1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are NOT on the Agenda; NOT noticed for a public hearing; NOT currently pending before the Planning Commission or Board of Adjustment; NOT the subject of a pending enforcement action; and NOT relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the City Clerk: 1. Approval of Minutes from the October 17, 2014 Special Council Meeting (Strategic Planning Work Session), the October 20, 2014 Council Work Session, the October 23, 2014 Regular Council Meeting, and the October 29, 2014 Special Council Meeting. 2. Approval of License Applications, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the month of October, 2014. 4. Approval of Monthly Treasurer’s Report for the month of October, 2014. 5. Request for Council ratification for the publication of legal notices calling for public hearings on November 13, 2014. b. Items from the Public Works Division: 1. Request for authorization to advertise to receive bids for 25th East (Hitt Road) Improvements, 49th South to Sunnyside Road; and, 2. Request for authorization to advertise to receive bids for Well 3 Rehabilitation Project. c. Item from the Idaho Falls Power Division: 1. Request for authorization to advertise to receive bids for Hitt Road Pole Relocation Project including materials and construction services. This project will relocate power lines on the east side of the right-of-way of Hitt Road between Sunnyside and 49th South to accommodate the road widening project that will occur next year. Segments to be bid include the pole acquisition and the construction of one mile of power line in its new location. The project was advanced in the Capital Improvement Plan and included in the Fiscal Year 2015 Budget. ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Public Works Division: 1. Tabulation and Award of Bid for Well 15 VFD Conversion Project: On November 4, 2014, bids were received and opened for the Well 15 VFD Conversion Project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Challenger Companies, Incorporated in the amount of $334,314.00 and authorization for the Mayor and City Clerk to sign contract documents. ACTION: To approve the plans and specifications for Well 15 VFD Conversion Project; to accept the lowest responsive, responsible bid provided by Challenger Companies, Incorporated in the amount of $334,314.00; and, give authorization for the Mayor and City Clerk to execute the necessary contract documents (or take other action deemed appropriate).
Municipal Services Division: 1. Tabulation and Award of Bid for Road Salt: The Municipal Services Division and the Public Works Division recommend that the City of Idaho Falls piggyback (the Company is allowing the City of Idaho Falls to purchase of road salt under the Idaho Transportation Department’s bid) the Idaho Department of Transportation’s Contract No. 01923-06. Evans Grain and Elevator Company will furnish the required road salt for the amount of $37.97 per cubic yard plus a fuel surcharge of $24.20 per load, which calculates to be approximately $.69 per ton. ACTION: To piggyback the Idaho Department of Transportation’s Contract No. 01923-06 with Evans Grain and Elevator Company to furnish the required road salt in the amount of $37.97 per cubic yard plus a fuel surcharge of $24.20 per load, which calculates to be approximately $.69 per ton (or take other action deemed appropriate).
2. Tabulation and Award of Bid for Bituminous Asphalt Plant Mix: The Municipal Services Division and the Public Works Division recommend that the City of Idaho Falls piggyback Idaho Transportation Department’s recently awarded contract for Bituminous (Hot Asphalt) Plant Mix for 2014-2015 from H-K Contractors, Inc. Municipal Services respectfully requests authorization to purchase the City’s requirements for ¾”, ½”, and 3/8” Hot Mix per the State Contract No. 06 558 BI12-01. ACTION: To piggyback the Idaho Department of Transportation’s Contract No. 06 558 BI12-01 for the purchase of ¾”, ½”, 3/8” Hot Asphalt Plant Mix from H-K Contractors, Inc. for the 2014-2015 Budget Year.
Police Division: 1. Animal Licensing Ordinance Amendment: The proposed Animal Ordinance deletes licensing requirements for commercial and non-commercial kennels; sets a limit on the number of dogs at three; and, deletes the requirement for consent of neighbors to be granted a license (Passed on the First Reading Only at the October 23, 2014 Regular Council Meeting). ACTION: To approve the Ordinance under the suspension of rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the second reading and that it be read by title, or reject the Ordinance).
Idaho Falls Power Division: 1. Power Transaction Confirmation Agreements: Attached are multiple Purchase and Sale Agreements for power transactions with Shell Energy. The Agreements consist of purchasing 10 megawatts heavy load for December 2014, selling 15 megawatts around the clock for March 2015 and selling 25 megawatts light load April through June 2015. The total from these transactions are: $796,780.00 of which $641,820.00 are the above stated sales of energy and $154,960.00 is the December purchase. This bundle of forward power transactions enables the Power Division to better match expected loads with resources; therefore, Idaho Falls Power requests ratification of the attached Agreements. ACTION: To ratify the Purchase and Sale Agreement for power transactions with Shell Energy as recommended (or take other action deemed appropriate).
Public Hearing – Planned Unit Development Site Plan and Reasoned Statement of Relevant Criteria and Standards – Lot 1, Block 18, St. Clair Estates Addition, Division No. 13: This is an application for a Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards for an orthodontics office located at Lot 1, Block 18, St. Clair Estates Addition, Division No. 13. The Planning Commission considered this item at its October 7, 2014 Meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. Page 4 ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Site Plan for an Orthodontics Office to be located in a Planned Unit Development located in Lot 1, Block 18, St. Clair Estates Addition, Division No. 13. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Lot 1, Block 18, St. Clair Estates Addition, Division No. 13, located generally west of and adjacent to Potomac Way, south of Sunnyside Road, and give authorization for the Mayor execute the necessary documents. Motion to Adjourn.
Nov 13, 2014 City Council Meeting
1. Call to Order and Roll Call. 2. Pledge of Allegiance.
Public Comment and Mayor’s Response Time (Limit 15 Minutes): This is the opportunity for members of the public to speak to the City Council regarding matters that are NOT on the Agenda; NOT noticed for a public hearing; NOT currently pending before the Planning Commission or Board of Adjustment; NOT the subject of a pending enforcement action; and NOT relative to a City personnel matter. If you want to speak, please state your name and address for the record and please limit your remarks to three (3) minutes. The Mayor and/or staff may respond to comments from a previous meeting. NOTE: The Mayor may exercise discretion to decide if and when to allow public comment on an Agenda Item that does not include a public hearing. If the Mayor determines that your comments may be made later in the meeting, she will let you know when you may make your comments.
CONSENT AGENDA: Any item will be removed from the Consent Agenda at the request of any member of the Council and that item will be considered separately later. Approval by roll call vote: a. Items from the City Clerk: 1. Approval of Minutes from the October 17, 2014 Special Council Meeting (Strategic Planning Work Session), the October 20, 2014 Council Work Session, the October 23, 2014 Regular Council Meeting, and the October 29, 2014 Special Council Meeting. 2. Approval of License Applications, all carrying the required approvals. 3. Approval of the Monthly Expenditure Summary for the month of October, 2014. 4. Approval of Monthly Treasurer’s Report for the month of October, 2014. 5. Request for Council ratification for the publication of legal notices calling for public hearings on November 13, 2014. b. Items from the Public Works Division: 1. Request for authorization to advertise to receive bids for 25th East (Hitt Road) Improvements, 49th South to Sunnyside Road; and, 2. Request for authorization to advertise to receive bids for Well 3 Rehabilitation Project. c. Item from the Idaho Falls Power Division: 1. Request for authorization to advertise to receive bids for Hitt Road Pole Relocation Project including materials and construction services. This project will relocate power lines on the east side of the right-of-way of Hitt Road between Sunnyside and 49th South to accommodate the road widening project that will occur next year. Segments to be bid include the pole acquisition and the construction of one mile of power line in its new location. The project was advanced in the Capital Improvement Plan and included in the Fiscal Year 2015 Budget. ACTION: To approve all items on the Consent Agenda according to the recommendations presented.
Public Works Division: 1. Tabulation and Award of Bid for Well 15 VFD Conversion Project: On November 4, 2014, bids were received and opened for the Well 15 VFD Conversion Project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Challenger Companies, Incorporated in the amount of $334,314.00 and authorization for the Mayor and City Clerk to sign contract documents. ACTION: To approve the plans and specifications for Well 15 VFD Conversion Project; to accept the lowest responsive, responsible bid provided by Challenger Companies, Incorporated in the amount of $334,314.00; and, give authorization for the Mayor and City Clerk to execute the necessary contract documents (or take other action deemed appropriate).
Municipal Services Division: 1. Tabulation and Award of Bid for Road Salt: The Municipal Services Division and the Public Works Division recommend that the City of Idaho Falls piggyback (the Company is allowing the City of Idaho Falls to purchase of road salt under the Idaho Transportation Department’s bid) the Idaho Department of Transportation’s Contract No. 01923-06. Evans Grain and Elevator Company will furnish the required road salt for the amount of $37.97 per cubic yard plus a fuel surcharge of $24.20 per load, which calculates to be approximately $.69 per ton. ACTION: To piggyback the Idaho Department of Transportation’s Contract No. 01923-06 with Evans Grain and Elevator Company to furnish the required road salt in the amount of $37.97 per cubic yard plus a fuel surcharge of $24.20 per load, which calculates to be approximately $.69 per ton (or take other action deemed appropriate).
2. Tabulation and Award of Bid for Bituminous Asphalt Plant Mix: The Municipal Services Division and the Public Works Division recommend that the City of Idaho Falls piggyback Idaho Transportation Department’s recently awarded contract for Bituminous (Hot Asphalt) Plant Mix for 2014-2015 from H-K Contractors, Inc. Municipal Services respectfully requests authorization to purchase the City’s requirements for ¾”, ½”, and 3/8” Hot Mix per the State Contract No. 06 558 BI12-01. ACTION: To piggyback the Idaho Department of Transportation’s Contract No. 06 558 BI12-01 for the purchase of ¾”, ½”, 3/8” Hot Asphalt Plant Mix from H-K Contractors, Inc. for the 2014-2015 Budget Year.
Police Division: 1. Animal Licensing Ordinance Amendment: The proposed Animal Ordinance deletes licensing requirements for commercial and non-commercial kennels; sets a limit on the number of dogs at three; and, deletes the requirement for consent of neighbors to be granted a license (Passed on the First Reading Only at the October 23, 2014 Regular Council Meeting). ACTION: To approve the Ordinance under the suspension of rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the second reading and that it be read by title, or reject the Ordinance).
Idaho Falls Power Division: 1. Power Transaction Confirmation Agreements: Attached are multiple Purchase and Sale Agreements for power transactions with Shell Energy. The Agreements consist of purchasing 10 megawatts heavy load for December 2014, selling 15 megawatts around the clock for March 2015 and selling 25 megawatts light load April through June 2015. The total from these transactions are: $796,780.00 of which $641,820.00 are the above stated sales of energy and $154,960.00 is the December purchase. This bundle of forward power transactions enables the Power Division to better match expected loads with resources; therefore, Idaho Falls Power requests ratification of the attached Agreements. ACTION: To ratify the Purchase and Sale Agreement for power transactions with Shell Energy as recommended (or take other action deemed appropriate).
Public Hearing – Planned Unit Development Site Plan and Reasoned Statement of Relevant Criteria and Standards – Lot 1, Block 18, St. Clair Estates Addition, Division No. 13: This is an application for a Planned Unit Development and Reasoned Statement of Relevant Criteria and Standards for an orthodontics office located at Lot 1, Block 18, St. Clair Estates Addition, Division No. 13. The Planning Commission considered this item at its October 7, 2014 Meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. Page 4 ACTION: The following recommendations in sequential order (or take other action deemed appropriate): a. To approve the Site Plan for an Orthodontics Office to be located in a Planned Unit Development located in Lot 1, Block 18, St. Clair Estates Addition, Division No. 13. b. To approve the Reasoned Statement of Relevant Criteria and Standards for the Planned Unit Development for Lot 1, Block 18, St. Clair Estates Addition, Division No. 13, located generally west of and adjacent to Potomac Way, south of Sunnyside Road, and give authorization for the Mayor execute the necessary documents. Motion to Adjourn.