1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
2. Approval of License Applications, including a Transfer of Beer Not To Be Consumed on Premise License to Hotel Developers DBA Hampton Inn, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the month of May, 2015. 4. Approval of Monthly Treasurer’s Report for the month of May, 2015. 5. Request for Council ratification for the publication of legal notices calling for public hearings on June 25, 2015. B. Items from the Municipal Services Department: 1. Bid IF-15-22 Three (3) Substation Relay Panels. It is the recommendation of Idaho Falls Power and Municipal Services to accept the lowest responsive responsible bid of Schweitzer Engineering Laboratories to furnish Three (3) Substation Relay Panels to include all relays, equipment, and wiring materials at a unit price of $24,042.00 with a Lump Sum price of $72,126.00. 2. Bid IF-15·23 Five (5) 15 kV Circuit Breakers-Dead Tank Type. It is the recommendation of Idaho Falls Power and Municipal Services to accept the lowest responsive responsible bid meeting specifications to Schneider Electric USA Inc. in the lump sum amount of $60,473.00. 3. Bid IF-15-24 Three (3) 72.5 kV Circuit Breakers-Dead Tank Type. It is the recommendation of Idaho Falls Power and Municipal Services to accept the lowest responsive responsible bid meeting specifications to Siemens Energy Inc. in the lump sum amount of $108,945.00.
Approval of Minutes from the May 28, 2015 Regular Council Meeting and the June 8, 2015 Council Work Session.
Fire Logistics Officer. As the next step to our Department's re-organization that began in January we are requesting to add a new position titled Fire Logistics Officer. This position will have no fiscal impact or increase to our budget. This position is crucial to the success of the administration of the department. This position handles all of our logistical needs including organizing the fire maintenance, hydrants, and facility management. This position also administers our internal programs for training, supplies, and equipment, in addition to, facilitating our EMS billing collections. Working with the HR Director, we have added a new Job Specification. With the re-organization, this position will not incur additional budget costs and is completely funded through our current salary budget. This request is coming now because we have a person in this position on a temporary assignment and we are losing the budget savings from the reorganization until it is filled.
1. Bid IF-15-17 One (1) New 2015 or Newer Type I Ambulance: The apparent low bid submitted by Taylor Made Ambulance did not meet the required bid specifications by submitting the documentation and drawings of the proposed ambulance. It is therefore the recommendation of Municipal Services that we accept the bid of Sawtooth Emergency Vehicles to furnish a new 2016 Ford F450 cab and chassis mounted with an Osage Type I ambulance body for an amount of $188,928.00 with Trade-In Unit #835. This recommendation has been reviewed by the City Attorney. RECOMMENDED ACTION: To accept the bid of Sawtooth Emergency Vehicles to furnish a new 2016 Ford F450 cab and chassis mounted with an Osage Type I ambulance body for an amount of $188,928.00 with Trade-In Unit #835 (or take other action deemed appropriate).
General Liability, Property, Vehicle Liability, Airport Liability, E & O of Public Officials, Police Professional, Fidelity, Excess Liability and Boiler & Machinery Coverage Placement: It is respectfully requested that the Mayor and Council authorize the placement for the above coverage with ICRMP. The broker is The Hartwell Corporation. The Contract is for one year beginning October 1, 2015, and the premium is $657,344.00. The premium represents an increase of $43,577.00 from the previous year. The increase is a result of two main factors. Insured property values are up approximately $60,000,000.00 from the previous policy. New property value added to our policy, mainly due to the upgrades at the Sewer Treatment Plant, accounted for a $12,655,000.00 increase. An appraisal of City property value to make sure we had proper coverage for replacement cost increased insured value by over $42,050,000.00. Total reported property value for the proposed policy is $247,750,892.00. Property value covered in the current policy is $187,629,544.00. The liability portion of our premium is determined by total payroll which has increased over three (3) percent. This year the City qualified for the ICRMP 5% Member Discount Program. That savings of $32,867.00 will be deducted from the cost of our premium which will result in a net premium increase of only $10,710.00. RECOMMENDED ACTION: To authorize the placement for the above coverage with ICRMP. The broker is The Hartwell Corporation. The Contract is for one year beginning October 1, 2015, and the premium is $657,344.00 (or take other action deemed appropriate).
Bid IF-15-12A Fabricate and Install Signage and Graphic Elements and Bid IF-15B Design, Fabricate and Install Signage and Graphic Element Monument: It is the recommendation of Municipal Services and of the Parks and Recreation Department to reject all bids received for the above referenced bids. The bids that were received had lump sum totals that significantly exceeded the budget for this project. RECOMMENDED ACTION: To reject all bids received for Bid IF-15-12A Fabricate and Install Signage and Graphic Elements and Bid IF-15B Design, Fabricate and Install Signage and Graphic Element Monument (or take other action deemed appropriate).
BPA Energy Conservation Agreement, Contract No. 11ES-11240: Attached is Amendment No. 2 to Idaho Falls Power's Energy Conservation Agreement with the Bonneville Power Administration. This amendment extends the expiration date of the original agreement by two years to September 30, 2017. This agreement is the mechanism which enables Idaho Falls Power to receive our conservation program funding monies from BPA. Idaho Falls Power respectfully requests City Council approve Amendment No. 2 of the BPA contract 11ES-11240 and authorize Mayor to execute the document. RECOMMENDED ACTION: To approve Amendment No. 2 of the BPA contract 11ES- 11240 and authorize the Mayor to execute the necessary documents (or take other action deemed appropriate).
Tabulation and Bid Award for General Contractor for the Old Lower Plant Upgrade and Rewind Project: Attached for your consideration is the bid tabulation for general contractor work at the Old Lower Plant upgrade and rewind project. City Council accepted the bidder prequalification list on February 12 which resulted in three bidders being prequalified. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is included in the FY15 budget. The apparent low bid has been reviewed by our engineer, Mooney Consulting, and found to meet the bid requirements for the project. The bid did include potential deducts that will be explored as construction progresses. Idaho Falls Power recommends that the City Council award the bid to the lowest responsive responsible bidder, Hydro Consulting and Maintenance Services Inc., in the amount of $4,858,776.46. RECOMMENDED ACTION: To award the bid to the lowest responsive responsible bidder, Hydro Consulting and Maintenance Services Inc., in the amount of $4,858,776.46 and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Approve Task Order with HDR Engineering for Holmes Avenue and 17th Street Design: The City has a master services agreement with HDR Engineering Inc. for professional services. The master services agreement is the blanket agreement governing all work between Idaho Falls Power and HDR Engineering Inc. For each work item a task order is executed at the time the service is requested. The task orders include a scope of services and a not-to-exceed amount. Idaho Falls Power, in accordance with Idaho State Statute 67-2320, solicited proposals for engineering services involving the design of the double circuit 46 kV pole configuration at the intersection of Holmes Avenue and 17th Street. Three firms submitted responses and were evaluated with the highest scored firm, HDR, receiving our recommendation for award. Idaho Falls Power respectfully requests City Council approve Task Order 007 to HDR Inc. for a not-to-exceed amount of $55,382.20. RECOMMENDED ACTION: To approve Task Order 007 to HDR Inc. for a not-toexceed amount of $55,382.20 (or take other action deemed appropriate).
Bid Award - Bel Aire Concrete Improvements – 2015: On June 16, 2015, bids were received and opened for the Bel Aire Concrete Improvements - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc., in an amount of $35,484.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To award the lowest responsive, responsible bidder, DePatco, Inc., in an amount of $35,484.00 and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Easement Vacation - Westland Heights, Division 3: Harper-Leavitt Engineering on behalf of property owner of Westland Heights Division 3, Walgreens at Broadway/Skyline is requesting a vacation of a ten foot wide power easement that has become obsolete because of a newly dedicated utility easement within Division 3 of Westland Heights Subdivision. This vacation is solely for electrical utilities and the easement for other public services is to remain. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. RECOMMENDED ACTION: To give authorization for the City Attorney to prepare documents needed to accomplish the vacation of an obsolete ten foot wide power easement (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement - West Snake River Greenbelt Pathway Project: Attached is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the West Snake River Greenbelt Pathway project. The total cost of this agreement is $796,000.00 of which $337,663.20 (42%) is federally funded. The City match for the difference will come in part from the Parks and Recreation budget, RDA reimbursement funds, and work in kind. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the resolution, approval of this agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Hunt Design Change Order #1: On August 8th, 2013 a bid was awarded to Hunt Design for the creation of a Master Signage and Wayfinding plan for the Idaho Falls Zoo at Tautphaus Park in the amount of $38,250.00. Due to additional services being performed beyond the original scope of work, the Department of Parks and Recreation respectfully requests an increase in the awarded contract of $14,000.00 bringing the original award of $38,250.00 to a total of $52,250.00, and requests authorization for the Mayor and City Clerk to accept the executed contract as written. RECOMMENDED ACTION: To approve an increase in the awarded contract to Hunt Design in the amount of $14,000.00 bringing the original award of $38,250.00 to a total of $52,250.00, and request authorization for the Mayor and City Clerk to accept the executed contract as written (or take other action deemed appropriate).
Pierson Land Works, LLC Change Order #1: On October 9th, 2014, City Council approved a Professional Services Agreement with Pierson Land Works, LLC for Westside Trail Improvements Plan Review in the amount of $6,000.00. Due to additional services performed beyond the original scope of work, the Department of Parks and Recreation respectfully requests an increase of $6,375.58, bringing the original award of $6,000.00 to a total of $12,375.58 and requests authorization for the Mayor and City Clerk to execute the Change Order as written. RECOMMENDED ACTION: To approve an increase of $6,375.58 to Pierson Land Works, LLC, bringing the original award of $6,000.00 to a total of $12,375.58 and request authorization for the Mayor and City Clerk to execute the Change Order as written (or take other action deemed appropriate).
Community Forestry Ordinance Changes: This is a draft Shade Tree Ordinance with proposed changes to clarify general language and definition of "Street Trees". The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Shade Tree Ordinance with proposed changes to clarify general language and definition of "Street Trees" under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Golf Advisory Board Ordinance Changes: This is a draft Golf Advisory Board Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Golf Advisory Board Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Ice Arena Advisory Board Ordinance Change: This is a draft Ordinance for the repeal of Title 2 Chapter 14 Ice Arena Advisory Committee. The document has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said document by City Council. RECOMMENDED ACTION: To approve the Ordinance for the repeal of Title 2 Chapter 14 Ice Arena Advisory Committee under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
CDBG 2014 CAPER Resolution: Attached is the Resolution approving the 2014 CDBG Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER was reviewed by the Council at the May 28, 2015 City Council meeting. No comments were received during the public comment period. The Resolution is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: To approve the Resolution for the 2014 CDBG Consolidated Annual Performance and Evaluation Report (CAPER) and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Westland Heights, Division No. 3, 1st Amended: This is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Westland Heights, Division No. 3, 1st Amended. The Planning and Zoning Commission considered the plat at its May 5, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Final Plat for Westland Heights, Division No. 3, 1st Amended and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Westland Heights, Division No. 3, 1st Amended and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Sunnyside Retail at SRL, Division No. 1, 2nd Amended: This is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Sunnyside Retail at SRL, Division No. 1, 2nd Amended. The Planning and Zoning Commission considered the plat at its June 2nd, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Final Plat for Sunnyside Retail at SRL, Division No. 1, 2nd Amended and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Sunnyside Retail at SRL, Division No. 1, 2nd Amended and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Rose Nielson, Division No. 101, 3rd Amended: This is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Rose Nielson, Division No. 101, 3rd Amended. The Planning and Zoning Commission considered the plat at its April 7th, 2015 meeting and recommended approval with the conditions listed in the staff report by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Final Plat for Rose Nielson, Division No. 101, 3rd Amended and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Rose Nielson, Division No. 101, 3rd Amended and give authorization for the Mayor to execute the necessary documents.
Annexation and Initial Zoning of GC-1, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E: This is the application for Annexation and Initial Zoning of GC-1, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E. The Planning and Zoning Commission considered the applications at its March 3rd, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Commercial and Higher Education Center and establishing the initial zoning for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents.
Jun 25, 2015 City Council Meeting
1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
2. Approval of License Applications, including a Transfer of Beer Not To Be Consumed on Premise License to Hotel Developers DBA Hampton Inn, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the month of May, 2015. 4. Approval of Monthly Treasurer’s Report for the month of May, 2015. 5. Request for Council ratification for the publication of legal notices calling for public hearings on June 25, 2015. B. Items from the Municipal Services Department: 1. Bid IF-15-22 Three (3) Substation Relay Panels. It is the recommendation of Idaho Falls Power and Municipal Services to accept the lowest responsive responsible bid of Schweitzer Engineering Laboratories to furnish Three (3) Substation Relay Panels to include all relays, equipment, and wiring materials at a unit price of $24,042.00 with a Lump Sum price of $72,126.00. 2. Bid IF-15·23 Five (5) 15 kV Circuit Breakers-Dead Tank Type. It is the recommendation of Idaho Falls Power and Municipal Services to accept the lowest responsive responsible bid meeting specifications to Schneider Electric USA Inc. in the lump sum amount of $60,473.00. 3. Bid IF-15-24 Three (3) 72.5 kV Circuit Breakers-Dead Tank Type. It is the recommendation of Idaho Falls Power and Municipal Services to accept the lowest responsive responsible bid meeting specifications to Siemens Energy Inc. in the lump sum amount of $108,945.00.
Approval of Minutes from the May 28, 2015 Regular Council Meeting and the June 8, 2015 Council Work Session.
Fire Logistics Officer. As the next step to our Department's re-organization that began in January we are requesting to add a new position titled Fire Logistics Officer. This position will have no fiscal impact or increase to our budget. This position is crucial to the success of the administration of the department. This position handles all of our logistical needs including organizing the fire maintenance, hydrants, and facility management. This position also administers our internal programs for training, supplies, and equipment, in addition to, facilitating our EMS billing collections. Working with the HR Director, we have added a new Job Specification. With the re-organization, this position will not incur additional budget costs and is completely funded through our current salary budget. This request is coming now because we have a person in this position on a temporary assignment and we are losing the budget savings from the reorganization until it is filled.
1. Bid IF-15-17 One (1) New 2015 or Newer Type I Ambulance: The apparent low bid submitted by Taylor Made Ambulance did not meet the required bid specifications by submitting the documentation and drawings of the proposed ambulance. It is therefore the recommendation of Municipal Services that we accept the bid of Sawtooth Emergency Vehicles to furnish a new 2016 Ford F450 cab and chassis mounted with an Osage Type I ambulance body for an amount of $188,928.00 with Trade-In Unit #835. This recommendation has been reviewed by the City Attorney. RECOMMENDED ACTION: To accept the bid of Sawtooth Emergency Vehicles to furnish a new 2016 Ford F450 cab and chassis mounted with an Osage Type I ambulance body for an amount of $188,928.00 with Trade-In Unit #835 (or take other action deemed appropriate).
General Liability, Property, Vehicle Liability, Airport Liability, E & O of Public Officials, Police Professional, Fidelity, Excess Liability and Boiler & Machinery Coverage Placement: It is respectfully requested that the Mayor and Council authorize the placement for the above coverage with ICRMP. The broker is The Hartwell Corporation. The Contract is for one year beginning October 1, 2015, and the premium is $657,344.00. The premium represents an increase of $43,577.00 from the previous year. The increase is a result of two main factors. Insured property values are up approximately $60,000,000.00 from the previous policy. New property value added to our policy, mainly due to the upgrades at the Sewer Treatment Plant, accounted for a $12,655,000.00 increase. An appraisal of City property value to make sure we had proper coverage for replacement cost increased insured value by over $42,050,000.00. Total reported property value for the proposed policy is $247,750,892.00. Property value covered in the current policy is $187,629,544.00. The liability portion of our premium is determined by total payroll which has increased over three (3) percent. This year the City qualified for the ICRMP 5% Member Discount Program. That savings of $32,867.00 will be deducted from the cost of our premium which will result in a net premium increase of only $10,710.00. RECOMMENDED ACTION: To authorize the placement for the above coverage with ICRMP. The broker is The Hartwell Corporation. The Contract is for one year beginning October 1, 2015, and the premium is $657,344.00 (or take other action deemed appropriate).
Bid IF-15-12A Fabricate and Install Signage and Graphic Elements and Bid IF-15B Design, Fabricate and Install Signage and Graphic Element Monument: It is the recommendation of Municipal Services and of the Parks and Recreation Department to reject all bids received for the above referenced bids. The bids that were received had lump sum totals that significantly exceeded the budget for this project. RECOMMENDED ACTION: To reject all bids received for Bid IF-15-12A Fabricate and Install Signage and Graphic Elements and Bid IF-15B Design, Fabricate and Install Signage and Graphic Element Monument (or take other action deemed appropriate).
BPA Energy Conservation Agreement, Contract No. 11ES-11240: Attached is Amendment No. 2 to Idaho Falls Power's Energy Conservation Agreement with the Bonneville Power Administration. This amendment extends the expiration date of the original agreement by two years to September 30, 2017. This agreement is the mechanism which enables Idaho Falls Power to receive our conservation program funding monies from BPA. Idaho Falls Power respectfully requests City Council approve Amendment No. 2 of the BPA contract 11ES-11240 and authorize Mayor to execute the document. RECOMMENDED ACTION: To approve Amendment No. 2 of the BPA contract 11ES- 11240 and authorize the Mayor to execute the necessary documents (or take other action deemed appropriate).
Tabulation and Bid Award for General Contractor for the Old Lower Plant Upgrade and Rewind Project: Attached for your consideration is the bid tabulation for general contractor work at the Old Lower Plant upgrade and rewind project. City Council accepted the bidder prequalification list on February 12 which resulted in three bidders being prequalified. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is included in the FY15 budget. The apparent low bid has been reviewed by our engineer, Mooney Consulting, and found to meet the bid requirements for the project. The bid did include potential deducts that will be explored as construction progresses. Idaho Falls Power recommends that the City Council award the bid to the lowest responsive responsible bidder, Hydro Consulting and Maintenance Services Inc., in the amount of $4,858,776.46. RECOMMENDED ACTION: To award the bid to the lowest responsive responsible bidder, Hydro Consulting and Maintenance Services Inc., in the amount of $4,858,776.46 and give authorization for the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Approve Task Order with HDR Engineering for Holmes Avenue and 17th Street Design: The City has a master services agreement with HDR Engineering Inc. for professional services. The master services agreement is the blanket agreement governing all work between Idaho Falls Power and HDR Engineering Inc. For each work item a task order is executed at the time the service is requested. The task orders include a scope of services and a not-to-exceed amount. Idaho Falls Power, in accordance with Idaho State Statute 67-2320, solicited proposals for engineering services involving the design of the double circuit 46 kV pole configuration at the intersection of Holmes Avenue and 17th Street. Three firms submitted responses and were evaluated with the highest scored firm, HDR, receiving our recommendation for award. Idaho Falls Power respectfully requests City Council approve Task Order 007 to HDR Inc. for a not-to-exceed amount of $55,382.20. RECOMMENDED ACTION: To approve Task Order 007 to HDR Inc. for a not-toexceed amount of $55,382.20 (or take other action deemed appropriate).
Bid Award - Bel Aire Concrete Improvements – 2015: On June 16, 2015, bids were received and opened for the Bel Aire Concrete Improvements - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, DePatco, Inc., in an amount of $35,484.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To award the lowest responsive, responsible bidder, DePatco, Inc., in an amount of $35,484.00 and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Easement Vacation - Westland Heights, Division 3: Harper-Leavitt Engineering on behalf of property owner of Westland Heights Division 3, Walgreens at Broadway/Skyline is requesting a vacation of a ten foot wide power easement that has become obsolete because of a newly dedicated utility easement within Division 3 of Westland Heights Subdivision. This vacation is solely for electrical utilities and the easement for other public services is to remain. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. RECOMMENDED ACTION: To give authorization for the City Attorney to prepare documents needed to accomplish the vacation of an obsolete ten foot wide power easement (or take other action deemed appropriate).
Idaho Transportation Department State/Local Agreement - West Snake River Greenbelt Pathway Project: Attached is a State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the West Snake River Greenbelt Pathway project. The total cost of this agreement is $796,000.00 of which $337,663.20 (42%) is federally funded. The City match for the difference will come in part from the Parks and Recreation budget, RDA reimbursement funds, and work in kind. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the resolution, approval of this agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the State/Local Construction Agreement with the Idaho Transportation Department and accompanying Resolution and give authorization for the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Hunt Design Change Order #1: On August 8th, 2013 a bid was awarded to Hunt Design for the creation of a Master Signage and Wayfinding plan for the Idaho Falls Zoo at Tautphaus Park in the amount of $38,250.00. Due to additional services being performed beyond the original scope of work, the Department of Parks and Recreation respectfully requests an increase in the awarded contract of $14,000.00 bringing the original award of $38,250.00 to a total of $52,250.00, and requests authorization for the Mayor and City Clerk to accept the executed contract as written. RECOMMENDED ACTION: To approve an increase in the awarded contract to Hunt Design in the amount of $14,000.00 bringing the original award of $38,250.00 to a total of $52,250.00, and request authorization for the Mayor and City Clerk to accept the executed contract as written (or take other action deemed appropriate).
Pierson Land Works, LLC Change Order #1: On October 9th, 2014, City Council approved a Professional Services Agreement with Pierson Land Works, LLC for Westside Trail Improvements Plan Review in the amount of $6,000.00. Due to additional services performed beyond the original scope of work, the Department of Parks and Recreation respectfully requests an increase of $6,375.58, bringing the original award of $6,000.00 to a total of $12,375.58 and requests authorization for the Mayor and City Clerk to execute the Change Order as written. RECOMMENDED ACTION: To approve an increase of $6,375.58 to Pierson Land Works, LLC, bringing the original award of $6,000.00 to a total of $12,375.58 and request authorization for the Mayor and City Clerk to execute the Change Order as written (or take other action deemed appropriate).
Community Forestry Ordinance Changes: This is a draft Shade Tree Ordinance with proposed changes to clarify general language and definition of "Street Trees". The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Shade Tree Ordinance with proposed changes to clarify general language and definition of "Street Trees" under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Golf Advisory Board Ordinance Changes: This is a draft Golf Advisory Board Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Golf Advisory Board Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Ice Arena Advisory Board Ordinance Change: This is a draft Ordinance for the repeal of Title 2 Chapter 14 Ice Arena Advisory Committee. The document has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said document by City Council. RECOMMENDED ACTION: To approve the Ordinance for the repeal of Title 2 Chapter 14 Ice Arena Advisory Committee under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
CDBG 2014 CAPER Resolution: Attached is the Resolution approving the 2014 CDBG Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER was reviewed by the Council at the May 28, 2015 City Council meeting. No comments were received during the public comment period. The Resolution is now being submitted to the Mayor and City Council for approval. RECOMMENDED ACTION: To approve the Resolution for the 2014 CDBG Consolidated Annual Performance and Evaluation Report (CAPER) and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Westland Heights, Division No. 3, 1st Amended: This is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Westland Heights, Division No. 3, 1st Amended. The Planning and Zoning Commission considered the plat at its May 5, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Final Plat for Westland Heights, Division No. 3, 1st Amended and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Westland Heights, Division No. 3, 1st Amended and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Sunnyside Retail at SRL, Division No. 1, 2nd Amended: This is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Sunnyside Retail at SRL, Division No. 1, 2nd Amended. The Planning and Zoning Commission considered the plat at its June 2nd, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Final Plat for Sunnyside Retail at SRL, Division No. 1, 2nd Amended and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Sunnyside Retail at SRL, Division No. 1, 2nd Amended and give authorization for the Mayor to execute the necessary documents.
Final Plat and Reasoned Statement of Relevant Criteria and Standards, Rose Nielson, Division No. 101, 3rd Amended: This is the application for Final Plat and Reasoned Statement of Relevant Criteria and Standards for Rose Nielson, Division No. 101, 3rd Amended. The Planning and Zoning Commission considered the plat at its April 7th, 2015 meeting and recommended approval with the conditions listed in the staff report by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Final Plat for Rose Nielson, Division No. 101, 3rd Amended and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Rose Nielson, Division No. 101, 3rd Amended and give authorization for the Mayor to execute the necessary documents.
Annexation and Initial Zoning of GC-1, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E: This is the application for Annexation and Initial Zoning of GC-1, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E. The Planning and Zoning Commission considered the applications at its March 3rd, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being forwarded to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Annexation Agreement for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation of M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Commercial and Higher Education Center and establishing the initial zoning for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E as GC-1 (General Commercial), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for M&B: 2.345 Acres, SE ¼, Sec 7, T 2N, R 38E, and give authorization for the Mayor to execute the necessary documents.