1. Call to Order and Roll Call. 2. Pledge of Allegiance. 3. Public Comment: This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may also use this time to respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. Approval by roll call vote: A. Item from Office of the Mayor: 1. Appointment of Pamela Alexander to Municipal Services Director. B. Item from Idaho Falls Power: 1. Ratify Power Transactions. For your consideration are four (4) sales agreements for power transactions with Shell Energy. The sales agreements consist of selling forecast surplus energy for October and November of 2015. The total value of the sales is $183,165 for 8,525 MWh of energy. This bundle of forward power transactions enables the power division to better match expected loads with resources; therefore Idaho Falls Power respectfully requests ratification of the agreements. C. Items from the City Clerk: 1. Approval of Minutes from the August 13, 2015, Regular Council Meeting, August 27, 2015, Idaho Falls Power Board Meeting, September 3, 2015, Budget Work Session and September 3, 2015, Public Hearing. 2. Approval of License Applications, all carrying the required approvals. 3. Request for Council ratification for the publication of legal notices calling for public hearings on September 24, 2015. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
REGULAR AGENDA: Municipal Services Department: Self-Funded Workers Compensation Excess Insurance Coverage, Broker Fees and Surety Bond Placement: Municipal Services respectfully requests placement of insurance contracts for the above coverage with Safety National and Travelers Surety Co. The Broker is Moreton & Company whose fee is $36,000. The price for Safety National's excess workers compensation liability policy is $137,956. This is an increase of $11,949 over the previous year. The contract with Travelers Casualty & Surety Co. is for $7,455.00 which provides the surety bond of $700,000. All three contracts will begin on October 1, 2015, and are for one year. RECOMMENDED ACTION: To approve the placement of insurance contracts for the above coverage with Safety National and Travelers Surety Co. and authorize the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
2015-2016 Line Clearance Project for Idaho Falls Power: For your consideration is the bid tabulation for the FY2015-2016 Line Clearance Project. The sole bid received was from Davey Tree Surgery Co. This is the same company who has subcontracted this work for a number of years. Municipal Services respectfully requests that the City Council award the bid to Davey Tree Surgery Co. for an amount not to exceed $325,000 with an expiration date of October 31, 2016. RECOMMENDED ACTION: To award the Line Clearance Project bid to Davey Tree Surgery Co. for an amount not to exceed $325,000, and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-01 Haul and Spread Sewer Sludge: For your consideration is the tabulation for the above subject bid. It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Rhodehouse Construction Inc. for a unit amount of $1.44 per kilo gallon which equals approximately $295,200.00. This service will be for the period beginning October 1, 2015, and ending September 30, 2016. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Rhodehouse Construction Inc. for a unit amount of $1.44 per kilo gallon which equals approximately $295,200.00, and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-02 Cylinders/Containers of Chlorine and Sodium Bisulfite: For your consideration is the tabulation for above subject bid. It is the recommendation of Municipal Services and Public Works to accept the low bid of Thatcher Company for the following Sections. This service will be for the period beginning October 1, 2015, and ending September 30, 2016. Section Description Price per Container/Cylinder Approximate Annual Cost I Chlorine, 150 Pound Cylinders $222.00 $45,288.00 II Chlorine, 1-Ton Container $1,090.00 $209,280.00 III Sodium Bisulfite, per Gallon $1.45 $116,000.00 Approximate Lump Sum $370,568.00 RECOMMENDED ACTION: To accept the low bid of Thatcher Company for the above listed Sections and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Bid IF-15-13 Dasher Board System: It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept and award the lowest responsive responsible bid to Becker Arena Products in the amount of $118,985.00. Using the options of re-using the existing Box Floors and Benches saved the City $2,230.00. RECOMMENDED ACTION: To accept and award the lowest responsive responsible bid to Becker Arena Products in the amount of $118,985.00, using the options of re-using the existing Box Floors and Benches, and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Tenant Improvements at 310 D Street: For your consideration is the tabulation for the Tenant Improvement at 310 D Street. Municipal Services and Alderson, Karst & Mitro Architects, P.A. recommend awarding the contract to Pacific West Construction in the amount of $336,978.00. Municipal Services respectfully requests the City Council approve and award the bid to Pacific West Construction and authorize the Mayor to execute the contract. RECOMMENDED ACTION: To award the contract for Tenant Improvement at 310 D Street to Pacific West Construction in the amount of $336,978.00, and authorize the Mayor to execute the contract (or take other action deemed appropriate).
Bid IF-15-26 Fabricate and Install Signage and Graphic Element Monument: The City Council approved and authorized Municipal Services and the Parks and Recreation Department to purchase the above listed signs on the open market. It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept the bid from Creo Arts to fabricate 194 signs for a total purchase amount of $92,923.00 with a grant that will pay for $14,523.00 of the purchase amount. RECOMMENDED ACTION: To accept the bid from Creo Arts to fabricate 194 signs for a total purchase amount of $92,923.00 with a grant that will pay for $14,523.00 of the purchase amount (or take other action deemed appropriate).
Idaho Falls Airport: Request for Council Ratification – Acceptance of FAA Grant Offer Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project - FAA AIP Project No. 3-16-0018-040-2015: The Airport Department respectfully requests Council ratification of the acceptance and execution of Federal Aviation Administration (FAA) Grant Offer AIP No. 3-16-0018-040-2015 in the amount of $2,070,282.00 for the Design, Construction and Construction Administration of the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. This grant represents 93.75% of FAA eligible costs, with the remaining costs funded by Airport budgeted resources. RECOMMENDED ACTION: To accept and execute the Federal Aviation Administration (FAA) Grant Offer AIP No. 3-16-0018-040-2015 in the amount of $2,070,282.00 for the Design, Construction and Construction Administration of the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project (or take other action deemed appropriate).
Parks and Recreation Department: Veterinary Services Independent Contractor Agreement: For your consideration is a draft independent contractor agreement renewal between the City of Idaho Falls and Dr. Rhonda Aliah for the purposes of providing veterinary services at the Idaho Falls Zoo at Tautphaus Park from October 1, 2015 through September 30, 2016. The agreement has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the approval and authorization for Mayor and City Clerk to execute the documents. RECOMMENDED ACTION: To approve the agreement renewal between the City of Idaho Falls and Dr. Rhonda Aliah for the purposes of providing veterinary services at the Idaho Falls Zoo at Tautphaus Park from October 1, 2015 through September 30, 2016, and authorize the Mayor and City Clerk to execute the documents (or take other action deemed appropriate).
Parks and Recreation Commission Ordinance Changes: For your consideration is a draft Parks and Recreation Commission Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Parks and Recreation Commission Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Professional Design Services Tautphaus Park Master Plan: The Parks and Recreation Department respectfully requests authorization to enter into an agreement with Design Workshop to provide design services for the Tautphaus Park Master Plan. This agreement has been reviewed and approved by the City Attorney. The Parks and Recreation Department respectfully requests authorization for Mayor and City Clerk to sign and execute said agreement. RECOMMENDED ACTION: To enter into an agreement with Design Workshop to provide design services for the Tautphaus Park Master Plan and authorize the Mayor and City Clerk to sign and execute said agreement (or take other action deemed appropriate).
Human Resources Department: Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy: The Department of Human Resources recommends approval of a Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy. Our measurement period recently ended and we have completed our audit relative to requirements associated with the Patient Protection and Affordable Care Act. In reviewing our current Personnel Policy with regard to benefits for part-time employees we need to make some changes in order to be compliant with the Patient Protection and Affordable Care Act, which requires affordable coverage. RECOMMENDED ACTION: To approve the Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy and authorize the Mayor to execute necessary documents (or take other action deemed appropriate).
Idaho Falls Power: Approve Change Order #2 for the Old Lower Plant Generator Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services Inc. (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. In the award memo addressed to Council, staff noted that the bid included some potential deducts that were to be explored as construction progressed. Exploration of those deducts resulted in the initial purchase order to HCMS being issued for $320,400.00 less than the HCMS bid and Council authorized award level. As the contractor advanced with site preparation work, specifically sandblasting, cracking and cavitation was identified. The contractor along with our engineer, Mooney Consulting, evaluated the structural defects and have agreed that Change Order #2 in the amount of $163,730.00 is necessary. With this change order, the new contract sum is $4,702,106.46, less than the original award amount. Idaho Falls Power respectfully requests City Council approve Change Order #2 for $163,730.00 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #2 for $163,730.00 and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Change Order #5 for the Old Lower Plant Generator Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to HCMS in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FYI5 and FY16 budgets. Upon more detailed inspection of the some of the appurtenances, minor refurbishment needs were identified. The contractor submitted and our engineer, Mooney Consulting, concurred that Change Order #5 in the amount of $10,152.95 is necessary. With this change order, the new contract sum is $4,712,259.41. Idaho Falls Power respectfully requests City Council approve Change Order #5 for $10,152.95 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #5 for $10,152.95 and authorize the Mayor to execute the document (or take other action deemed appropriate).
Renew Support and Services Agreement with Schneider Electric/Invensys Systems, Inc.: Idaho Falls Power operates a complex supervisory control and data acquisition (SCADA) system to remotely monitor and control its electric system facilities. Idaho Falls Power has maintained a personal services agreement with the vendor (Invensys Systems, Inc.) for technical support for 15 years with an annual renewal. The support agreement provides access to technical information, inventory management support, personnel training, backup documentation, backup and restoration services, maintenance support in case of catastrophic loss, and planning and implementing upgrades all with minimal business disruption. Idaho Falls Power respectfully requests City Council approve renewal of the support and services agreement with Schneider Electric/Invensys Systems, Inc. in the amount of $52,300.00 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve renewal of the support and services agreement with Schneider Electric/Invensys Systems, Inc. in the amount of $52,300.00 and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Contract with Chapman and Cutler, LLP: Following retirement of all bonds, Idaho Falls Power has reengaged Chapman and Cutler to review financial and risk management policies of the electric utility. The utility has worked with Chapman and Cutler since the original bond issuance for the Gem State facility. Additionally, they were the lead on drafting the current financial and risk management policies. Idaho Falls Power requests authorization to negotiate a contract with Chapman and Cutler, LLP for an amount not to exceed $30,000.00. RECOMMENDED ACTION: To authorize to negotiate a contract with Chapman and Cutler, LLP for an amount not to exceed $30,000.00 (or take other action deemed appropriate).
Authorize Acquisition of Milsoft Utility Solutions Licenses: Idaho Falls Power is updating its electric modeling software to provide for direct integration with other systems used at the utility. The utility solicited quotes from vendors; the lowest responsible quote was received from Milsoft Utility Solutions. Idaho Falls Power requests Council approve acquisition of Milsoft Utility Solutions licenses for an amount not to exceed $33,500.00 and authorize the Mayor to execute the documents. RECOMMENDED ACTION: To approve acquisition of Milsoft Utility Solutions licenses for an amount not to exceed $33,500.00 and authorize the Mayor to execute the documents (or take other action deemed appropriate).
Public Works Department: Alley Vacation Request - Alley between Lots 1-10 & 39-48, Block 23, Highland Park Addition: The developers of the property located in the Highland Park Addition have requested the vacation of the alley that runs between Lots 1-10 & 39-48 of Block 23. Utility representatives have reviewed and approved the vacation, provided it be used in the future as a public utility easement. The developer is willing to grant said easement prior to alley vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the alley vacation. RECOMMENDED ACTION: To authorize the City Attorney to prepare documents needed to accomplish the alley vacation between Lots 1-10 & 39-48, Block 23, Highland Park Addition (or take other action deemed appropriate).
Easement Vacation Request - Deed of Easement referenced as Instrument Number 804366: Ellsworth and Associates and the owner of the subject lot are asking that the utility easement along the west edge of the lot be vacated. There are no existing utilities in the easement and Idaho Falls Power has reviewed and is in agreement with the vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. RECOMMENDED ACTION: To authorize the City Attorney to prepare documents needed to accomplish the easement vacation referenced as Instrument Number 804366 (or take other action deemed appropriate).
Community Development Services Department: Business Improvement District Management Agreement: For your consideration is the Business Improvement District (BID) Management Agreement for the 2015-2016 Fiscal Year. The agreement is between the City and the Idaho Falls Downtown Development Corporation and includes the roles and responsibilities for each entity for management of the BID. Staff respectfully requests approval of the agreement. RECOMMENDED ACTION: To approve the Business Improvement District (BID) Management Agreement between the City of Idaho Falls and the Idaho Falls Downtown Development Corporation and authorize the Mayor to execute any necessary documents (or take other action deemed appropriate).
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Printcraft Addition, Division No. 1: For your consideration is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Printcraft Addition, Division No. 1. The Planning and Zoning Commission considered this item at its August 18, 2015, meeting and recommended approval. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Printcraft Addition, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Printcraft Addition, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Printcraft Addition, Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Avalon Village, Division No. 1: For your consideration is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Avalon Village, Division No. 1. The Planning and Zoning Commission considered this item at its September 1, 2015, meeting and recommended approval with the conditions included in the development agreement. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Avalon Village, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Avalon Village, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Avalon Village, Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Ordinance to change Fountain Bleu Lane to Madison Avenue: For your consideration is an Ordinance changing the name of Fountain Bleu Lane to Madison Avenue. The request was made by an adjacent property owner. There are currently no properties addressed from Fountain Bleu Lane. All adjacent property owners were notified of the proposed change and have not submitted any concerns to staff. Staff respectfully requests approval of the Ordinance. RECOMMENDED ACTION: To approve the Ordinance changing the name of Fountain Bleu Lane to Madison Avenue under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Public Hearing – Annexation with Initial Zoning of PB, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Freeman Medical Plaza, Division No. 1: For your consideration is the application for Annexation with Initial Zoning of PB, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, for Freeman Medical Plaza. Division No. 1. The Planning and Zoning Commission considered this item at its August 4, 2015, meeting and recommended approval with conditions. All of the conditions have been addressed on the plat and annexation agreement. Staff concurs with the recommendation of the Planning and Zoning Commission. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Freeman Medical Plaza, Division No. 1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Medical Services and establishing the initial zoning for Freeman Medical Plaza, Division No. 1 as PB (Professional and Business Office), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of PB for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation with Initial Zoning of R-1, Final Plat, Annexation Agreement, Annexation Ordinance. Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, South Point, Division No. 8: For your consideration is the application for Annexation with Initial Zoning of R-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, for South Point, Division No. 8. The Planning and Zoning Commission considered this item at its August 18, 2015, meeting and recommended approval. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for South Point, Division No. 8, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing South Point, Division No. 8, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for South Point, Division No. 8 as R-1 (Residential), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for South Point, Division No. 8, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Zoning Ordinance Renumbering: For your consideration is an Ordinance which renumbers the City of Idaho Falls Zoning Ordinance. The purpose of the renumbering is to integrate the Zoning Ordinance with the rest of City Code instead of being a standalone ordinance. The Planning and Zoning Commission considered this item at its August 4, 2015, meeting and recommended approval. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTION: To approve the Ordinance renumbering the City of Idaho Falls Zoning Ordinance, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Motion to Adjourn.
1. Call to Order and Roll Call. 2. Pledge of Allegiance. 3. Public Comment: This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may also use this time to respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. Approval by roll call vote: A. Item from Office of the Mayor: 1. Appointment of Pamela Alexander to Municipal Services Director. B. Item from Idaho Falls Power: 1. Ratify Power Transactions. For your consideration are four (4) sales agreements for power transactions with Shell Energy. The sales agreements consist of selling forecast surplus energy for October and November of 2015. The total value of the sales is $183,165 for 8,525 MWh of energy. This bundle of forward power transactions enables the power division to better match expected loads with resources; therefore Idaho Falls Power respectfully requests ratification of the agreements. C. Items from the City Clerk: 1. Approval of Minutes from the August 13, 2015, Regular Council Meeting, August 27, 2015, Idaho Falls Power Board Meeting, September 3, 2015, Budget Work Session and September 3, 2015, Public Hearing. 2. Approval of License Applications, all carrying the required approvals. 3. Request for Council ratification for the publication of legal notices calling for public hearings on September 24, 2015. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
REGULAR AGENDA: Municipal Services Department: Self-Funded Workers Compensation Excess Insurance Coverage, Broker Fees and Surety Bond Placement: Municipal Services respectfully requests placement of insurance contracts for the above coverage with Safety National and Travelers Surety Co. The Broker is Moreton & Company whose fee is $36,000. The price for Safety National's excess workers compensation liability policy is $137,956. This is an increase of $11,949 over the previous year. The contract with Travelers Casualty & Surety Co. is for $7,455.00 which provides the surety bond of $700,000. All three contracts will begin on October 1, 2015, and are for one year. RECOMMENDED ACTION: To approve the placement of insurance contracts for the above coverage with Safety National and Travelers Surety Co. and authorize the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
2015-2016 Line Clearance Project for Idaho Falls Power: For your consideration is the bid tabulation for the FY2015-2016 Line Clearance Project. The sole bid received was from Davey Tree Surgery Co. This is the same company who has subcontracted this work for a number of years. Municipal Services respectfully requests that the City Council award the bid to Davey Tree Surgery Co. for an amount not to exceed $325,000 with an expiration date of October 31, 2016. RECOMMENDED ACTION: To award the Line Clearance Project bid to Davey Tree Surgery Co. for an amount not to exceed $325,000, and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-01 Haul and Spread Sewer Sludge: For your consideration is the tabulation for the above subject bid. It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Rhodehouse Construction Inc. for a unit amount of $1.44 per kilo gallon which equals approximately $295,200.00. This service will be for the period beginning October 1, 2015, and ending September 30, 2016. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Rhodehouse Construction Inc. for a unit amount of $1.44 per kilo gallon which equals approximately $295,200.00, and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-02 Cylinders/Containers of Chlorine and Sodium Bisulfite: For your consideration is the tabulation for above subject bid. It is the recommendation of Municipal Services and Public Works to accept the low bid of Thatcher Company for the following Sections. This service will be for the period beginning October 1, 2015, and ending September 30, 2016. Section Description Price per Container/Cylinder Approximate Annual Cost I Chlorine, 150 Pound Cylinders $222.00 $45,288.00 II Chlorine, 1-Ton Container $1,090.00 $209,280.00 III Sodium Bisulfite, per Gallon $1.45 $116,000.00 Approximate Lump Sum $370,568.00 RECOMMENDED ACTION: To accept the low bid of Thatcher Company for the above listed Sections and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Bid IF-15-13 Dasher Board System: It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept and award the lowest responsive responsible bid to Becker Arena Products in the amount of $118,985.00. Using the options of re-using the existing Box Floors and Benches saved the City $2,230.00. RECOMMENDED ACTION: To accept and award the lowest responsive responsible bid to Becker Arena Products in the amount of $118,985.00, using the options of re-using the existing Box Floors and Benches, and authorize the Mayor to sign any necessary documents (or take other action deemed appropriate).
Tenant Improvements at 310 D Street: For your consideration is the tabulation for the Tenant Improvement at 310 D Street. Municipal Services and Alderson, Karst & Mitro Architects, P.A. recommend awarding the contract to Pacific West Construction in the amount of $336,978.00. Municipal Services respectfully requests the City Council approve and award the bid to Pacific West Construction and authorize the Mayor to execute the contract. RECOMMENDED ACTION: To award the contract for Tenant Improvement at 310 D Street to Pacific West Construction in the amount of $336,978.00, and authorize the Mayor to execute the contract (or take other action deemed appropriate).
Bid IF-15-26 Fabricate and Install Signage and Graphic Element Monument: The City Council approved and authorized Municipal Services and the Parks and Recreation Department to purchase the above listed signs on the open market. It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept the bid from Creo Arts to fabricate 194 signs for a total purchase amount of $92,923.00 with a grant that will pay for $14,523.00 of the purchase amount. RECOMMENDED ACTION: To accept the bid from Creo Arts to fabricate 194 signs for a total purchase amount of $92,923.00 with a grant that will pay for $14,523.00 of the purchase amount (or take other action deemed appropriate).
Idaho Falls Airport: Request for Council Ratification – Acceptance of FAA Grant Offer Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project - FAA AIP Project No. 3-16-0018-040-2015: The Airport Department respectfully requests Council ratification of the acceptance and execution of Federal Aviation Administration (FAA) Grant Offer AIP No. 3-16-0018-040-2015 in the amount of $2,070,282.00 for the Design, Construction and Construction Administration of the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. This grant represents 93.75% of FAA eligible costs, with the remaining costs funded by Airport budgeted resources. RECOMMENDED ACTION: To accept and execute the Federal Aviation Administration (FAA) Grant Offer AIP No. 3-16-0018-040-2015 in the amount of $2,070,282.00 for the Design, Construction and Construction Administration of the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project (or take other action deemed appropriate).
Parks and Recreation Department: Veterinary Services Independent Contractor Agreement: For your consideration is a draft independent contractor agreement renewal between the City of Idaho Falls and Dr. Rhonda Aliah for the purposes of providing veterinary services at the Idaho Falls Zoo at Tautphaus Park from October 1, 2015 through September 30, 2016. The agreement has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the approval and authorization for Mayor and City Clerk to execute the documents. RECOMMENDED ACTION: To approve the agreement renewal between the City of Idaho Falls and Dr. Rhonda Aliah for the purposes of providing veterinary services at the Idaho Falls Zoo at Tautphaus Park from October 1, 2015 through September 30, 2016, and authorize the Mayor and City Clerk to execute the documents (or take other action deemed appropriate).
Parks and Recreation Commission Ordinance Changes: For your consideration is a draft Parks and Recreation Commission Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Parks and Recreation Commission Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Professional Design Services Tautphaus Park Master Plan: The Parks and Recreation Department respectfully requests authorization to enter into an agreement with Design Workshop to provide design services for the Tautphaus Park Master Plan. This agreement has been reviewed and approved by the City Attorney. The Parks and Recreation Department respectfully requests authorization for Mayor and City Clerk to sign and execute said agreement. RECOMMENDED ACTION: To enter into an agreement with Design Workshop to provide design services for the Tautphaus Park Master Plan and authorize the Mayor and City Clerk to sign and execute said agreement (or take other action deemed appropriate).
Human Resources Department: Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy: The Department of Human Resources recommends approval of a Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy. Our measurement period recently ended and we have completed our audit relative to requirements associated with the Patient Protection and Affordable Care Act. In reviewing our current Personnel Policy with regard to benefits for part-time employees we need to make some changes in order to be compliant with the Patient Protection and Affordable Care Act, which requires affordable coverage. RECOMMENDED ACTION: To approve the Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy and authorize the Mayor to execute necessary documents (or take other action deemed appropriate).
Idaho Falls Power: Approve Change Order #2 for the Old Lower Plant Generator Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services Inc. (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. In the award memo addressed to Council, staff noted that the bid included some potential deducts that were to be explored as construction progressed. Exploration of those deducts resulted in the initial purchase order to HCMS being issued for $320,400.00 less than the HCMS bid and Council authorized award level. As the contractor advanced with site preparation work, specifically sandblasting, cracking and cavitation was identified. The contractor along with our engineer, Mooney Consulting, evaluated the structural defects and have agreed that Change Order #2 in the amount of $163,730.00 is necessary. With this change order, the new contract sum is $4,702,106.46, less than the original award amount. Idaho Falls Power respectfully requests City Council approve Change Order #2 for $163,730.00 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #2 for $163,730.00 and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Change Order #5 for the Old Lower Plant Generator Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to HCMS in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FYI5 and FY16 budgets. Upon more detailed inspection of the some of the appurtenances, minor refurbishment needs were identified. The contractor submitted and our engineer, Mooney Consulting, concurred that Change Order #5 in the amount of $10,152.95 is necessary. With this change order, the new contract sum is $4,712,259.41. Idaho Falls Power respectfully requests City Council approve Change Order #5 for $10,152.95 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #5 for $10,152.95 and authorize the Mayor to execute the document (or take other action deemed appropriate).
Renew Support and Services Agreement with Schneider Electric/Invensys Systems, Inc.: Idaho Falls Power operates a complex supervisory control and data acquisition (SCADA) system to remotely monitor and control its electric system facilities. Idaho Falls Power has maintained a personal services agreement with the vendor (Invensys Systems, Inc.) for technical support for 15 years with an annual renewal. The support agreement provides access to technical information, inventory management support, personnel training, backup documentation, backup and restoration services, maintenance support in case of catastrophic loss, and planning and implementing upgrades all with minimal business disruption. Idaho Falls Power respectfully requests City Council approve renewal of the support and services agreement with Schneider Electric/Invensys Systems, Inc. in the amount of $52,300.00 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve renewal of the support and services agreement with Schneider Electric/Invensys Systems, Inc. in the amount of $52,300.00 and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Contract with Chapman and Cutler, LLP: Following retirement of all bonds, Idaho Falls Power has reengaged Chapman and Cutler to review financial and risk management policies of the electric utility. The utility has worked with Chapman and Cutler since the original bond issuance for the Gem State facility. Additionally, they were the lead on drafting the current financial and risk management policies. Idaho Falls Power requests authorization to negotiate a contract with Chapman and Cutler, LLP for an amount not to exceed $30,000.00. RECOMMENDED ACTION: To authorize to negotiate a contract with Chapman and Cutler, LLP for an amount not to exceed $30,000.00 (or take other action deemed appropriate).
Authorize Acquisition of Milsoft Utility Solutions Licenses: Idaho Falls Power is updating its electric modeling software to provide for direct integration with other systems used at the utility. The utility solicited quotes from vendors; the lowest responsible quote was received from Milsoft Utility Solutions. Idaho Falls Power requests Council approve acquisition of Milsoft Utility Solutions licenses for an amount not to exceed $33,500.00 and authorize the Mayor to execute the documents. RECOMMENDED ACTION: To approve acquisition of Milsoft Utility Solutions licenses for an amount not to exceed $33,500.00 and authorize the Mayor to execute the documents (or take other action deemed appropriate).
Public Works Department: Alley Vacation Request - Alley between Lots 1-10 & 39-48, Block 23, Highland Park Addition: The developers of the property located in the Highland Park Addition have requested the vacation of the alley that runs between Lots 1-10 & 39-48 of Block 23. Utility representatives have reviewed and approved the vacation, provided it be used in the future as a public utility easement. The developer is willing to grant said easement prior to alley vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the alley vacation. RECOMMENDED ACTION: To authorize the City Attorney to prepare documents needed to accomplish the alley vacation between Lots 1-10 & 39-48, Block 23, Highland Park Addition (or take other action deemed appropriate).
Easement Vacation Request - Deed of Easement referenced as Instrument Number 804366: Ellsworth and Associates and the owner of the subject lot are asking that the utility easement along the west edge of the lot be vacated. There are no existing utilities in the easement and Idaho Falls Power has reviewed and is in agreement with the vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. RECOMMENDED ACTION: To authorize the City Attorney to prepare documents needed to accomplish the easement vacation referenced as Instrument Number 804366 (or take other action deemed appropriate).
Community Development Services Department: Business Improvement District Management Agreement: For your consideration is the Business Improvement District (BID) Management Agreement for the 2015-2016 Fiscal Year. The agreement is between the City and the Idaho Falls Downtown Development Corporation and includes the roles and responsibilities for each entity for management of the BID. Staff respectfully requests approval of the agreement. RECOMMENDED ACTION: To approve the Business Improvement District (BID) Management Agreement between the City of Idaho Falls and the Idaho Falls Downtown Development Corporation and authorize the Mayor to execute any necessary documents (or take other action deemed appropriate).
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Printcraft Addition, Division No. 1: For your consideration is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Printcraft Addition, Division No. 1. The Planning and Zoning Commission considered this item at its August 18, 2015, meeting and recommended approval. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Printcraft Addition, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Printcraft Addition, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Printcraft Addition, Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Avalon Village, Division No. 1: For your consideration is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Avalon Village, Division No. 1. The Planning and Zoning Commission considered this item at its September 1, 2015, meeting and recommended approval with the conditions included in the development agreement. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Avalon Village, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Avalon Village, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Avalon Village, Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Ordinance to change Fountain Bleu Lane to Madison Avenue: For your consideration is an Ordinance changing the name of Fountain Bleu Lane to Madison Avenue. The request was made by an adjacent property owner. There are currently no properties addressed from Fountain Bleu Lane. All adjacent property owners were notified of the proposed change and have not submitted any concerns to staff. Staff respectfully requests approval of the Ordinance. RECOMMENDED ACTION: To approve the Ordinance changing the name of Fountain Bleu Lane to Madison Avenue under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Public Hearing – Annexation with Initial Zoning of PB, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Freeman Medical Plaza, Division No. 1: For your consideration is the application for Annexation with Initial Zoning of PB, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, for Freeman Medical Plaza. Division No. 1. The Planning and Zoning Commission considered this item at its August 4, 2015, meeting and recommended approval with conditions. All of the conditions have been addressed on the plat and annexation agreement. Staff concurs with the recommendation of the Planning and Zoning Commission. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Freeman Medical Plaza, Division No. 1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Medical Services and establishing the initial zoning for Freeman Medical Plaza, Division No. 1 as PB (Professional and Business Office), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of PB for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation with Initial Zoning of R-1, Final Plat, Annexation Agreement, Annexation Ordinance. Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, South Point, Division No. 8: For your consideration is the application for Annexation with Initial Zoning of R-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, for South Point, Division No. 8. The Planning and Zoning Commission considered this item at its August 18, 2015, meeting and recommended approval. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for South Point, Division No. 8, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing South Point, Division No. 8, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for South Point, Division No. 8 as R-1 (Residential), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for South Point, Division No. 8, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Zoning Ordinance Renumbering: For your consideration is an Ordinance which renumbers the City of Idaho Falls Zoning Ordinance. The purpose of the renumbering is to integrate the Zoning Ordinance with the rest of City Code instead of being a standalone ordinance. The Planning and Zoning Commission considered this item at its August 4, 2015, meeting and recommended approval. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTION: To approve the Ordinance renumbering the City of Idaho Falls Zoning Ordinance, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Motion to Adjourn.