1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are NOT on the Agenda; NOT noticed for a public hearing; NOT currently pending before the Planning Commission or Board of Adjustment; NOT the subject of a pending enforcement action; and NOT relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the Mayor: 1. Appointment of Kari M. Campos to serve on the Idaho Falls Business Assistance Corporation (Term to Expire December 31, 2017). b. Items from the City Clerk: 1. Approval of Minutes from the March 12, 2015 Idaho Falls Power Board Meeting, and the March 12, 2015 Regular Council Meeting. 2. Approval of License Applications, all carrying the required approvals. c. Item from the Idaho Falls Power Division: 1. Four Sales Agreements and two Purchase Agreements for power transactions with Shell Energy. The sales agreements consist of selling surplus energy during April and May of 2015 along with a Q1 2016 off-peak sale and Q2 2016 on and off peak. The total value of the sales is $1,242,288.00 for 64,030 MWh of energy. The purchases are for Q1 and Q3 on-peak energy for 2016. The total value of the purchases is $591,360.00 for 18,480 MWh of energy. This bundle of forward power transactions enables the Power Division to better match expected loads with resources; therefore, Idaho Falls Power respectfully requests ratification of the attached agreements.
Approve Change Order No. 1 for the Old Lower Plant Generator Rewind Project: On October 20, 2014, City Council awarded the Old Lower Plant Generator Rewind bid to SIMMCO in the amount of $534,752.00. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is included in the Fiscal Year 2015 Budget. Proposed Change Order No. 1 is to replace all exciter field poles and to upgrade insulation, fabricate new slip rings, and install new exciter brushes and brush holders on each generator. This change order increases the total project cost by $130,780.00 to $665,532.00. While initial testing suggested these components would not need to be replaced, more detailed testing on the dissembled units has raised questions about the life expectancy of the components. Completing the project with these original components puts us at risk of being required to tear the refurbished units apart prematurely to replace the components. Idaho Falls Power respectfully requests City Council approve the Change Order in the amount of $130,780.00 ACTION: To approve Change Order No. 1 with SIMMCO for the Old Lower Plant Generator Rewind Project in the amount of $130,780.00, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Purchase Servers, Software, and Storage to Upgrade City’s Server Room: It is respectfully requested that the Mayor and Council authorize the purchase of Servers, Software, and Storage to upgrade the City’s Server Room as follows: Dell Computer Corporation - State of Idaho Bid No. SBPO1388 Software Licensing $13,154.56 Valcom – State of Idaho Bid No. PADD 1049 and WSCA Contract #AG59ADU Data Storage $38,294.10 Compunet – State of Idaho Bid No. PADD 1118 and WSCA Contract #AR-233/14-19 Servers $77,144.60 The lump sum total is $128,593.26 and will be purchased from the State Bids listed above. ACTION: To purchase the Servers, Software, and Storage to upgrade the City’s Server Room as presented for the lump sum total amount of $128,593.26 (or take other action deemed appropriate).
Tabulation and Award of Bid for Bid IF-15-11, Traffic Striping Paint: It is the recommendation of the Municipal Services Division and Public Works Division to accept the sole low bid of Ennis Paint to furnish the required traffic striping paint for a lump sum total amount of $51,798.00. ACTION: To accept the sole low bid provided by Ennis Paint to furnish the required traffic striping paint for a lump sum total amount of $51,798.00 (or take other action deemed appropriate).
Tabulation and Award of Bid for Water Service Replacements - 2015: On March 20, 2015, bids were received and opened for the Water Service Replacements – 2015 Project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest in an amount of $79,700.00, and authorization for the Mayor and City Clerk to sign contract documents. ACTION: To approve the plans and specifications for the Water Service Replacements - 2015 Project, to accept the lowest responsive, responsible bid provided by Knife River Corporation – Northwest in the amount of $79,700.00, and give authorization for the Mayor and City Clerk to execute the necessary contract documents (or take other action deemed appropriate).
daho Transportation Department State/Local Agreement for the ADA Sidewalk Improvements Stage 2 Project: This is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the ADA Sidewalk Improvements Stage 2 Project. This agreement requires City financial contribution towards the entire project at a match rate of 7.34% for an estimated total of $20,332.00. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution, approval of this agreement; and, authorization for the Mayor and City Clerk to execute the necessary documents. ACTION: To adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the ADA Sidewalk Improvements Stage 2 Project, approve the agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Second Hand Dealer Ordinance Amendment (Idaho Falls City Code Section 4-13-4 and 4-13-6): The recommended change to the Second Hand Dealer Ordinance exempts books, magazines and pamphlets from the definition of Second Hand Goods. Further, it exempts persons or businesses that do not provide compensation in exchange or receipt of second hand goods. The Police Division recommends approval of the Ordinance under the suspension of rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). ACTION: To approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance)
Planning and Building Division: 1. Street Name Change – River Bend Lane to Menninga Drive: This is an Ordinance changing the name of River Bend Lane to Menninga Drive. Currently, there are two roadways named River Bend Lane. There is currently only one structure addressed on the portion of roadway proposed for the name change. Staff recommends approval of the change. This item is now being submitted to the Mayor and City Council for consideration. ACTION: To approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Motion to Adjourn.
Mar 26, 2015 City Council Meeting
1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are NOT on the Agenda; NOT noticed for a public hearing; NOT currently pending before the Planning Commission or Board of Adjustment; NOT the subject of a pending enforcement action; and NOT relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the Mayor: 1. Appointment of Kari M. Campos to serve on the Idaho Falls Business Assistance Corporation (Term to Expire December 31, 2017). b. Items from the City Clerk: 1. Approval of Minutes from the March 12, 2015 Idaho Falls Power Board Meeting, and the March 12, 2015 Regular Council Meeting. 2. Approval of License Applications, all carrying the required approvals. c. Item from the Idaho Falls Power Division: 1. Four Sales Agreements and two Purchase Agreements for power transactions with Shell Energy. The sales agreements consist of selling surplus energy during April and May of 2015 along with a Q1 2016 off-peak sale and Q2 2016 on and off peak. The total value of the sales is $1,242,288.00 for 64,030 MWh of energy. The purchases are for Q1 and Q3 on-peak energy for 2016. The total value of the purchases is $591,360.00 for 18,480 MWh of energy. This bundle of forward power transactions enables the Power Division to better match expected loads with resources; therefore, Idaho Falls Power respectfully requests ratification of the attached agreements.
Approve Change Order No. 1 for the Old Lower Plant Generator Rewind Project: On October 20, 2014, City Council awarded the Old Lower Plant Generator Rewind bid to SIMMCO in the amount of $534,752.00. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is included in the Fiscal Year 2015 Budget. Proposed Change Order No. 1 is to replace all exciter field poles and to upgrade insulation, fabricate new slip rings, and install new exciter brushes and brush holders on each generator. This change order increases the total project cost by $130,780.00 to $665,532.00. While initial testing suggested these components would not need to be replaced, more detailed testing on the dissembled units has raised questions about the life expectancy of the components. Completing the project with these original components puts us at risk of being required to tear the refurbished units apart prematurely to replace the components. Idaho Falls Power respectfully requests City Council approve the Change Order in the amount of $130,780.00 ACTION: To approve Change Order No. 1 with SIMMCO for the Old Lower Plant Generator Rewind Project in the amount of $130,780.00, and give authorization for the Mayor to execute the necessary documents (or take other action deemed appropriate).
Purchase Servers, Software, and Storage to Upgrade City’s Server Room: It is respectfully requested that the Mayor and Council authorize the purchase of Servers, Software, and Storage to upgrade the City’s Server Room as follows: Dell Computer Corporation - State of Idaho Bid No. SBPO1388 Software Licensing $13,154.56 Valcom – State of Idaho Bid No. PADD 1049 and WSCA Contract #AG59ADU Data Storage $38,294.10 Compunet – State of Idaho Bid No. PADD 1118 and WSCA Contract #AR-233/14-19 Servers $77,144.60 The lump sum total is $128,593.26 and will be purchased from the State Bids listed above. ACTION: To purchase the Servers, Software, and Storage to upgrade the City’s Server Room as presented for the lump sum total amount of $128,593.26 (or take other action deemed appropriate).
Tabulation and Award of Bid for Bid IF-15-11, Traffic Striping Paint: It is the recommendation of the Municipal Services Division and Public Works Division to accept the sole low bid of Ennis Paint to furnish the required traffic striping paint for a lump sum total amount of $51,798.00. ACTION: To accept the sole low bid provided by Ennis Paint to furnish the required traffic striping paint for a lump sum total amount of $51,798.00 (or take other action deemed appropriate).
Tabulation and Award of Bid for Water Service Replacements - 2015: On March 20, 2015, bids were received and opened for the Water Service Replacements – 2015 Project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest in an amount of $79,700.00, and authorization for the Mayor and City Clerk to sign contract documents. ACTION: To approve the plans and specifications for the Water Service Replacements - 2015 Project, to accept the lowest responsive, responsible bid provided by Knife River Corporation – Northwest in the amount of $79,700.00, and give authorization for the Mayor and City Clerk to execute the necessary contract documents (or take other action deemed appropriate).
daho Transportation Department State/Local Agreement for the ADA Sidewalk Improvements Stage 2 Project: This is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the ADA Sidewalk Improvements Stage 2 Project. This agreement requires City financial contribution towards the entire project at a match rate of 7.34% for an estimated total of $20,332.00. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution, approval of this agreement; and, authorization for the Mayor and City Clerk to execute the necessary documents. ACTION: To adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the ADA Sidewalk Improvements Stage 2 Project, approve the agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents (or take other action deemed appropriate).
Second Hand Dealer Ordinance Amendment (Idaho Falls City Code Section 4-13-4 and 4-13-6): The recommended change to the Second Hand Dealer Ordinance exempts books, magazines and pamphlets from the definition of Second Hand Goods. Further, it exempts persons or businesses that do not provide compensation in exchange or receipt of second hand goods. The Police Division recommends approval of the Ordinance under the suspension of rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). ACTION: To approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance)
Planning and Building Division: 1. Street Name Change – River Bend Lane to Menninga Drive: This is an Ordinance changing the name of River Bend Lane to Menninga Drive. Currently, there are two roadways named River Bend Lane. There is currently only one structure addressed on the portion of roadway proposed for the name change. Staff recommends approval of the change. This item is now being submitted to the Mayor and City Council for consideration. ACTION: To approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Motion to Adjourn.