[Call to Order and Roll Call]
[00:00:07]
WELCOME TO THE CITY COUNCIL WORK SESSION FOR MONDAY, MAY 18TH. AND WE ACTUALLY WE HAVE AN HOUR BEFORE THE PRESENTATION FROM THE LIBRARY. SO WE WILL GO AHEAD AND GET STARTED WITH OUR DISCUSSION. AND THEN WE'LL MOVE INTO POLICE HR. BUT JUST KNOW THAT AT 4:00. I THINK THAT GIVES US PLENTY OF TIME. THEY WILL BE HERE TO. THE LIBRARY BOARD WILL BE COMING TO DISCUSS THE THEIR BUDGET FOR THE 2627 YEAR. SO WE CAN START WITH COUNCIL MEMBER FRANCIS WITH ANY ITEMS YOU'D LIKE TO SEE ON WORK SESSIONS, CONCERNS, QUESTIONS OR UPDATES? I THINK WE HAVE TO CONFIRM THAT. OH YES. PLEASE. YES. WE'RE MOVING TOO QUICKLY HERE. COUNCIL PRESIDENT FRANCIS HERE. COUNCILOR RADFORD, PRESENT. COUNCILOR DINGMAN HERE. COUNCILOR FREEMAN HERE.
COUNCILOR LARSON HERE. COUNCILOR LEE HERE. MAYOR, YOU HAVE A QUORUM. THANK YOU. ALL
[City Council, Mayor]
RIGHT, COUNCILOR FRANCIS. OKAY, SO I HAVE SEVERAL THINGS, AND A COUPLE OF THEM NEED A LITTLE BIT OF INPUT FROM WHAT ELSE I'VE USED. SO REMEMBER SOME TIME AGO, WE WE HAD THE PRESENTATION FROM CDS ABOUT THE STOP WORK ON THE CERTIFICATES OF OCCUPANCY, AND WE KIND OF ASKED THEM TO SET IT ASIDE UNTIL WE HAD A CHANCE TO LOOK AT IT AND SEE IF WE COULD MELLOW SOME OF THE LANGUAGE, IF THAT MAKES SENSE. AND SO JUST TO KNOW WHERE THAT IS AND IS, I'M TRYING TO KIND OF DRAFT IT, AND I WILL SEND SOME LANGUAGE TO, TO ATTORNEY JONES AND, AND DIRECTOR SANDER AND LET THEM LOOK AT IT, WHAT I'VE GOT AND SEE IF WE CAN MAKE IT INTO SOMETHING THAT WOULD COME, COME BACK TO COUNCIL AT SOME POINT IN THE FUTURE. SO IF ANYBODY HAS IDEAS ABOUT THAT, YOU CAN SEND THEM TO ME AND I'LL DRAFT SOMETHING OUT BY THURSDAY. I PLAN TO GIVE IT TO DIRECTOR SANDER ON THURSDAY AND JUST START LOOKING AT. SO THERE'S THAT. THE DELIVERY ISSUE THAT CAME UP, WE HAVE WE HAVE CONFIRMED THAT THAT IS A PARKING ISSUE, AND IT DOESN'T REQUIRE AN ORDINANCE THAT ALREADY. WE ASKED DOWNTOWN DEVELOPMENT WITH ENFORCING PARKING AND BLOCKING A LANE IS NOT ACCEPTABLE. SO THEY CAN ENFORCE IT. YOU CAN DEAL WITH IT HOW THEY WANT AS A PARKING VIOLATION. AND THAT IN THOSE TERMS, BECAUSE THEY ARE CONTRACTED FOR PARKING DOWNTOWN. SO YEAH, YEAH, YEAH. ARE THEY STILL TALKING ABOUT DOING A DEDICATED SPOT EVERY BLOCK OR WHATEVER FOR PEOPLE TO DELIVERY SPOT? NO, NO, THAT DIDN'T COME UP. IT'S JUST TRYING TO RECOGNIZE IT THAT THERE ARE LOADING AND UNLOADING SPACES DOWNTOWN THAT ARE. AND THAT'S, THAT'S DIFFERENT THAN BLOCKING THE LANE. OKAY. SO THEY CAN KIND OF WORK OUT HOW THEY WANT TO DO THAT, BUT IT WILL FALL UNDER THEM WITHOUT HAVING TO DO AN ORDINANCE TO REQUIRE IT. AT THIS POINT. I ENCOUNTERED THAT EARLIER TODAY. WHAT'S THAT? I ENCOUNTERED THAT EARLIER TODAY. A BLOCKED LANE. BOTH LANES BLOCKED. NO, JUST ONE. BUT IT WAS A BIG BLOCKAGE. YEAH. AND IF YOU'RE PARKED BEHIND IT, I ACTUALLY HAD THAT HAPPEN ONE TIME. A COUPLE DAYS IN, I HAD GONE IN THE COFFEE SHOP AND CAME OUT AND THE TRUCK WAS PARKED ON MY WAY. THREE TRUCKS. RIGHT. AND I COULDN'T GET OUT OF THE PARKING SPOT. AND THURSDAY THAT WE DID COME TO A MEDIATION AGREEMENT THAT WILL COME TO YOU THURSDAY. JUST LAST THURSDAY, WE CAME TO A MEDIATION AGREEMENT WITH ON THE WILLOWS PLACE. SO THAT WILL COME TO COUNCIL. IT'LL COME TO COUNCIL ON THURSDAY, AND WE WILL JUST BE EITHER ACCEPTING THE MEDIATION, BUT IT WILL HAVE TO COME BACK AS A REGULAR ONCE THEY GO BACK AND DO A SITE PLAN, THEN IT'LL COME BACK. IT'LL HAVE A REGULAR PUBLIC HEARING JUST LIKE ANY OTHER PUBLIC HEARING. OKAY, RIGHT. THEY'LL HAVE TO BRING ANOTHER PUD TO US TO APPROVE A SITE PLAN. HOW MUCH WILL IT LOOK LIKE THAT? WAIT TILL THURSDAY. THE ATTORNEY AND I WERE DISCUSSING BEFORE WE STARTED THE MEETING ABOUT THE FACT THAT I'M GOING TO BE OUT OF TOWN, AND I WASN'T PLANNING TO TUNE IN FOR THAT MEETING. BUT I WILL PROBABLY NEED TO, BECAUSE YOU AND YOU WILL HAVE TO BE RECUSED. AND IF I'M GOING TO, THEN WE WOULDN'T HAVE AWAY FROM THE DAIS. WE WOULDN'T HAVE A FORUM. SO I'LL MAKE SURE THAT I'M AVAILABLE.I'LL BE IN BOSTON. YOU'LL BE IN BOSTON. SO NO, NOT ON I'LL BE, NOT ON THURSDAY IN BOSTON. IT'S NOT THIS THURSDAY. IT'S THIS THURSDAY. WELL, IT'S THIS THURSDAY. I MEAN, IN SPOKANE.
[00:05:03]
OKAY. HE'S TALKING ABOUT THE ANTICIPATED THAT THE NEW REVISED BODY WILL COME TO COUNCIL. THE FULL THING WILL COME TO COUNCIL ON JUNE 25TH, JUNE 25TH. AND OH, AND JIM WILL BE INVOLVED AND ME AND YOU FOR A P P. THAT'S OKAY. WE'LL HAVE TO CALL YOU. CAN YOU REMOTE IN? YEAH. OKAY. WELL, YOU WON'T BE IF YOU DON'T LEAVE. UNTIL. WHEN DO YOU LEAVE? I'M THERE SATURDAY. YEAH. SATURDAY IS LIKE THE 27TH. I'M LEAVING. I'M GOING EARLY. OH, I'M GOING LIKE THREE DAYS EARLY AND I'M AT EC. SO. BUT I'LL BUT I'LL REMOTE SO I WILL BE HERE. YOU'LL BE HERE AND I'LL BE HERE REMOTELY. YEAH. SO OKAY, NOT TO GIVE YOU A BLUNT ANSWER, WHICH I DID. IT'S DIFFERENT. OKAY. LET'S SEE. OTHER THING. WELL, DO WE ALREADY KNOW THE ALCOHOL ORDINANCE? DOES COUNCIL KNOW THE SCHEDULE FOR THAT OR DO WE CAN WE CAN DO THAT. WE CAN DO THAT. YOU CAN DO THAT NOW OR I'LL DO IT EITHER. OKAY. SO THE ALCOHOL ORDINANCE IS BEING FINALIZED, AT LEAST FOR STAFF. AND IT WILL COME TO US ON JUNE 4TH. THE WORK SESSION, JUNE 1ST.I'M SORRY. COME TO US JUNE 1ST AT THE WORK SESSION AND THEN PROBABLY A SECOND TIME IN JUNE.
IT'LL COME TO US AGAIN, SO WE HAVE PLENTY OF TIME TO TALK IT OVER. TENTATIVELY NOT FOR COUNCIL APPROVAL UNTIL JULY 9TH. IF I HAVE MY DATE RIGHT, AND THE JUNE 1ST ONE WILL BE KIND OF MORE OF A HERE'S THE THROUGH LINE THAT SHOWS, YOU KNOW, WHAT HAS CHANGED AND HOW IT ALL FITS TOGETHER. SO THAT'LL BE MORE OF A PRESENTATION. AND THEN WHEN IT COMES BACK THE NEXT TIME, IT'LL BE DISCUSSION AND MORE FINALIZED. YEAH. SO JUST A QUESTION BECAUSE I WAS READING THAT CHIEF JOHNSON PUT OUT THE WHAT DO YOU CALL IT, CHIEF? THE HIGHLIGHTS OF THE OPERATIONAL BRIEF. YEAH, THE OPERATIONAL BRIEF. AND IT TALKED ABOUT DOING TRAINING FOR THE BARTENDERS. RIGHT. THEY WERE THEY HAD A CLASS THAT THEY DID. THEY HAD A CLASS 5050 PEOPLE CAME AT THE MOUNTAIN AMERICA CENTER, RIGHT AT THE MOUNTAIN AMERICA CENTER, RIGHT. SO RIGHT, RIGHT. SO WE'RE GOING AHEAD AND DOING THAT EVEN THOUGH THE ORDINANCE HASN'T BEEN. YEAH.
BECAUSE CLEARLY PEOPLE ARE INTERESTED IN SEEING THE VALUE OF IT, I THINK, OKAY, GOING ON.
OKAY. AND THERE WERE YOU'D BE INTERESTED TOO, IF YOU HAD A LIABILITY. IF SOMEONE KILLS SOMEONE, IF YOU'RE A BARTENDER, YOU HAVE THAT. THAT'S ALREADY TRUE. OKAY. BUT THAT'S GOING TO BE I MEAN, I ASSUME THAT'S GOING TO BE ONE OF THE REQUIREMENTS OF THE NEW ORDINANCE IS THAT THEY GET SOME TRAINING. BUT. OR IS IT. BUT THIS IS THEY'RE FULFILLING THE PREVIOUS. THE NEW ORDINANCE INCLUDES THE SECTION ON SERVER CERTIFICATION IN IN AS PART OF IT, SIGNIFICANTLY MODIFIED FROM WHEN WE SAW IT BEFORE. BUT YES, THAT'S IN THERE. OKAY. RIGHT.
AND THE POLICE DEPARTMENT ARE PLANNING TO OFFER A SERIES OF TRAINING PROGRAMS. ALL RIGHT.
PULL IT TOGETHER. OKAY. I THINK THAT'S I THINK THAT'S ALL I HAVE. OKAY. JOHN, DO YOU HAVE ANY ANYTHING THAT I THINK NEEDS TO BE DISCUSSED? DO WE HAVE A DATE WHEN WE'LL VOTE ON THE ORDINANCE? IS THAT IT'S ON THURSDAY? IS THERE SOMETHING SPECIFIC THAT YOU WERE HOPING TO CHANGE OR SEE IN THAT? I THINK WE GOT ALL THE THINGS THAT WE WERE HOPING FOR, BUT I THINK WE'LL COME BACK FOR THEM ON A HERITAGE TREE. I THINK WE'LL BE WORKING ON THAT LONGER TO SEE A GOOD WAY TO DO HERITAGE TREES, BUT MIGHT BE A YEAR FROM NOW. I MEAN, WE JUST NEED TO FIGURE OUT HOW TO DO THAT. AND WE DIDN'T HAVE TIME TO DO THAT A COUPLE WEEKS, AND LEE'S BEEN WORKING ON IT FOR SO LONG. I DIDN'T WANT TO, YOU KNOW, GET IT STOPPED. OKAY.
MAYOR. THANK YOU. I'M NOT. I JUST WANT TO REMIND EVERYBODY ABOUT FUNLAND OPENING THIS WEEKEND, COMING UP MAY 23RD. GREAT. IS THERE AN EVENT OR ARE THEY JUST OPEN THAT MORNING? YEAH. WELL, IT'S THERE ARE THERE ZOO AND PARK OFFICIALS? YOU KNOW, THERE'S NOTHING SPECIAL HERE, I GUESS. I DON'T THINK THERE'S A RIBBON CUTTING OR ANYTHING LIKE THAT. JUST THE FACT THAT LOG HUT IS GOING TO BE OPEN. THEY'RE GOING GOING TO HAVE A LITTLE BIT LONGER HOURS.
YEAH. HAVE YOU SEEN THE NEW LOG? IF YOU HAVEN'T I. IT'S REALLY, REALLY INTERESTING. AND THE KITCHEN IS REALLY AMAZING. I DIDN'T GET TO GO INSIDE THE OTHER DAY AND LOOK THROUGH THE WINDOWS AND STUFF. THERE IS A MEDIA DAY ON FRIDAY THAT HAYLEY HAS PUT TOGETHER WORKING WITH PARKS AND REC, SO THEY'LL THERE SHOULD BE GREAT ATTENTION TO CELEBRATE THE OPENING. YEAH.
[00:10:01]
GREAT. THANK YOU. I HAVE A QUICK ONE. OH I DO OKAY. GO AHEAD. THIS IS FROM POLICE ANNOUNCEMENT THAT THE CREMATORIUM IS BEING REPAIRED NOW BEING REBUILT STARTED AND IT WILL BE A TWO WEEK PROCESS. SO IF YOU SEE A BIG CRANE THERE, THAT'S WHAT'S GOING ON AT THE ANIMAL SHELTER WE'RE TALKING ABOUT AT THE POUND. BUT THE THE CITY, SHOULDN'T WE JUST FIX THAT? WE VOTED ON. WE HAVE FIXED IT A FEW TIMES, MICHELLE AND I. IS THAT LIKE A SEMIANNUAL THING THAT WE VOTE ON? YES. OKAY. I DO HAVE SOMETHING. THE FIRE NEGOTIATIONS ARE UNDERWAY. WE HAVE WE ARE MOVING TOWARDS THIS JOINT FIRE RESPONSE. BUT THE FIRST THING THAT WE NEED TO DO THAT WE'VE AGREED UPON IS A FEASIBILITY STUDY, BECAUSE AS LONG AS WE, AS YOU KNOW, WELL, WE THINK IT'S A GOOD IDEA. WELL, WE THINK IT'S A GOOD IDEA. WE WE DECIDED WE'RE GOING TO DO A FEASIBILITY STUDY. AND THEN THE IDEA WE WON'T HAVE THE FEASIBILITY STUDY BACK BEFORE WE HAVE TO SIGN THE CONTRACT. SO OUR CONTRACT WILL INCLUDE SOME KIND OF INTENT LANGUAGE THAT SAYS WE ARE GOING TO GET A FEASIBILITY STUDY, AND THEN WE ARE GOING TO WORK TOWARDS STANDARD OPERATING PROCEDURES THAT WE'RE GOING TO WORK TOWARDS, STANDARD APPARATUS, THAT WE'RE GOING TO DO, INTEGRATION OF TRAINING, THAT WE'RE GOING TO WORK WITH DISPATCH COORDINATION. SO WE BOTH OF THE CHIEFS HAVE KIND OF OUTLINED THIS, WHAT IT WOULD LOOK LIKE, SO THAT WE HAVE THIS COORDINATED RESPONSE.INTERESTINGLY, JUST LAST WEEK, WE WERE LOOKING AT A PIECE OF PROPERTY THROUGH COMMUNITY DEVELOPMENT SERVICES. AND IT WAS ONE OF THE QUESTIONS WAS WHETHER OR NOT THEY WANTED TO COME INTO THE CITY. ONE OF THE ISSUES WAS THAT FIRE REQUIRES THE SECOND OR SECONDARY ACCESS TO BE A MAINTAINED ROAD. IT'S KIND OF HOW THEY OR AN IMPROVED ROAD, THERE'S LIKE ALL THIS DIFFERENT LANGUAGE, RIGHT? AND THE OWNER WASN'T SURE WHETHER THEY WANTED TO BRING THE PROPERTY INTO THE CITY, BECAUSE THE COUNTY WASN'T GOING TO REQUIRE THAT. CHIEF OLSON I DON'T KNOW WHY IT HASN'T BEEN AN MOMENT BEFORE THIS, BUT HE WAS LIKE, WELL, THAT'S GREAT, BECAUSE GUESS WHO'S GOING TO BE THE ONES RESPONDING IDAHO FALLS? YEAH. SO THEY CHOOSE NOT TO COME IN BECAUSE WE HAVE THIS, THIS DISCONNECT BETWEEN OUR FIRE MARSHALS. AND THEN WE END UP BEING THE ONES TO RESPOND ANYWAY. IT DIRECTLY AFFECTS US. IT DIRECTLY AFFECTS US. AND IN THE MEANTIME, WE HAVEN'T BEEN COLLECTING THE REVENUE FOR FIRE. SO ANYWAY, SO THOSE ARE JUST SOME OF THE I MEAN, THERE ARE SOME REAL REASONS TO MAKE SURE THAT WE'RE ALL OPERATING IN THE SAME SANDBOX. BUT BUT BOTH CHIEFS AND THE PEOPLE WHO ARE NEGOTIATING THAT IS THE INTENT IS THAT WE FINALLY GET TO A PLACE WHERE, WHERE WE HAVE THE SAME RESPONSES AND WE HAVE THE SAME EXPECTATIONS AND THE SAME TRAINING AND JUST HAVE A UNIFIED FIRE. I MET WITH TWO CHOSEN TODAY. THIS IS A QUOTE. I ACTUALLY QUOTED IT GOOD FAITH, INTENT LANGUAGE. YES. THAT'S HOW HE DESCRIBED THE LANGUAGE IN THAT HE'S LOOKING FOR FROM THEM. YES. IN A JOINT POWERS AGREEMENT. BUT LIKE HE SAID, IN THE MEANTIME, IT'S GOING TO TAKE A WHILE TO GET THAT DEVELOPED, ESPECIALLY WITH THE STUDY GOING ON AND SO FORTH. SO WE'LL PROBABLY GO AHEAD AND RENEW THE CONTRACT FOR THE COMING YEAR AS IT IS TODAY AND MOVE FORWARD WITH THIS FEASIBILITY. WHEN DOES THAT COME TO COUNCIL THE CONTRACT? MID JULY. IT COMES TO THE BUDGET NEXT WEEK. NO IT'S NOT NEXT WEEK. IT'LL PROBABLY I DON'T THINK WE'RE GOING TO BE DONE IN TIME IN ORDER TO NOT RENEW THE CONTRACT. RIGHT. OTHERWISE WE WORK WITH THAT ONE.
OKAY. SO THAT'S A BIG ONE. THE OTHER ONE IS ERP IS GO LIVE IN JUST A FEW WEEKS. I HAVE REASSURANCES PAYROLL, PAYROLL, WILL, WILL MAKE IT. I THINK THAT THERE'S JUST SOME OF THOSE THAT THAT ARE CAN'T FAIL OTHER PIECES AND PARTS OF IT THERE, THERE WILL BE A LOT OF WORK STILL ON THE BACK END, BUT WE WILL MAKE SURE THAT THAT PAYROLL IS MET. IT'S A IT'S A MAJOR TRANSFORMATION. AND A LOT OF PEOPLE ARE SPENDING A LOT OF LATE NIGHTS HERE. SO IT'S ONCE AGAIN, BEHIND THE SCENES. A LOT OF WORK HAS BEEN HAPPENING AND WE CAN'T THANK THEM ENOUGH. BUT AS I HAVE WORKED THROUGH NOW, MY FIRST FIRST ROUND, I THINK WE'VE GOT SEVERAL ROUNDS TO GO.
BUT THE FIRST ROUND OF BUDGET ERP WILL BE VERY HELPFUL FOR DIRECTORS TO BE ABLE TO SEE
[00:15:05]
LIVE, RELATIVELY LIVE EXPENDITURES AND REVENUES. IT'S PRETTY HARD TO RUN DAY TO DAY OPERATIONS WHEN YOU JUST ARE KIND OF MONTHS BEHIND. SO ANYWAY, ERP, GO LIVE IN TWO WEEKS. OKAY, SO THAT'S, THAT IS EVERYTHING FOR ME. SO IF WE WANT TO HAVE CHIEF JOHNSON AND[Police, HR]
DIRECTOR JONES COME AND. TALK TO US ABOUT THE POLICE PERSONNEL MANUAL CHANGES. THANK YOU, MAYOR AND COUNCIL. SO THE POLICE PERSONNEL MANUAL HAS BEEN AROUND FOR EIGHT YEARS, SEVEN YEARS, EIGHT YEARS. TIME FLIES WHEN YOU HAVE. IT WAS IT WAS ALWAYS ENVISIONED THAT IT WOULD BE CHANGED AND UPDATED FROM TIME TO TIME. AND IT FOLLOWS THE SAME CHANGE PROCESS OF THE CITY'S PERSONNEL MANUAL. SO TODAY WE GET FIRST LOOK AT IT. IF COUNCIL IS OKAY WITH WHAT WE'RE PROPOSING, IT WOULD THEN GET POSTED TO THE EMPLOYEES AND THEY HAVE 30 DAYS TO COMMENT ON IT. THEN WE BRING IT BACK AT LEAST AT MINIMUM 30 DAYS FROM NOW FOR A FOR A FINAL VOTE ON IT. THAT GIVES THE EMPLOYEES A CHANCE TO TO OFFER COMMENTS AND TO BE HEARD. AND COUNCIL COULD MAKE ADDITIONAL CHANGES OR WHATEVER YOU WANT TO DO THAT COULD GO FOR ANOTHER 30 DAYS. BUT THIS STARTS THAT THAT INITIAL PERIOD. O'CLOCK IF COUNCIL DECIDES THAT THIS IS SOMETHING YOU'D BE INTERESTED IN LOOKING AT. SO WITH THE WITH THE MANUAL, I'M GOING TO START WITH THE THINGS THAT ARE REALLY JUST HOUSEKEEPING. THE FIRST CHANGE THAT'S BEING PROPOSED IS DIRECTOR JONES NOTES THAT AT ONE POINT IN THE MANUAL, IT REFERENCES THE CITY PERSONNEL MANUAL AND CODE FOR A SECTION OF THE CITY PERSONNEL MANUAL UNDER THE GRIEVANCE PROCEDURE, THE CITY HAS UPDATED THE CITY PERSONNEL MANUAL SO IT WOULD CHANGE THAT REFERENCE TO THE SECTION TO JUST MATCH WHAT THE CURRENT SECTION IS. JUST A HOUSEKEEPING UPDATE. THE SECOND SERIES OF CHANGES WOULD BE EVERYWHERE. IT SAYS PROBATIONARY POLICE OFFICER. WE WOULD JUST DELETE THAT PROBATIONARY PORTION OF IT. AS A PRACTICAL MATTER, WE DON'T USE PROBATIONARY STATUS AT THE POLICE DEPARTMENT, SO IT HAS ENDED UP BEING IRRELEVANT OR SOMETIMES HURTS US A LITTLE BIT. FOR EXAMPLE, UNDER THE DISCIPLINARY PORTION OF IT, IT SAYS WE WILL DISCIPLINE NON PROBATIONARY POLICE OFFICERS FOR CAUSE WITH HUMAN RESOURCES AND THE CITY ATTORNEY'S OFFICE, WE HAVE WE HAVE NEVER NOT HAD CAUSE FOR DISCIPLINING EVEN OUR PROBATIONARY EMPLOYEES. WE HAVE WE'VE TREATED THEM ALWAYS THE SAME. WE OFFER THEM THE SAME DUE PROCESS. THEY GET A LOT OF OUR HEARING. SO IT BRINGS IT IN TO COMPLIANCE WITH HOW WE ACTUALLY OPERATE. ANOTHER PART OF THAT WE'RE PROBATIONARY POLICE OFFICERS MENTIONED IS UNDER THE CAREER PATH PROGRAM, AND HAVING THE PROBATIONARY IN THERE HAS CAUSED US TO TO BE LESS COMPETITIVE. SOME LATERAL POLICE OFFICERS ARE THINKING ABOUT COMING TO IDAHO FALLS THAT ALREADY HAVE ALL THE SKILLS AND ABILITIES TO QUALIFY FOR THAT PROGRAM, BUT WE ARE OFFICIALLY TELLING THEM, YOU CAN'T DO IT FOR A YEAR. SO WE ELIMINATE EVERY POLICE OFFICER.ANY QUESTIONS ON THOSE TWO? THOSE ARE PRETTY STRAIGHTFORWARD, I THINK. OKAY.
THE ONE THAT REALLY DROVE THE CHANGES WAS UNDER THE HOLIDAY SECTION. SO THAT IS SECTION SEVEN B ONE ONE OF THE MANUAL. AND UNDER THIS THERE'S A COUPLE OF CHANGES WE'RE LOOKING AT UNDER. SUBSECTION B WHERE IT SAID PAY PERIOD FOR HAVING THE HOLIDAY TIME PUT INTO THE POLICE OFFICERS HOLIDAY BANK. WE'RE CHANGING PAY PERIOD TO PAY DATE. PAY PERIOD MEANS SOMETHING DIFFERENT TO ME THAN IT DOES TO HR THAN IT DOES TO FINANCE, AND THAT HAS CAUSED SOME DIFFICULTIES. WE'VE HAD TWO GRIEVANCES OVER THAT PARTICULAR SECTION OF WHAT THE PAY PERIOD MEAN. AND SO THIS JUST MAKES IT VERY CLEAR. WE'RE TALKING ABOUT THE FIRST PAY DATE IN JANUARY, WHICH IS A SPECIFIC DATE. THE PROBLEM, THE PAY PERIOD WORDING IS PAY FIRST PAY PERIOD IN JANUARY. IS THAT THE FIRST, FIRST ACTUAL PAY PERIOD THAT HAS ANY TIME IN JANUARY OR IS IT HAS PARTIAL TIME IN JANUARY OR THE ENTIRE PAY PERIOD IN JANUARY? PAY DATE IS A SPECIFIC DATE TO PAY PERIOD FOR THE PAY DATE. JANUARY ACTUALLY IS MOSTLY IN DECEMBER. AND SO IT MATTERS TO PEOPLE THAT LOOK AT THIS SPECIFICALLY. WE INTENDED IT TO BE THE FIRST PAY DAY TO JANUARY. SO THIS MAKES IT VERY CLEAR. SO WE DON'T HAVE THOSE ISSUES GOING FORWARD. ARE THERE ANY QUESTIONS ABOUT THAT PARTICULAR CHANGE? OKAY. THE SECOND CHANGE WOULD BE THE EMPLOYEE'S OPTIONAL CASH OUT OF HOLIDAY TIME. WE HAD ORIGINALLY WANTED
[00:20:03]
TO SET THIS AT 96 HOURS. WHEN WE WROTE THIS. WHEN WE LOOK AT WHEN WE LOOKED AT THE BUDGETARY IMPACT OF GOING TO 96 HOURS, WE DIDN'T WANT TO BITE OFF MORE THAN COULD BE CHEWED BECAUSE THAT CAN START TO GET EXPENSIVE. AND WHEN I MADE THIS PROPOSAL SEVERAL YEARS AGO, I BELIEVED IT WOULD BE BUDGET NEUTRAL. AND I WAS TRYING TO BE VERY CONSERVATIVE IN MAKING SURE THAT THE BUDGET NEUTRAL. WE WEREN'T ASKING FOR ANY ADDITIONAL MONEY TO DO THIS UNDER THE OLD WAY BEFORE THIS PROVISION CAME IN, POLICE OFFICERS COULD TAKE ALL 12 OF THE HOLIDAYS AS A CASH OUT, AND THEY WORK 12 HOUR SHIFTS. SO THERE'S A POSSIBILITY OF 144 HOURS THAT A POLICE OFFICER COULD TAKE, COULD HAVE TAKEN THIS CASH IF THEY HAD SCHEDULED THEIR SCHEDULE. RIGHT. AND THAT'S WHAT THEY THEY WERE REALLY WANTING TO DO. WHAT WE WERE TRYING TO DO IS TO MAKE IT PREDICTABLE AND MAKE IT SO WE KNEW HOW MUCH WAS GOING OUT, AND IT WASN'T QUITE AS ARBITRARY AS THE OLD SYSTEM. SO WE SET IT AT 60. I GOT THE DATA FROM THE POLICE DEPARTMENT'S ACCOUNTANT ON HOLIDAY PAY USAGE, AND AS IT WAS BILLED, IT WAS BUDGET NEUTRAL. IT GETS REALLY COMPLEX. I IT'S NOT JUST APPLES APPLES COMPARISON BECAUSE ONCE SOMEONE TAKES TIME OFF ON HOLIDAY, WE DON'T HAVE A LOT OF REDUNDANCY. OFTEN WE HAVE TO BRING SOMEONE UP ON OVERTIME TO WORK OVERTIME SHIFT TO COVER THEIR HOLIDAY OFF. SO IT'S NOT A SIMPLE COMPARISON. BUT FROM ALL THE DATA I COULD SEE, WE WERE STILL ON BUDGET NEUTRAL AND EVEN A LITTLE BIT UNDER THAT. SO WHAT WE WOULD PROPOSE IS GOING FROM 60 HOURS TO 80 HOURS OF THE OPTIONAL CASH OUT. WE WON'T ASK FOR ANY ADDITIONAL FUNDING FOR THIS. WE STILL BELIEVE THAT THIS IS BUDGET CONTROL WITHIN THE WITHIN WHAT IS ALREADY BUDGETED FOR POLICE DEPARTMENT OPERATIONS. AGAIN, AS EMPLOYEES DON'T TAKE THE TIME OFF OVERTIME SAVINGS AS WELL. SO THAT WOULD BE BUDGET NEUTRAL FOR THE EMPLOYEE. IT GETS IT. IT GETS THEM CLOSER TO THE 96, WHICH IS MORE OF AN INDUSTRY STANDARD IN PUBLIC SAFETY. WE'RE INCHING TOWARDS THAT, BUT IT ALSO GIVES THEM THE OPTION OF TAKING THE TIME. SOME EMPLOYEES VALUE TIME OVER MONEY. SOME EMPLOYEES VALUE MONEY OVER TIME. SO IT'S STILL AN OPTION. IT WOULD INCREASE THAT THAT THAT BY 20 HOURS. IS THERE ANY QUESTIONS ON THAT. YES. DOES THIS HELP ALLEVIATE I MEAN I KNOW THEY'VE HAD ISSUES USING THEIR VACATION TIME AND WORRY ABOUT LOSING IT BECAUSE THEY HAVEN'T BEEN ABLE TO USE IT BECAUSE THERE ISN'T TIME. SO THIS IS A WAY FOR THEM TO GET THE VALUE FROM THEIR FROM THEIR VACATION TIME, EVEN THOUGH THEY MAY NOT TAKE IT. THAT IS, SOME PEOPLE WILL USE IT THAT WAY. YES. I WAS TALKING WITH ONE OF THE SERGEANTS TODAY AND HE MENTIONED THAT'S WHAT HE WOULD BE DOING BECAUSE HE STRUGGLES TO BE ABLE TO USE ALL OF THIS.HE PHRASES, THIS IS A REALLY GOOD PROBLEM TO HAVE. I JUST CAN'T TAKE ALL THE TIME OFF. I HAVE, YOU KNOW, THAT'S A THEY'RE NOT COMPLAINING ABOUT THAT, NOT COMPLAINING ABOUT THAT. BUT THIS DOES HELP ALLEVIATE SOME OF THAT PRESSURE TO BE ABLE TO GET PEOPLE OFF JUST A FEW HOURS. BUT YEAH. OKAY. IS THERE A LIST OF PAID HOLIDAYS? IT'S THE SAME 12 HOLIDAYS AS THE CITY HAS, BUT IS IT REFERENCED IN THIS MANUAL? IT'S NOT REFERENCED IN THIS MANUAL. IT'S REFERENCED IN THE. IS THERE A REFERENCE TO WHERE IT'S WHERE IT CAN BE FOUND? NOT IN THIS MEETING. DO YOU THINK THAT MIGHT BE SOMETHING TO ADD? JUST CURIOUS. YEAH. WE CAN REFERENCE BACK TO THE IF I'M AN EMPLOYEE, I JUST WANT TO KNOW WHAT HOLIDAYS COUNT. IN THE CASE. YES AND NO. BECAUSE IN THE CASE OF POLICE OFFICERS, IT DOESN'T REALLY MATTER. THEY'RE WORKING 24 OVER SEVEN, 365. SO INSTEAD OF GETTING A HOLIDAY, THEY GET THIS BANK. BUT WE. SO THEY DON'T THE THE EXACT HOLIDAYS REALLY DON'T EVEN MATTER, OKAY? BECAUSE THEY GET THIS BANK IN LIEU OF HOLIDAYS. BUT WE COULD CERTAINLY PUT A REFERENCE INTO THE CITY'S HOLIDAY. THE CITY SETS OUT A LIST OF HOLIDAYS, THE OFFICIAL CITY HOLIDAY. WE CERTAINLY PUT A REFERENCE TO IT TO TO THE CITY'S HOLIDAY POLICY IN THERE THAT WAS SCATTERED. SO I HAVE A QUESTION. I'M GOOD. WHERE DOES THIS LAND WITH EVERYONE ELSE IN THE CITY IN TERMS OF EQUITY? SO THE OTHER I'M GOING TO DO THE OTHER PUBLIC SAFETY EMPLOYEES OF FIRE DEPARTMENT. THIS GETS PAID OUT 96 HOURS OF HOLIDAY TIME. SO THERE ARE 96 HOURS. THE OTHER EMPLOYEES. THIS IS ONLY FOR POLICE OFFICERS, OTHER EMPLOYEES, THOSE FOR POLICE OFFICERS, EMERGENCY COMMUNICATIONS OFFICERS AND ANIMAL CONTROL OFFICERS. THEY'RE THE ONES THAT ARE ON THAT 247 365. SO HOLIDAYS DON'T HAVE THE SAME ABILITY AS THEM. ALL OF OUR OTHER STAFF THAT ARE OFFICE EMPLOYEES ARE ON THE CITY'S HOLIDAY PROGRAM. SO THIS IS ONLY DESIGNED FOR THOSE 247
[00:25:06]
RESPONDERS. SO WHAT ABOUT OUR SNOW REMOVAL PEOPLE? PUBLIC WORKS DURING THAT TIME, THE PROVISIONS FOR THOSE EMPLOYEES ON HOW THEY WOULD DEAL WITH GETTING WORKING ON HOLIDAY AND GETTING PAID, OR IN THE REGULAR PERSONNEL POLICY MANUAL, AND GENERALLY THEY WOULD HAVE THE HOLIDAY OFF. BUT IF THEY END UP DOING SNOW REMOVAL OR SOMETHING ELSE THAT THEY'RE REQUIRED TO DO ON A HOLIDAY, THEY WOULD GET THE HOLIDAY PAY. SO DO YOU FEEL LIKE THIS IS GETTING TOWARDS FOR THE BETWEEN THE CITY EMPLOYEES AND THE POLICE? SO IT'S REALLY THEY'RE REALLY DIFFERENT GROUPS, BUT EVERYONE'S GOING TO HAVE AN OPINION. EVERY EMPLOYEE LIKE I JUST WONDER, BECAUSE I WILL SAY THAT I HAD A, MY UNCLE WORKED FOR THE CITY FOR 40 YEARS AND HAD ENOUGH PAYOUT. YOU KNOW, THIS WAS SOMETHING THE COUNCIL WORKED ON FOR A LONG TIME. BUT THIS PAYOUT, RIGHT. SO THAT WE WOULDN'T HAVE THESE SURPRISE RETIREMENTS, THAT WAS $100,000 AT THE END. THAT WAS MOSTLY SICK LEAVE, THOUGH. THAT WAS I THINK WE'VE ALWAYS HAD A POLICY TO YOU HAVE TO USE A CERTAIN AMOUNT. YOU COULDN'T BANK A LOT OF VACATION. VACATION. NOT LIKE YOU ARE COMPLETELY SEPARATE FROM THIS. THEY'RE EACH THEIR OWN UNIQUE BANK HOLIDAY. THIS IS ONLY HOLIDAYS. AND THE REASON IT'S HANDLED DIFFERENTLY FOR POLICE OFFICERS AND FOR FIREFIGHTERS THAN IT IS FOR EVERYONE ELSE, IS BECAUSE THEY DON'T GET TO TAKE CHRISTMAS OFF.THEY FIREFIGHTERS HAVE THEIR. ONLY ON SHIFT FOR TWO DAYS IS WHAT I DO. THAT'S WHY THEY'RE.
THAT'S WHAT I'M TRYING TO FIGURE OUT. 80 VERSUS 96. WHY IS IT DIFFERENT FOR THE TWO FIRST RESPONDERS? I THINK IT'S JUST THE BUDGETARY. IT'S TRYING TO WORK. LIKE I SAY, OUR GOAL IS TO GET TO 96. EVENTUALLY NEXT YEAR, I MIGHT COME AND SAY, LET'S. WE'RE TRYING TO BE AS FISCALLY CONSERVATIVE AS WE CAN AND TRY TO MOVE TO 88 NEXT YEAR. SO IT'S BEEN A MULTI-YEAR PLAN TO MOVE TOWARDS THE 96 WHEN WE WHEN MARK HAGEDORN, HE AND I TALKED ABOUT THIS SEVERAL YEARS AGO, WHEN WE LOOKED AT THE COST OF JUST GOING TO WHAT THE FIRE DEPARTMENT DOES AND SO STAGGERING, WE JUST KIND OF BLEW IT. REMEMBER, THIS IS AN OPTIONAL. SOME PEOPLE PREFER PREFER THE TIME WHAT THIS DOES OPERATION FOR THE POLICE DEPARTMENT. AND THIS MAY BE SIMILAR IN OTHER DEPARTMENTS. I CAN'T SPEAK SPECIFICALLY TO THEM, BUT WE JUST CAN'T LET PEOPLE OFF WITH A TWO WEEK PERIOD. WE CAN'T ACCOMMODATE GETTING EVERYONE OFF ON HOLIDAY.
SO PUTTING IT IN THE BANK ON THE FIRST OF THE YEAR, INSTEAD OF HAVING A SHORT, FINITE AMOUNT OF TIME TO SCHEDULE EVERYONE OFF, THIS ALLOWS US A FULL YEAR TO PLAN FOR WHEN PEOPLE ARE GOING TO BE OFF. THAT ALLOWS US TO FIND OTHER THINGS TO TRY TO REDUCE OVERTIME A LITTLE BIT UNDER THE SYSTEM WHERE THEY JUST GOT IT EVERY HOLIDAY, WE WERE HAVING TO GET PEOPLE OFF EVERY TWO WEEKS IN ORDER TO TO CLEAR THAT HOLIDAY. WE DON'T HAVE THE ABILITY TO LET EVERYBODY OFF EVERY TWO WEEKS. WE NEED MORE TIME TO SCHEDULE IT, NOT JUST A LITTLE BIT UNIQUE. ABOUT THE POLICE DEPARTMENT. I WAS JUST CURIOUS. I DIDN'T KNOW THE ANIMAL CONTROL OFFICERS WERE 24 OVER SEVEN EMPLOYEES. I'VE JUST CALLED AS A RESIDENT BEFORE AT 10:00 AT NIGHT. AND DISPATCH SAYS THERE'S NO THERE'S NO ANIMAL CONTROL. SO THEY THEY DON'T WORK THE OVERNIGHT SHIFT, BUT THEY'RE 365 DAYS A YEAR. SO TO CLARIFY WHAT I SAID, THEY ARE NOT 247. YOU ARE CORRECT. THEY DO GO OFF, I BELIEVE, AT 8 P.M. 9 P.M. BUT THEY DO WORK EVERY, EVERY DAY. THEY DON'T HAVE THE GOTCHA. THERE ARE 365 DAY OPERATIONS WHERE WE OUTLINE THEIR. OKAY. THAT'S WHY CODE ENFORCEMENT IS NOT ALSO LISTED HERE, BECAUSE CODE ENFORCEMENT HAS A MORE SIMILAR SCHEDULE TO TO ANIMAL CONTROL, BUT CODE ENFORCEMENT HAS THE WEEKEND OFF.
AND SO FOR THEM, WE THINK WE CAN WE CAN MANAGE GETTING THEM OFF DURING THAT HOLIDAY TIME.
SO CODE ENFORCEMENT WOULD FOLLOW THROUGH THE CITY, THE CITY FIRST. PAUL THANK YOU. SO DO I UNDERSTAND CORRECTLY, YOU'RE TRYING TO GET TO THE 96 SO THAT THE FIRE AND POLICE ARE OVER OVER TIME? YES, THAT WOULD BE THE ROLE. THIS THIS YEAR WE'RE JUST GOING TO GET A LOOK AT ALL THE DATA. 80. I DON'T I'M NOT ASKING YOU FOR ANY MONEY FOR THIS. AGAIN, I THINK THIS WILL BE NEUTRAL. I CAN'T MAKE THAT PROMISE. 96 I'LL HAVE TO LOOK AT WHAT HAPPENS WITH 80 AND SEE WHAT HAPPENS. I'M TRYING TO MOVE IN THAT DIRECTION, BUT I IF I IF I ASKED FOR 96 NOW, THERE'S A GOOD CHANCE I HAVE TO COME BACK AND ASK FOR MONEY LATER. I'M TRYING TO AVOID DOING THAT WILL WORK TO HELP RUN THE SCENARIOS THAT CAN TELL YOU ABOUT WHAT YOU COUNTERPARTS YOU THINK. WORKDAY SHOULD BE BETTER AT RUNNING REPORTS. PUBLIC HEALTH IS ANIMAL. PART OF IT, THOUGH, IS THAT THIS IS CHANGING PAYOUTS AND SOME OTHER THINGS.
AND THE. AND I THINK THE ORIGINAL PAYOUT VERSION OF THIS GOT CHANGED IN 2024 AS WELL. SO PART OF IT IS WATCHING THE PATTERNS OF HOW IT GETS PAID OUT VERSUS JUST SCHEDULED IN AS TIME OFF. WELL, IT SEEMS LIKE IT'S FOR YEARS. YOU GUYS HAD A HARD TIME WITH LIKE NINE POSITIONS AND IT JUST ALMOST NEVER GET PULLED OVER. SO THAT EXACERBATED THIS PROBLEM. AND
[00:30:01]
NOW YOU'RE GETTING, YOU'RE GETTING CLOSER TO BEING EMPLOYEES. DEPENDS ON WHICH DAY YOU TALK TO ME. IF YOU'RE TALKING TO ME TODAY, I'D SAY, NO, WE'RE NOT IN JULY. I'LL JUST SAY, YEAH, WE ARE GETTING CLOSER. SO THAT'S BEEN CLOSE A LITTLE BIT WAS THAT WAS TRUE OF THE FIRE DEPARTMENT FOREVER WAS WHEN WE WEREN'T WHEN WE WEREN'T FULLY EMPLOYED AND OVERTIME WAS A HUGE PROBLEM. PLUS THERE IS THIS NEW LANGUAGE ABOUT THEY ARE ONLY ELIGIBLE FOR THE STUFF THAT THEY INSTEAD OF THE WHOLE YEAR'S WORTH, RIGHT? THEY DON'T HAVE. THAT'S THAT'S THE LAST PART OF THE CHANGE. YEAH. SO SO THIS IS THE OPTIONAL, THE OPTIONAL CASH OUT, WHICH, WHICH ALL OF THOSE PEOPLE INVOLVED HAVE THE OPTION OF DOING IT. THEY WANT TO TAKE THE TIME.THEY TAKE THE TIME. IF THEY WANT TO TAKE THE CASH OUT, THEY DON'T TAKE THE TIME OFF AND THEY CAN ASK FOR THE CASH OUT. AND THAT HAPPENS IN NOVEMBER. AGAIN, IT MAKES IT SYSTEMATIC AND PREDICTABLE, AND THAT'S WHAT I'VE BEEN TAUGHT. AS IN THE BEST INTEREST IS NOT JUST HAVING IT. IT EVERY, EVERY HOLIDAY. SO WE HAVE NO IDEA HOW MUCH WE'RE GOING TO PAY OUT.
WE'LL KNOW EXACTLY HOW MUCH WE'LL PLAN FOR IT. SO THE LAST PART OF THE CHANGE, AND THIS HAS TO DO WITH ON SEPARATION OF EMPLOYMENT. AND THE MAYOR'S BEEN VERY KIND TO ME WHEN SHE WAS CITY COUNCIL PRESIDENT, BIRKENSHAW, SHE MADE A COMMENT IN THIS VERY ROOM, AND SHE COULD HAVE, WHEN I TALKED TO HER ABOUT THIS, SAID, I TOLD YOU SO, AND HER FINGER AT ME, SHE OPTED NOT TO DO THAT AND SAID, YEAH, I THINK THIS IS PROBABLY A GOOD CHANGE. THE WAY THE POLICY CURRENTLY READS IS YOU GET THE 120 HOURS IN THE FIRST OF THE YEAR. IT SAYS FIRST PAY PERIOD OR WHENEVER, WHENEVER THAT HAPPENED. IF YOU LEFT EMPLOYMENT ANYTIME AFTER THAT, YOU WOULD GET PAID OUT FOR THE 120 HOURS OF HOLIDAY TIME. WE PUT A PROVISION AT THE CITY COUNCIL. PRESIDENT BURTON SHOT THE REQUEST THAT THAT WOULDN'T TAKE PLACE FOR NEW HIRES BECAUSE HER CONCERN WAS VERY VALID, IS I GET HIRED ON ON JANUARY 5TH, I GET 120 HOURS OF HOLIDAY PAY. THEN I RESIGN ON JANUARY 20TH, AND I'M GOING TO GET PAID OUT 120 HOURS. AND SO PROBATIONARY OFFICERS WERE NOT PROBATIONARY EMPLOYEES WERE NOT ELIGIBLE FOR THAT, THAT THAT PAYOUT WITH EVERYBODY ELSE WAS WHAT WHOEVER ORIGINALLY WROTE IT SHOULD HAVE DONE MORE FOR THINKING IT WOULD BE MORE TO. COUNCIL PRESIDENT BURTENSHAW WHAT WE INADVERTENTLY SET UP, I I'VE TALKED TO COUNCIL PRESIDENT FRANCIS A LOT ABOUT SIGNING BONUSES, AND HE DOESN'T LIKE SIGNING BONUSES ARE RELATIVELY COMMON IN THE INDUSTRY, BUT HE REALLY DOESN'T LIKE THEM AND I DON'T EITHER. AND WE TALKED ABOUT THAT. BUT IT'S A COMPETITIVE ENVIRONMENT. WHAT WE INADVERTENTLY SET UP AS A SIGNING BONUS FOR SEPARATION.
AND SO WE WERE PAYING PEOPLE THOUSANDS AND THOUSANDS AND THOUSANDS OF DOLLARS TO SEPARATE EMPLOYMENT WITH THE OPTION OF GOING TO WORK SOMEWHERE ELSE. AND THAT'S NOT REALLY IN THE BEST INTEREST OF THE CITY OR THE POLICE DEPARTMENT. SO WHAT THIS CHANGE WOULD DO WAS ELIMINATE THAT ABILITY FOR SOMEONE TO GET THAT 120 HOURS IN THEIR BANK, THEN RESIGN AND GET PAID OUT THAT 120 HOURS. SO WE REWROTE THIS PARAGRAPH 4 OR 5 TIMES, AND DIRECTOR JONES HELPED ME WRITE IT. SO WHAT THIS SAYS UPON TERMINATION OF EMPLOYMENT, THE RETIREMENT, RESIGNATION, OR FOR ANY OTHER REASON, AND AS LONG AS THE EMPLOYEE HAS SUFFICIENT HOURS IN THE HOLIDAY, BANK EMPLOYEES WILL BE PAID OUT FOR THE NUMBER OF HOLIDAYS THAT THEY HAVE BEEN EMPLOYED FOR SINCE THE FIRST PAY DAY IN JANUARY, OR THEIR FIRST DAY OF EMPLOYMENT, WHICHEVER COMES FIRST TO THE DAY OF TERMINATION AT THE RATE OF TEN HOURS FOR HOLIDAY. SO IF I RESIGN FEBRUARY 1ST, I'VE GOT 120 HOURS IN MY HOLIDAY BANK, BUT ONLY ONE HOLIDAY IS PASSED. I'VE ONLY ACTUALLY BEEN FOR ONE HOLIDAY. I WOULD GET PAID OUT TEN HOURS, NOT 120 HOURS. WE'RE CURRENTLY PAYING. SO THIS DOES SAVE THE CITY QUITE A BIT OF MONEY ON THAT. THAT SEPARATION PROCESS. IT'S A NEW EXPENSE. WE'VE ONLY EXPERIENCED IT THIS YEAR. IT WILL SAVE US QUITE A BIT OF MONEY. ALSO, IT WAS VERY DIFFICULT FOR THE POLICE DEPARTMENT TO HAVE THAT MANY RETIREMENTS AND PEOPLE LEAVING, ALL WITHIN ABOUT FOUR WEEKS OF EACH OTHER. THE TRADITIONALLY THAT WAS SPREAD OUT NATURALLY ACROSS THE YEAR. WE ARTIFICIALLY SET UP AN INCENTIVE FOR PEOPLE TO DO IT AT THE SAME TIME. SO THIS IF PEOPLE STILL WANT TO HOLD ON TO THOSE HOLIDAYS AND THEY WORK AND GET THEM ALL, THEY COULD STILL GET ALL PAID OUT TOMORROW. ON SEPARATION OF EMPLOYMENT. THEY JUST HAVE TO BE HERE ACTING FOR THEM AND EARN THEM. THEY COULD NOT GET PAID OUT FOR TIME. THEY HADN'T ACTUALLY EARNED. I SEE THERE'S A QUESTION. YEAH. SHOULD ON THE NEXT TO LAST LINE IN THAT THING YOU JUST READ FOR SINCE THE FIRST PAY DATE IN JANUARY, OR THERE SHOULD IT BE THEIR? YES.
CORRECT. OKAY. ALL RIGHT. AND I DON'T THINK IT'S A SEMICOLON LINE. I THINK IT'S A COLON. I SHOULD CALL IT EVENING RIGHT AFTER HOLIDAY BANK. CORRECT. AND THEN I THINK THIS MIGHT BE
[00:35:03]
A GOOD PLACE. SORRY, DIRECTOR JONES, THIS MIGHT BE A GOOD PLACE TO HAVE THE REFERENCE TO THE CITY HOLIDAYS. THAT WAY IT'S DEFINED THAT SAYS, YOU KNOW, THE HOLIDAYS THAT HAVE ELAPSED OR WHATEVER, JUST REFER TO THE CITY POLICY. AND THEN I WOULD RECOMMEND INSTEAD OF WHICHEVER COMES FIRST, WHICHEVER IS LATER. I THINK THAT'S WHAT YOU'RE TRYING TO CAPTURE, RIGHT? IS THE LATER OF THEIR EMPLOYMENT DATE OR THE FIRST PAY DATE IN JANUARY, RIGHT. SO IF THEY START MID-YEAR, THEY ONLY GET PAID BETWEEN THE THE DATE OF THEIR EMPLOYMENT AND, AND THE DATE OF TERMINATION. IS THAT CORRECT? BECAUSE I THINK COMES FIRST.YOU COULD SAY, WELL, JANUARY 5TH CAME OR THE FIRST PAY DAY IN JANUARY CAME FIRST. YEAH. SO I THINK YOU SAVED WHATEVER LATER. THAT MIGHT BE A BETTER IF THAT'S WHAT YOU MEANT TO DO.
YEAH. SO WITH THIS CHANGE, I WANT TO MAKE SURE, I MEAN, THIS IS THE FIRST TIME, WHICHEVER. I MEAN, I KNOW WHAT WE'RE TRYING TO GET AT. SO THAT'S THE THE TIME WILL HAVE PASSED. THAT'S THE ONE FOR PEOPLE IN THEIR FIRST YEAR OF EMPLOYMENT. SO WHEN A PERSON GETS HIRED, A POLICE OFFICER OR A DISPATCHER, WHEN THEY GET HIRED, IF THEY GET HIRED NEW YEAR'S DAY IN JULY AND THERE'S SEVEN MORE HOLIDAYS TO COME IN THE YEAR, THEY GET 70 HOURS PLACED IN THEIR HOLIDAY BANK WHEN THEY GET HIRED. WHAT THIS IS SAYING, IF THEY THEN LEAVE JANUARY 4TH, THEY STILL WON'T GET PAID OUT 70 HOURS. BUT IF THEY STAY AND ACTUALLY ACCRUE SOME OF THOSE HOLIDAYS, I'LL USE THE WORD COULD ACTUALLY WORK AND EARN ONE OF THOSE HOLIDAYS. IN THAT CASE, THEY WOULD GET PAID OUT FOR THEM, SO IT ONLY WOULD GET PAID OUT. SO WE HAD TO DISTINGUISH BETWEEN EMPLOYEES THAT WERE ALWAYS HERE, WHO STARTED BECAUSE THEIR BANK WOULD BE FILLED IN JANUARY. AND THOSE NEW EMPLOYEES WHO WOULD START MID-YEAR. SO IT'S. THE IDEA IS, IS. IT'S REALLY ABOUT THE LANGUAGE THAT I WAS TRYING TO THINK THROUGH, WHETHER IT WAS FIRST OR LATER, I THINK I THINK ATTORNEY JONES IS CORRECT. OKAY. THAT THAT SECOND, THE VERY LAST LINE THAT SAYS, WHICHEVER COMES LATER, IT SHOULD SAY IT SAYS FIRST, I THINK IT SHOULD SAY LATER, BECAUSE IF IT SAYS FIRST AND THEY GOT HIRED IN JULY AND YOU WANT TO CATCH IT OUT, IT SHOULDN'T GO BACK TO JANUARY 1ST. SO WHICHEVER COMES LATER.
AND I WOULD INSTEAD OF COMMONS JUST IS WHICHEVER IS LATER. YEAH, WE CAN WE CAN MAKE THOSE CLARIFICATIONS. ANY OTHER QUESTIONS ABOUT THAT PART. GREAT FEEDBACK ON THE LANGUAGE.
SO IF CITY COUNCIL IS AGREEABLE I'LL MAKE THESE CHANGES. BUT I WON'T COME BACK TO A WORK SESSION JUST WITH THESE LITTLE CHANGES. I THINK THE INTENT IS THE SAME. THESE ARE JUST SOME CLARIFICATIONS ON IT. ONCE WE MAKE THESE CLARIFICATIONS, I'LL SEND THE COPY OUT TO THE EMPLOYEES. THAT 30 DAY CLOCK STARTS AND THEN WE WOULD COME BACK TO THE CITY COUNCIL MEETING 30 DAYS AFTER THAT FOR FINAL TO PRESENT ANY COMMENTS THAT EMPLOYEES HAVE. IF YOU WANT TO MAKE OTHER CHANGES OR FINAL APPROVAL. YEAH, THERE'S ANOTHER CHANCE TO TO EDIT.
AFTER THE EMPLOYEE COMMENT PERIOD. YEAH. CORRECT. OKAY. AND THIS WAS WHEN WE TALKED ABOUT ADDING THE DAYS, THE HOLIDAYS JUST BELOW THIS SECTION. WOULD WE JUST REFERENCE THE POLICY MANUAL, OUR PERSONNEL POLICY MANUAL, SO THAT WE'RE NOT HAVING THEM IN MULTIPLE. CORRECT. WE'LL REFERENCE THE. I'M TRYING TO REMEMBER IF THEY'RE IF WE LOAD THEM ON OUR WEB PAGE OR JUST PUT THEM IN THE POLICY MANUAL EVERY YEAR, THEY'RE THE SAME.
THEY'RE THE SAME DAYS. UNLESS THE COUNCIL TAKES ACTION TO ADD ONE OR TAKE ONE AWAY. AND SO WE'LL, WE'LL REFERENCE THAT RATHER THAN LIST THEM HERE. OKAY. AND THE LAST THING I'D JUST LIKE TO MAKE REALLY CLEAR, AND THIS IS IMPORTANT TO SOME OF MY EMPLOYEES. THE. THIS CHANGE AFFECTS PEOPLE. IF SOMEONE WAS CONTEMPLATING RETIRING IN THE NEXT 2 OR 3 WEEKS, THIS CHANGE AFFECTS THEM SIGNIFICANTLY. AND SO, AS I HAVE EXPLAINED TO THEM, THE RULE THAT IS IN PLACE WHEN YOU RETIRE SEPARATE AS A RULE THAT GOVERNS HOW HOW THIS THIS HAPPENS. AND SO IF AN EMPLOYEE SEPARATES EMPLOYMENT BEFORE CITY COUNCIL APPROVES THIS UPDATE, THEY WOULD BE UNDER THE OLD. I'M SORRY, UNDER THE CURRENT SYSTEM, THEY WOULD GET PAID FOR WHATEVER HOURS WERE IN THEIR HOLIDAY BANK, REGARDLESS OF THOSE HOLIDAYS THAT WERE ACTUALLY PASSED OR NOT. ONCE THIS GETS CHANGED AND THEN IT WOULD JUST GO TO THE UPDATE. I HAVE AN EMPLOYEE WHO IS VERY CONCERNED. HE'S ALREADY TURNED IN HIS INTENT TO RETIRE AND GOT HIS HIS NOTICE THAT THAT WE AREN'T GOING TO PAY OUT THE HOLIDAY. HE THINKS THAT WE
[00:40:05]
SHOULD UNDER THE POLICY. SO TO AVOID LATER PROBLEMS WITH HIS ATTORNEY, I EXPLAINED THAT I WOULD MAKE THAT VERY CLEAR TO EVERYONE. WHICHEVER POLICIES IN PLACE AT THE TIME OF EMPLOYEE SEPARATES IS THE ONE WE WOULD OPERATE UNDER. SO IF SOMEONE LEAVES BEFORE YOU, YOU APPROVE THE NEW POLICY, THEY WOULD GO UNDER THE OLD RULES AND THEY GET PAID OUT FOR THAT TIME.DOES THAT MAKE SENSE? YEAH, THAT'S THAT'S VERY IMPORTANT. SO MY EMPLOYEES, I PROMISED THEM I WOULD MAKE SURE EVERYONE UNDERSTOOD THAT. AND THIS WOULD JUST, THIS IS JUST GOING TO CUT BACK UNLESS THERE'S SIGNIFICANT CHANGES. THIS WILL JUST COME TO REGULAR WORKS, REGULAR COUNCIL MEETINGS FROM I'LL GET IT TO THE FIRST ONE THIS PAST 30 DAYS THAT I CAN. I CAN'T BE SHORTER THAN 30 DAYS. SO AS SOON AS THAT 30 DAYS IS OVER, THE NEXT ONE THAT I CAN. OKAY, OKAY.
THANK YOU. COUNCIL. IT LOOKS LIKE WE HAVE A 15 MINUTE WINDOW. LET'S DO OUR ANNOUNCEMENTS. YES.
[Mayor]
YEAH, LET'S LET'S GO TO THAT. AND THEN HOPEFULLY THE BY THEN THE LIBRARY BOARD WILL BE HERE.THEY DO HAVE A PRESENTATION. SO AND WE'RE QUEUED UP READY TO GO ON THAT. SO WE'LL JUST GO AHEAD AND AND COUNCIL MEMBER BRADFORD, DO YOU WANT TO START WITH YOUR. WITH MY ANNOUNCEMENTS WITH ANY OF YOUR ANNOUNCEMENTS. YEAH. SO I WAS JUST ON THE WEBSITE FOR THE CITY. AND THE BIGGEST THING THAT I SAW IS THIS WEEKEND WE HAVE THE. WE HAVE THE NEW. WE HAVE THE FUNLAND OPENING. AND WE HAVE ALSO. MEMORIAL DAY WEEKEND IS COMING WITH THE PARKS. I WAS IN THE CEMETERY YESTERDAY TALKING WITH SCOTTY. SO THAT'S ALL HAPPENING HERE IN THE NEXT FEW WEEKS. SO I WILL SAY THAT I WAS REALLY PLEASED. I WAS OUT YESTERDAY WALKING IN ROSE HILL AND THE STEWART'S RECOVERY, WHERE THERE WAS LIKE 15 OF THEM HELPING TO SAVE US DOLLARS. SO THEY WERE OUT CLEANING UP THE CEMETERY. WHO IS THAT? THAT'S DOING IT. STEWART'S OF RECOVERY. SORRY.
OH, IS IT LIKE PHOENIX RISING? PHOENIX RISING? YEAH, I HAD THOSE TWO THINGS. OH, OKAY.
PHOENIX RISING FROM. THEY ARE THE GROUP THAT ARE GOING TO DEPART BEING INCARCERATED IN 18 MONTHS. SO I THINK THAT'S GOOD. FARMER'S MARKET. DO YOU HAVE ANYTHING THAT YOU WANT TO MENTION ABOUT THAT I DO OUR OUTREACH IS ON HOLD. IS THE FARMER'S MARKET NEW BOARD AND NEW MANAGER KIND OF COMES ON BOARD AND WORKS THROUGH THAT TRANSITION. HE AND I TALKED LAST WEEK. HE SAID TO JUST GIVE THEM A WEEK OR TWO TO KIND OF GET SOME THINGS IN PLACE. SO I'M GOING TO TOUCH BASE WITH THEM AFTER THE MEMORIAL DAY HOLIDAY, AND THEN I'LL JUST FOLLOW UP WITH OPPORTUNITIES FOR US TO BE AT THE AT THE MARKET. THE MARKET WAS FULL THIS WEEKEND. IT WAS COLDER FOR SURE, BUT THEY DID HAVE THE OTHER TENT OPEN AGAIN, SO THAT'S GOOD. COUNCIL MEMBER LARSON. TWO THINGS. IFC HAD THE THEIR TOURNAMENT THIS PAST WEEKEND AND TREMENDOUS PARTNERSHIP WITH PARKS AND REC DEPARTMENT THAT I WANT TO CALL OUT, GIVE THEM SOME PROPS. THEY DID AN AMAZING JOB. THAT TOURNAMENT HAD 236 TEAMS COME, WELL OVER $1 MILLION BROUGHT TO THE ECONOMY OVER THAT TWO AND A HALF DAY PERIOD, FOUR STATES AGAIN, 236 TEAMS. SO LOTS OF LOTS OF FOLKS, LOTS OF RESTAURANTS WERE FULL. THE HOTELS WERE GREAT PARTNERS. SO IT WAS A REALLY GOOD SPORTS TOURISM ACTIVITY. LARGEST TOURNAMENT IN THE STATE OF IDAHO. SO AND THEN TONIGHT, IDAHO FALLS HIGH SCHOOL HAS THEIR FINAL CHOIR CONCERT AND THEY WILL BE DOING A CELEBRATORY, SOME CELEBRATORY NUMBERS OF 250TH ANNIVERSARY OF AMERICA. AND THAT WILL BE A FUN CONCERT. THEY DID A GREAT JOB AT THE MEMORIAL FOR THE POLICE. AND IT WAS IN THAT DOME AND THE SOUND WAS INCREDIBLE. PRETTY AWESOME. IT WAS INCREDIBLE. IT WAS SO GOOD. HOW DID OUR HOW DID THE PARKING TURN OUT? FANTASTIC. IT DID. DUE TO THE PARTNERSHIP. I KNOW THAT IT'S BEEN A BIG DEAL. SO WE. THE CLUB HAS REALLY, AGAIN, IN PARTNERSHIP WITH PARKS AND REC, REALLY DIALED IN HOW TO GET THE.
BE BE EFFICIENT AND PROTECT THE MOST AMOUNT OF GRASS, ENSURING THAT WE'RE NOT YOU KNOW, THAT THEY'RE DRIVE OWLS THAT AREN'T GOING OVER SPRINKLER HEADS AND THINGS LIKE THAT. SO IT TOOK A COUPLE OF SEASONS, I WOULD SAY, TO DIAL THAT IN, BUT NOW IT'S A WELL OILED MACHINE, RIGHT? REMIND ME. STREET SUMMIT 630 AT THE HEARING ROOM AT THE COURTHOUSE. GO IN THE NORTH DOOR SO THAT YOU DON'T HAVE TO GO THROUGH THE DON'T. THEY WON'T. YEAH. THEY'LL BE THERE TO OPEN THE NORTH DOOR. AND THEN WE HAD A GREAT JOB WITH THE NEIGHBORHOOD PARK PLANNING
[00:45:02]
FOR. OKAY. YEAH, IT WAS REALLY FUN. I WENT AND VOTED WITH MY DOGS. IT WAS GOOD. ONE THING I WOULD ADD, THOUGH, TO THAT IS THAT IT WOULD HAVE BEEN AN OPPORTUNITY WHERE WE COULD HAVE VOTED ON TREES TO PUT THAT PARK. THEY DID PICKLEBALL COURT OR TENNIS COURT, BUT WE COULD HAVE LET THE NEIGHBORS DECIDE WHICH TREES THEY WANTED TO. WE DID HAVE A FUN POINT WITH. WE HAVE A SPACE ON BOULEVARD AT POCKET PARK. IT'S ON CHESTNUT AND BOULEVARD AND WE NEED TO PLANT TREES. AND WE CAME UP WITH CHESTNUT TREE FOR. BECAUSE IF IT'S ON CHESTNUT STREET. SO THAT WAS KIND OF FUN. COUNCIL MEMBER FREEMAN. I HAVE I HAVE ONE WELL, TWO THINGS MAYBE THEN.OKAY, SO CITY CLERK, NEW CITY CLERK IS STARTING NEXT WEEK. SO WE WANT TO THANK JASMINE FOR HER CONTINUED WORK THROUGH OUR COUNCIL WEEK. ONE THING THAT DID COME UP WITH THE CEMETERY IS THERE IS A REQUEST FOR A BURIAL, AND THEY HAVE COME UP WITH A, I THINK A GOOD SITUATION WHERE RATHER THAN ACTUALLY PERFORM THE BURIAL, THERE WILL BE KIND OF A GRAVESIDE, BUT IT IT'S NOT GOING TO AFFECT ANYBODY ELSE'S PLOT. IT'S NOT GOING TO BE YOU HAVE TO MOVE ANYBODY. THEY WILL BE THERE ON SATURDAY WITH JUST A LIKE A SPOT AT THE SPOT JUST FOR THE BUT, BUT NOT A, NOT A BURIAL, NO DIRT MOVE, NO BALL. SO IS THIS THE NEW PLAN? THAT BIG EQUIPMENT, NO EQUIPMENT? NO. NOTHING LIKE THAT. YEAH. SO THAT'S MY BIGGEST CONCERN. AND THEN CAN I GET AN ANSWER THOUGH. IS THIS THE NEW PLAN? NO, I DON'T THINK SO. I THINK WE'RE GONNA MAKE THESE EXCEPTIONS, I THINK. NO THIS IS NOT SO. WE WE'VE BEEN THROUGH THAT. THERE ISN'T A THERE ISN'T A CITY EMPLOYEE WHO WILL BE ASSOCIATED WITH WITH HAVING TO DO ANY OF THIS. THEY SAID, WELL, IT'S PUBLIC, IT'S PUBLIC SPACE. AND SO IT WAS LIKE, YES, BUT, YOU KNOW, TRY AND REMIND PEOPLE FROM THE FUNERAL HOME THAT THERE WILL NOT BE ANY BURIALS.
SO THERE WILL NOT BE ANY CITY. YOU KNOW, THE IDEA WAS, WELL, CAN DO WE LIKE WHAT IS THE SOLUTION TO A FAMILY WHO'S COMING IN. THEY WERE FLYING IN AND IT'S LIKE, WELL, IT'S A PUBLIC SPACE, BUT YOU WILL NOT BE HAVING A BURIAL ON THE. SO THEY'RE JUST HAVING A FAMILY, AN EVENT AT THE CEMETERY, BUT NOT AFFECTING ANYBODY ELSE'S HEADSTONE OR, OR ARE THEY PUTTING UP TENTS OR ANYTHING LIKE THAT? I DON'T KNOW IF THEY'RE GOING TO PUT UP A TENT.
I'M NOT SURE HOW YOU PUT UP A TENT AND NOT IMPACT SOMEONE ELSE'S HEADSTONE THERE. I, I DON'T KNOW WHAT THEIR, WHAT THEIR PLAN IS, BUT THAT IS THEIR ANSWER IS THAT THEY'RE NOT GOING TO IMPACT. I MEAN, MY BIGGEST CONCERN WITH THIS IS HONESTLY WITH HAVING THE TOBACCO OUT THERE AND OH, FOR SURE, LITTLE KIDS RUNNING THROUGH THE CEMETERY. AND YOU KNOW, IT'S JUST LIKE A BUSY TIME THERE. AND, AND WE DON'T WANT SOMEBODY TO GET HURT. NO BACKHOE, NO, NO DIRT MOUND, NO VAULT. IT WILL BE COMPLETELY FULL. IT IS NOT ALREADY DONE.
I'D SAY NO. TEN TO BECAUSE THAT'S PART OF THE REASON WE DID IT IS SO IT WOULDN'T BE DISRUPTIVE TO OTHER OTHER PEOPLE'S GRAVES. BUT ANOTHER FAMILY COULD HAVE A GATHERING AND A GRAVE OF SOMEBODY ALREADY BURIED. SO ABSOLUTELY. YEAH, THAT WOULD BE YEAH, I'D SAY NO TENT MAKES IT JUST A FAMILY PRIVATE GATHERING. WELL, JUST BE RESPECTFUL. I DON'T KNOW, I MEAN, I'M NOT SURE IF THAT. YEAH, YEAH. BECAUSE IT'S STILL GOING TO BE SOMETHING WHERE THE FUNERAL HOME WILL BE, YOU KNOW, INVOLVED IN THAT. YEAH. IT'S HARD TO TALK WITH SCOTTY YESTERDAY. AND I LIKE WHAT THEIR APPROACH IS TO TRYING TO DO A QUIET SECTION. THEY'RE TRYING TO REALLY JUST IMPROVE THINGS. AND BUT WHAT HE SAID IS THEY ALSO HAD A GIS WAS ABLE TO BRING IN A DRONE, AND THEY'RE GOING TO BE ABLE TO HAVE AN APP THAT TELLS YOU EXACTLY WHERE YOUR RELATIVE IS JUST BY TYPING THE NAME SO THAT THE SEXTON DOESN'T HAVE TO LOOK IT UP FOR YOU AND JUST HAVE TO BE ABLE TO WALK IN THERE. AND THAT'S PRETTY COOL. DRONE GIS TECHNOLOGY. YEAH, I MEAN, I THINK THAT THIS IS FOR YEAR ONE TO KIND OF HAVE SOME ANSWERS, BUT, YOU KNOW, ALL THE FAMILIES WOULD HAVE BEEN, I THINK IT WAS, WE'RE IN A PRETTY DECENT SPOT CONSIDERING IT'S HAPPENING THIS WEEKEND. SPEAKING OF THE QUESTION, DO I UNDERSTAND THAT THIS YEAR, THE MELALEUCA CELEBRATION OF FIREWORKS WILL BE THE SAME PLACE AS LAST YEAR? YES, THEY ARE NOT MOVING. YEAH, THEY DO NOT HAVE A NEW LOCATION. THIS IS ALSO THE FIELD OF HONOR WEEKEND, ISN'T IT, FOR A MEMORIAL DAY? YEAH. WHEN THERE'S A CEREMONY SPEAKING AND STUFF THAT'S THAT'S ON MEMORIAL DAY, MEMORIAL DAY. YEAH. OKAY. THAT'S THE DAY THAT THEY DO THE SPEECHES AND STUFF. OKAY. I'M TRYING TO THINK OF WHO THE KEYNOTE SPEAKER IS. I READ IT,
[00:50:04]
I CAN'T REMEMBER. OKAY. THEN ONE, ONE OTHER FINAL THING. WHEN WE TALK ABOUT THE NEIGHBORHOOD PARK, AND I KNOW SOME OF YOU CAME AT THE FIRST PART BECAUSE I WAS THERE THE SECOND PART AND DIDN'T SEE, YOU KNOW, WE, WE HAD A MIX OF GROUP, BUT THAT IS ONE OF THOSE NEIGHBORHOODS THAT FOR A VERY LONG TIME, I THOUGHT, OH YEAH, THEY NEED A PARK. AND HAVING, HAVING BEEN THERE THAT NIGHT, IT WAS LIKE, WOW, THERE ARE A LOT, A LOT OF SMALL CHILDREN AND FAMILIES WHO LIVE RIGHT AT THIS APARTMENT, RIGHT AT THAT PARK. THERE WERE SO MANY ON BOTH SIDES. SO ANYWAY, ONE THING THAT DID COME UP WAS AIMING OF THAT PART, THAT RIGHT NOW, BY REFERRING TO IT BY METHOD, ARE WE EFFECTIVELY AND HOW DO WE APPROACH THAT WITH A NEW PARK TO TALK ABOUT THAT HERE? YEAH, I THINK WE, I THINK IT'S MAP AND PARK UNTIL YEAH, AS WE GO, BECAUSE WE DON'T WANT TO, WE DON'T WANT TO MESS UP WCF COMPLIANCE. SO LET'S TAKE A, LET'S TAKE A FIVE MINUTE BREAK AND THEN WE'LL COME BACK WI THE. OKAY, WE ARE BACK AND WE HAVE[Library]
OUR LIBRARY BOARD AND LIBRARY STAFF AND LIBRARY DIRECTOR HERE WITH US. AND SO IF YOU WANT TO COME TO THE I, IT'S NOT THE PODIUM, IT'S NOT THE DAIS. AND DIRECTOR, IF YOU WANT TO JOIN THEM AS WELL, THAT WOULD BE OKAY. I WAS GOING TO ENJOY THIS, BUT YOU'RE GOING TO ENJOY IT.THANK YOU. I SEE THAT. I SEE YOU SITTING THERE. IT'S LIKE, OH, MICROPHONE'S NOT ON. AND I THOUGHT THIS WOULD BE A GOOD CHANCE BEFORE WE GOT GOING TO HAVE THE LIBRARY STAFF THEN ALSO INTRODUCE THEMSELVES AND TELL US THE POSITION AND THE ROLE THAT YOU PLAY IN THE LIBRARY. I AM BETH SWANSON. I AM THE DIRECTOR OF COMMUNITY ENGAGEMENT, WHICH MEANS THAT I'M THE ONE THAT GETS THE SPOKESPERSON HOW AWESOME THE LIBRARY IS OUT INTO THE COMMUNITY. I'M ALSO IN CHARGE OF CREATING ADULT AND TEEN PROGRAMS. AND JUST TO SEE JOHN, I GET TO. I'M KIM RAFFERTY IN THE BUSINESS OFFICE MANAGER AT THE LIBRARY, AND SHE SUPERVISES THE PATIENTS. YES. I AM LISA EVANS. I AM THE ADULT AND TEEN SERVICES SUPERVISOR. AND SO I SUPERVISE EVERYBODY ON THE SECOND AND THIRD FLOOR. AND I ORDER ADULT BOOKS AND ALL THAT FUN STUFF. WHAT'S THAT? OH, AND THE DRY I MANAGE THE DRIVE THROUGH. YES. MY NAME IS ALICIA STOUT. I AM THE DIRECTOR OF THE CHILDREN'S LIBRARY, SO I OVERSEE ALL OF THE PROGRAMS THAT WE DO DOWN AT CHILDREN'S. I DO A LOT OF THE ORDERING KIND OF COORDINATE THINGS LIKE COMING TO A DOCK AND STUFF LIKE THAT. TYRONE DICKERSON I GET TO WORK WITH ALL THE COMPUTERS AND STUFF WITH ELECTRONICS, SO OKAY, OKAY. AND THEN YES, IF YOU WOULDN'T MIND INTRODUCING YOURSELF AND YOUR ROLE, I'M RON RAPP, I AM THE CHAIR OF THE LIBRARY BOARD. AND RON, HOW LONG HAVE YOU BEEN WOULD YOU MIND SAYING THAT I'VE BEEN THE CHAIR FOR THREE YEARS, AND THIS IS MY 22ND YEAR ON THE BOARD. I'M ROGER CHANG, I'M THE NEWEST, GREENEST MEMBER OF THE LIBRARY BOARD. I JOINED IN MAY OF LAST YEAR. SO JUST JUST OVER A YEAR. THANK YOU. YEAH. BY WAY OF THANKING YOU FOR COMING. IN THE PAST COUPLE OF YEARS, WE'VE KNOWN THAT OUR WE'VE PROBABLY HAVE BEEN DOING THIS TOO LATE IN THE BUDGET SEASON BY THE TIME THE LIBRARY GETS A CHANCE TO COME AND, AND TALK TO US AND TALK ABOUT THEIR PRIORITIES AND TALK ABOUT FUNDING, IT'S PROBABLY BEEN LATE IN THE BUDGET SEASON. AND SO WE WANTED TO GIVE THEM A CHANCE TO COME EARLY ON AND GIVE US. A PRESENTATION OF PRIORITIES AND A PRESENTATION OF WHERE THEY'D LIKE TO SEE THE BUDGET AND AND PARTICULAR STEPS MOVING FORWARD. I WANT TO THANK YOU BOTH. WE'VE MET SEVERAL TIMES, AND I KNOW COUNCIL MEMBER DINGMAN AS THE LIBRARY LIAISON, SHE'LL BE ABLE TO SPEAK TO WHATEVER SHE IS SHE WANTS TO ADD DURING THIS CONVERSATION, BUT VERY, VERY PRODUCTIVE. SO WE'RE GOING TO TURN THE TIME OVER TO YOU. WE DO HAVE THE PRESENTATION, AND THEN WE JUST PRINTED IT OUT FOR COUNCIL AS WELL IN CASE THEY CAN'T SEE IT ON THE SCREEN.
OKAY. SO THANK YOU. ALL RIGHT. SO SECOND SLIDE. WE JUMP AHEAD FROM THE TITLE. THESE ARE OUR MISSION AND VISION STATEMENTS. OH, I CAN DO THAT. I CAN DO THAT. I HAVE THE POWER. OKAY.
[00:55:02]
ALL RIGHT. OUR VISION AND MISSION STATEMENTS THAT WERE UNANIMOUSLY ADOPTED BY THE BOARD IN OUR I BELIEVE IT WAS OUR EIGHTH PAROLE MARCH OR OUR MARCH BOARD MEETING. AT THE MEETING WITH YOU, WE WE HEARD YOUR REQUEST OF CLEARLY DELINEATING WHERE WE SAW OURSELVES, WHAT FUNCTION WE SERVED IN THE COMMUNITY. AND SO WE CAME TOGETHER AND WE DRAFTED OUR MISSION AND OUR VISION STATEMENT AS INCLUDED HERE, I'M NOT GOING TO READ THEM WORD FOR WORD AS YOU HAVE THEM IN FRONT OF YOU, BUT THEY FOCUS ON COMMUNITY LITERACY AND PROVIDING TIMELY, ACCURATE INFORMATION TO THE COMMUNITY, LARGELY AT NO COST, BECAUSE WE FEEL THAT THAT'S OUR ROLE. GOING TO THE NEXT SLIDE. TO SUPPORT THAT AND BOLSTER IT, WE HAVE OUR PRIORITIES. THIS WAS ALSO UNANIMOUSLY ADOPTED BY THE BOARD IN THAT SAME MEETING, WHERE COLLECTION DEVELOPMENT, WE FEEL LIKE HAVING A ROBUST, HEALTHY COLLECTION OF MATERIALS IS IMPORTANT, BOTH PHYSICAL AND DIGITAL CHILDREN. LITERACY IS OUR SECOND PRIORITY, ESPECIALLY GETTING OUT INTO SCHOOLS AND ENCOURAGING LITERACY IN THE YOUTH. THEN PRIORITY NUMBER THREE STAFF AND PROFESSIONAL DEVELOPMENT FOR OUR EMPLOYEES. WE FEEL LIKE THIS IS KEY TO MAINTAIN THE LEVEL OF SERVICE WHICH WE PROVIDE TO THE COMMUNITY AND TO HAVE A FULFILLING WORKPLACE FOR THEM. THEN WE HAVE COMMUNITY ENGAGEMENT, TECHNOLOGY AND DIGITAL ACCESS, AND FACILITY MAINTENANCE IS OUR IS OUR PRIORITY THERE. OKAY, SO WHAT THE LIBRARY DELIVERS, WE LAST YEAR WE HAD ATTENDANCE OF 285 000 AT THE LIBRARY. THIS 293 000 IS ESCALATED AT A RATE OF 3%, WHICH IS THE RATE OF GROWTH THAT WE'VE SEEN OVER THE LAST THREE YEARS IN OUR ATTENDANCE AT THE LIBRARY. JUST SOME METRICS, OUR COST TO REVENUE.THIS IS ON A PER ATTENDANT RATIO, BREAKDOWN OR RATIO. SO EVERY TIME THAT COMES TO THE LIBRARY, ROUGHLY $13 A COST. AND WHERE WE ARE RIGHT NOW, WE RECEIVE ABOUT $11 IN REVENUE TO SUPPORT THAT. SO WE'RE A LITTLE BIT UPSIDE DOWN THERE. MATERIALS, IF YOU TAKE THAT MATERIAL BUDGET IS CURRENTLY $500,000 FOR FY 26, WHICH IS WE'RE TRYING TO BUILD BACK UP.
I'LL GET INTO THAT. IT TOOK A HIT WHEN THE COUNTY LEFT, BUT THAT'S LOW. THE DOLLAR 70 PER PER ATTENDANCE AT THE LIBRARY. WE. IN THE PAST, WE'VE HAD IT CLOSE TO OR A LITTLE BIT ABOVE $2. AND THAT'S KIND OF WHERE WE WANT TO GET BACK TO YEAR ROUND. WE RUN ROUGHLY 50 PROGRAMS, A LITTLE BIT MORE THAN 50 PROGRAMS FOR ALL AGES. THERE'S CHILD, ADOLESCENT AND ADULT PROGRAMING THAT WE RUN YEAR ROUND FOR THE FOR THE COMMUNITY. WE ARE OPEN AND AVAILABLE 60 HOURS A WEEK. AND RIGHT NOW, WITH OUR CURRENT FTE COUNT OF 24, AGAIN, IF YOU TAKE OUR ATTENDANCE EVERY YEAR, IT'S ROUGHLY ALMOST $12,000 ATTENDED PER SORRY, 12,000 ATTENDANCE PER FTE THAT WE CARRY AT THE LIBRARY. I WILL NOTE THAT THAT DOES NOT INCLUDE OUR SEASONAL OR PART TIME EMPLOYEES, BECAUSE THAT IS NOT TRACKED. WORKING WITH BROOKS, THAT'S NOT TRACKED.
THOSE METRICS ARE TRACKED BY THE CITY JUST TO EASE OUR. SO THAT'S A LITTLE BIT PROBABLY A LITTLE BIT DIFFERENT THAN THAT NUMBER PORTRAYS, BUT IT'S STILL INCREDIBLY HIGH BECAUSE LIKE THE SUMMER, WE'RE GOING TO CARRY 16. IS THAT RIGHT? YES. YEAH. OKAY. YEAH. TOTAL. SO WE'LL HAVE. 16 SEASONAL OR PART TIME EMPLOYEES THIS SUMMER. THAT'S OUR BUSIEST TIME. AND SO THAT NUMBER WOULDN'T SKEW VERY DIFFERENTLY BASED ON THEM WORKING 10 TO 20 HOURS A WEEK.
OKAY. NOW WE GET TO WHERE WE ARE IN THIS BUSY GRAPH, BUT I'LL TRY AND UNPACK FOR YOU. SO WE SEE THE PURPLE LINE IS OUR BUDGET BACK IN 21, 6.6 MILLION. AND IT HAS VARIED AND SWUNG ALL AROUND. AND THE KIND OF THE ONE OF OUR TENANTS OR OUR THRUSTS OF THIS, THIS PROPOSAL IS THAT WE START ALIGNING OUR REVENUE AND OUR BUDGET AND OUR ACTUALS AS CLOSELY TOGETHER AS WE CAN.
AND THAT'S WHAT YOU SEE THEM COMING TOGETHER AT THE END OF THE GRAPH. THAT'S THAT'S WHERE WE WANT TO GO. WE DON'T WANT HIGH BUDGETS WITH LOW TO MEDIUM REVENUE. THAT DOESN'T REALLY SEEM TO TIE UP IN OUR MINDS. THE NEXT LINE I'LL DRAW ATTENTION TO IS THE RED LINE THAT GOES STRAIGHT ACROSS. THAT'S OUR REVENUE FROM WHEN THE COUNTY WAS WITH US. THE LAST YEAR WAS 2022. WHEN THEY LEFT, WE LOST ROUGHLY $1.1 MILLION IN REVENUE. AND AS YOU SEE, WE HAVE BEEN BELOW THAT LEVEL, AND WE WILL MAINTAIN BELOW THAT LEVEL UNTIL 2028 BY 28 IF WE CONTINUE AT THE RATE OF INCREASE, THE FLAT 3% ESCALATION IN PROPERTY TAXES,
[01:00:08]
THAT IS SIGNIFICANT BECAUSE WE AND I'LL GET INTO IT LATER IN THE PRESENTATION. OUR ATTENDANCE IS ABOVE THE LEVEL THAT IT WAS WHEN THE COUNTY WAS WITH US. 2022 WAS KIND OF OUR BUMPER YEAR AND ALMOST 300 000. THAT WAS BECAUSE OF COVID. AND THEN WE SAW THEN THE FOLLOWING YEAR, WHEN THE COUNTY LEFT, WE DROPPED TO ABOUT 268,000. AND WE'VE CLIMBED 3% EVERY YEAR BACK UP TO, LIKE I SAID, 285 THIS YEAR OR 285 LAST YEAR, PROJECTING OVER 290 THIS YEAR.SO AGAIN, IF WE LOOK EARLIER IN THE GRAPH, OUR REVENUE AND OUR ACTUALS ACTUALS IS THE RED LINE ON THE BOTTOM. ROBERT HAS DONE A GREAT JOB IN THE PAST OF KEEPING OUR ACTUALS BELOW OUR REVENUE AND NOT TRACKING TO OUR BUDGET NECESSARILY. AND THEN YOU SEE, THE FIRST TIME WE INVERT AND GO INTO A DEFICIT, THERE IS THE YEAR THAT THE COUNTY LEFT WHERE WE SAW THAT DIP IN REVENUE. THAT HAS CONTINUED TO GROW. YOU'LL SEE. I'LL DRAW ATTENTION TO 26.
THAT'S AN OUTLIER IN HOW HIGH IT IS, BECAUSE WE HAVE TO REPLACE THE ROOF OF THE LIBRARY THIS YEAR. AND WE OUR COST ESTIMATORS, THEY ORIGINALLY SAID 90,000. THE BUILDING MAINTENANCE, THAT WOULD BE 100,000, 100,000 AND CAME BACK AT 250 TO 300 50 TO 350. WE GOT TWO PRICE QUOTES. SO THAT'S GOING OUT FOR BID. BUT THAT THAT MAJOR CORRECTIVE MAINTENANCE IS BUILT INTO THAT 599 OVERAGE THERE. OKAY. SO THAT IS KIND OF UNPACKING THIS GRAPH. ARE THERE ANY QUESTIONS ON THIS GRAPH BEFORE I MOVE ON. I DON'T HAVE ANY QUESTIONS. I DO WANT TO ALSO COMMEND DIRECTOR. RIGHT. HE AS YOU CAN SEE, HE DOES NOT TRACK TO BUDGET. HE PAYS ATTENTION TO ACTUALS AND ACTUAL REVENUE AND ACTUAL EXPENDITURES. AND IT IS SOMETHING THAT IS CHALLENGING IN THE CITY. CAN CONSIDERING HOW OUR HOW THE FINANCIALS ARE NOT UPDATED. I MEAN, IT IS IT IS A CHALLENGE. AND SO I DO WANT TO REALLY COMMEND HIM FOR NOT TRACKING TO BUDGET, BUT BEING ABLE TO REALLY TRACK TO ACTUAL. SO THAT IS, IT IS A SKILL. SO THANK YOU. YEAH, I AGREE WHOLEHEARTEDLY. SECOND THAT. ALL RIGHT, SO HOW WE GOT HERE KIND OF WHAT DROVE US TO THIS POSITION OF BEING UPSIDE DOWN ON OUR REVENUE TO OUR ACTUALS. AS I MENTIONED, THE COUNTY DEPARTURE, 1.15 MILLION LOST REVENUE. THAT'S NOT THAT WASN'T 100%. IF YOU LOOK AT THAT YEAR, WE HAD PLUS UPS IN TAXES AND SOME OTHER SOURCES OF REVENUE THAT MADE THE HIT ROUGHLY $650,000. BUT GOING OVER TO THE NEXT TILE ON THE RIGHT, WE'RE STILL BELOW THE LEVEL THAT WE WERE FUNDED AT OR THE REVENUE THAT WE HAD BEFORE THE COUNTY LEFT. WHEN THEY LEFT, WE WERE ROUGHLY 3.5 MILLION, AND THIS YEAR WE'RE PROJECTED TO BE ABOUT 3.3, 3.35. OKAY, I'LL START QUESTIONING WHY WE'RE HERE, BECAUSE IT SEEMS LIKE WE ACTUALLY. THAT DOESN'T TRANSLATE THOUGH, TO CIRCULATION, RIGHT? BECAUSE WE HAVEN'T LOST AS MUCH CIRCULATION AS WE HAVE MONEY. NO. THAT'S CORRECT. YEAH.
CIRCULATION IS DOWN FROM WHAT WAS IN THE COUNTY WAS HERE, BUT THE COUNTY WAS DOING 45% OF ALL CIRCULATION ON OUR CIRCULATION IS NOT DOWN. SO THERE'S BEEN AN INCREASE IN THE NUMBER OF PEOPLE USING THE LIBRARY. THANK YOU. ALSO, A COST DRIVER FOR US IS OUR 50 YEAR OLD BUILDING.
THERE'S MAJOR CORRECTIVE MAINTENANCE THAT NEEDS TO BE CARRIED OUT, AND WE HAVE TO BE READY FOR IT. AND THAT'S PART OF PARTIALLY WHY WE'RE CARRYING AN UNDERRUN, BUT WE'LL GET TO THAT ALSO LATER IN THE PRESENTATION. AND THEN OUR NUMBER ONE COST DRIVER AND VARIABLE COST THAT WE DEAL WITH IS SALARY AND BENEFITS. I'LL COMMENT THAT SALARY AND BENEFITS ARE ROUGHLY 67% OF OUR BUDGET ANNUALLY. OKAY. SO LIKE I SAID, WE'RE BACK IN 2223. WE DREW ROGER OR MYSELF. ROBERTS, DIRECTOR, RIGHTS MANAGEMENT. WE WERE ABLE TO BUILD UP A FUND BALANCE OR AN UNDERRUN OF ROUGHLY $3.3 MILLION. AND THE FIRST TIME WE STARTED DRAWING DOWN ON THAT FOR OPERATIONAL EXPENSES WAS IN 2023, ROUGHLY 120 K. THEN IN 24, 150 K AND THEN 25, I'D HAVE TO GO BACK AND LOOK. BUT IT'S IT'S SCALING UP. IT'S THE 150 YEAR. YEAH.
[01:05:01]
THANK YOU. SO THAT BRINGS US TO TODAY THE 120 AND 150. WE ARE CARRYING A FUND BALANCE OF ROUGHLY $3 MILLION. AND THAT IS BEFORE WE TAKE THE 600 K HIT THIS YEAR, WHICH WILL DROP US TO ABOUT 2.4. SO WHAT WE'RE TO GET TO THE MEAT OF OUR REQUEST IS WE ARE REQUESTING CITY COUNCIL TO CONSIDER AND APPROVE A 5050 SPLIT WHERE WE SLOWLY MANAGE DOWN OUR FUND BALANCE AND USE THAT TO COVER THE OUR DEFICIT, WHILE CITY COUNCIL ALSO PUTS IN FUNDING EVERY YEAR, YEAR OVER YEAR TO SLOWLY BUILD US BACK UP TO A LEVEL WHERE WE'RE SUSTAINABLE. RIGHT NOW, WHAT WE'RE OPERATING IS NOT SUSTAINABLE. IF THE LIBRARY COVERS THE EXPENSES AS WE FORECAST THEM BY 2031, OUR UNDERRUN WILL BE DOWN TO $405,000. WHEREAS IF WE DO THIS PROPOSAL, THIS PROPOSAL CARRIES FORWARD AND WE'RE SUCCESSFUL, WE'LL BE DOWN TO 1.8 MILLION. I BELIEVE THAT'S THAT IS IN THE BEST INTEREST OF THE CITY AND THE LIBRARY, AS WE DO NEED TO BE READY FOR EMERGENCY CORRECTIVE MAINTENANCE OR FAILURES IN THE BUILDING. THE BUILDING HAS ROUGHLY 60 HEAT PUMPS, FOR EXAMPLE, EACH ONE COST 3 TO $4000 TO REPLACE. AND IT'S KIND OF A TICKING TIME BOMB OF A BUILDING. BUT THAT IS WHERE WE WHERE WE SAVE. AND AT THE END OF IT, IF THE IF WE CAN COMPROMISE AND COME UP WITH THIS AGREEMENT, IT'LL BE A 45% DRAWDOWN OF OUR UNDERRUN. IF WE COVER OURSELVES UNTIL 2031, THAT WOULD BE AN 88% DRAWDOWN OF THE UNDERRUN. THIS IS WHAT IT LOOKS LIKE. THIS TABLE OF THE PROPOSED SPLITS. THIS IS STARTING IN 27, NOT 26. WE WILL WE'RE PLANNING ON COVERING WITH THE UNDERRUN OURSELVES, THE $600,000. SO WE'RE LOOKING AT PROJECTING BEING $400,000 UPSIDE DOWN IN 2027. AND SO THAT SPLIT WOULD BE WE'D BE ASKING THE CITY FOR A PLUS UP OF $200,000, ROUGHLY. AND THIS WOULD BE WE'D BE SEEKING A PERMANENT INCREASE TO OUR BUDGET THAT WILL SLOWLY BUILD UP TO THAT POINT OF EQUITY, WHERE WE NO LONGER NEED TO USE THE RESERVE, AND WE NO LONGER NEED TO BE ASKING FOR BUDGET INCREASES FROM THE CITY. AND THIS IS, I THINK, AN IMPORTANT ASPECT OF THIS IS THAT IT'S A DIMINISHING REQUEST. HOPEFULLY SELF-TERMINATING. AND IT PUTS THE LIBRARY INTO A STATE OF SUSTAINABILITY. I WILL NOTE ALSO THAT THIS IS ON WHEN WE PROJECT OUR REVENUE OUT THROUGH 2031, WE HAVE INCLUDED THE 3% ESCALATION, THE STEP INCREASE OR COLA INCREASES IN OUR PROJECTIONS. AND SO THIS IS ON TOP OF THAT. SO THIS IS A GRAPH THAT SHOWS WHAT IT WOULD LOOK LIKE. THE DIFFERENCE WE SAW THE STEEP DECLINE IN THE FIRST GRAPH. IT'S THE DOTTED LINE. AND THEN PROPOSED SOLUTION. IT'S A MUCH SOFTER LANDING FOR THE LIBRARY. IT SUSTAINS A HEALTHIER RESERVE AND IT BUILDS A SAFETY NET FOR THE LIBRARY AND ITS AGING INFRASTRUCTURE. IT PROVIDES UNINTERRUPTED SERVICE FOR OUR COMMUNITY, WHICH IS OUR ONE OF OUR TOP PRIORITIES. AND THEN IT IS LIKE, I KNOW THAT A DECLINING ASK OR A SELF-TERMINATING PROBLEM. SO THAT BRINGS US TO THE 10TH SLIDE, WHICH IS THE BIG REQUEST, WHICH IS $201,661. AND THAT IS A TOTAL BUDGET OF 3.39, 3.559 MILLION, AS OPPOSED TO OUR REVENUE, WHICH WE'RE PROJECTING AT 3.357, I BELIEVE. OKAY. THAT'S ALL I HAVE. WE HAVE A MORE DETAILED BUDGET HANDOUT FOR YOU GUYS. THAT KIND OF BREAKS DOWN LINE BY LINE, THE BUDGET AND WHERE WE SEE INCREASES AND DECREASES. BUT I WANTED TO OPEN IT FOR QUESTIONS AND DISCUSSION. I GOT ONE, ROBERT. WE WERE TALKING BEFORE WE. IF I REMEMBER CORRECTLY, AND WE WE HAD EXPANSION PLANS. AND THAT'S JUST ALL KIND OF GONE BY THE WAYSIDE. YEAH.THAT'S WHY WE'RE JUST TRYING TO STAY AFLOAT. YEAH. THAT'S WHY YOU SAW THE $6 MILLION BUDGET LAST YEAR BEFORE WE HAD THE SURPLUS. AND WE WERE LIKE, YOU KNOW, WHEN WE GOT THE RAILROAD PROPERTY AND WE WERE THINKING WE WERE GOING TO EXPAND OUT THERE, THAT'S ALL GONE AWAY.
AND THEN THE COUNTY LEFT SOMEWHERE IN THERE. OKAY. ALL RIGHT. JUST SO I'M CLEAR,
[01:10:02]
UNLESS YOU WANT TO GIVE US THE MONEY, WE'LL BE HAPPY TO EXPAND. BUT THAT'S NOT OUR PLAN. SO I HAVE A QUESTION ON YOUR ANNUAL ATTENDANCE. DO YOU HAVE 93,000 FOLKS THAT ATTEND, WHICH IS AWESOME. GIVE US A SENSE. OR DO YOU KNOW HOW MANY OF THOSE ARE UNIQUE VISITORS VERSUS LIKE REPEAT ON A REGULAR BASIS? WE I DON'T BELIEVE WE DO. IT'S TRACKED THROUGH AN INFRARED SENSOR ABOVE THE DOOR THAT TRACKS PEOPLE COMING IN AND LEAVING THE LIBRARY. SO THERE'S NO WITH THAT SYSTEM, THERE'S NO WAY TO TRACK UNIQUE IMPRESSIONS AND THAT THAT NUMBER DOES CORRECT. IF I'M WRONG, THAT JUST COUNTS. PEOPLE THAT ACTUALLY WALK INTO THE LIBRARY AND NOT THE NUMBERS. IS THAT CORRECT? YES. SO WHEN YOU WALK INTO THE LIBRARY FROM THE PARKING LOT SIDE, YOU COME DOWN THE STAIRS, THE MEETING ROOMS ARE IMMEDIATELY TO THE RIGHT, DOES NOT COUNT ANYBODY IN THE BUILDING. THEY HAVE TO GO THROUGH THE SECURITY SYSTEM FROM THE COUNTERS ABOVE THE SECURITY GATES. OKAY, SO THE ACTUAL NUMBER OF PEOPLE COMING TO THE LIBRARY COULD BE SIGNIFICANTLY HIGHER. AND IT'S LIKE 600 PEOPLE THAT SHOWED UP FOR THE FREE STORYTIME. THEY MAY HAVE BEEN COUNTED BY THAT, AND A LOT OF THEM PROBABLY WEREN'T BECAUSE THEY JUST CAME ALONG RIGHT INTO THE ROOM. SO WHAT ARE THE ONLINE CIRCULATION? IS THAT LIKE DIGITAL IMPRESSIONS THAT WE GET ON OUR WEBSITE THROUGH? WE DO COUNT THE NUMBER OF PEOPLE WE HAVE TO REPORT, THE NUMBER OF PEOPLE THAT THE WEBSITE AND THE ELECTRONIC MATERIALS, WE COUNT THE CIRCULATION FROM THAT. SO BUT THAT'S THAT'S INCLUDED CIRCULATION NUMBERS DOESN'T COUNT AS VISITORS. THOSE AREN'T IN YEAR 293. NO. OKAY. THANK YOU. YEAH. I THINK IT'S INTERESTING BECAUSE HAVING SPACES WHERE PEOPLE CAN BE TOGETHER IS REALLY CRITICAL. RIGHT. AND I DO THINK THE LIBRARY, I'VE SAID FOREVER THAT IT'S WEIRD THAT WHEN ONE LIBRARY BRANCH AND I MEAN, I THINK THE COUNTY NOW HAVING SOMETHING EXTREMES BECAUSE THEN PEOPLE CAN BUY IF THEY WANT TO BE CLOSER BECAUSE THEY PAY TO GET INTO OURS. RIGHT? WHAT'S OUR WHAT'S OUR RIGHT NOW TO PAY WE IT'S $10 A MONTH AND WE GENERATE ROUGHLY $85,000 A YEAR IN REVENUE OFF OF THAT. SO YEAH, THAT'S A HOUSEHOLD THAT'S. FOR EVERYBODY. AND THAT'S, I THINK THAT WAS A GENIUS APPROACH. INSTEAD OF JUST CHARGING LIKE 300 OR 2. YEAH. MONTHLY AND THEN BEING ABLE TO HAVE FAMILIES USE IT AS HELPED OUR CIRCULATION TO. BECAUSE I THINK THE BIG THING THAT I WORRY ABOUT IS TWO THINGS. IT'S THE EMPLOYEES AND HAVING ENOUGH FULL TIME EMPLOYEES, BECAUSE PROGRAMING IS SOMETHING THAT TAKES FULL TIME EMPLOYEES. AND WE HAVE ONE OF THE MOST SUCCESSFUL BOOK BURN CHALLENGES.LIKE I SEE THOSE HOODIES AROUND THE COUNTRY WHEN I TRAVEL. IT'S NOT JUST IDAHO FALLS THAT'S ACTUALLY DOING IT BECAUSE IT'S THAT, WELL, WE STARTED THAT. THEY JUST STOLE IT FROM. YES.
AND, AND I ALSO JUST THINK THAT THE FULL TIME EMPLOYEES MATTER AND THAT THERE'S A WAY TO BE A STEWARD OF THE LIBRARY ITSELF. RIGHT? AND SO, AND I WILL SAY THAT THE NATIONAL AVERAGE IS 90%. THE COST FOR EMPLOYMENT IN LIBRARIES. SO JUST LIKE OUR POLICE, IT'S ALL IT'S ALL JUST SALARIES AND BENEFITS THAT'S SIMILAR ACROSS AND YOU GUYS HAVE 67. YEAH. ARE WAY UNDER THAT NUMBER. SO SO WE'VE BEEN RESPONSIBLE BOTH IN FULL TIME EMPLOYEES AND IN COST. SO I JUST DO, I, I'M VERY SUPPORTIVE OF TRYING TO FIND A WAY FORWARD AND TRYING TO PROTECT THOSE OPPORTUNITIES FOR PEOPLE TO GET TOGETHER IN THE PUBLIC SPACE. AND SO THAT WE HAVE PLACES, PARTICULARLY FOR ME AT SENIORS THAT NEED PLACES TO BE WITH OTHERS. WE KNOW THAT, YOU KNOW, THE OUTCOMES OF PEOPLE THAT ARE ISOLATED, SOCIALLY ISOLATED, ARE REALLY, REALLY NEGATIVE. SO I JUST THINK PARKS, LIBRARIES ARE REALLY IMPORTANT PARTS OF DEMOCRACIES AND HAVE BEEN SINCE THE GREEK TIMES. AND WE CAN'T JUST DISCOUNT THAT. AND IT DID ALWAYS COST SOMETHING. SO I HAVE A QUESTION. AND AS PART OF YOUR DRAWDOWN, I MEAN, AND I, I AGREE WITH EVERYTHING I JUST SAID, MORE LIKE JUST IN PERSONALITY FOR THE SAFETY NET, HAVE YOU IN YOUR MAINTENANCE AND OPERATIONS, HAVE YOU CONSIDERED THE REPLACEMENT OF YOUR HEAT PUMPS OR IS THAT JUST STILL KIND OF HANGING OUT THERE LIKE ONE BIG CHUNK? OR IS AS YOU DRAW DOWN, IT'S LIKE, YES, WE'VE INCLUDED THE REPLACEMENT OF THREE A YEAR OR FIVE A YEAR OR ANYTHING LIKE THAT. SO THAT BECAUSE AT THE END WITH 1.5, IS IT 1.5 MILLION? YEAH, THAT'S NOT ENOUGH TO COVER THE THE HEAT PUMPS. YEAH. SO IS THAT IN THAT MAINTENANCE AND OPERATION AS PART OF THAT DRAWDOWN, OR IS THAT JUST WHAT IT NOT CONSIDERING BIG CAPITAL EXPENSES ON THE BUILDING. IT IS
[01:15:02]
BECAUSE WE WE ANTICIPATE THAT OVER THE NEXT FIVE YEARS, THAT DEFICIT WILL INCLUDE MAJOR CORRECTIVE MAINTENANCE ON THE BUILDING. OKAY. THAT'S WHAT I WAS SAYING. THE LEVEL OF SPECIFICITY THAT YOU'RE ASKING, PROBABLY NOT. OKAY. BUT IT DOES INCLUDE SOME MAJOR CORRECTIVE, SOME 350,000. YEAH. I THOUGHT IT WAS $1,500, 650,000. OKAY. 150,000 REPLACEMENT. OH, I THOUGHT OKAY, BUT YOU ALSO HAVE A COOLING TOWER. YEAH, THE COOLING TOWER WOULD BE THE BIG EXPENSE. THAT WAS WHEN IT DIES. BUT YOU TALKED TO THREE DIFFERENT PEOPLE IN BUILDING MAINTENANCE AND YOU GET THREE DIFFERENT ANSWERS. OKAY. IT WAS THE COOLING TOWER. SO IT'S THE 150 IS MANAGEABLE. IT'S THE BIG COOLING TOWER THAT'S THE ISSUE. I'LL BE HONEST. WE YOU KNOW, I'M IN THE MIDDLE OF A HVAC REPLACEMENT. THAT'S IT WAS 300 TO 400,000. AND WE'RE A SIMILAR SIZE. OKAY. AND WE'RE ALL HEAT PUMPS. SO I KNOW MAYOR CASPER WANTED TO REPLACE THE HEAT PUMP WITH A NEW COOLING SYSTEM. BUT OUR HEATING SYSTEM, THE DILEMMA IS THAT THE LIBRARY IS SPLIT UP INTO SMALL UNITS, AND THERE'S A SEPARATE HEAT PUMP THAT GOES TO EACH ONE OF THOSE UNITS. SO YOU NEED TO CONTROL FOR DIFFERENT HEATING AND COOLING ABILITIES IN EACH PART OF THE BUILDING.WELL, AND THEN CURRENT WEATHERIZATION STANDARDS THAT WE USE, THE DEPARTMENT OF ENERGY AND THE CITY OF IDAHO FALLS POWER, WHAT THEY'RE ACTUALLY INCENTIVIZING IS PUMPS.
HEAT PUMPS ARE BY FAR WAY MORE EFFICIENT THAN WHAT YOU SEE IN EVERY HOTEL ROOM. SO THAT'S AND THEY CAN ACTUALLY WORK NOW IN IDAHO DOWN TO 40 DEGREES BELOW ZERO. SO MAYBE THAT'S SOMETHING ELSE TO CONSIDER IS THE CITY OF IDAHO. IDAHO FALLS POWERS INCENTIVE. THEY WOULDN'T STOP US FROM PARTICIPATING IN THAT. NO, WE WE ACTUALLY PARTICIPATE WITH CITY. POWER WHEN WE REPLACE OUR LIGHTS. I THINK WE RECEIVED A $20,000 REBATE ON THOSE. WE'VE DONE SEVERAL IN THE PAST TWO OR MAYBE THREE DIFFERENT REBATE PROGRAMS THAT WOULD REPLACE THE PUMP, THE COOLING SYSTEM. THEY REBATED BACK TO THE VARIABLE SPEED PUMP INSTEAD OF A. SO. BUT THEY ONLY GET TO HELP YOU. THE DIFFERENCE IN TERMS OF. SO I JUST WENT THROUGH THIS. SO THEY CAN ONLY HELP YOU WITH YOUR EFFICIENCY. SO IF THOSE HEAT PUMPS WERE PRETTY EFFICIENT ALREADY, YOU ONLY GET. WHAT YOU GET IS A DIFFERENCE BETWEEN WHAT YOU WERE AND WHAT YOU'RE GENERATING NOW AND BEING MORE EFFICIENT. I MEAN, IT'S SOMETHING YEAH, FOR US IT'S 6 OR 8000 ON, ON 300,000. SO IT HELPS. BUT IT'S, IT'S, IT DOESN'T CUT IT IN HALF. YOURS MIGHT THOUGH, BECAUSE OUR NUMBERS ARE LIKE EIGHT YEARS OLD, TEN YEARS OLD UNITS AND YOURS ARE LIKE 30 OR 40. SOME OF THEM ARE OLDER. NOW. WE JUST WE KEEP TWO EXTRA IN THE BASEMENT BECAUSE WE NEVER KNOW WHEN THEY'RE GOING TO DIE. THAT WAY. WHEN THEY DIE, BUILDING MAINTENANCE CAN COME IN REALLY GOOD. THEY COME IN, THEY GET REPLACED IN A DAY OR SO, AND THEY WERE ORDERED TWO NEW ONES TO PUT IN THE BASEMENT. SO BUT THE NEWER ONES WOULD BE MORE EFFICIENT. SO WE SHOULD QUALIFY FOR MORE, A LITTLE BIT MORE OF A REBATE THAN EXISTING. IS THERE SOMETHING SPECIFIC TO THIS THAT YOU WANTED TO. I FEEL LIKE THIS IS KIND OF THE THE MEAT ON THE BONE OF WHAT WE'VE BEEN TALKING ABOUT. AS FAR AS JOHN'S POINT ABOUT FEES, WE'VE HELD OUR FEES VIRTUALLY FLAT OVER THE LAST 5 OR 6 YEARS. AND YOU CAN SEE THERE THAT THE COST OF MAINTAINING THOSE 24 FTES IS, IS ESCALATING. AND I JUST WANT TO DRAW ATTENTION TO THAT, AS I MENTIONED, AS OUR COST DRIVER.
AND AND THAT'S WHAT WE'RE SEEING 2.5 MILLION OF OUR, OUR TOTAL ACTUALS. AND I'LL JUST SAY ABOUT MATERIALS, BUDGETS. AND I MEAN, LIBRARIES EXISTS SO THAT YOU GO IN AND FIND SOMETHING NEW TO READ YOU. IF YOU'RE NOT, IF YOU DON'T HAVE MATERIALS AND YOU DON'T HAVE NEW MATERIALS, YOU'RE KIND OF NOT INTERESTED. AND SO THAT'S A KEY THING, TO BE HONEST, THE 600,000 IS VERY REASONABLE TO ME, BUT I DON'T I DON'T KNOW WHERE THE SWEET SPOT WOULD BE.
WE'RE ALSO SEEING EVER INCREASING DEMAND FOR ELECTRONIC MATERIAL, AND THAT'S INCREDIBLY EXPENSIVE. IT'S MUCH MORE EXPENSIVE THAN A HARDBACK BOOK. THERE'S WAITS FOR MONTHS.
RIGHT. WELL, WE HAVE OUR, I THINK OUR HIGHEST ITEM ON HOLD HAS 128 PEOPLE WAITING TO READ THE BOOK. IF YOU FIGURE THERE'S THREE WEEKS OUT FOR CHECKOUT, THAT'S OVER 300 WEEKS. THE DILEMMA WITH ELECTRONIC MATERIALS THAT WILL BECOME AVAILABLE FOR THE LIBRARY AND WE CAN PURCHASE IT. BUT THEN SOMETIMES THE PUBLISHER PULLS THE TITLE. SO WE MAINTAIN THE ONE TITLE WE HAVE, AND WE CAN'T PURCHASE ANY MORE BECAUSE THEY MOVE THEM TO LIKE AUDIBLE OR AMAZON WHERE THEY CAN MAKE MORE MONEY, WHICH MAKES SENSE FOR THEM AS WELL. AND SO. THE BIGGEST THING IS THEY CHARGE YOU HUGE DOLLARS, RIGHT? WELL, THE AVERAGE, IF YOU BUY AN
[01:20:02]
AUDIOBOOK, YOU SAY ABOUT $60, WE BUY A BOOK ON CD. THE COST FOR ELECTRONIC IS DOUBLE THAT.WE HAVE ENTERED INTO AGREEMENTS WITH OTHER LIBRARIES IN THE STATE OF IDAHO, WHERE OUR USERS CAN BORROW MATERIALS FROM THEM ELECTRONICALLY. AND WE HAVE RECIPROCAL. WITH SOME QUALIFICATIONS OF. IF IT'S A LIMITED. SOMETIMES WE BUY A MATERIAL. WE CAN ONLY CHECK IT OUT 52 TIMES. THOSE ARE ONLY AVAILABLE TO PEOPLE THAT LIVE IN THAT. RESULTS. SOMETIMES YOU BUY A BOOK AND YOU HAVE TO PAY MAINTENANCE FEE EVERY YEAR $10,000 FOR THE SYSTEM, AND THOSE ARE AVAILABLE TO ANYBODY. BUT THE WAY IT WORKS IS IF A PERSON FROM IDAHO FALLS PUTS THE BOOK ON HOLD, THEY GET IT BEFORE ANYBODY ELSE, ANYWHERE ELSE IN THE STATE. THAT'S JUST PART OF THE PARAMETERS YOU SET UP. THERE ARE PERKS FOR LIVING IN IDAHO. I THINK ONE OF THE THINGS THAT YOU LEARN ABOUT MATERIALS AND COLLECTIONS, WHEN YOU WHEN YOU'RE THE LIBRARY LIAISON AND JUST IN GENERAL SPEAKING TO THESE FOLKS IS THAT IT'S FAR MORE COMPLICATED THAN YOU THINK IT IS. IT'S FAR MORE EXPENSIVE THAN YOU THINK IT IS. EVERY TIME I ASK A QUESTION, YOU KNOW, I WAS ASKING YOU ABOUT THAT ONE SYSTEM, ROBERT. IT ALL JUST SEEMS SO EASY. LIKE THE LIBRARY JUST BUYS AN APP AND IT JUST LOADS TITLES ON IT AND IT'S JUST NOT HOW IT WORKS.
IT IS HIGHLY REGULATED AND VERY EXPENSIVE, AND IT'S FAR MORE COMPLICATED. AND I THINK IT'S HONESTLY, SOME DAYS I THINK IT'S A MIRACLE THAT A STAFF OF THIS SIZE IS KEEPING UP WITH THE AMOUNT OF TITLES AND THE AMOUNT OF PROGRAMS THAT ARE THAT ARE RUNNING THROUGH THE LIBRARY. BECAUSE WHEN YOU LEARN A LITTLE BIT ABOUT HOW MUCH WORK IT TAKES, IT'S A LOT MORE THAN YOU EXPECT. YOU KNOW, TO YOUR POINT, MICHELLE, A GOOD FRIEND OF MINE, HAD A CONVERSATION WITH ME NOT TOO LONG AGO. SHE AND HER HUSBAND AND THEIR TWO LITTLE BOYS MOVED HERE FROM PHOENIX A COUPLE OF YEARS AGO. AND PRIOR TO THAT, THEY LIVED IN SAN DIEGO. THEY LIVE OUT IN THE COUNTY. AND NOT KNOWING THAT I WAS INVOLVED IN THE LIBRARY BOARD, SHE ASKED ME ONE DAY, HOW DOES THE CITY THIS SIZE HAVE A LIBRARY BETTER THAN THE ONES IN THE BIG CITIES IN ARIZONA AND, AND CALIFORNIA? I SAID, OH, YOU ASKED THE RIGHT PERSON. YOU EXPLAIN TO HER, YOU KNOW, THE GREAT PARTNERSHIP THAT WE'VE HAD WITH THE CITY, WHICH OF COURSE, WE THANK YOU FOR AND THE GREAT STAFF THAT WE HAVE WHO HAVE WORKED SO HARD TO MAKE A PREMIER LIBRARY, WHICH IS A TREMENDOUS SERVICE TO THE CITY. AND LIKE YOU SAY, A LOT OF PEOPLE DON'T REALIZE HOW MUCH WORK GOES ON BEHIND THE SCENES TO MAKE THIS SUCH A PREMIER LIBRARY. MY DAUGHTER MOVED TO BOISE TWO YEARS AGO, AND I TOLD THE BOARD THIS STORY, AND IN A RECENT VISIT, SHE SAID TO ME, JUST SO YOU KNOW, THE ONLY THING I MISS ABOUT HOME IS THE LIBRARY. THAT'S THAT IS THE BEGINNING AND THE END. SHE DOESN'T MISS ME. APPARENTLY, ANY OF HER FAMILY. NOT A RESTAURANT, NOT A STORE. I'M NOT EXAGGERATING. JUST THE LIBRARY. THAT'S IT. AND SHE EXPLAINED TO ME ABOUT A LITTLE BIT ABOUT ADA COUNTY LIBRARY SYSTEM AND, AND, AND ALL OF THE THINGS THEY HAVE THERE AND HOW SHE WAS SO EXCITED, YOU KNOW, SHE THOUGHT MOVING TO THIS BIG CITY, SHE READS THIS 2 TO 3 BOOKS A WEEK. AND THIS IS A BIG HOBBY FOR HER AT 20 GO MOM. AND SHE SAID, MOM, YOU JUST DON'T UNDERSTAND HOW GOOD OUR LIBRARY IS BECAUSE NOW I'M IN THE BIG AND NOW I'M IN THE CAPITAL. AND I THOUGHT I WOULD HAVE A COMPLETELY DIFFERENT EXPERIENCE.
AND ALL I WANT TO DO IS COME BACK HOME FOR OUR LIBRARY. I DIDN'T MAKE THAT UP. SHE'D COME HERE, DRIVE BACK AND FORTH. I HAVE A QUESTION. SO THE 201,000. AND AND WHAT YOU HAVE THERE FOR THE NEXT FIVE YEARS SECURES THIS AT WHAT YOU THINK IS A PROPER RESERVE FOR 2 MILLION.
OKAY. BUT THAT IS CONSIDERING THAT IF THEY WERE TO TAKE IF IF COUNCIL GRANTS THE 3%. RIGHT, RIGHT. SO SO THE 3% PLUS. YEAH. OKAY. WHICH WAS THE SECOND PART OF MY QUESTION. OKAY. GOT IT.
OKAY. SO THE THIRD PART OF MY QUESTION IS IF YOU PROJECT OUT HERE OR EVEN THINK THROUGH 2031, IS THERE A METRIC OR SOME WAY TO KNOW THAT YOU NEED ANOTHER FTE? WHAT WOULD THAT BE? CIRCULATION. THAT'S BECAUSE THAT'S, THAT'S ALSO IN THE LEVY IF YOU HAVE AN ANSWER. SO WHEN WE LOOK AT ADDING ADDITIONAL PEOPLE. CIRCULATION REALLY ISN'T A METRIC WE LOOK AT AND MIGHT HAVE PART TIME PEOPLE BECAUSE OF, LET'S SAY, OUR CIRCULATION DOUBLED. OUR FULL
[01:25:05]
TIME PEOPLE HAVE FULL TIME JOBS, BUT WHAT'S GOING TO TAKE IS GOING TO TAKE EXTRA PART TIME PEOPLE TO SHELVE THOSE BOOKS. BECAUSE RIGHT NOW IN OUR CHILDREN'S LIBRARY, FOR EXAMPLE, THE STAFF IS SPENDING FOUR FULL TIME STAFF SPENDING 4 TO 5 HOURS A DAY SHELVING EVERY DAY.THAT'S 4 TO 5 HOURS. THEY ARE NOT AVAILABLE TO HELP PEOPLE. SO WHEN YOU SEE INCREASED, SO THE MOTHER COMES IN, SHE WANTS TO FIND A NEW BOOK. WELL, AT LEAST SHE MAY BE OVER IN THE NONFICTION SECTION SOMEPLACE WHERE KIDS USUALLY DON'T GO BY THEMSELVES. USUALLY, SOMETIMES.
AND SHE MAY NOT SEE THAT MOTHER LOOKING FOR SOMEBODY, BUT WE'VE GOT TO GET THE BOOKS BACK ON THE SHELF. SO PART OF OUR REQUEST THIS YEAR IS ADDITIONAL MONEY FOR PART TIME PEOPLE, SO THEY CAN SHOVEL BOOKS ON OUR FULL TIME STAFF, CAN BE THERE TO HELP PEOPLE AND WORK ON THE PROGRAM. SO IT'S BECAUSE OF THAT VERY CONVERSATION. I'M ASKING THIS QUESTION, AND WHEN I THINK FTE, I DON'T THINK ABOUT ONE PERSON BEING FULL TIME. I THINK OF ADDING UP HOW MANY SEASONAL PEOPLE ADD UP TO AN FTE. YOU AND I HAVE TALKED ABOUT THE SHORTAGE OF STAFFING TO SHELVE BOOKS TO CHECK THEM BACK IN AND ALL OF THAT. WHEN DO WE OR HOW DO WE FACTOR THAT IN OVER THE NEXT FIVE YEARS, THAT INCREASED COST. ALSO, DOES THAT QUESTION MAKE MORE SENSE? I'M NOT SURE WE HAVE AN ANSWER. THAT'S SOMETHING THAT I MEAN, RIGHT NOW WE'RE WORKING PEOPLE PRETTY HARD TO COME TO A POINT WHERE THEY JUST SAY, I'M DONE, OR IT COMES TO A POINT THAT SOME ELEMENT OF SERVICE IS CUT LIKE YOU WERE JUST DESCRIBING. SO I'M ASKING, BUT BUT I THINK THAT, BUT I THINK IS IT IS IT ACCURATE TO SAY THAT, YOU KNOW, YOU'VE GOT IN YOUR FISCAL YEAR 2027, PROPOSED BUDGET, $262,000 IN SEASONAL EMPLOYEES THAT WHEN YOU LOOK AT THIS CHART SHOWING THE POTENTIAL BUDGET, THAT THAT NUMBER IS STILL THERE, AND THAT NUMBER WILL ALSO INCREASE BY A CERTAIN PERCENTAGE INHERENTLY, ALLOWING FOR HOPEFULLY OVER TIME. TO ANSWER YOUR QUESTION, THAT REALLY DEPENDS ON HOW SUCCESSFUL WE ARE. IF WE GET EVERYBODY IN THE CITY TO COME TO THE LIBRARY THREE TIMES A WEEK, WE'RE GOING TO NEED MORE PEOPLE. WE'RE PROBABLY A LITTLE WAYS OUT FROM THAT, MAYBE A YEAR NOW. AND THAT'S REALLY WHAT IT COMES DOWN TO, IS IT'S THE NUMBER OF PEOPLE COMING INTO THE LIBRARY THAT REQUIRE SERVICES THAT WILL DETERMINE WHEN WE NEED TO HIRE MORE PEOPLE. IF LISA'S GOT TEN PEOPLE LINED UP ON THE THIRD FLOOR WAITING TO BE HELPED, AND 15 PEOPLE ON THE SECOND FLOOR DESK, THAT'S AN INDICATION THAT THAT HAPPENS A LOT. THAT'S AN INDICATION WE NEED ADDITIONAL STAFF. SO WE HAVE TYRONE SET IT UP SO WE CAN WE CAN MONITOR WHERE PEOPLE GO IN THE LIBRARY. AND YOU WALK IN THE DOOR, A COUNSELOR WHEN YOU WALK IN THE DOOR, IF YOU WALK UP THE RAMP, THE SECOND FLOOR, IT COUNTS WHETHER YOU GO RIGHT OR LEFT. IF YOU GO TO THE THIRD FLOOR, IT COUNTS. STAFF. WE'RE HOPING EVENTUALLY TO USE THAT DATA TO DETERMINE STAFFING LEVELS, AND I THINK THAT THAT IS WILDLY INNOVATIVE. AND I WANT YOU TO FIND FIND YOU A DEPARTMENT IN THIS CITY THAT IS EVEN ATTEMPTING TO USE DATA IN A WAY TO TRULY DRIVE HOW THEY SHOULD SPEND MONEY BETTER THAN LIBRARY IS STARTING GIS2. THOSE ARE THE TWO THAT ARE DOING THAT. SO I CAN'T REALLY ANSWER YOUR QUESTION WITH THE DEFINITIVE IN 2029, WE'RE GOING TO NEED THREE MORE PEOPLE. IT JUST DEPENDS HOW SUCCESSFUL BETH IS AND HOW SUCCESSFUL ALICIA IS IN DRAWING PEOPLE TO PROGRAMS, AND HOW GOOD LIZA IS AT ORDERING THE STUFF THAT PEOPLE WANT. BUT I THINK THERE IS A SAFETY IN KNOWING THAT WE DO HAVE A LITTLE BIT OF, WE KNOW, AN ANNUAL INCREASE BUILT INTO THE BUDGET. IT MAY NOT BE ENOUGH. YOU KNOW, THAT'S WHY WE HAVE THIS CONVERSATION EVERY YEAR.
THE 3% INCREASE IN TAXES DOESN'T COVER WAGE INCREASES OR $1,000 SHORT OF COVER. SO THIS YEAR, THE 3% WAS 91,000 FOR THE LIBRARY. WAGE INCREASES ARE 92,000. SO WE'RE PRETTY CLOSE THERE. BUT SO THAT'S REALLY JUST A MAINTENANCE ISSUE, I THINK WHEN YOU LOOK AT. BUT IT'S A GOOD QUESTION. IF YOU GET AN ANSWER LET ME KNOW. SO YOU'RE TELLING ME THAT IN 2027 YOU'LL GET BY WITH WHAT YOU HAVE. BUT IN 28 YOU MIGHT HAVE THE DATA TO SAY, I NEED X NUMBER OF MORE PART TIME. I WOULD LIKE TO HAVE TWO OR 3 OR 4 YEARS OF DATA BEFORE WE BEFORE YOU DECIDE ON THAT, BECAUSE LIBRARY USAGE CAN BE CYCLICAL. IF YOU LOOK AT OUR DATA, JUNE OF EVERY YEAR IS REALLY BUSY. IT'S BUSIER IN DECEMBER AND IT TRACKS YEAR TO YEAR. SUMMER IS OUR BUSIEST TIME, WHICH IS WEIRD. I WOULD HAVE NEVER GUESSED THAT BEFORE THE LIBRARY, BECAUSE I LIKE TO BE OUTSIDE IN THE SUMMER AND I LIKE TO READ IN THE WINTERTIME, BUT PEOPLE COME TO THE LIBRARY IN THE SUMMERTIME. YOU KNOW, IT'S WE'VE TALKED ABOUT SUMMER SLIDE. IF WE DON'T GET KIDS IN THE SUMMER, THEY LOSE 30% OF EVERYTHING THEY LEARN THE PREVIOUS YEAR, WHICH MEANS THE FIRST TWO YEARS OF THE TEACHERS ARE JUST RETEACHING WHAT THEY LEARNED LAST YEAR. AND THAT'S WE HAVE A VERY SUCCESSFUL CHILDREN'S PROGRAM. MY
[01:30:03]
DAUGHTERS ALWAYS CALL ME AND SAY, YEAH, WE WENT TO THE LIBRARY. MY KID READS ALL SUMMER. THEY GET A BOOKMARK. THAT'S REALLY EXCITING. SO WE HAVE AN OUTSTANDING CHILDREN'S PROGRAM. DO YOU THINK THE LEVY, THOUGH, ITSELF IS GROWING AS WE HAVE MORE FOLKS? RIGHT, RIGHT.THAT'S WHAT THAT'S EXACTLY THE POINT THAT I DIDN'T BRING UP THAT I SHOULD HAVE. I THINK THAT THAT'S NOT THE EXACT SAME YEAR. AND I THINK THE OTHER QUESTION IS FOREGONE AT SOME POINT, BECAUSE THEN IT'S PERMANENTLY ASSOCIATED TO THE LIBRARY. YOU COULD DO THAT. THE OTHER THING I BROUGHT UP, NO ONE LOVES IT. I STILL WANT THE CITY TO TRY THIS SOMEWHERE, EITHER IN PARKS OR SOMEWHERE. IS THE OVERRIDE LEVY'S SCHOOL DISTRICTS ARE USING VERY SUCCESSFULLY. IT'S ONLY A 50 PLUS ONE OF. SO YOU'VE GOT TO FIND SOMEWHERE IN THE CITY WHERE YOU THINK THAT MAKES SENSE, BUT WE'RE LOSING REVENUE BY NOT USING OVERRIDE EARLY. I THINK USES IT FOR THEIR LIBRARY FOR. THEY USE IT ONLY. THEY OVERRIDE LEVY FOR JUST MATERIALS. PRESTON DOES PRESENT. AND THAT'S KIND OF TRUE ACROSS THE COUNTRY IS THAT THESE MILL RATES WHERE THEY CAN ASK THEM FOR SUPPLIES AND THEY EXPIRE WITHIN TWO YEARS. SO IT'S KIND OF THAT'S WHY IT'S 50 PLUS ONE, NOT 30 YEARS DEAD. I DO I WANT TO ADD SOMETHING, COUNCILOR FRANCIS, TO THIS, THOUGH, THAT I THINK THIS FABULOUS PRESENTATION, JUST SO YOU KNOW, I THINK THIS IS A FABULOUS PRESENTATION THAT HAS IS ACTUALLY GIVING US A GREAT HISTORICAL PICTURE EVEN OF, YOU KNOW, LIKE WHAT BUDGET WAS, WHAT ACTUAL WAS, WHAT REVENUE IS. SO I THINK IT'S FABULOUS AS WELL AS THE PRIORITIES. YOU CAN SEE IT IN YOUR BUDGET. WHERE WAS, WHERE WAS AN INCREASE OF $100,000? WHAT WAS IN THE COLLECTION DEVELOPMENT? AND THEN, YOU KNOW, THE CHILDREN AND YOUTH LITERACY. SO I THINK THAT TO THE POINT THAT THIS IS SUCCESSFUL IS WHEN THE FTE COMES IN, BUT THEY'RE PROVING THAT THIS IS THE PRIORITY BECAUSE IT'S REFLECTED. THEY'RE LITERALLY DOING THE BUDGET PROCESS THAT WE HAVE TRIED TO SET AS COUNCIL. YES. FOR THE REST OF THE CITY. YES. THIS IS IDENTIFY THE PRIORITY AND THEN IT'S REFLECTED. AND THEN THEY'RE TRACKING REVENUE TO ACTUAL AND SAYING BUDGET DOESN'T MATTER BECAUSE IT'S PIE IN THE SKY IF YOU DON'T HAVE THE ACTUAL INCOME THERE. SO I THANK YOU VERY MUCH BECAUSE YOU CAN REALLY SEE IT. AND SO THEN IF THEY'RE REALLY SUCCESSFUL AT THESE PIECES, THEN WE'LL KNOW, TO YOUR POINT TO THE TRACKING, I'LL SAY, YEAH, NOW IT'S TIME TO BRING IN MORE FTE TO DO THE CHILDREN AND YOUTH LITERACY PROGRAM BECAUSE WE OUR COLLECTION IS UP. SO THANK YOU ALSO. YOU'RE WELCOME. THANK YOU FOR THE COMPLIMENT. WE. I WOULD ALSO ADD THAT WE PROJECTED OUT THROUGH 2031. BUT WE KNOW THAT THIS REQUEST IS REALLY ONLY FOR.
27 AND THIS IS AN ITERATIVE PROCESS. AND WE'LL BE BACK IN HERE NEXT YEAR TO TALK ABOUT HOW SUCCESSFUL WE WERE AND TO BE HELD ACCOUNTABLE FOR WHAT WE DID WITH THE MONEY, AND HAPPY TO HAVE THAT CONVERSATION AND SHOW WHAT WE DID. AND THEN WE WILL HAVE MORE DATA AT THAT POINT. AND THEN WE WE ITERATE AND GO FORWARD. PEOPLE'S RESPONSE. SO I HAVEN'T READ THIS IN ENOUGH DETAIL TO KNOW, BUT ARE YOU SAYING THERE IS MONEY HERE OR PART TIME EMPLOYEES TO PICK UP THE PRESSURE OF 2027? NOT LIKE WE WOULD, NOT THAT WE WOULD LIKE TO BE. OKAY. OKAY. I'M I'M GOING TO BE HONEST. I THINK THAT WE COULD SAY, HEY, WE'RE GOING TO GIVE THEM MONEY FOR 20 MORE PART TIME WORKERS AND THEY PUT ALL 20 TO WORK, RIGHT? I MEAN, I THINK WE JUST CAN'T DO THAT. WHAT I WAS SAYING IS THAT EVERY YEAR THAT 3% IN A DOLLAR NUMBER IS GOING TO EQUAL MORE AND MORE EACH YEAR, RIGHT? WE DON'T, UNFORTUNATELY, KNOW THE COSTS OF OUR OWN BENEFITS AND WAGES TO SOME EXTENT, BECAUSE BENEFITS CHANGE EVERY YEAR, RIGHT? IT'S VERY HARD FOR THEM TO PREDICT THEY'RE DOING THEIR BEST THOUGH, BASED UPON, YOU KNOW, THE PREDICTIVE MODEL THAT WE HAVE. BUT NO, I MEAN, SEASONAL EMPLOYEES STAY FLAT ISH WOULD BE MY GUESS OVER TIME BECAUSE IT IS JUST A 3% INCREASE. SO NO, THEY HAVE NOT THEY HAVE NOT FILLED THIS BUDGET WITH A BUNCH OF PART TIME EMPLOYEES FOR THE FUTURE.
I DO THINK THAT BASED ON WHAT WE KNOW NOW, PROJECTING 27, THAT'S THE YEAR THAT WE HAVE THE MOST CONFIDENCE IN. OBVIOUSLY, WE HAVE $260,000 IN THE BUDGET BUILT IN INTO THIS NUMBER THAT WILL HIRE THE SEASONAL EMPLOYEES THAT WE ARE CONFIDENT WILL PROVIDE THE SERVICE LEVEL NEEDED IN THAT YEAR. THEY'RE BEING VERY REALISTIC, THE OUT YEARS LESS CERTAIN, AND WE NEED TO HAVE THAT CONVERSATION. BUT FOR 2027, WE ARE WE'RE CERTAIN THAT THAT'S THE NUMBER THAT WE NEED. SO FACTORED INTO IT IS THE ABILITY TO HIRE, TO TAKE THE VERY PRESSURE OFF YOU HAVE JUST DESCRIBED. THAT'S WHAT I'M CONCERNED ABOUT. THAT'S WHAT WE'RE ANTICIPATING. YES, WE KNOW LIBRARIANS DO BEST WHEN THEY'RE HELPING PEOPLE UNDERSTAND LIBRARIES AND GAIN FOR THEM, 260,000 IS THE NUMBER TO REPLACE WHAT WAS KIND OF
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LOST LAST YEAR TO REPLACE WHAT WAS LOST. BUT YOU HAVE TO REMEMBER THE LAST YEAR'S REQUEST INCLUDED EMPLOYEES FOR STUFF WE'RE NOT DOING ANYMORE. WE'RE NOT DOING THE THE THING IN FRONT OF THE LIBRARY. WE'RE NOT DOING PROGRAMS ASSOCIATED WITH THAT. SO THOSE 22 PEOPLE THAT WERE NO LONGER EMPLOYED. SO THIS WILL EMPLOY 150 000 OVER WHAT WE'RE SPENDING THIS YEAR ON PART TIME PEOPLE. SO IT'S ABOUT SIX ADDITIONAL 20 HOUR WEEK EMPLOYEES, WHICH WILL TAKE PRESSURE OFF OF THE THREE OF THEM GO TO CHILDREN'S. I THINK THAT'S WHAT FRANCIS REALLY NEEDS. THREE OF THEM GO TO SHELBY, AND THREE OF 2 OR 3 OF THEM GO TO LIKE, WE'RE GOING TO WAIT AND SEE IF WE CAN GET BY WITH TWO WITH UPSTAIRS THAT WE CAN'T. AND THEN WE'VE GOT MONEY FOR THE THIRD ONE, BUT WE MAY NOT BE TO HIRE THEM. SO WE'RE GOING TO HIRE, UNFORTUNATELY, IN TODAY'S ENVIRONMENT TO GET REWARDS DOING PART TIME EMPLOYEES, BECAUSE NOW YOU CAN ACTUALLY PUT THAT MONEY TOWARDS THIS AS OPPOSED TO BENEFITS, RIGHT? STINKS. RIGHT. AND I THINK THAT, YOU KNOW, I THINK THE LIBRARY OBVIOUSLY HAS A HISTORY OF TRYING TO TRULY BE SO WISE WITH THE DOLLARS, RIGHT? SOMETIMES, I MEAN, WE GIVE WE MAKE FUN OF ROBERT A LITTLE FOR ME, BUT THAT'S WHY THE DRAW DOWN MAKES SENSE. AND THEN SAY, HERE'S THE MATCH. THERE'S A LONG HISTORY, RIGHT? AND THAT'S WHERE I HAVE A LOT OF CONFIDENCE IN WHATEVER COUNCIL DECIDES. I THINK THAT WHEN YOU LOOK AT I, YOU KNOW, I WAS THINKING ABOUT THE 11 YEARS OF ASKS FROM THIS LIBRARY. THINK ABOUT THAT. HOW MANY TIMES DOES THIS DEPARTMENT COME IN AND, AND MAKE A PRESENTATION LIKE THIS? RIGHT. IT DOESN'T HAPPEN. WELL, IT DOESN'T HAPPEN ANYWHERE. YEAH. IF YOU WERE THINKING ABOUT WHAT WOULD MAKE SENSE AS A SAFETY NET NUMBER 2 MILLION. YEAH, THEY MAY DO RIGHT. YEAH. NO. AND AND SO WHEN THEY I THINK THIS IS JUST A WILDLY THOUGHTFUL AND VERY DETAIL ORIENTED PRESENTATION. THE BOARD SPENT A LOT OF TIME ON THIS. AND THE BOARD'S REALLY DRIVING THINGS. I, I THINK IN A WAY THAT IS JUST, YOU KNOW, FRESH, YOU KNOW, THEY HAVE A NEW BOARD MEMBER WITH CERTAIN SKILLS. THE OTHER THING TOO, IS THAT THEY'RE LEARNING MORE ABOUT WHAT COUNCIL EXPECTS. RIGHT. AND YOU HAVE JUST NEW ELECTED OFFICIALS COME IN AND THOSE THINGS JUST CHANGE THE CONVERSATION, RIGHT? THERE'S THIS BOARD IS ALWAYS, I THINK, BEEN WHOLLY ENGAGED, WITHOUT A DOUBT. I THINK, FRANCIS, YOU PROBABLY FELT THE SAME WAY WHEN YOU WERE THE LIAISON. YOU KNOW, THESE, THESE, THESE, THESE, THIS LIBRARY BOARD CARES. I THINK THEY'RE VOLUNTEERS. YEAH. THE OTHER THING THAT'S REALLY IMPRESSIVE TO ME IS THAT MONEY WAS SET ASIDE FOR A VISION. AND THEY'VE DONE THE HARD THING AND SAID, YEAH, THEY PIVOTED IT INTO THE. YEAH. BECAUSE THEY WANT THE SUSTAINABILITY. RIGHT.AND I ALSO THINK ABOUT HOW MANY DEPARTMENTS COME IN AND SAY, I'M GOING TO GO, I'M GOING TO REALLOCATE SOME DOLLARS AND MAKE SOME HARD DECISIONS HERE TO MAKE THE MASK SO THAT WE CAN SORT OF MATCH THAT AND BE A COLLABORATOR IN A LARGE ASK. NOW, OBVIOUSLY, THE LIBRARY IS SET UP IN ITS OWN WAY, SO THERE'S A LITTLE BIT DIFFERENT OPPORTUNITY THERE. BUT I THINK THAT WE'RE WE'RE SEEING AN INVESTMENT, RIGHT, THAT THEY'RE WILLING TO, TO, TO ALLOCATE THE DOLLARS, THEY'RE WILLING TO MAKE THE HARD DECISIONS KNOWING THAT WE HAVE TO MAKE THE HARD DECISIONS, TOO. THEY WANT TO MEET US THERE AS A TRUE PARTNER IN THIS. AND WE IF THEY NEEDED A D, THEY WOULD HAVE THE MONEY, YOU KNOW, LIKE THAT'S THE WAY THINGS HAVE BEEN IN THE CITY OFTEN, IS THAT OUR THEIR EMERGENCY IS OUR EMERGENCY, RIGHT? THEIR LACK OF VISION, LACK OF PLANNING IS NOW OUR EMERGENCY. THE LIBRARY'S NEVER COME TO US WITH THOSE PANTS ON FIRE. AND I JUST I THINK THAT THAT MATTERS. I THINK I THINK IT MATTERS WHEN YOU SEE THE FISCAL RESPONSIBILITY THAT THE LIBRARY HAS CONTINUED TO SHOW. WELL, THE FACT THAT YOU HAD THE RESERVES IN THE FIRST PLACE, THAT YOU'VE BEEN ABLE TO USE IT THE LAST FEW YEARS BECAUSE THEY'VE BEEN VERY THEY ARE SO THOUGHTFUL. WELL, MAYBE A TIMES. I KNOW, ROBERT, THEY'RE OVERTHINKING EVERY EVERYTHING. AND I TOLD THEM, YOU KNOW, I SAID, LISTEN, I THINK YOU GOT TO COME TO COUNCIL. WHEN I TELL YOU, JUST BE UP. BE REAL. RIGHT? BE HONEST. TELL US WHAT YOU NEED. COUNCIL MAKE THE DECISION. BUT HIDING, YOU KNOW, HIDING. HEY, HERE'S WHAT MIGHT HAPPEN, RIGHT? KNOWING THAT THEY'RE THEY'RE MAKING ALL THESE EMERGENCY PLANS WITHOUT US BECAUSE THEY'RE RESPONSIBLE EMPLOYEES. BUT WE NEED TO KNOW, RIGHT? WE NEED WE NEED TO KNOW.
AND IT'S OKAY TO COME AND SAY, HEY, WE NEED SOME MONEY. BUT WE ALSO THIS IS A PROCESS WHERE WE YOU'RE TELLING US WHAT YOU NEED. BUT THEN WHEN WE GET TO THE END, EVERY DEPARTMENT HAS TOLD US WHAT THEY NEED AND THEN WE START PRIORITIZING. SO THIS ISN'T. AND THEY KNOW THAT THIS IS UNKNOWABLE. NOW TO SAY, OH, THIS IS WHAT WE'LL DO, BUT IT IS. AT LEAST WE HAVE THE
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INFORMATION, RIGHT. WELL, WE'RE NEVER GOING TO BE ABLE TO DO. I MEAN, LET'S, IF WE WAIT THREE YEARS, THE ASK IS GOING TO BE TWO, THREE, FOUR FOR 50. THERE'S NO WAY TO GET AROUND THAT. SO IT'S BETTER TO HAVE IT NOW ON THE ON YEAR ONE AND FIGURE OUT WHAT CAN WE DO AND MEET THOSE WAYS. BECAUSE PRETTY SOON THEN IT DOES BECOME A REAL YEAH. OUR PROBLEM, THE AVERAGE GROWTH FOR THE FOUR YEARS FROM 27 THROUGH 31 IS JUST OVER 4%. AND THE CITY'S GROWTH. 2%. AND SO THAT JUST 4% OVER, YOU KNOW, ON THE AVERAGE THROUGH THAT PERIOD, IF YOU DO THE MATH, IT WORKS OUT 4%. I THINK THE PRESENTATIONS WERE REALLY, REALLY GOOD. I THINK OF IT ALL IS THIS IS WHAT I CALL A PROACTIVE BUDGET, PROACTIVE BUDGET. IT'S NOT A REACTIVE, OH MY GOODNESS, WE'RE DESPERATE. THIS IS EXACTLY WHAT YOU'RE SAYING FROM EVERY DEPARTMENT.AND I THINK THAT ONE THING I FOUND THAT I'VE BEEN REALLY AMAZED IS THAT THIS WORK DIDN'T JUST GET STARTED YESTERDAY. I THINK YOU GUYS CAN SEE THAT, RIGHT? LIKE THEY DIDN'T JUST SAY, HEY, LET'S JUST THROW THIS TOGETHER. THIS IS SOMETHING THAT ROBERT'S BEEN LOOKING AT FOR A LONG TIME. THE LIBRARY BOARD IS TALKING ABOUT THESE THINGS, AND NOW WE'RE JUST GETTING A DIFFERENT KIND OF PRESENTATION, RIGHT? BECAUSE THEY ARE BEING PROACTIVE AND BUT THEY KNEW WHAT THEY KNEW WHAT THEY WERE DOING COMING IN HERE. THEY KNEW WHAT THEY NEEDED. THEY DIDN'T JUST COME UP WITH THIS OVERNIGHT. THANK YOU, THANK YOU. OH, WE HAVE DECISIONS. BUT BUT WE HAVE THE DATA TO MAKE THOSE DECISIONS AND A REAL REQUEST. SO THAT WAS OUR GOAL IS TO GIVE YOU THE DATA THAT YOU NEEDED. YES. THANK YOU. PLEASE REACH OUT TO US IF YOU NEED ANYTHING ELSE. YOU DO. THANK YOU. OKAY. I DON'T SEE ANY MORE REASON FOR ANY MORE CALENDAR, SO WE ARE ADJOURNED. THANK YOU.
* This transcript was compiled from uncorrected Closed Captioning.