1. Call to Order and Roll Call. 2. Pledge of Allegiance. 3. Public Comment: This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may also use this time to respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. Approval by roll call vote: A. Item from Community Development Services Department: 1. Creation of Planning Technician Position: The Community Development Services Department respectfully requests approval for the creation of a Planning Technician. This will be a regular, full-time position. Starting salary will be $13.94 per hour. All of the costs will be covered under the existing Department budget by reducing spending in other line items as discussed at the Council Work Session on December 7, 2015. B. Items from the City Clerk: 1. Approval of Minutes from the November 9, 2015, Council Work Session, November 12, 2015, Idaho Falls Power Board Meeting, November 12, 2015, Regular Council Meeting, and November 30, 2015, Area of Impact Meeting. 2. Approval of License Applications, including Beer Licenses to: A Little Bit of Mexico, Artitorium on Broadway, Bowlero, Buffalo Wild Wings, Carniceria Aguililla Inc., Casa Jaliscos Inc., Chili’s, Copper Rill Restaurant, D’Railed, Ford’s Bar, Holmes Speedi Mart, Idaho Falls Arts Council, IdaRacing at Sandy Downs, Jaliscos, KC’s Food Mart, La Union Market, Midget Market, Morenitas, Olive Garden Italian Restaurant, Noodles & Company, Outback Steakhouse, Paula’s Meat Market, R & R Bar, Red Robin America’s Gourmet Burgers, Sam’s Club No. 6345, Sandpiper East LLC, Shaka’s, Smitty’s Pancake & Steak House, Speedi Corp Inc., Stockman’s Restaurant, Sunnyside Travel, Taqueria Paula’s, Tobacco Connection #15, Tobacco Connection #30, WinCo Foods #42, all carrying the required approvals. 3. Request for Council ratification for the publication of legal notices calling for public hearings on December 10, 2015. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
REGULAR AGENDA: Legal Department: Ordinance to Establish Salaries, Benefits, and other Compensation: The City Attorney’s office proposes changes to City Code sections 1-7-2; 1-8-3; and 3-1-9 as they appear in the attached Ordinance. If the Ordinance is adopted, Council will continue to establish compensation of all employees, (including appointive officers) regarding salaries, benefits, and other compensation. The Mayor will continue to regulate, adjust, and administer salaries, benefits, and other compensations established by Council-approved ordinance (including the City’s annual amended appropriation ordinance), by Council resolution, by Council-approved written collective bargaining agreement (where applicable), or by other Council-approved agreement. The proposed Ordinance recognizes and complies with statutory duties of the Council and Mayor and follows Idaho case law. RECOMMENDED ACTION: To approve the Salaries and Benefits Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the
Municipal Services Department: Bid IF-16-F, Ammunition: It is the recommendation of the Police and the Municipal Services Departments to piggyback the State of Idaho Contract #SBP01390- 02 with Salt Lake Wholesale Sports. The supplier will furnish the annual rifle and pistol ammunition for a lump sum amount of $51,883.92. Last fiscal year the Police Department expended a total of $58,949.66 for ammunition. RECOMMENDED ACTION: To piggyback the State of Idaho Contract with Salt Lake Wholesale Sports to furnish the annual rifle and pistol ammunition for lump sum amount of $51,883.92, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-G, Storage System for Data Backup: It is the recommendation of the Municipal Services Department to piggyback the State of Idaho Contract #PADD16200012 with Advanced Systems Group to purchase hardware, licenses and support for additional data storage system for a lump sum amount of $60,385.22. This purchase is recommended by the Information Technology Division to ensure there is sufficient storage system capacity for all city technology data. RECOMMENDED ACTION: To piggyback the State of Idaho Contract with Advanced Systems Group to purchase hardware, licenses and support for additional data storage system for a lump sum amount of $60,385.22, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-04, Pressure Digger Truck for IF Power: It is the recommendation of Idaho Falls Power and the Municipal Services Departments to piggyback the General Services Contract #GS-30F-1028G with Altec Industries, Inc. The supplier will furnish a Hydraulic Pressure Digger on a 2017 Freightliner Cab and Chassis for a lump sum amount of $314,064.00. This is to replace City of Idaho Falls Unit #323, 1986 International Truck with a Digger Derrick Bed that has reached the end of its useful life. This vehicle is budgeted in the Municipal Equipment Replacement Fund (MERF). RECOMMENDED ACTION: To piggyback the General Services Contract with Altec Industries, Inc. to furnish a Hydraulic Pressure Digger on a 2017 Freightliner Cab and Chassis for a lump sum amount of $314,064.00, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Waste Water Treatment Plant Farm Lease: It is the recommendation of the Public Works and Municipal Services Department to approve the attached Farm Lease Agreement between the City of Idaho Falls and Todd Jenkins for City-owned property located at 4061 Glen Koster Lane, Idaho Falls, Idaho 83402. The term of the lease begins February 1, 2016 and ends on January 31, 2020. The total rental amount of the lease is $45,000. Public Works and Municipal Services does not anticipate that the property will be needed for public purposes during the term of this agreement. The farm lease agreement has been reviewed by the City Attorney and Public Works. RECOMMENDED ACTION: To approve the Farm Lease Agreement between the City of Idaho Falls and Todd Jenkins which begins February 1, 2016 and ends on January 31, 2020, for a total rental amount of $45,000, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Idaho Falls Power: Approve a Non-Disclosure Agreement with Elster Solutions LLC: Idaho Falls Power (IFP) has completed deployment of an upgrade to our meter system with Elster Solutions LLC. As part of the city-wide software conversion to Cayenta, IFP will be working with Elster Solutions LLC to integrate the two systems. In order to complete that integration, we are requiring an updated Non-Disclosure Agreement with Elster Solutions LLC. Idaho Falls Power respectfully requests City Council approve the Non-Disclosure Agreement with Elster Solutions LLC and authorize Mayor Casper to execute the document. RECOMMENDED ACTION: To approve the Non-Disclosure Agreement with Elster Solutions LLC, and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Change Order #6 for the Old Lower Plant Upgrade and Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. In the award memo addressed to Council, staff noted that the bid included some potential deducts that were to be explored as construction progressed. Exploration of those deducts resulted in the initial purchase order to HCMS being issued for $320,400.00 less than the HCMS bid and Council authorized award level. The contractor has recommended an alternative excitation system to ensure we can achieve the full rating of the generator. We have selected Option 1 of Change Order #6 which will retain our standardization of Basler equipment. Our engineer, Mooney Consulting, concurs that the change order is needed and that Option 1 is acceptable. Change Order #6 in the amount of $172,082.00 leads to a new contract price of $4,892,341.41. Idaho Falls Power respectfully requests City Council approve Change Order #6 based on Option 1 for $172,082.00, and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #6 based on Option 1 for $172,082.00 for the Old Lower Plant Upgrade and Rewind Project, and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Change Order #8 for the Old Lower Plant Upgrade and Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. Change Order #8 provides for necessary rebuild of the turbine guide bearings for both units. Our engineer, Mooney Consulting, concurs that the change order is needed. Change Order #8 in the amount of $73,944.00 leads to a new contract price of $4,966,285.41. Idaho Falls Power respectfully requests City Council approve Change Order #8 for $73,944.00 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #8 for $73,944.00 for the Old Lower Plant Upgrade and Rewind Project, and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Asset Purchase Agreement between Rocky Mountain Power and City of Idaho Falls: Attached is an Asset Purchase Agreement between Rocky Mountain Power and the City of Idaho Falls related to customer exchange of electrical service and assets at Fielding Cemetery. Fielding Cemetery, which is in the Idaho Falls City limits, has historically been served by Rocky Mountain Power. Approval of this agreement will authorize a customer and asset transfer to allow Idaho Falls Power to serve Fielding Cemetery. Rocky Mountain Power is preparing an application to the Public Utility Commission to seek approval, in accordance with Sections 4.02 and 12 of the agreement. The City Attorney has reviewed the agreement. In accordance with Idaho Falls City Code section 8-5-33, the Parks & Recreation Department will pay one-half of the total transfer fee which is $49,321.61. The other one-half is paid by Idaho Falls Power. Staff respectfully requests City Council approve the Asset Purchase Agreement and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve the Asset Purchase Agreement between Rocky Mountain Power and the City of Idaho Falls and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Joint Memorandum of Understanding with CenturyLink and Declare a Sole Source: Idaho Falls Power has a number of poles in our service territory that are joint use with CenturyLink, providing physical space for both Idaho Falls Power and CenturyLink. CenturyLink is performing an audit of their facilities and attachments within our service territory. Idaho Falls Power desires to update our pole attachment inventory in conjunction with their work as we prepare to enter into a formal joint use agreement. Idaho Falls Power will be required to contribute its share of costs for the overall audit. The cost estimate for this work is $35,000. Because Idaho Falls Power and CenturyLink occupy positions on the same power poles and CenturyLink has already engaged a company to conduct an audit of their facilities, it is highly impractical or impossible to separately bid each party's facilities attachments for audit. Additionally, Idaho Falls Power is not authorized to bid work on assets owned by CenturyLink. The City Attorney has reviewed this request and the associated Joint Memorandum of Understanding. In recognition of these circumstances, staff requests City Council recognize CenturyLink as the sole source vendor for this work and that associated bidding requirements be waived and that Mayor Casper be authorized to execute the Joint Memorandum of Understanding with CenturyLink for an amount not to exceed $35,000. RECOMMENDED ACTION: To authorize the Mayor to execute the Joint Memorandum of Understanding with CenturyLink for an amount not to exceed $35,000 (or take other action deemed appropriate).
Public Works Department: Cooperative Agreement for Sewage Treatment and Collection - Iona Bonneville Sewer District (IBSD): Attached for your consideration is a Cooperative Agreement for Sewage Treatment and Collection with the Iona Bonneville Sewer District(IBSD). The agreement is for a period of five (5) years and replaces the previous agreement that expired in 2014. The sewer service agreement also addresses an increase to the IBSD sewer service area. Public Works recommends approval of the cooperative agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the Cooperative Agreement for Sewage Treatment and Collection with the Iona Bonneville Sewer District and give authorization for Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Easement Vacation – Westland Heights, Division 3: As earlier authorized, the City Attorney has prepared the attached documents to vacate a power easement that runs through the subject development on the northwest corner of Broadway and Skyline Drive. Public Works recommends approval of this vacation; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the easement vacation Ordinance for Westland Heights, Division 3, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Parks and Recreation Department: Alcohol in the Parks Ordinance Changes: Attached for your consideration is a draft amended ordinance providing for the sale and consumption of beer and wine in park and recreation facilities during permitted events; establishing a permitting process for such permitted events and establishing requirements therefor, including insurance, catering license for alcohol vendors, site maps, restriction on sales and consumption, and provision of security. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 3, of the City Code under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Community Development Services Department: Resolution to Modify Policy Regarding Work on Electrical Service Panels: Attached is a resolution adopting a policy to prevent work on energized electrical panels. In the past, the City has allowed work to be done on energized panels. However, to be more consistent with Occupational Safety Health Administration (OSHA)recommendations, to reduce City liability, and in recognition that homeowners are permitted by Idaho Code to perform electrical work without training or Iicensure, the proposed policy restricts the City and Idaho Falls Power from energizing electrical service panels until all conductors are terminated. This policy has been discussed and developed by staff from Community Development Services, Idaho Falls Power, and the Legal Department. RECOMMENDED ACTION: To approve the Resolution to modify policy regarding work on electrical service panels, and authorize the Mayor and City Clerk to execute said document (or take other action deemed appropriate).
Public Hearing - FY 2016 CDBG Annual Action Plan and FY 2016-2020 CDBG 5-Year Consolidated Plan: The Community Development Block Grant (CDBG) Program funded through the Department of Housing and Urban Development (HUD) is required to hold a public hearing to consider the FY2016 Annual Action Plan and the FY2016-2020 CDBG Five Year Consolidated Plan. The FY2015 CDBG allocation was $342,928.00. Congress has not yet passed the HUD budget and the FY2016 allocation is not yet known. However, allocations tend to be similar from year to year. Attached is a list of projects and activities submitted for FY2016 funding. The total for all application requests is $476,795.00. Following the public hearing, a required 30-day public comment period will begin on December 11, 2015, and end on January 12, 2016.
Public Hearing - Request to Rezone from RSC-1 to R-3A, Zoning Ordinance, Reasoned Statement of Relevant Criteria and Standards, West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended: Attached is the application for rezoning from RSC-1 (Residential Shopping Center Zone) to R-3A (Residence Zone), Zoning Ordinance, Reasoned Statement of Relevant Criteria and Standards, West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended. The Planning and Zoning Commission considered this change at its November 3, 2015, meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: a. To approve the Ordinance rezoning West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation with Initial Zoning of R-1, Development Agreement, Annexation Ordinance, Zoning Ordinance, Final Plat, and Reasoned Statements of Relevant Criteria and Standards, Yorkside, Division No. 2: Attached is the application for Annexation with Initial Zoning of R-1, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, Final Plat, and Reasoned Statements, Yorkside, Division No. 2. The Planning and Zoning Commission considered this item at its October 6, 2015, meeting and recommended approval. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Yorkside Division No. 2, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Yorkside Division No. 2, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Yorkside Division No. 2, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for Yorkside Division No. 2 as R-1 Zone, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 for Yorkside Division No. 2, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Yorkside Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Yorkside Division No. 2, and give authorization for the Mayor to execute the necessary documents.
Public Hearing - Zoning Ordinance Modification to Reduce Required Parking for Dwelling Units in the CC-1 Zone: Attached is a proposedmodification to the Zoning Ordinance to reduce the required number of parking stalls per dwelling unit in the CC-1 zone from two to one. This change was recommended by the downtown housing completed by Leland Consulting. The request came from the Idaho Falls Redevelopment Agency and has also been discussed with the Idaho Falls Downtown Development Corporation. The Planning and Zoning Commission considered this change at its November 3, 2015, meeting and recommended approval. Staff concurs with the Commission and recommends approval of the ordinance. RECOMMENDED ACTION: To approve the modifications to the Zoning Ordinance to reduce the required number of parking stalls per dwelling unit in the CC-1 zone from two to one under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Motion to Adjourn.
1. Call to Order and Roll Call. 2. Pledge of Allegiance. 3. Public Comment: This is the opportunity for members of the public to speak to the City Council regarding matters that are not on the Agenda; not noticed for a public hearing; not currently pending before the Planning Commission or Board of Adjustment; not the subject of a pending enforcement action; and not relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may also use this time to respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item may be removed from the Consent Agenda at the request of any member of the Council and that item would be considered separately later. Approval by roll call vote: A. Item from Community Development Services Department: 1. Creation of Planning Technician Position: The Community Development Services Department respectfully requests approval for the creation of a Planning Technician. This will be a regular, full-time position. Starting salary will be $13.94 per hour. All of the costs will be covered under the existing Department budget by reducing spending in other line items as discussed at the Council Work Session on December 7, 2015. B. Items from the City Clerk: 1. Approval of Minutes from the November 9, 2015, Council Work Session, November 12, 2015, Idaho Falls Power Board Meeting, November 12, 2015, Regular Council Meeting, and November 30, 2015, Area of Impact Meeting. 2. Approval of License Applications, including Beer Licenses to: A Little Bit of Mexico, Artitorium on Broadway, Bowlero, Buffalo Wild Wings, Carniceria Aguililla Inc., Casa Jaliscos Inc., Chili’s, Copper Rill Restaurant, D’Railed, Ford’s Bar, Holmes Speedi Mart, Idaho Falls Arts Council, IdaRacing at Sandy Downs, Jaliscos, KC’s Food Mart, La Union Market, Midget Market, Morenitas, Olive Garden Italian Restaurant, Noodles & Company, Outback Steakhouse, Paula’s Meat Market, R & R Bar, Red Robin America’s Gourmet Burgers, Sam’s Club No. 6345, Sandpiper East LLC, Shaka’s, Smitty’s Pancake & Steak House, Speedi Corp Inc., Stockman’s Restaurant, Sunnyside Travel, Taqueria Paula’s, Tobacco Connection #15, Tobacco Connection #30, WinCo Foods #42, all carrying the required approvals. 3. Request for Council ratification for the publication of legal notices calling for public hearings on December 10, 2015. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
REGULAR AGENDA: Legal Department: Ordinance to Establish Salaries, Benefits, and other Compensation: The City Attorney’s office proposes changes to City Code sections 1-7-2; 1-8-3; and 3-1-9 as they appear in the attached Ordinance. If the Ordinance is adopted, Council will continue to establish compensation of all employees, (including appointive officers) regarding salaries, benefits, and other compensation. The Mayor will continue to regulate, adjust, and administer salaries, benefits, and other compensations established by Council-approved ordinance (including the City’s annual amended appropriation ordinance), by Council resolution, by Council-approved written collective bargaining agreement (where applicable), or by other Council-approved agreement. The proposed Ordinance recognizes and complies with statutory duties of the Council and Mayor and follows Idaho case law. RECOMMENDED ACTION: To approve the Salaries and Benefits Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the
Municipal Services Department: Bid IF-16-F, Ammunition: It is the recommendation of the Police and the Municipal Services Departments to piggyback the State of Idaho Contract #SBP01390- 02 with Salt Lake Wholesale Sports. The supplier will furnish the annual rifle and pistol ammunition for a lump sum amount of $51,883.92. Last fiscal year the Police Department expended a total of $58,949.66 for ammunition. RECOMMENDED ACTION: To piggyback the State of Idaho Contract with Salt Lake Wholesale Sports to furnish the annual rifle and pistol ammunition for lump sum amount of $51,883.92, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-G, Storage System for Data Backup: It is the recommendation of the Municipal Services Department to piggyback the State of Idaho Contract #PADD16200012 with Advanced Systems Group to purchase hardware, licenses and support for additional data storage system for a lump sum amount of $60,385.22. This purchase is recommended by the Information Technology Division to ensure there is sufficient storage system capacity for all city technology data. RECOMMENDED ACTION: To piggyback the State of Idaho Contract with Advanced Systems Group to purchase hardware, licenses and support for additional data storage system for a lump sum amount of $60,385.22, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Bid IF-16-04, Pressure Digger Truck for IF Power: It is the recommendation of Idaho Falls Power and the Municipal Services Departments to piggyback the General Services Contract #GS-30F-1028G with Altec Industries, Inc. The supplier will furnish a Hydraulic Pressure Digger on a 2017 Freightliner Cab and Chassis for a lump sum amount of $314,064.00. This is to replace City of Idaho Falls Unit #323, 1986 International Truck with a Digger Derrick Bed that has reached the end of its useful life. This vehicle is budgeted in the Municipal Equipment Replacement Fund (MERF). RECOMMENDED ACTION: To piggyback the General Services Contract with Altec Industries, Inc. to furnish a Hydraulic Pressure Digger on a 2017 Freightliner Cab and Chassis for a lump sum amount of $314,064.00, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Waste Water Treatment Plant Farm Lease: It is the recommendation of the Public Works and Municipal Services Department to approve the attached Farm Lease Agreement between the City of Idaho Falls and Todd Jenkins for City-owned property located at 4061 Glen Koster Lane, Idaho Falls, Idaho 83402. The term of the lease begins February 1, 2016 and ends on January 31, 2020. The total rental amount of the lease is $45,000. Public Works and Municipal Services does not anticipate that the property will be needed for public purposes during the term of this agreement. The farm lease agreement has been reviewed by the City Attorney and Public Works. RECOMMENDED ACTION: To approve the Farm Lease Agreement between the City of Idaho Falls and Todd Jenkins which begins February 1, 2016 and ends on January 31, 2020, for a total rental amount of $45,000, and authorize the Mayor and City Clerk to sign any necessary documents (or take other action deemed appropriate).
Idaho Falls Power: Approve a Non-Disclosure Agreement with Elster Solutions LLC: Idaho Falls Power (IFP) has completed deployment of an upgrade to our meter system with Elster Solutions LLC. As part of the city-wide software conversion to Cayenta, IFP will be working with Elster Solutions LLC to integrate the two systems. In order to complete that integration, we are requiring an updated Non-Disclosure Agreement with Elster Solutions LLC. Idaho Falls Power respectfully requests City Council approve the Non-Disclosure Agreement with Elster Solutions LLC and authorize Mayor Casper to execute the document. RECOMMENDED ACTION: To approve the Non-Disclosure Agreement with Elster Solutions LLC, and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Change Order #6 for the Old Lower Plant Upgrade and Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. In the award memo addressed to Council, staff noted that the bid included some potential deducts that were to be explored as construction progressed. Exploration of those deducts resulted in the initial purchase order to HCMS being issued for $320,400.00 less than the HCMS bid and Council authorized award level. The contractor has recommended an alternative excitation system to ensure we can achieve the full rating of the generator. We have selected Option 1 of Change Order #6 which will retain our standardization of Basler equipment. Our engineer, Mooney Consulting, concurs that the change order is needed and that Option 1 is acceptable. Change Order #6 in the amount of $172,082.00 leads to a new contract price of $4,892,341.41. Idaho Falls Power respectfully requests City Council approve Change Order #6 based on Option 1 for $172,082.00, and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #6 based on Option 1 for $172,082.00 for the Old Lower Plant Upgrade and Rewind Project, and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Change Order #8 for the Old Lower Plant Upgrade and Rewind Project: On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. Change Order #8 provides for necessary rebuild of the turbine guide bearings for both units. Our engineer, Mooney Consulting, concurs that the change order is needed. Change Order #8 in the amount of $73,944.00 leads to a new contract price of $4,966,285.41. Idaho Falls Power respectfully requests City Council approve Change Order #8 for $73,944.00 and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve Change Order #8 for $73,944.00 for the Old Lower Plant Upgrade and Rewind Project, and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Asset Purchase Agreement between Rocky Mountain Power and City of Idaho Falls: Attached is an Asset Purchase Agreement between Rocky Mountain Power and the City of Idaho Falls related to customer exchange of electrical service and assets at Fielding Cemetery. Fielding Cemetery, which is in the Idaho Falls City limits, has historically been served by Rocky Mountain Power. Approval of this agreement will authorize a customer and asset transfer to allow Idaho Falls Power to serve Fielding Cemetery. Rocky Mountain Power is preparing an application to the Public Utility Commission to seek approval, in accordance with Sections 4.02 and 12 of the agreement. The City Attorney has reviewed the agreement. In accordance with Idaho Falls City Code section 8-5-33, the Parks & Recreation Department will pay one-half of the total transfer fee which is $49,321.61. The other one-half is paid by Idaho Falls Power. Staff respectfully requests City Council approve the Asset Purchase Agreement and authorize the Mayor to execute the document. RECOMMENDED ACTION: To approve the Asset Purchase Agreement between Rocky Mountain Power and the City of Idaho Falls and authorize the Mayor to execute the document (or take other action deemed appropriate).
Approve Joint Memorandum of Understanding with CenturyLink and Declare a Sole Source: Idaho Falls Power has a number of poles in our service territory that are joint use with CenturyLink, providing physical space for both Idaho Falls Power and CenturyLink. CenturyLink is performing an audit of their facilities and attachments within our service territory. Idaho Falls Power desires to update our pole attachment inventory in conjunction with their work as we prepare to enter into a formal joint use agreement. Idaho Falls Power will be required to contribute its share of costs for the overall audit. The cost estimate for this work is $35,000. Because Idaho Falls Power and CenturyLink occupy positions on the same power poles and CenturyLink has already engaged a company to conduct an audit of their facilities, it is highly impractical or impossible to separately bid each party's facilities attachments for audit. Additionally, Idaho Falls Power is not authorized to bid work on assets owned by CenturyLink. The City Attorney has reviewed this request and the associated Joint Memorandum of Understanding. In recognition of these circumstances, staff requests City Council recognize CenturyLink as the sole source vendor for this work and that associated bidding requirements be waived and that Mayor Casper be authorized to execute the Joint Memorandum of Understanding with CenturyLink for an amount not to exceed $35,000. RECOMMENDED ACTION: To authorize the Mayor to execute the Joint Memorandum of Understanding with CenturyLink for an amount not to exceed $35,000 (or take other action deemed appropriate).
Public Works Department: Cooperative Agreement for Sewage Treatment and Collection - Iona Bonneville Sewer District (IBSD): Attached for your consideration is a Cooperative Agreement for Sewage Treatment and Collection with the Iona Bonneville Sewer District(IBSD). The agreement is for a period of five (5) years and replaces the previous agreement that expired in 2014. The sewer service agreement also addresses an increase to the IBSD sewer service area. Public Works recommends approval of the cooperative agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the Cooperative Agreement for Sewage Treatment and Collection with the Iona Bonneville Sewer District and give authorization for Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate).
Easement Vacation – Westland Heights, Division 3: As earlier authorized, the City Attorney has prepared the attached documents to vacate a power easement that runs through the subject development on the northwest corner of Broadway and Skyline Drive. Public Works recommends approval of this vacation; and, authorization for Mayor and City Clerk to sign the necessary documents. RECOMMENDED ACTION: To approve the easement vacation Ordinance for Westland Heights, Division 3, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Parks and Recreation Department: Alcohol in the Parks Ordinance Changes: Attached for your consideration is a draft amended ordinance providing for the sale and consumption of beer and wine in park and recreation facilities during permitted events; establishing a permitting process for such permitted events and establishing requirements therefor, including insurance, catering license for alcohol vendors, site maps, restriction on sales and consumption, and provision of security. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. RECOMMENDED ACTION: To approve the Ordinance amending Title 8, Chapter 3, of the City Code under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance).
Community Development Services Department: Resolution to Modify Policy Regarding Work on Electrical Service Panels: Attached is a resolution adopting a policy to prevent work on energized electrical panels. In the past, the City has allowed work to be done on energized panels. However, to be more consistent with Occupational Safety Health Administration (OSHA)recommendations, to reduce City liability, and in recognition that homeowners are permitted by Idaho Code to perform electrical work without training or Iicensure, the proposed policy restricts the City and Idaho Falls Power from energizing electrical service panels until all conductors are terminated. This policy has been discussed and developed by staff from Community Development Services, Idaho Falls Power, and the Legal Department. RECOMMENDED ACTION: To approve the Resolution to modify policy regarding work on electrical service panels, and authorize the Mayor and City Clerk to execute said document (or take other action deemed appropriate).
Public Hearing - FY 2016 CDBG Annual Action Plan and FY 2016-2020 CDBG 5-Year Consolidated Plan: The Community Development Block Grant (CDBG) Program funded through the Department of Housing and Urban Development (HUD) is required to hold a public hearing to consider the FY2016 Annual Action Plan and the FY2016-2020 CDBG Five Year Consolidated Plan. The FY2015 CDBG allocation was $342,928.00. Congress has not yet passed the HUD budget and the FY2016 allocation is not yet known. However, allocations tend to be similar from year to year. Attached is a list of projects and activities submitted for FY2016 funding. The total for all application requests is $476,795.00. Following the public hearing, a required 30-day public comment period will begin on December 11, 2015, and end on January 12, 2016.
Public Hearing - Request to Rezone from RSC-1 to R-3A, Zoning Ordinance, Reasoned Statement of Relevant Criteria and Standards, West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended: Attached is the application for rezoning from RSC-1 (Residential Shopping Center Zone) to R-3A (Residence Zone), Zoning Ordinance, Reasoned Statement of Relevant Criteria and Standards, West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended. The Planning and Zoning Commission considered this change at its November 3, 2015, meeting and recommended approval. Staff concurs with this recommendation. RECOMMENDED ACTIONS: a. To approve the Ordinance rezoning West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning West 80' of Lots 19 and 20, Block 1, Lorin C. Anderson, 2nd Amended and the West 173.10 feet of Lot 11, Block 1, Lorin C. Anderson, 1st Amended, and give authorization for the Mayor to execute the necessary documents.
Public Hearing – Annexation with Initial Zoning of R-1, Development Agreement, Annexation Ordinance, Zoning Ordinance, Final Plat, and Reasoned Statements of Relevant Criteria and Standards, Yorkside, Division No. 2: Attached is the application for Annexation with Initial Zoning of R-1, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, Final Plat, and Reasoned Statements, Yorkside, Division No. 2. The Planning and Zoning Commission considered this item at its October 6, 2015, meeting and recommended approval. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. RECOMMENDED ACTIONS: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Development Agreement for Yorkside Division No. 2, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To approve the Ordinance annexing Yorkside Division No. 2, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). c. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Yorkside Division No. 2, and give authorization for the Mayor to execute the necessary documents. d. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for Yorkside Division No. 2 as R-1 Zone, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. e. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 for Yorkside Division No. 2, and give authorization for the Mayor to execute the necessary documents. f. To accept the Final Plat for Yorkside Division No. 2, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. g. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Yorkside Division No. 2, and give authorization for the Mayor to execute the necessary documents.
Public Hearing - Zoning Ordinance Modification to Reduce Required Parking for Dwelling Units in the CC-1 Zone: Attached is a proposedmodification to the Zoning Ordinance to reduce the required number of parking stalls per dwelling unit in the CC-1 zone from two to one. This change was recommended by the downtown housing completed by Leland Consulting. The request came from the Idaho Falls Redevelopment Agency and has also been discussed with the Idaho Falls Downtown Development Corporation. The Planning and Zoning Commission considered this change at its November 3, 2015, meeting and recommended approval. Staff concurs with the Commission and recommends approval of the ordinance. RECOMMENDED ACTION: To approve the modifications to the Zoning Ordinance to reduce the required number of parking stalls per dwelling unit in the CC-1 zone from two to one under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). Motion to Adjourn.