1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Vote of Consent and Administration of Oath of Office for David M. Smith to fill the vacancy for Council Seat No. 2.
Reading of Proclamation recognizing 2015 Administrative Professionals Week.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the Mayor: 1. Appointment of Hal Peterson to serve on the Library Board of Trustees (Term to Expire December 31, 2019). b. Items from the City Clerk: 1. Approval of Minutes from the April 6, 2015 Council Work Session, the April 9, 2015 Regular Council Meeting, and the April 9, 2015 Idaho Falls Power Board Meeting. 2. Approval of License Applications, including transfer of a Beer License to Black Rock Fine Wine & Craft Beer, all carrying the required approvals. c. Items from the Idaho Falls Power Division: 1. Roof Replacement at IFP Administrative Building. Idaho Falls Power respectfully requests authorization to advertise and receive bids for work necessary to replace the roof on the administrative building. The project was slated for next budget year in the Capital Improvement Plan. However, due to recent failures of the aged membrane, staff is requesting this item be advanced for completion this summer. While the item was not included in this year's budget, the anticipated expenditure schedule for two large capital improvement projects will lead to those expenditures rolling to next fiscal year budget leaving money available in this year's authorized expenditure level. The expenditure would qualify for funding from our Rate Stabilization Fund as it is a Capital Improvement. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Items from the Mayor: 1. Appointment of Hal Peterson to serve on the Library Board of Trustees (Term to Expire December 31, 2019).
REGULAR AGENDA: A. Municipal Services Division: 1. Bid IF-15-13 New 95-gallon Refuse Containers: It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Otto Environmental Systems to furnish 4,500 95-Gallon Refuse Containers in the lump sum of $208,620.00. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Otto Environmental Systems to furnish 4,500 95-Gallon Refuse Containers in the lump sum of $208,620.00 (or take other action deemed appropriate).
Bid IF-15-15 One (1) New 2015 or Newer Side Load Refuse Container Body - Minimum 29 Cubic Yard Mounted on One (1) New 2015 or Newer Conventional Cab And Chassis: It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish One (1) 2015 30-yard Challenger Side Load Refuse Container Body mounted on a New 2016 Freightliner Cab and Chassis for the lump sum total amount of $138,514.00 with the trade-in of Unit #7017. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Freightliner of Idaho to furnish One (1) 2015 30-yard Challenger Side Load Refuse Container Body mounted on a New 2016 Freightliner Cab and Chassis for the lump sum total amount of $138,514.00 with the trade-in of Unit #7017 (or take other action deemed appropriate).
Bid IF-15-11 New 2015 or Newer Cab and Chassis (Only) for use as a Sewer Sludge Truck: It is the recommendation of Municipal Services and of the Public Works Division to accept the lowest responsive responsible bid of Rush Truck Center to furnish a New 2015 International Model #7400 SBA 6 x 4 Cab and Chassis (only) for a total amount of $51,600.00 with trade-in of Unit #1152. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Rush Truck Center to furnish a New 2015 International Model #7400 SBA 6 x 4 Cab and Chassis (only) for a total amount of $51,600.00 with trade-in of Unit #1152 (or take other action deemed appropriate).
Bid IF-15-16 Water Line Materials: It is the recommendation of Municipal Services and the Public Works Division to award the low bid meeting specifications. Total purchase amount for all items will be $609,639.54. As per the bid specifications, the bids were evaluated according to lump sum amounts in each section. RECOMMENDED ACTION: To award the low bid meeting specifications for Water Line Materials in the total purchase amount for all items of $609,639.54 (or take other action deemed appropriate).
Hydroelectric Property Insurance Placement: It is respectfully requested that the Mayor and Council authorize the placement for Hydroelectric generation property with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance Company. The City is purchasing $100 million of property insurance with $100 million of layered flood and earthquake coverage. The total insurance package will cost $331,900.00. The deductible will be $250,000.00 for property loss and 45 days of business interruption. The coverage will be from April 29, 2015 to April 29, 2016. RECOMMENDED ACTION: To authorize the placement for Hydroelectric generation property with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance Company with a total insurance package at a cost of $331,900.00. (or take other action deemed appropriate).
Charge Off - Unpaid Conservation Loan Accounts, Utility Accounts and Ambulance Accounts as of September 30, 2014: Municipal Services respectfully requests authorization to charge off as uncollectable all conservation loan accounts that have not had a transaction since 2010. These accounts total $87,905.76 which is 14.7% of the total conservation loans outstanding as of September 30, 2014. The conservation loan charge off has not been done in previous years. Additionally, it is requested to authorize charge off of uncollectable Utility and Ambulance Accounts that have not had a transaction since 2010. These charge offs include but are not limited to; bankruptcies, skips, deceased persons, and those with no assets. The Utility accounts total $340,586.74 which is .54% of sales for the year, and the Ambulance accounts total $658,889.89. RECOMMENDED ACTION: To charge off as uncollectable all conservation loan accounts that have not had a transaction since 2010, for a total amount of $87,905.76, as well as charge off of uncollectable Utility and Ambulance Accounts that have not had a transaction since 2010. The Utility accounts total $340,586.74 and the Ambulance accounts total $658,889.89 (or take other action deemed appropriate).
Legal Division: 1. Proposed change of designations in Idaho Falls City Code (IFCC): As part of the continuing effort by the City Attorney’s office to make the IFCC more usable and clear, attached please find an ordinance which proposes various changes to the IFCC. RECOMMENDED ACTION: To accept the proposed ordinance with change of designations in Idaho Falls City Code (IFCC) (or take other action deemed appropriate).
EMS Division relocation in the Idaho Falls City Code: During work on a recent ordinance that proposes changing various designations of departments, divisions, and some division titles within the City Code, the Fire Chief requested that the EMS Division regulations be relocated to the part of the IFCC that contains other firerelated regulations. As a result, the proposed ordinance removes the EMS Division regulations from Title 4, Chapter 4 of the City Code and relocates them to Title 3, Chapter 2. RECOMMENDED ACTION: To accept the proposed ordinance to remove the EMS Division regulations from Title 4, Chapter 4 of the City Code and relocate them to Title 3, Chapter 2 (or take other action deemed appropriate).
Planning and Building Division: 1. Final Plat and Reasoned Statement of Relevant Criteria and Standards, Dora Erickson Elementary, Division No. 1, 1st Amended: Attached is the application and Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended. The Planning Commission considered the plat at its April 7, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To accept the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended and give authorization for the Mayor to execute the necessary documents.
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Eagle Ridge Division No. 3: Attached is the application, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Eagle Ridge Division No. 3. The Planning Commission considered the plat at its February 3, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Eagle Ridge Division No. 3, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Eagle Ridge Division No. 3, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Eagle Ridge Division No. 3 and give authorization for the Mayor to execute the necessary documents.
Public Works Division: 1. Bid Award - Minor Street Overlays – 2015: On April 7, 2015, bids were received and opened for the Minor Street Overlays - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors in an amount of $621,911.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve the plans and specifications for Minor Street Overlays - 2015, to accept the lowest responsive, responsible bidder, HK Contractors in an amount of $621,911.00 and, give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Bid Award - Water Line Replacements – 2015: On April 14, 2015, bids were received and opened for the Water Line Replacements - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, 3H Construction in an amount of $1,026,128.40 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve the plans and specifications for Water Line Replacement - 2015, to accept the lowest responsive, responsible bidder, 3H Construction in an amount of $1,026,128.40 and, give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Professional Services Agreement - Materials Testing For Pancheri Drive; Bellin Road to Skyline Drive: Attached is a Professional Services Agreement with Materials Testing & Inspection (MTI), with respect to the Pancheri Drive; Bellin Road to Skyline Drive project. Under the agreement, MTI will provide construction sampling and testing services as necessary for a not-to-exceed amount of $72,500.00. The City will be responsible for 7.34% of this amount. This agreement has been reviewed by the City Attorney. Public Works recommends approval of this professional services agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the Professional Services Agreement with Materials Testing & Inspection (MTI), with respect to the Pancheri Drive; Bellin Road to Skyline Drive project for a not-to-exceed amount of $72,500.00, and give authorization for Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Easement Vacation Request - Block 2, Lot 1, Evans Addition: The owners of the subject lot are asking that approximately 184 feet of the 8-footwide utility easement along the northwest side of the lot be vacated. The property owner intends to construct an addition to the existing garage. All utilities have agreed to the vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. RECOMMENDED ACTION: To request authorization for the City Attorney to prepare documents needed to accomplish the Easement Vacation Request - Block 2, Lot 1, Evans Addition (or take other action deemed appropriate). Motion to Adjourn.
Apr 23, 2015 City Council Meeting
1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Vote of Consent and Administration of Oath of Office for David M. Smith to fill the vacancy for Council Seat No. 2.
Reading of Proclamation recognizing 2015 Administrative Professionals Week.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the Mayor: 1. Appointment of Hal Peterson to serve on the Library Board of Trustees (Term to Expire December 31, 2019). b. Items from the City Clerk: 1. Approval of Minutes from the April 6, 2015 Council Work Session, the April 9, 2015 Regular Council Meeting, and the April 9, 2015 Idaho Falls Power Board Meeting. 2. Approval of License Applications, including transfer of a Beer License to Black Rock Fine Wine & Craft Beer, all carrying the required approvals. c. Items from the Idaho Falls Power Division: 1. Roof Replacement at IFP Administrative Building. Idaho Falls Power respectfully requests authorization to advertise and receive bids for work necessary to replace the roof on the administrative building. The project was slated for next budget year in the Capital Improvement Plan. However, due to recent failures of the aged membrane, staff is requesting this item be advanced for completion this summer. While the item was not included in this year's budget, the anticipated expenditure schedule for two large capital improvement projects will lead to those expenditures rolling to next fiscal year budget leaving money available in this year's authorized expenditure level. The expenditure would qualify for funding from our Rate Stabilization Fund as it is a Capital Improvement. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Items from the Mayor: 1. Appointment of Hal Peterson to serve on the Library Board of Trustees (Term to Expire December 31, 2019).
REGULAR AGENDA: A. Municipal Services Division: 1. Bid IF-15-13 New 95-gallon Refuse Containers: It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Otto Environmental Systems to furnish 4,500 95-Gallon Refuse Containers in the lump sum of $208,620.00. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Otto Environmental Systems to furnish 4,500 95-Gallon Refuse Containers in the lump sum of $208,620.00 (or take other action deemed appropriate).
Bid IF-15-15 One (1) New 2015 or Newer Side Load Refuse Container Body - Minimum 29 Cubic Yard Mounted on One (1) New 2015 or Newer Conventional Cab And Chassis: It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish One (1) 2015 30-yard Challenger Side Load Refuse Container Body mounted on a New 2016 Freightliner Cab and Chassis for the lump sum total amount of $138,514.00 with the trade-in of Unit #7017. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Freightliner of Idaho to furnish One (1) 2015 30-yard Challenger Side Load Refuse Container Body mounted on a New 2016 Freightliner Cab and Chassis for the lump sum total amount of $138,514.00 with the trade-in of Unit #7017 (or take other action deemed appropriate).
Bid IF-15-11 New 2015 or Newer Cab and Chassis (Only) for use as a Sewer Sludge Truck: It is the recommendation of Municipal Services and of the Public Works Division to accept the lowest responsive responsible bid of Rush Truck Center to furnish a New 2015 International Model #7400 SBA 6 x 4 Cab and Chassis (only) for a total amount of $51,600.00 with trade-in of Unit #1152. RECOMMENDED ACTION: To accept the lowest responsive responsible bid of Rush Truck Center to furnish a New 2015 International Model #7400 SBA 6 x 4 Cab and Chassis (only) for a total amount of $51,600.00 with trade-in of Unit #1152 (or take other action deemed appropriate).
Bid IF-15-16 Water Line Materials: It is the recommendation of Municipal Services and the Public Works Division to award the low bid meeting specifications. Total purchase amount for all items will be $609,639.54. As per the bid specifications, the bids were evaluated according to lump sum amounts in each section. RECOMMENDED ACTION: To award the low bid meeting specifications for Water Line Materials in the total purchase amount for all items of $609,639.54 (or take other action deemed appropriate).
Hydroelectric Property Insurance Placement: It is respectfully requested that the Mayor and Council authorize the placement for Hydroelectric generation property with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance Company. The City is purchasing $100 million of property insurance with $100 million of layered flood and earthquake coverage. The total insurance package will cost $331,900.00. The deductible will be $250,000.00 for property loss and 45 days of business interruption. The coverage will be from April 29, 2015 to April 29, 2016. RECOMMENDED ACTION: To authorize the placement for Hydroelectric generation property with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance Company with a total insurance package at a cost of $331,900.00. (or take other action deemed appropriate).
Charge Off - Unpaid Conservation Loan Accounts, Utility Accounts and Ambulance Accounts as of September 30, 2014: Municipal Services respectfully requests authorization to charge off as uncollectable all conservation loan accounts that have not had a transaction since 2010. These accounts total $87,905.76 which is 14.7% of the total conservation loans outstanding as of September 30, 2014. The conservation loan charge off has not been done in previous years. Additionally, it is requested to authorize charge off of uncollectable Utility and Ambulance Accounts that have not had a transaction since 2010. These charge offs include but are not limited to; bankruptcies, skips, deceased persons, and those with no assets. The Utility accounts total $340,586.74 which is .54% of sales for the year, and the Ambulance accounts total $658,889.89. RECOMMENDED ACTION: To charge off as uncollectable all conservation loan accounts that have not had a transaction since 2010, for a total amount of $87,905.76, as well as charge off of uncollectable Utility and Ambulance Accounts that have not had a transaction since 2010. The Utility accounts total $340,586.74 and the Ambulance accounts total $658,889.89 (or take other action deemed appropriate).
Legal Division: 1. Proposed change of designations in Idaho Falls City Code (IFCC): As part of the continuing effort by the City Attorney’s office to make the IFCC more usable and clear, attached please find an ordinance which proposes various changes to the IFCC. RECOMMENDED ACTION: To accept the proposed ordinance with change of designations in Idaho Falls City Code (IFCC) (or take other action deemed appropriate).
EMS Division relocation in the Idaho Falls City Code: During work on a recent ordinance that proposes changing various designations of departments, divisions, and some division titles within the City Code, the Fire Chief requested that the EMS Division regulations be relocated to the part of the IFCC that contains other firerelated regulations. As a result, the proposed ordinance removes the EMS Division regulations from Title 4, Chapter 4 of the City Code and relocates them to Title 3, Chapter 2. RECOMMENDED ACTION: To accept the proposed ordinance to remove the EMS Division regulations from Title 4, Chapter 4 of the City Code and relocate them to Title 3, Chapter 2 (or take other action deemed appropriate).
Planning and Building Division: 1. Final Plat and Reasoned Statement of Relevant Criteria and Standards, Dora Erickson Elementary, Division No. 1, 1st Amended: Attached is the application and Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended. The Planning Commission considered the plat at its April 7, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To accept the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended and give authorization for the Mayor to execute the necessary documents.
Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Eagle Ridge Division No. 3: Attached is the application, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Eagle Ridge Division No. 3. The Planning Commission considered the plat at its February 3, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Eagle Ridge Division No. 3, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Eagle Ridge Division No. 3, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Eagle Ridge Division No. 3 and give authorization for the Mayor to execute the necessary documents.
Public Works Division: 1. Bid Award - Minor Street Overlays – 2015: On April 7, 2015, bids were received and opened for the Minor Street Overlays - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors in an amount of $621,911.00 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve the plans and specifications for Minor Street Overlays - 2015, to accept the lowest responsive, responsible bidder, HK Contractors in an amount of $621,911.00 and, give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Bid Award - Water Line Replacements – 2015: On April 14, 2015, bids were received and opened for the Water Line Replacements - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, 3H Construction in an amount of $1,026,128.40 and, authorization for the Mayor and City Clerk to sign contract documents. RECOMMENDED ACTION: To approve the plans and specifications for Water Line Replacement - 2015, to accept the lowest responsive, responsible bidder, 3H Construction in an amount of $1,026,128.40 and, give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Professional Services Agreement - Materials Testing For Pancheri Drive; Bellin Road to Skyline Drive: Attached is a Professional Services Agreement with Materials Testing & Inspection (MTI), with respect to the Pancheri Drive; Bellin Road to Skyline Drive project. Under the agreement, MTI will provide construction sampling and testing services as necessary for a not-to-exceed amount of $72,500.00. The City will be responsible for 7.34% of this amount. This agreement has been reviewed by the City Attorney. Public Works recommends approval of this professional services agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the Professional Services Agreement with Materials Testing & Inspection (MTI), with respect to the Pancheri Drive; Bellin Road to Skyline Drive project for a not-to-exceed amount of $72,500.00, and give authorization for Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Easement Vacation Request - Block 2, Lot 1, Evans Addition: The owners of the subject lot are asking that approximately 184 feet of the 8-footwide utility easement along the northwest side of the lot be vacated. The property owner intends to construct an addition to the existing garage. All utilities have agreed to the vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. RECOMMENDED ACTION: To request authorization for the City Attorney to prepare documents needed to accomplish the Easement Vacation Request - Block 2, Lot 1, Evans Addition (or take other action deemed appropriate). Motion to Adjourn.