1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may also use this time to respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. Approval by roll call vote: A. Items from the City Clerk: 1. Approval of Minutes from the June 25, 2015, Regular Council Meeting, July 6, 2015, Council Work Session, July 9, 2015, Regular Council Meeting, July 13, 2015, Budget Work Session, May 28, 2015, Idaho Falls Power Board Meeting, June 25, 2015, Idaho Falls Power Board Meeting, July 9, 2015, Idaho Falls Power Board Meeting. 2. Approval of License Applications, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the months of June, 2015, and July, 2015. 4. Approval of Monthly Treasurer’s Report for the months of June, 2015, and July, 2015. 5. Request for Council ratification for the publication of legal notices calling for public hearings on August 13, 2015. B. Item from the Police Department: 1. Traffic Safety Committee Recommendations. The Idaho Falls Police Department respectfully requests approval of the Traffic Safety Committee’s recommendation in the recorded meeting minutes to install a crosswalk on the eastside of Blue Ridge Dr. to include flashing lights and a shared crossing guard. This crosswalk would accommodate and provide for safer pedestrian travel to Fox Hollow Elementary School. Public Works Department has estimated the cost at $17,900. The Idaho Falls Police Department has budgeted $20,000 in FY 2016 to share costs with School District #91 for crossing guards. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
REGULAR AGENDA: Airport: Notice of Award–Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project – FAA AIP Project No. 3-16-0018-040-2015: For your consideration is a Notice of Award to the firm providing the low bid, TMC Contractors, Inc. in the amount of $2,384,000.00. On July 16, 2015, bids were received and opened for the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. The Federal Aviation Administration (FAA) has approved the bid tabs and the recommendation to award to the low bidder. The Notice of Award is contingent upon the issuance and acceptance of FAA Grant Offer ATP #40 which will provide funding at 93.75% with the remaining costs covered under Airport budgeted funds. RECOMMENDED ACTION: To approve Notice of Award to TMC Contractors, Inc. and give authorization for the Mayor to sign and execute said document (or take other action deemed appropriate).
Idaho Falls Fire Department: Bonneville Ambulance Contract: For your consideration and approval is the 2015/2016 Ambulance Service Contract with Bonneville County. This year's contract includes changes to our service agreement which adds a sixth ambulance here in Idaho Falls and includes us servicing the Swan Valley area with a seventh ambulance. In consideration of these changes the County will be paying us $2.3M as compared to the $1.75M in last year's contract. Idaho Falls Fire Chief respectfully requests approval of this contract for service. In addition to the contract approval, it is also requested authorization to move forward on hiring of 10 Paramedic/Firefighters to fill the positions needed for the sixth and seventh ambulance. This is being requested now so that we will be able to get the positions filled before the contract service begins on Oct. 1. Our intent is to hire through an expedited process of Lateral Transfers from other existing Fire Departments. Approval has already been obtained from the Civil Service Commission to bypass our normal hiring process and use a Lateral process this one time. RECOMMENDED ACTION: To approve the 2015/2016 Ambulance Service Contract with Bonneville County and authorization to hire 10 Paramedic/Firefighters through the process of Lateral Transfers (or take other action deemed appropriate).
Construction Management/General Contractor (CMGC) Agreement for Fire Station 1: For your consideration and approval is the agreement for Construction Management and General Contractor services for Fire Station 1. Over the past month the City conducted a Request for Proposal (RFQ) process to select the CMGC for the project. The Committee that was used to select the Architect was also used for this process and consisted of the Council Liaisons, Public Works Director, Staff from Municipal Services, and Staff from the Fire Department. Our Architect was also on the committee. We had seven proposals submitted, three were from local companies and four from outside the area. The Committee narrowed the field to four and conducted interviews. The committee voted and selected Matt Morgan Construction as our CMGC. The agreement reflects fixed costs for Mobilization/Demobilization Equipment, a Temporary Facility Fee, and an On Site Superintendent fee. In addition the CMGC fee was negotiated at 7% of budgeted amount. The Fire Department requests approval for the contract for services. RECOMMENDED ACTION: To approve the agreement for Matt Morgan Construction as the Construction Management and General Contractor services for Fire Station 1 (or take other action deemed appropriate).
Bonneville County Fire Protection District 1 Agreement: For your consideration is the Bonneville County Fire Protection District #1 agreement with the City of Idaho Falls Fire Department. This agreement is for one (1) year. This year the revenue created will offset the Wages and Benefits of fifteen (15) Fire/EMS personnel. Continuation of this agreement will benefit the City of Idaho Falls Fire Department and Bonneville County Fire Protection District by combining the resources and assets mutually held. Through this agreement we increase the protection to the citizens we protect in each of our areas of jurisdiction. The fire department respectfully requests Council approval to continue this agreement and grant authorization for the Mayor, City Clerk and Fire Chief to sign. RECOMMENDED ACTION: To approval the agreement and grant authorization for the Mayor, City Clerk and Fire Chief to sign said document (or take other action deemed appropriate).
Municipal Services Department: Bid IF-15-25 Electrical Inventory: It is the recommendation of Municipal Services and of Idaho Falls Power to accept the lowest responsive responsible bid from the following: Codale Electrical Supply $ 38,139.04 General Pacific, Inc. $ 2,523.72 Graybar Electric $ 799.50 HD Supply Power Solutions $ 25,419. 50 Lump Sum Total $ 66,881.76 RECOMMENDED ACTION: To accept the lowest responsible bid for Electrical Inventory (or take other action deemed appropriate).
Advertisements for Bids: Municipal Services respectfully requests authorization to advertise and receive bids for various items including; Equipment, Equipment and Materials for Idaho Falls Power, and miscellaneous items for Public Works, all approved in the 2015-2016 Budget. RECOMMENDED ACTION: To authorize to advertise and receive bids for miscellaneous items approved in the 2015-2016 Budget (or take other action deemed appropriate).
Publication of “Notice of Public Hearing” 2015-2016 Fiscal Year Budget: Municipal Services respectfully requests the Mayor and Council to tentatively approve the 2015-2016 Fiscal Year Budget in the amount of $191,657,450. Approval is also requested to publish the "Notice of Public Hearing" of the 2015-2016 Fiscal Year Budget with publication dates set for August 23, 2015, and August 30, 2015. The Public Hearing is scheduled for 7:30 p.m., Thursday, September 3, 2015, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. RECOMMENDED ACTION: To tentatively approve the 2015-2016 Fiscal Year Budget in the amount of $191,657,450 and approval to publish the “Notice of Public Hearing" of the 2015-2016 Fiscal Year Budget with publication dates set for August 23, 2015, and August 30, 2015 (or take other action deemed appropriate).
Publication of “Notice of Public Hearing” – Imposition of New Fees or Fee Increases for Fiscal Year 2015-2016: Municipal Services respectfully requests the Mayor and Council's approval to publish the "Notice of Public Hearing" regarding the imposition of new fees or fee increases for fiscal year 2015-2016, with publication dates set for August 23, 2015, and August 30, 2015. The Public Hearing is scheduled for 7:30 p.m., Thursday, September 3, 2015, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. RECOMMENDED ACTION: To approve to publish the “Notice of Public Hearing" regarding the imposition of new fees or fee increases for fiscal year 2015-2016, with publication dates set for August 23, 2015, and August 30, 2015 (or take other action deemed appropriate).
Idaho Falls Police Department: School Resource Officers (SRO) Agreement: The Idaho Falls Police Department has provided sworn officers to work as School Resource Officers within Idaho Falls School District #91 schools. This continued agreement provides for reimbursement by the School District for worked performed by the School Resource Officers. This agreement is the same as approved by the Council last year with a change of dates to make it effective during school year 2015-2016. RECOMMENDED ACTION: To approve the School Resource Officers Agreement and give authorization for the Mayor to sign and execute said document (or take other action deemed appropriate).
Public Works Department: Bid Award – Sewer Repairs 2015: On July 28, 2015, bids were received and opened for the Sewer Repairs 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $172,333.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $172,333.00 and, authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – West Snake River Greenbelt: On August 4, 2015, bids were received and opened for the West Snake River Greenbelt project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $852,488.88 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $852,488.88 and, authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – Waste Water Treatment Plant (WWTP) Primary Digester Coating – Phase II: On August 4, 2015, bids were received and opened for the WWTP Primary Digester Coating - Phase II project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Orion Construction in an amount of $272,785.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve of the plans and specifications, award to the lowest responsive, responsible bidder, Orion Construction in an amount of $272,785.00 and, authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Change Order No. 3 - Pancheri Drive; Bellin Road to Skyline Drive Project: This change order provides for additional soft spot repair to subgrade conditions encountered during construction. The total cost to the project for this change order is $86,000.00 and total change orders to date amount to $99,607.15 which is 2.8% of the contract. This change order has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve Change Order No. 3; and, authorization for Mayor and City Clerk to sign the documents. (or take other action deemed appropriate).
Public Works is submitting for your consideration an amendment to the Sewer Service Agreement with American Heritage Charter School. The proposed amendment will allow for an additional sewer service to a new building that will accommodate Junior/Senior High School students. RECOMMENDED ACTION: To approve the amendment to the Sewer Service Agreement with American Heritage Charter School; and, authorization for Mayor and City Clerk to sign the documents (or take other action deemed appropriate).
Water Facility Plan: In 2014, the City retained services of Murray, Smith and Associates (MSA) to conduct a Water Facility Plan Study and develop a related implementation plan. The study identified capital improvement needs and proposed suggestions for efficient management of the utility spanning a 20-year period. Findings of the Water Facility Plan's executive summary were presented to the City Council on May 11, 2015, a public meeting regarding the Plan was held on July 20, 2015, and public comments on the Plan were solicited through August 3, 2015. The Facility Plan was submitted to the Idaho Department of Environmental Quality and approval received on July 27, 2015. RECOMMENDED ACTION: To accept the Water Facility Plan and adoption of the recommendations made therein (or take other action deemed appropriate).
Joint Powers Agreement with the City of Ammon - 25th East (Hitt Road) And East 25th Street Traffic Signal Improvements: For your consideration is a Joint Powers Agreement with the City of Ammon for proposed intersection improvements to 25th East (Hitt Road) and East 25th Street. The agreement addresses shared costs and other applicable items associated with improvements to this intersection. The agreement was prepared by the City Attorney. RECOMMENDED ACTION: To approve the Joint Powers agreement with the City of Ammon; and, authorization for Mayor and City Clerk to sign the documents (or take other action deemed appropriate).
Bid Authorization - 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements: Public Works requests authorization to advertise to receive bids for the 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements project. RECOMMENDED ACTION: To authorize to advertise to receive bids for the 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements project (or take other action deemed appropriate).
Human Resources Department: Group Health Insurance and Vision Rate Sheet with Blue Cross of Idaho for the 2015-16 Plan Year: For your consideration is the Group Health Insurance Rate Sheets with Blue Cross of Idaho for the new rates that will take effect October 1, 2015. The health insurance premium increased by 9.72 percent. The vision insurance premium increased by 12 percent. The projected total annual premium increase for health insurance and vision insurance is approximately $900,000. RECOMMENDED ACTION: To authorize the Mayor to sign the City of Idaho Falls Group Health Insurance and Vision Rate Sheets with Blue Cross of Idaho for the 2015-16 Plan Year (or take other action deemed appropriate).
Group Dental Insurance Renewal Rates with Delta Dental for the 2015-16 Plan Year: The Department of Human Resources recommends approval of the Group Dental Insurance Renewal Rates with Delta Dental for the 2015-16 plan year. The proposed Delta Dental rates took a 4% increase for the 2015-16 plan year, which is about a $27,250.00 annual increase. RECOMMENDED ACTION: To approve the City of Idaho Falls Group Dental Insurance Rate with Delta Dental for the 2015-16 Plan Year (or take other action deemed appropriate).
Idaho Falls Power: Authorize a Professional Services Contract for Municipal Broadband Infrastructure Engineering Upgrade/Future Consideration Analysis: Idaho Falls Power issued a Request for Qualifications for consulting services to provide engineering and business recommendations for future expansion of the City's existing fiber optic network The engineering and business analysis was included in both FY15 and FYI6 budgets. The three firms responding to the solicitation were evaluated. Based upon this evaluation, Idaho Falls Power requests authorization to negotiate a contract with Finley Engineering Company, Inc. for an amount not to exceed $56,904.00. RECOMMENDED ACTION: To authorize to negotiate a Professional Services Contract with Finley Engineering Company, Inc. for an amount not to exceed $56,904.00 (or take other action deemed appropriate).
Legal Department: Memorandum of Understanding (MOU) between City of Idaho Falls, Idaho, and the Bonneville County Prosecuting Attorney’s Office: The Legal Department of the City of Idaho Falls, Idaho, and the Bonneville County Prosecuting Attorney’s Office have negotiated an agreement for the purpose of establishing a protocol and procedures for the prosecution of felony and misdemeanor charges that arise out of the same incident and for juvenile cases charged by the Idaho Falls Police which would not normally arise out of the Juvenile Corrections Act but are converted to juvenile cases. Under the terms of the agreement, the Bonneville County will prosecute certain misdemeanors that the City would normally prosecute because these crimes arise out of the same incident as a felony and the City will prosecute certain converted juvenile cases that the County Prosecutor’s Office would otherwise prosecute. RECOMMENDED ACTION: To approve the Memorandum of Understanding between the Bonneville County, Idaho, Prosecuting Attorney’s Office and the City of Idaho Falls, Idaho, and authorize Mayor’s signature on the agreement (or take other action deemed appropriate).
2. Elected Official Compensation Ordinance: As directed by the City Council, the City Attorney’s office has prepared an ordinance to amend Idaho Falls City Code Sections 1-5-8 and 1-6-5 to increase the compensation of the Mayor and Councilmembers effective January 1, 2016. The proposed ordinance complies with the requirements of Idaho Code § 50-203, which requires that the compensation of mayors and councilmembers of Idaho cities be fixed by ordinance published at least seventy-five (75) days before a general city election and that the compensation changes be effective for all officials commencing on January 1, following the general city election. RECOMMENDED ACTION: To approve the Ordinance amending Idaho Falls City Code Sections 1-5-8 and 1-6-5 to increase the compensation of the Mayor and Councilmembers effective January 1, 2016, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Community Development Services Department: Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Intermountain Business and Technology Park, Division No. 8: Attached is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Intermountain Business and Technology Park, Division No. 8. The Planning and Zoning Commission considered this application at its July 7, 2015 meeting and recommended approval by a 6-0 vote. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9: Attached is the application for Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9. The Planning and Zoning Commission considered this application at its June 16, 2015, meeting and recommended approval by a 5-1 vote. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for Snake River Landing Division No. 9, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Snake River Landing Division No. 9, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of Snake River Landing Division No. 9, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation as Greenbelt Mixed Uses and establishing the initial zoning for Snake River Landing Division No. 9, as C- 1 (Limited Business), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of C-1 Limited Business Zoning for Snake River Landing Division No. 9, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Snake River Landing Division No. 9, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Snake River Landing Division No. 9, and give authorization for the Mayor to execute the necessary documents.
3. Public Hearing – Annexation with Initial Zoning of GC-1, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37: Attached is the application for Annexation with Initial Zoning of GC-1, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37. The Planning and Zoning Commission considered this application at its July 7, 2015, meeting and recommended approval with conditions by a 5-0 vote, with one member abstaining. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation as Commercial and establishing the initial zoning for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of GC-1 General Commercial Zoning for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor to execute the necessary documents. Motion to Adjourn.
Aug 13, 2015 City Council Meeting
1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may also use this time to respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. Approval by roll call vote: A. Items from the City Clerk: 1. Approval of Minutes from the June 25, 2015, Regular Council Meeting, July 6, 2015, Council Work Session, July 9, 2015, Regular Council Meeting, July 13, 2015, Budget Work Session, May 28, 2015, Idaho Falls Power Board Meeting, June 25, 2015, Idaho Falls Power Board Meeting, July 9, 2015, Idaho Falls Power Board Meeting. 2. Approval of License Applications, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the months of June, 2015, and July, 2015. 4. Approval of Monthly Treasurer’s Report for the months of June, 2015, and July, 2015. 5. Request for Council ratification for the publication of legal notices calling for public hearings on August 13, 2015. B. Item from the Police Department: 1. Traffic Safety Committee Recommendations. The Idaho Falls Police Department respectfully requests approval of the Traffic Safety Committee’s recommendation in the recorded meeting minutes to install a crosswalk on the eastside of Blue Ridge Dr. to include flashing lights and a shared crossing guard. This crosswalk would accommodate and provide for safer pedestrian travel to Fox Hollow Elementary School. Public Works Department has estimated the cost at $17,900. The Idaho Falls Police Department has budgeted $20,000 in FY 2016 to share costs with School District #91 for crossing guards. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
REGULAR AGENDA: Airport: Notice of Award–Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project – FAA AIP Project No. 3-16-0018-040-2015: For your consideration is a Notice of Award to the firm providing the low bid, TMC Contractors, Inc. in the amount of $2,384,000.00. On July 16, 2015, bids were received and opened for the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. The Federal Aviation Administration (FAA) has approved the bid tabs and the recommendation to award to the low bidder. The Notice of Award is contingent upon the issuance and acceptance of FAA Grant Offer ATP #40 which will provide funding at 93.75% with the remaining costs covered under Airport budgeted funds. RECOMMENDED ACTION: To approve Notice of Award to TMC Contractors, Inc. and give authorization for the Mayor to sign and execute said document (or take other action deemed appropriate).
Idaho Falls Fire Department: Bonneville Ambulance Contract: For your consideration and approval is the 2015/2016 Ambulance Service Contract with Bonneville County. This year's contract includes changes to our service agreement which adds a sixth ambulance here in Idaho Falls and includes us servicing the Swan Valley area with a seventh ambulance. In consideration of these changes the County will be paying us $2.3M as compared to the $1.75M in last year's contract. Idaho Falls Fire Chief respectfully requests approval of this contract for service. In addition to the contract approval, it is also requested authorization to move forward on hiring of 10 Paramedic/Firefighters to fill the positions needed for the sixth and seventh ambulance. This is being requested now so that we will be able to get the positions filled before the contract service begins on Oct. 1. Our intent is to hire through an expedited process of Lateral Transfers from other existing Fire Departments. Approval has already been obtained from the Civil Service Commission to bypass our normal hiring process and use a Lateral process this one time. RECOMMENDED ACTION: To approve the 2015/2016 Ambulance Service Contract with Bonneville County and authorization to hire 10 Paramedic/Firefighters through the process of Lateral Transfers (or take other action deemed appropriate).
Construction Management/General Contractor (CMGC) Agreement for Fire Station 1: For your consideration and approval is the agreement for Construction Management and General Contractor services for Fire Station 1. Over the past month the City conducted a Request for Proposal (RFQ) process to select the CMGC for the project. The Committee that was used to select the Architect was also used for this process and consisted of the Council Liaisons, Public Works Director, Staff from Municipal Services, and Staff from the Fire Department. Our Architect was also on the committee. We had seven proposals submitted, three were from local companies and four from outside the area. The Committee narrowed the field to four and conducted interviews. The committee voted and selected Matt Morgan Construction as our CMGC. The agreement reflects fixed costs for Mobilization/Demobilization Equipment, a Temporary Facility Fee, and an On Site Superintendent fee. In addition the CMGC fee was negotiated at 7% of budgeted amount. The Fire Department requests approval for the contract for services. RECOMMENDED ACTION: To approve the agreement for Matt Morgan Construction as the Construction Management and General Contractor services for Fire Station 1 (or take other action deemed appropriate).
Bonneville County Fire Protection District 1 Agreement: For your consideration is the Bonneville County Fire Protection District #1 agreement with the City of Idaho Falls Fire Department. This agreement is for one (1) year. This year the revenue created will offset the Wages and Benefits of fifteen (15) Fire/EMS personnel. Continuation of this agreement will benefit the City of Idaho Falls Fire Department and Bonneville County Fire Protection District by combining the resources and assets mutually held. Through this agreement we increase the protection to the citizens we protect in each of our areas of jurisdiction. The fire department respectfully requests Council approval to continue this agreement and grant authorization for the Mayor, City Clerk and Fire Chief to sign. RECOMMENDED ACTION: To approval the agreement and grant authorization for the Mayor, City Clerk and Fire Chief to sign said document (or take other action deemed appropriate).
Municipal Services Department: Bid IF-15-25 Electrical Inventory: It is the recommendation of Municipal Services and of Idaho Falls Power to accept the lowest responsive responsible bid from the following: Codale Electrical Supply $ 38,139.04 General Pacific, Inc. $ 2,523.72 Graybar Electric $ 799.50 HD Supply Power Solutions $ 25,419. 50 Lump Sum Total $ 66,881.76 RECOMMENDED ACTION: To accept the lowest responsible bid for Electrical Inventory (or take other action deemed appropriate).
Advertisements for Bids: Municipal Services respectfully requests authorization to advertise and receive bids for various items including; Equipment, Equipment and Materials for Idaho Falls Power, and miscellaneous items for Public Works, all approved in the 2015-2016 Budget. RECOMMENDED ACTION: To authorize to advertise and receive bids for miscellaneous items approved in the 2015-2016 Budget (or take other action deemed appropriate).
Publication of “Notice of Public Hearing” 2015-2016 Fiscal Year Budget: Municipal Services respectfully requests the Mayor and Council to tentatively approve the 2015-2016 Fiscal Year Budget in the amount of $191,657,450. Approval is also requested to publish the "Notice of Public Hearing" of the 2015-2016 Fiscal Year Budget with publication dates set for August 23, 2015, and August 30, 2015. The Public Hearing is scheduled for 7:30 p.m., Thursday, September 3, 2015, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. RECOMMENDED ACTION: To tentatively approve the 2015-2016 Fiscal Year Budget in the amount of $191,657,450 and approval to publish the “Notice of Public Hearing" of the 2015-2016 Fiscal Year Budget with publication dates set for August 23, 2015, and August 30, 2015 (or take other action deemed appropriate).
Publication of “Notice of Public Hearing” – Imposition of New Fees or Fee Increases for Fiscal Year 2015-2016: Municipal Services respectfully requests the Mayor and Council's approval to publish the "Notice of Public Hearing" regarding the imposition of new fees or fee increases for fiscal year 2015-2016, with publication dates set for August 23, 2015, and August 30, 2015. The Public Hearing is scheduled for 7:30 p.m., Thursday, September 3, 2015, in the Council Chambers of the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho. RECOMMENDED ACTION: To approve to publish the “Notice of Public Hearing" regarding the imposition of new fees or fee increases for fiscal year 2015-2016, with publication dates set for August 23, 2015, and August 30, 2015 (or take other action deemed appropriate).
Idaho Falls Police Department: School Resource Officers (SRO) Agreement: The Idaho Falls Police Department has provided sworn officers to work as School Resource Officers within Idaho Falls School District #91 schools. This continued agreement provides for reimbursement by the School District for worked performed by the School Resource Officers. This agreement is the same as approved by the Council last year with a change of dates to make it effective during school year 2015-2016. RECOMMENDED ACTION: To approve the School Resource Officers Agreement and give authorization for the Mayor to sign and execute said document (or take other action deemed appropriate).
Public Works Department: Bid Award – Sewer Repairs 2015: On July 28, 2015, bids were received and opened for the Sewer Repairs 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $172,333.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $172,333.00 and, authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – West Snake River Greenbelt: On August 4, 2015, bids were received and opened for the West Snake River Greenbelt project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $852,488.88 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc. in an amount of $852,488.88 and, authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Bid Award – Waste Water Treatment Plant (WWTP) Primary Digester Coating – Phase II: On August 4, 2015, bids were received and opened for the WWTP Primary Digester Coating - Phase II project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Orion Construction in an amount of $272,785.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve of the plans and specifications, award to the lowest responsive, responsible bidder, Orion Construction in an amount of $272,785.00 and, authorization for the Mayor and City Clerk to sign contract documents (or take other action deemed appropriate).
Change Order No. 3 - Pancheri Drive; Bellin Road to Skyline Drive Project: This change order provides for additional soft spot repair to subgrade conditions encountered during construction. The total cost to the project for this change order is $86,000.00 and total change orders to date amount to $99,607.15 which is 2.8% of the contract. This change order has been reviewed by the City Attorney. RECOMMENDED ACTION: To approve Change Order No. 3; and, authorization for Mayor and City Clerk to sign the documents. (or take other action deemed appropriate).
Public Works is submitting for your consideration an amendment to the Sewer Service Agreement with American Heritage Charter School. The proposed amendment will allow for an additional sewer service to a new building that will accommodate Junior/Senior High School students. RECOMMENDED ACTION: To approve the amendment to the Sewer Service Agreement with American Heritage Charter School; and, authorization for Mayor and City Clerk to sign the documents (or take other action deemed appropriate).
Water Facility Plan: In 2014, the City retained services of Murray, Smith and Associates (MSA) to conduct a Water Facility Plan Study and develop a related implementation plan. The study identified capital improvement needs and proposed suggestions for efficient management of the utility spanning a 20-year period. Findings of the Water Facility Plan's executive summary were presented to the City Council on May 11, 2015, a public meeting regarding the Plan was held on July 20, 2015, and public comments on the Plan were solicited through August 3, 2015. The Facility Plan was submitted to the Idaho Department of Environmental Quality and approval received on July 27, 2015. RECOMMENDED ACTION: To accept the Water Facility Plan and adoption of the recommendations made therein (or take other action deemed appropriate).
Joint Powers Agreement with the City of Ammon - 25th East (Hitt Road) And East 25th Street Traffic Signal Improvements: For your consideration is a Joint Powers Agreement with the City of Ammon for proposed intersection improvements to 25th East (Hitt Road) and East 25th Street. The agreement addresses shared costs and other applicable items associated with improvements to this intersection. The agreement was prepared by the City Attorney. RECOMMENDED ACTION: To approve the Joint Powers agreement with the City of Ammon; and, authorization for Mayor and City Clerk to sign the documents (or take other action deemed appropriate).
Bid Authorization - 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements: Public Works requests authorization to advertise to receive bids for the 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements project. RECOMMENDED ACTION: To authorize to advertise to receive bids for the 25th East (Hitt Road) and East 25th Street Traffic Signal Improvements project (or take other action deemed appropriate).
Human Resources Department: Group Health Insurance and Vision Rate Sheet with Blue Cross of Idaho for the 2015-16 Plan Year: For your consideration is the Group Health Insurance Rate Sheets with Blue Cross of Idaho for the new rates that will take effect October 1, 2015. The health insurance premium increased by 9.72 percent. The vision insurance premium increased by 12 percent. The projected total annual premium increase for health insurance and vision insurance is approximately $900,000. RECOMMENDED ACTION: To authorize the Mayor to sign the City of Idaho Falls Group Health Insurance and Vision Rate Sheets with Blue Cross of Idaho for the 2015-16 Plan Year (or take other action deemed appropriate).
Group Dental Insurance Renewal Rates with Delta Dental for the 2015-16 Plan Year: The Department of Human Resources recommends approval of the Group Dental Insurance Renewal Rates with Delta Dental for the 2015-16 plan year. The proposed Delta Dental rates took a 4% increase for the 2015-16 plan year, which is about a $27,250.00 annual increase. RECOMMENDED ACTION: To approve the City of Idaho Falls Group Dental Insurance Rate with Delta Dental for the 2015-16 Plan Year (or take other action deemed appropriate).
Idaho Falls Power: Authorize a Professional Services Contract for Municipal Broadband Infrastructure Engineering Upgrade/Future Consideration Analysis: Idaho Falls Power issued a Request for Qualifications for consulting services to provide engineering and business recommendations for future expansion of the City's existing fiber optic network The engineering and business analysis was included in both FY15 and FYI6 budgets. The three firms responding to the solicitation were evaluated. Based upon this evaluation, Idaho Falls Power requests authorization to negotiate a contract with Finley Engineering Company, Inc. for an amount not to exceed $56,904.00. RECOMMENDED ACTION: To authorize to negotiate a Professional Services Contract with Finley Engineering Company, Inc. for an amount not to exceed $56,904.00 (or take other action deemed appropriate).
Legal Department: Memorandum of Understanding (MOU) between City of Idaho Falls, Idaho, and the Bonneville County Prosecuting Attorney’s Office: The Legal Department of the City of Idaho Falls, Idaho, and the Bonneville County Prosecuting Attorney’s Office have negotiated an agreement for the purpose of establishing a protocol and procedures for the prosecution of felony and misdemeanor charges that arise out of the same incident and for juvenile cases charged by the Idaho Falls Police which would not normally arise out of the Juvenile Corrections Act but are converted to juvenile cases. Under the terms of the agreement, the Bonneville County will prosecute certain misdemeanors that the City would normally prosecute because these crimes arise out of the same incident as a felony and the City will prosecute certain converted juvenile cases that the County Prosecutor’s Office would otherwise prosecute. RECOMMENDED ACTION: To approve the Memorandum of Understanding between the Bonneville County, Idaho, Prosecuting Attorney’s Office and the City of Idaho Falls, Idaho, and authorize Mayor’s signature on the agreement (or take other action deemed appropriate).
2. Elected Official Compensation Ordinance: As directed by the City Council, the City Attorney’s office has prepared an ordinance to amend Idaho Falls City Code Sections 1-5-8 and 1-6-5 to increase the compensation of the Mayor and Councilmembers effective January 1, 2016. The proposed ordinance complies with the requirements of Idaho Code § 50-203, which requires that the compensation of mayors and councilmembers of Idaho cities be fixed by ordinance published at least seventy-five (75) days before a general city election and that the compensation changes be effective for all officials commencing on January 1, following the general city election. RECOMMENDED ACTION: To approve the Ordinance amending Idaho Falls City Code Sections 1-5-8 and 1-6-5 to increase the compensation of the Mayor and Councilmembers effective January 1, 2016, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Community Development Services Department: Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Intermountain Business and Technology Park, Division No. 8: Attached is the application for Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Intermountain Business and Technology Park, Division No. 8. The Planning and Zoning Commission considered this application at its July 7, 2015 meeting and recommended approval by a 6-0 vote. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Intermountain Business and Technology Park, Division No. 8, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9: Attached is the application for Annexation with Initial Zoning of C-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards for Snake River Landing Division No. 9. The Planning and Zoning Commission considered this application at its June 16, 2015, meeting and recommended approval by a 5-1 vote. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for Snake River Landing Division No. 9, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Snake River Landing Division No. 9, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of Snake River Landing Division No. 9, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation as Greenbelt Mixed Uses and establishing the initial zoning for Snake River Landing Division No. 9, as C- 1 (Limited Business), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of C-1 Limited Business Zoning for Snake River Landing Division No. 9, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Snake River Landing Division No. 9, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Snake River Landing Division No. 9, and give authorization for the Mayor to execute the necessary documents.
3. Public Hearing – Annexation with Initial Zoning of GC-1, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37: Attached is the application for Annexation with Initial Zoning of GC-1, Annexation Agreement, Annexation and Zoning Ordinances, and Reasoned Statements of Relevant Criteria and Standards, for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37. The Planning and Zoning Commission considered this application at its July 7, 2015, meeting and recommended approval with conditions by a 5-0 vote, with one member abstaining. Staff concurs and recommends approval of the application. This item is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation as Commercial and establishing the initial zoning for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of GC-1 General Commercial Zoning for M&B 6.007 Acres, NW ¼, Section 24, T 2N, R 37, and give authorization for the Mayor to execute the necessary documents. Motion to Adjourn.