1 (7.17 Acres), approved. RECOMMENDED ACTION: To receive recommendation(s) from the Planning and Zoning Commission pursuant to the Local Land Use Planning Act (LLUPA) (or take other action deemed appropriate).
Public Works Department 1) Bid Award – Whittier Street Water Line N. Holmes to N. Freeman Avenue: On December 15, 2015, bids were received and opened for Whittier Street Water Line N. Holmes to N. Freeman Avenue project. A tabulation of bid results is attached. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, TMC Contractors, Inc., in an amount of $130,136.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve the plans and specifications and award to the lowest responsive, responsible bidder, TMC Contractors, Inc., an amount of $130,136.00 and, authorize the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid IF-16-05, Western Red Cedar Power Poles: It is the recommendation of Idaho Falls Power and Municipal Services Departments to reject the bid received for the above referenced bid. The bidder, Bell Lumber, bid full length pressure treated poles but the specifications were the poles to be thermal butt treated. As per the attached resolution it is requested the Municipal Services Department receive authorization to purchase the power poles on the open market. RECOMMENDED ACTION: To approve the Resolution authorizing staff to secure goods and services on the open market for Western Red Cedar Power Poles, and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Bid IF-16-14, Electrical Inventory: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the lowest, responsive, responsible bids from the list below to furnish the inventory for a lump sum amount of $66,265.75. Codale Electrical Supply $20,591.75 General Pacific $746.00 Anixter Power Solutions $44,928.00 Lump Sum Total $66,265.75 RECOMMENDED ACTION: To accept the lowest, responsive, responsible bids to furnish specified inventory as listed for a lump sum amount of $66,265.75, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-08, Electrical Conductors: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the lowest responsive, responsible bid, Codale Electric Supply, to furnish electrical conductors for a lump sum amount of $74,578.60. RECOMMENDED ACTION: To accept the lowest, responsive, responsible bid from Codale Electric Supply, to furnish electrical conductors for a lump sum amount of $74,578.60, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-13, Distribution Transformer: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the lowest responsive, responsible bid, Codale Electric Supply and Anixter Power to furnish the distribution transformers listed below for a lump sum amount of $122,708.50. Item Transformer Quantity Total Amount Bidder 1 25 kVA Single-Polemount 10 $9,550.00 Anixter Power 2 37.5 kVA Single-Polemount 5 $6,000.00 Anixter Power 3 25 kVA Single-Padmount 20 $28,320.00 Codale Electric 4 50 kVA Single-Padmount 5 $9,757.50 Codale Electric 5 150 kVA Single-Padmount 3 $20,316.00 Anixter Power 6 225 kVA Single-Padmount (208Y/120 Volts) 4 $32,874.00 Anixter Power 7 225 kVA Single-Padmount (480Y/277 Volts) 2 $15,891.00 Anixter Power Lump Sum Total $122,708.50 RECOMMENDED ACTION: To accept the lowest, responsive, responsible bid from Codale Electric Supply and Anixter Power to furnish distribution transformers as listed for a lump sum amount of $122,708.50, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
4K. Parks and Recreation Department 1) Pinecrest Golf Course Property Donation: Attached for your consideration is a proposed Quitclaim Deed from Steven C. Smith, for a donation of property in the Belair Addition adjacent to Pinecrest Golf Course. The Deed Transfer has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the approval and authorization for Mayor and City Clerk to execute the documents. RECOMMENDED ACTION: To approve the donation of property in the Belair Addition adjacent to Pinecrest Golf Course from Steven C. Smith, and authorize the Mayor and City Clerk to execute the documents (or take other action deemed appropriate). 5. ADJOURNMENT.
Jan 14, 2016 City Council Meeting
1. Call to Order. 2. Pledge of Allegiance.
Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. A. Items from the City Clerk: 1) Approval of Monthly Expenditure Summary for the month of December, 2015. 2) Approval of Monthly Treasurer’s Report for the month of December, 2015. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Regular Agenda. Installation of New Council Members (Administration of Oaths of Office and Presentation of Certificates of Election)
State of the City Address
Presentation of Service Pin Awards
Presentation to Outgoing Councilmembers
Return to Order Council Administration 1) Election of Council President 2) Announcement of Council Liaison Assignments
City Clerk’s Office 1) Approval of License Applications, including a Beer License to Home2 Suites by Hilton, all carrying the required approvals. RECOMMENDED ACTION: To approve all license applications, and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Community Development Services Department 1) Planning Commission Action – January 5, 2016: The Planning and Zoning Commission took the following action during the January 5, 2016, meeting. 1-Preliminary Plat: Rochester Estates, approved. 2-Rezone from RSC-1 to MS: Greyridge Division No. 1 (7.17 Acres), approved. RECOMMENDED ACTION: To receive recommendation(s) from the Planning and Zoning Commission pursuant to the Local Land Use Planning Act (LLUPA) (or take other action deemed appropriate).
Public Works Department 1) Bid Award – Whittier Street Water Line N. Holmes to N. Freeman Avenue: On December 15, 2015, bids were received and opened for Whittier Street Water Line N. Holmes to N. Freeman Avenue project. A tabulation of bid results is attached. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, TMC Contractors, Inc., in an amount of $130,136.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve the plans and specifications and award to the lowest responsive, responsible bidder, TMC Contractors, Inc., an amount of $130,136.00 and, authorize the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid IF-16-05, Western Red Cedar Power Poles: It is the recommendation of Idaho Falls Power and Municipal Services Departments to reject the bid received for the above referenced bid. The bidder, Bell Lumber, bid full length pressure treated poles but the specifications were the poles to be thermal butt treated. As per the attached resolution it is requested the Municipal Services Department receive authorization to purchase the power poles on the open market. RECOMMENDED ACTION: To approve the Resolution authorizing staff to secure goods and services on the open market for Western Red Cedar Power Poles, and authorize the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Bid IF-16-14, Electrical Inventory: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the lowest, responsive, responsible bids from the list below to furnish the inventory for a lump sum amount of $66,265.75. Codale Electrical Supply $20,591.75 General Pacific $746.00 Anixter Power Solutions $44,928.00 Lump Sum Total $66,265.75 RECOMMENDED ACTION: To accept the lowest, responsive, responsible bids to furnish specified inventory as listed for a lump sum amount of $66,265.75, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-08, Electrical Conductors: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the lowest responsive, responsible bid, Codale Electric Supply, to furnish electrical conductors for a lump sum amount of $74,578.60. RECOMMENDED ACTION: To accept the lowest, responsive, responsible bid from Codale Electric Supply, to furnish electrical conductors for a lump sum amount of $74,578.60, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-13, Distribution Transformer: It is the recommendation of Idaho Falls Power and Municipal Services Departments to accept the lowest responsive, responsible bid, Codale Electric Supply and Anixter Power to furnish the distribution transformers listed below for a lump sum amount of $122,708.50. Item Transformer Quantity Total Amount Bidder 1 25 kVA Single-Polemount 10 $9,550.00 Anixter Power 2 37.5 kVA Single-Polemount 5 $6,000.00 Anixter Power 3 25 kVA Single-Padmount 20 $28,320.00 Codale Electric 4 50 kVA Single-Padmount 5 $9,757.50 Codale Electric 5 150 kVA Single-Padmount 3 $20,316.00 Anixter Power 6 225 kVA Single-Padmount (208Y/120 Volts) 4 $32,874.00 Anixter Power 7 225 kVA Single-Padmount (480Y/277 Volts) 2 $15,891.00 Anixter Power Lump Sum Total $122,708.50 RECOMMENDED ACTION: To accept the lowest, responsive, responsible bid from Codale Electric Supply and Anixter Power to furnish distribution transformers as listed for a lump sum amount of $122,708.50, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
4K. Parks and Recreation Department 1) Pinecrest Golf Course Property Donation: Attached for your consideration is a proposed Quitclaim Deed from Steven C. Smith, for a donation of property in the Belair Addition adjacent to Pinecrest Golf Course. The Deed Transfer has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the approval and authorization for Mayor and City Clerk to execute the documents. RECOMMENDED ACTION: To approve the donation of property in the Belair Addition adjacent to Pinecrest Golf Course from Steven C. Smith, and authorize the Mayor and City Clerk to execute the documents (or take other action deemed appropriate). 5. ADJOURNMENT.