Nov 10, 2025 City Council Work Session

[Call to Order and Roll Call]

[00:00:07]

ARE CALLING THIS MEETING TO ORDER. WE NEED TO FIRST OF ALL, ESTABLISH OUR QUORUM. AND I'M SORRY. THE MAYOR IS OUT OF TOWN TODAY, SO I WILL BE ACTING IN HER ROLE FOR THIS AFTERNOON.

COUNCIL PRESIDENT BURTENSHAW HERE. COUNCILOR BRADFORD PRESENT. COUNCILOR DINGMAN IS NOT HERE YET. COUNCILOR. FREEMAN. COUNCILOR FRANCIS HERE. COUNCILOR LARSON HERE. COUNCIL

[Executive Session]

YOU'LL GET THE NEXT ONE. FRANCIS I. FREEMAN. YES. LARSON. YES. BRADFORD. BURTENSHAW. YES.

MOTION CARRIES. TWO. IT'S NICE TO HAVE A CORNER THAT MIGHT HAVE BEEN THREE OKAY.

ALL RIGHT. WE ARE BACK. WE ARE RECONVENING AFTER OUR EXECUTIVE SESSION. AND WE NEED TO MAKE OUR WE NEED TO TAKE ACTION IN OPEN SESSION SO WE CAN HAVE A MOTION. I MOVE THAT COUNCIL GIVE IDAHO FALLS HUMAN RESOURCE DIRECTOR DARREN JONES AUTHORITY TO NEGOTIATE A SETTLEMENT AMOUNT FOR WORKER'S COMPENSATION CLAIM BROUGHT BY SERGIO SOTO SECOND. OKAY, WE'LL GET A COLD CALL. FRANCIS I. FREEMAN. YES. LARSON. YES. RADFORD. HI. BURTENSHAW. YES.

[Municipal Services]

WE'RE GOING TO GIVE YOU AN UPDATE ON HOW THE YEAR END CLOSED. AND WITH THAT I'M GOING TO START I BELIEVE WITH THE CITY TREASURER. IS THAT CORRECT? YEP. ALL RIGHT. THIS IS YOUR FAVORITE PRESENTATION OF QUARTER. DEPENDS ON THE RESULTS. ALWAYS GOOD. SO WE'RE GOING TO PRESENT THE FINANCIAL RENEWAL. WE'RE GOING TO GO INTO CASH BALANCES. WE'LL TALK ABOUT INVESTMENTS. WE'LL GO INTO FINANCE REPORT WHICH. BROOKS LATER WILL TAKE CARE OF. SHE'LL DO THE BUDGET ACTUALS. AS FOR THE AS FAR AS THE AREA, WE GOT SOME STUFF WE WANT TO COVER AS THAT'S WRAPPING UP. AS I GET INTO THIS, I JUST WANT TO REITERATE THAT THIS IS A BUDGET REPORT, WHICH MEANS WE ARE DISCLOSING HOW OUR BUDGET BASIS HAS GONE FOR THE YEAR. FISCAL YEAR 2425. THAT BEING THE CASE AT THIS POINT, AFTER THE BUDGET WRAPS UP, WE CONVERT OUR BOOKS INTO AUDIT BASIS, WHICH IS UNDER THE GASB STANDARDS. AND SO JUST TO JUST TO THROW THAT OUT THERE. THERE IS A DIFFERENCE BETWEEN THE TWO STANDARDS. AND SO EACH YEAR WE HAVE TO CONVERT OUR BOOKS. GOING INTO OUR NEW SOFTWARE, WE'LL BE ABLE TO MAINTAIN A SEPARATE SET OF BOOKS THROUGHOUT THE YEAR. SO WE DON'T HAVE TO DO THIS CONVERSION AT THE YEAR END. IT'S ONE OF THE BONUSES OF OUR NEW SOFTWARE THAT WE ARE WORKING ON, SO THAT WILL GO INTO THE TREASURER'S REPORT. THIS WILL BE COMING OUT SHORTLY.

AND THIS IS I'M SORRY FOR THE SMALL PRINT, BUT THIS GIVES YOU ALL THE CASH BALANCES. AS OF SEPTEMBER 30TH, 2025. AND I KIND OF WANT TO TALK ABOUT A FEW OF THESE, JUST SO TO GIVE

[00:05:02]

SO YOU CAN SEE THE CHANGE OVER THE YEARS. SO PART OF THE REASON WHY 22 WAS LOW WAS IDAHO FALLS POWER 330 MILLION. WHAT THEY WERE DOING WAS FINISHING UP THE PAIN STATION IDAHO FALLS TRANSMISSION LINE. RIGHT. AND SO FOR THAT THEY HAD INCURRED SOME CONSTRUCTION COSTS AND ONGOING MAINTENANCE TO MAKE THAT HAPPEN. BUT THEY ALSO GOT A BOND AND THE BOND WAS DRAWN DOWN AFTER A LOT OF THE MAJOR EXPENSES WERE DONE. AND SO THAT'S WHY YOU HAVE A DIP OF THAT. IT'S NOT THAT OUT OF MOST POWER, IT GROSS INCOME WAS 30 MILLION FOR FOUR YEARS. IT'S JUST THE TIMING OF THE BOND DRAWDOWNS IN RELATION TO THE EXPENDITURES. SO THE OTHER PART THAT HAS CHANGED IS THE IMPACT FEES. IMPACT FEES HERE THEY COUNT ABOUT ABOUT 12 MILLION OF THAT IS IMPACT FEES. PART OF THAT IS THAT WE'RE WE WERE JUST ACCUMULATING THE FUNDS TO WORK ON THE CAPITAL PROJECTS THAT WE ARE DOING FINE. AND SO THAT'S PART OF THE INCREASES OVER THE LAST FOUR YEARS. MARK, CAN YOU SPEAK TO HOW MUCH SINCE WE WERE SUED AND WE HAVE BEEN TRYING TO BE RESPONSIBLE, LIKE WE HAVEN'T SPENT AS MUCH OUT OF THAT AS WE MAY HAD. IS THAT TRUE OR NOT? COUNCILOR BRADFORD, I CAN ANSWER THAT QUESTION FOR YOU. WE'VE BEEN VERY LIMITED ON WHAT WE'VE SPENT THE IMPACT FEES ON, AND I WILL ACTUALLY HAVE I WILL ACTUALLY BE SUBMITTING AN ANNUAL REPORT IDENTIFYING THOSE PROJECTS. MOST OF THOSE PROJECTS HAVE ALREADY GONE TO COUNCIL FOR APPROVAL. AND THEN THERE'S JUST A COUPLE OF SEPTEMBER, 30TH YEAR END ADJUSTMENTS THAT WERE DONE FROM OUR TRANSPORTATION, SOME OF OUR TRANSPORTATION PROJECTS THAT WERE IMPACT FEE ELIGIBLE. AND SO I'LL BE REPORTING ON THAT HERE SHORTLY. BUT IN NORMAL YEARS, WE WOULD HAVE HAD MORE CASH ROTATION. THAT'S CORRECT. YEAH, THAT IS CORRECT BASED ON THE PLAN. OKAY. SO BETWEEN POLICE I MEAN THE POLICE, BUT THE IMPACT FEES OF POLICE, FIRE PARKS AND STREETS AND ELECTRICAL FUND THAT WAS ABOUT ACCOUNTS FOR ABOUT 43 TO 45 MILLION OF THE NET INCREASE OVER THE LAST FOUR YEARS. THE OTHER HAS TO DO WITH SPECIAL REVENUE FUNDS. STREETS INCREASE WAS HAS INCREASED OVER THE LAST COUPLE OF YEARS BECAUSE OF CHANGE IN THE WAY THE STATE DISTRIBUTES FUNDS. I THINK THAT'S BEEN CAPPED OUT. I DON'T I DON'T THINK WE'LL SEE ANY MORE INCREASES IN STATE REVENUES THAN STREETS. THEY'VE KIND OF PUT SOME MONEY TO THAT PROGRAM. AND SO THIS IS KIND OF WHAT IT IS GOING TO BE GOING FORWARD. AND THEN THE RISK MANAGEMENT HEALTH INSURANCE FUND I'M SORRY RIGHT HERE. THIS ALSO HAS AN INCREASE THAT IS THAT'S JUST KIND OF HOW WE'RE ACCUMULATING FUTURE FUNDS FOR ISSUES TO PAY OFF LIABILITY CLAIMS AS WELL AS PREPARE FOR THE FUTURE ON INSURANCE. AND THEN. I THINK THERE ARE SOME THINGS I WANT TO POINT OUT HERE THAT I APOLOGIZE AGAIN FOR THE SMALL FONT, BUT IF YOU LOOK HERE, RECREATION, AS WE WENT THROUGH AND STARTED WORKING ON HOW TO HAVE RECREATION HAVE A POSITIVE CASH FLOW, WE CAME TO COUNCIL ABOUT FOUR AND A HALF YEARS AGO, AND IT PRESENTED A PLAN OF HOW TO HELP THEM AND MOVE FORWARD ON STABILIZING THAT FUND THAT HAS BEEN POSITIVE. ALSO, GOLF FUND HAS ALSO BEEN POSITIVE THIS YEAR.

IT HAS ALSO INCREASED. THEY DIDN'T NECESSARILY HAVE A PLAN AND WE POTENTIALLY WILL HAVE SOMETHING GOING FORWARD. BUT AS OF RIGHT NOW THINGS ARE ARE LOOKING LOOKING GOOD. HEY MARK, MAY I JUST MAKE A COUPLE QUICK. SO COUNCIL MEMBERS WE ACTUALLY HAVE THIS IN YOUR SHARED DRIVE IF YOU WANT TO. SOME OF YOU DO BRING YOUR IPADS AND AND LOOK AT PRESENTATIONS. IT'S IN THE COUNCIL SHARE DRIVE. IF YOU WANT TO SEE SOMETHING A LITTLE BIT MORE DEPTH EASIER TO SEE.

[00:10:03]

THERE IS SOME INVESTMENT INCOME INTO THAT WE'LL TALK ABOUT HERE LATER. BUT MOST OF THAT IS JUST CAPITAL PLANNING WITH FEE STRUCTURES. OKAY. GENERAL FUND. GENERAL FUND IS A LITTLE BIT DIFFERENT. THE BLUE LINE IN SOME CASES IS HIGHER FOR THAT TIME OF YEAR. SOMETIMES IT'S LOWER. THERE'S NOT NECESSARILY CONSISTENT PATTERN. IT HAS A LOT TO DO WITH TIMING OF RESOURCES WHEN THE RESOURCES COME IN, WHEN THEY GO OUT, AS WELL AS THE USE OF GRANT FUNDS THAT WERE INITIALLY GIVEN THROUGH THE ARPA. THOSE HAVE BEEN SPENT DOWN. AND WE'LL TALK ABOUT THAT A LITTLE LATER TODAY. BUT THERE IS SOME INCONSISTENCY THERE. AND THAT IS SOMEWHAT WHAT WE WOULD EXPECT BECAUSE OF THE TIMING OF PROGRAMS AND THINGS WE ARE CURRENTLY WORKING ON WITH SOFTWARE. BUT TO YOUR CENTER, THERE'S A LOT OF PROJECTS OUT THERE GOING ON. SO THERE IS SOME FLEXIBILITY, SOME FLUCTUATION. AND SO WHEN YOU SAY THERE'S SOME INCONSISTENCY THERE, WHERE WHERE ARE YOU SEEING INCONSISTENCY? I CAN'T SEE AND I'M GOING TO GO TO A TABLE OKAY. SO RIGHT HERE YOU'RE GOING TO SEE ON THE STATE LINE. SORRY IT'S A LITTLE SMALL. OKAY. YOU'RE GOING TO SEE IN SOME CASES WHERE THE MONTH THIS MONTH IS HIGHER HERE, BUT IT'S LOWER IN OTHER PLACES. SO IT'S NOT THE SAME EACH MONTH. SOME SOMETIMES IT'S LOWER, SOMETIMES IT'S HIGHER DEPENDING ON THE YEAR. SO LIKE LAST YEAR IN MAY 26TH YEARS 22 MILLION.

IT'S GOING UP AND DOWN HERE 26 MILLION IN JUNE 4TH YEARS AGO 20 MILLION THIS YEAR IN JUNE.

SO YOU CAN SEE THIS UP AND DOWN THROUGHOUT THE YEAR. THAT REALLY HAS TO DO WITH TIMING OF PAYMENTS AND THE TIMING RESOURCES. THE MAJORITY OF OUR RESOURCES COME IN TWICE A YEAR, JANUARY AND JULY. THOSE WHEN THE BULK OF THE RESOURCES COME IN, THE PAYMENTS THAT WHAT WE'RE PAYING FOR IS DIFFERENT TO BEING ON THE PROJECT IN THE TIME OF YEAR. THE ONE MONTH THAT WE FEEL IS FAIRLY CONSISTENT, THAT WE GAUGE OURSELVES ON IS DECEMBER. OKAY? DECEMBER IS BECAUSE THE WEATHER IS GETTING COLDER. IT'S KIND OF MOST OF OUR EXPENDITURES HAPPEN IN THE SUMMER FOR CONSTRUCTION. AND SO THAT KIND OF IS OUR LOW POINT IS RIGHT BEFORE WE GET OUR JANUARY PAYMENT. SO WE GAUGE OUR CASH BALANCES ON DECEMBER. THAT ALSO TELLS US ABOUT HOW MUCH MONEY WE NEED TO HAVE IN RESERVES TO COVER A HALF A YEAR, BECAUSE WE ONLY GET THOSE MONEYS IN TWICE A YEAR. SO EVEN THOUGH WE ARE LOW HERE BY ONE YEAR, IT'S REALLY

[00:15:07]

OKAY. THAT'S KIND OF OUR CASH FOR THE YEAR. THE FISCAL YEAR. WE'LL GET INTO HOW OUR INVESTMENTS WERE. SO WE CLASSIFY OUR INVESTMENTS INTO THREE CATEGORIES SAFETY, LIQUIDITY AND YIELD AS THE HIERARCHY OF HOW WE PUT IMPORTANCE ON WITH OUR NUMBER ONE IMPORTANCE IS SAFETY. WE WANT TO MAKE SURE THAT OUR INVESTMENTS ARE SAFE AND SECURE.

WE WANT THEM AVAILABLE FOR WHEN WE NEED THEM. AND THEN LASTLY, WE LOOK AT THE YIELD. I'LL SPEND A LOT OF TIME ON SAFETY AND LIQUIDITY. NOT AND NOT SO MUCH ON YIELD, BECAUSE IT'S NOT OUR FOCUS. SO WITH THAT BEING SAID, LET'S TALK A LITTLE BIT ABOUT SAFETY. THE WAY WE GAUGE OUR SAFETY AND INVESTMENTS IS BY DIVERSIFICATION. WE LIKE TO. SPREAD OUT THE FUNDS SO THEY'RE NOT ALL IN ONE PLACE. THE TREASURY, WHICH IS THE LARGEST ONE. OUR INVESTMENTS THAT ARE BACKED BY THE UNITED STATES GOVERNMENT AGENCY, WHICH IS THE BLUE ONE AT 16%, THAT IS BACKED BY THE FAITH OF THE US GOVERNMENT. SO THEY BACKED THEM, BUT NOT NECESSARILY BY NAME.

THAT'S YOUR FREDDIE MAC AND FANNIE MAE, YOUR MORTGAGE BACKED SECURITIES, THE ORANGE COLUMN AT OR THE PI AT 26%. THOSE ARE CORPORATE BONDS. SO THOSE ARE THINGS THAT WE INVEST IN. AND WE LOOK AT AND WE DIVERSIFY THOSE BY SECTOR. WE LOOKED AT FINANCIAL MARKETS, WE LOOKED AT MANUFACTURING PHARMACEUTICALS. WE PUT THOSE IN DIFFERENT SECTORS. SO DIVERSIFIED IN CORPORATE BONDS ALONG WITH THAT IS THAT WE MAKE SURE THEY'RE ALL AA RATED OR AT LEAST A RATED. THE CITY STANDARD IS AA RATED. AND SO WE TRY TO GET ALL THOSE THAT ARE RATED PROTECT. THAT MEANS THAT THEY'VE HAD A RATING AGENCY COME IN, REFUTE THEIR FINANCIAL AND SAY YES, THESE ARE SECURE. MEANING THAT BECAUSE IN THIS CASE WHAT WE'RE BUYING ARE DEBT SECURITIES. THESE ARE NOT EQUITIES. THE EDO STATE GOVERNMENT DOES NOT ALLOW LOCAL GOVERNMENTS TO BUY EQUITIES. THEY CAN ONLY BUY DEBT BASED SECURITIES. SO THAT'S WHAT THESE ARE. AND IF I COULD ADD, WE ALSO HAVE A INVESTMENT POLICY THAT IDENTIFIES THE TYPES OF INVESTMENTS, SAFETY THINGS, THINGS OF THAT NATURE THAT WE REVIEW ON A REGULAR BASIS, WHETHER INVESTMENT FINANCE COMMITTEE, WHICH COUNCILOR LARSON IS A MEMBER OF.

SO I DIDN'T KNOW IF YOU WANTED TO TALK A LITTLE BIT MORE ABOUT THAT COMMITTEE, BUT BUT IT IS IT IS A COMMITTEE THAT MEETS ON A REGULAR BASIS LOOKING AT THESE TYPES OF THINGS IN THE INVESTMENTS, SAFETY, LIQUIDITY AND ALL THOSE ELEMENTS OF INVESTING, INVESTING FOR MUNICIPALITY. SO WHEN I MEET WITH THE INVESTMENT COMMITTEE, WE TALK ABOUT WHAT'S MY INVESTING STRATEGY? THIS IS A SNAPSHOT OF WHAT MY STRATEGY IS. IT'S HOW I'M DIVERSIFYING THE PORTFOLIO AND WHAT I'M INVESTING IN. AND SO WE GIVE THAT TO THE INVESTMENT COMMITTEE TO LOOK OVER AND REVIEW. SO LONG, CAN YOU REMIND ME LG IP MEANS IT'S LOCAL GOVERNMENT INVESTMENT? OKAY I'M GETTING THAT HERE JUST IN A SECOND. SO THE NEXT PI PIECE ON THERE IS GRE AND IT'S 11%. THAT'S CDS. THAT'S CERTIFICATES OF DEPOSIT. THOSE ARE TYPICALLY WITH FINANCIAL INSTITUTIONS. THEY'LL BUY A CD WITH THEM. WE IF IT'S LESS THAN 250,000 THAT'S BACKED BY FDIC INSURANCE. IF IT'S OVER 250,000, WE BUY A SEPARATE INSURANCE POLICY TO

[00:20:04]

IT'S BASED ON EASTERN TIME ZONES. BUT YES, WE CAN GET THAT DATA. AND WE HAVE THERE'S TWO VERSIONS OF THAT ONE ONE'S AT 11, ONES AT TWO. IT'S CALLED AN ILD WHICH IS AN INSTANT INSURED LIQUID DEPOSIT. ANY QUESTION ON OUR DIVERSIFICATION OF INVESTMENTS. OKAY. THE NEXT THING WE'LL TALK ABOUT LIQUIDITY. WE TALK ABOUT LADDERING WHICH MEANS WHEN IS THAT INVESTMENT MATURE. WE LADDER THAT SO THAT WE MAKE SURE THAT WE HAVE FUNDS LIQUID TO PAY FOR OUR EXPENDITURES. AND SO WE LADDER THOSE OUT TO USUALLY IT'S 75% OF OUR INVESTMENTS IS LADDERED OUT TO TWO YEARS, AND THEN 25% IS BEYOND TWO YEARS, UP TO FIVE.

YOU CAN SEE HERE IT DOESN'T. YOU WOULD EXPECT TO SEE A BOX WITHIN THE FIRST TWO YEARS THAT THEY'RE ALL CONSISTENT IN LEVEL ALL AROUND 5 TO 6 MILLION. AND THEN YOU'LL SEE A DROP DOWN AT THE TWO YEAR MARK. AND IT'D BE KIND OF FLAT GOING BACK. WHAT WE'RE SEEING IS THAT BECAUSE OF OUR CAPITAL PROJECTS, OUR ABILITY TO INVEST IS LIMITED, WHICH MEANS THAT WE'RE ONLY INVESTING 2 TO 3 TIMES A YEAR BECAUSE WHAT WAS COMING IN IS IMMEDIATELY GOING OUT TO COVER OUR EXPENDITURES. ALMOST ALL OF THAT IS TIED TO CAPITAL PROJECTS. WE WORK WITH THE DEPARTMENTS TO ENSURE THAT WE ARE MEETING THEIR PROJECT NEEDS SO THAT THEY PUBLIC WORKS EMPOWER BOTH. GIVE US ABOUT ONCE OR TWICE A YEAR A KIND OF FORECAST LIKE HERE'S WHAT WE THINK THIS PROJECT WILL BE AT SO THAT WE CAN PLAN TO HAVE THOSE FUNDS LIQUID. AT THIS POINT, BECAUSE OF OUR JUST OUR INCOMING AND OUR MATURITIES ARE COVERING OUR OUTGOING COSTS, NOT BEING ABLE TO REINVEST. YOU CAN SEE HERE THERE'S NO BOX. IT KIND OF SLIDES DOWN COME JANUARY WHEN WE HAVE A SIGNIFICANT PORTION OF THE INCOME COME IN. WE'LL REINFORCE AND RE BUILD THAT BOX BACK UP. THAT'S WHAT'S BEEN GOING ON FOR ABOUT THE LAST 18 MONTHS. THE PREVIOUS TREASURER, HE WAS INVESTING PRETTY MUCH MONTHLY OR EVERY OTHER MONTH. I'M INVESTING 2 TO 3 TIMES A YEAR. AND IF I COULD ADD, YOU KNOW, MARK'S DONE A REALLY GREAT JOB BECAUSE WE'RE NO LONGER CHASING INTEREST RATES. WHAT WE'RE DOING IS WE'RE STRUCTURING A LADDER AS MARK IS DEFINED AND THEN FILLING IN HOLES AND GAPS OF AREAS THAT WE COULD TAKE ADVANTAGE OF THE MARKET OR NOT, DEPENDING ON WHICH WAY THE MARKET SAYS. SO. HE'S DONE A REALLY GREAT JOB OVER THE LAST 18 MONTHS OR SO, KIND OF PUTTING THAT LETTER TOGETHER AND WORKING WITH JOSH RUSSO OVER IN IDAHO FALLS ON THIS PROCESS, AND IT'S GONE REALLY WELL. ANY QUESTIONS ON OUR LADDERING? SO OUR GOAL IS TO HAVE ENOUGH LIQUID CASH TO COVER OUR EXPENDITURES SO THAT WE DON'T HAVE TO SELL INVESTMENTS. IN THE EVENT YOU HAVE TO SELL AN INVESTMENT, MORE OFTEN THAN NOT, YOU TAKE A LOSS. AND THAT'S TYPICALLY WHAT

[00:25:06]

LIQUIDITY I KIND OF MENTIONED THIS ALREADY. WE TYPICALLY HAVE 75% HERE. IT'S A IT'S ABOUT A PERCENT LESS. I'LL GET TO THAT HERE IN A SECOND. AND THIS IS A PERCENT HIGHER THAN 25%. AND THEN OVER HERE THE REASON WHY THIS IS BACK UP HERE BECAUSE THIS RIGHT HERE IS OUR LIQUIDITY PART AS WELL. WE'RE KEEPING BETWEEN. OUR GOAL IS BETWEEN 8 AND 15% OF OUR INVESTMENTS ARE LIQUID. WE GO TO THE HIGHER SIDE CLOSER TO 15%. WHEN WE KNOW WE HAVE A LOT OF CAPITAL PROJECTS COMING UP AND WHEN THOSE PAYMENTS COME DUE. SO WE'LL PUT MORE AND MORE INTO THAT LIQUID ACCOUNT TO KEEP IT THERE, BECAUSE WE KNOW THAT WE'LL NEED THOSE PAYMENTS OUT SOONER. THE REASON WHY WE'RE OUTSIDE OF OUR CURRENT POLICY ON THE 2575 IS BECAUSE AT ONE POINT WE WERE BUYING CALLABLES. THAT'S THAT'S OPTION NUMBER ONE THAT HAS LED TO THIS ISSUE. WHEN CALLABLES ARE SOLD, THEY'RE INVESTING COMPANY THAT WE BUY FROM HAS THE OPTION TO CALL THAT AT ANY TIME. USUALLY THOSE BONDS HAVE A SET TERM, BUT THEY HAVE THE OPTION TO CALL SOONER. THE REASON WHY THEY'RE BEING CALLED NOW, BECAUSE THE INTEREST RATE IS, IS LOWERING. THEY WOULD RATHER PAY OFF THEIR 5% BOND AND AND REBUY ONE AT THREE AND A HALF OR 3.75%. THAT'S KIND OF WHAT THEY'RE DOING. AND SO ABOUT A YEAR AGO WE MOVED AWAY AND STOPPED BUYING CALLABLES BECAUSE WE WANTED TO MAINTAIN THAT HIGHER PERCENTAGE RATE FOR LONGER, WHERE WHEN THE INTEREST RATE WAS LOWER, WE WERE MORE INCLINED TO BUY CALLABLES TO GET THAT INVESTMENT RATE IN AS LONG AS IT MET THE LATTER. AND SO THAT'S WHAT WE'RE SEEING RIGHT NOW. THE OTHER PART OF THAT IS OUR INABILITY TO REINVEST AND ONLY INVEST 2 OR 3 TIMES A YEAR. IT KIND OF PLAYS WITH YOUR LADDER A LITTLE BIT, SO YOU HAVE TO WAIT TO THAT TIME. THE POINT OF OUR POLICY IS THAT WE DON'T BUY ANYTHING BEYOND TWO YEARS, AS LONG AS WE MAINTAIN THAT PERCENTAGE. SO IN JANUARY, IF WE'RE STILL IN A ISSUE WHERE WE ISSUE OUR NEXT ROUND OF INVESTMENTS, WE'LL BUY MAJORITY IN THE TWO YEAR RANGE UNTIL NOVEMBER. AND IF I COULD ADD A LITTLE CLARITY MARK WE HAD AND I THINK WE'VE MENTIONED THIS TO COUNCIL BEFORE, BUT WE HAD WHAT WE CALLED A WE WERE UNDER CONTRACT WITH A BANK IN TOWN THAT HAD A MASTER AGREEMENT. IT WAS ABOUT, I WANT TO SAY, CORRECT ME IF I'M ROMA. IT WAS LIKE A TEN YEAR TYPE OF AGREEMENT. WE HAD TO WAIT FOR THAT TO EXPIRE. AND SO THAT'S WHERE SOME OF THOSE CALLABLES WERE ACTUALLY PURCHASED UNDER THAT CONTRACT, THAT WE HAD TO WAIT FOR IT TO EXPIRE IN ORDER TO RESTATE AND REINVEST THE ITEMS THAT WERE THAT THAT EXPIRED, IF YOU WILL, THROUGH THROUGH THE MASTER AGREEMENT. SO I WANT TO ADD ANY MORE OF THAT CLARITY. OR IS THAT THAT'S GOOD BECAUSE SOME OF THE THINGS THEY BOUGHT WERE TEN YEAR MORTGAGE SECURITIES. AND THAT'S WHY YOU HAVE THINGS THAT ARE BEYOND THE FIVE YEAR. THAT WAS PART OF THAT INVESTMENT CONTRACT. BUT WOULD YOU SAY THAT OUR CALLABLES HAVE WHAT PERCENTAGE OF OUR CALLABLES HAVE BEEN CALLED? I MEAN, ARE WE ARE WE HANGING OUT ON A POSITION THERE THAT WE'RE NOT COMFORTABLE WITH? SO WE ONLY HAD I MEAN, WE PROBABLY HAVE 190 INVESTMENTS, 30 TO 40 WERE CALLABLES. AND WE'RE STILL AROUND ABOUT TEN RECALLED THIS YEAR. WE FORESEE THAT MOST OF THEM WILL BE CALLED BY THE END OF THIS YEAR. YEAH, THAT'S WHAT I WAS WONDERING. SO SO WE MIGHT SEE A BIT. YEAH. SO THAT THAT PERCENTAGE MIGHT CHANGE. BUT WE'LL SEE WHEN THEY GET CALLED WE REINVEST IT IN THE APPROPRIATE OKAY. THAT'S CORRECT. AND THEN IF I CAN ALSO ADD TO AND I THINK MARK'S PROBABLY A LITTLE BIT MORE CONSERVATIVE WITH HIS TALENTS.

BUT HE'S ALSO TAKEN THAT INTO CONSIDERATION. THOSE CALLABLES THAT HE'S ANTICIPATING WE'RE FORECASTING TO COME IN. AND HE'S INCLUDING THAT IN HIS OVERALL INVESTMENT PORTFOLIO PICTURE AND STRATEGY. PART OF THE. BROKER AND SEE RELATIONSHIP IS THEY GIVE US THE ODDS OF BEING CALLED. IT'S NOT LIKE I HAVE TO ASK FOR THAT, BUT I GET THOSE ODDS A COUPLE TIMES A YEAR SO THEY CAN PLAN FOR IT. OKAY. THEY LOOK AT THE COMPANY, THEY LOOK AT THEIR POSITION AND WHAT THAT INVESTMENT RETURN IS, AND THEY MAKE THEIR BEST GUESS AGAIN. IT IS, I GUESS. ANY QUESTIONS ON OUR TYPES OF INVESTMENTS AND OUR LIQUIDITY? OKAY. SO THIS IS

[00:30:02]

YEAH. THEN ON OUR INTERGOVERNMENTAL REVENUE YOU'LL SEE A BIG VARIANCE IN THE BUDGET TO ACTUAL THAT IS PRIMARILY OUR GRANTS. A BIG CHUNK OF THAT IS THE AIRPORT TERMINAL EXPANSION. WE BUDGETED ABOUT 28 MILLION THAT WE HAVEN'T SPENT EVEN CLOSE TO THAT ON. SO THE MAJORITY OF THAT IS OUR GRANTS THAT HAVE JUST DIFFERENT TIMING. WHEN WE'RE AWARDED A GRANT, WE BUDGET FOR THE WHOLE GRANT. SO THE DEPARTMENT HAS FULL CAPACITY TO SPEND IT AS QUICKLY AS THEY'RE ABLE. WE BUDGET BASED ON THE ACCEPTANCE, NOT ON I MAY GET A GRANT. SO THOSE ARE GRANTS THAT A LOT OF THOSE AIRPORT GRANTS HAVE BEEN ACCEPTED. THEY ARE JUST WAITING TO GET ALL THE FUNDS IN ORDER. OKAY, OKAY. ON OUR GOVERNMENTAL CHARGES FOR SERVICES AS WELL AS OUR ENTERPRISE CHARGES FOR SERVICES, WE GENERALLY TRY TO BUDGET RELATIVELY CONSERVATIVELY ON THOSE CHARGES FOR SERVICES, EVEN IF THERE'S A RATE INCREASE EXPECTED. WE TRY TO BE CONSERVATIVE. JUST KNOWING THAT WE CHANGE RATE, IT COULD CHANGE BEHAVIOR. AND SO WHEN REVENUES COME IN, WE HOPE THAT THEY MEET OUR REVENUE PROJECTIONS. SO YOU DO SEE THAT FOR BOTH OUR GOVERNMENTAL AND OUR ENTERPRISE CHARGES FOR SERVICES THERE, PERMITS AND FEES AND IMPACT FEES ARE THE NEXT TWO LINES. WHILE WE

[00:35:02]

THAT'S OVER A MILLION AND A HALF OF THOSE. IT ALSO HAS THINGS LIKE INSURANCE REFUNDS.

PROPERTY SALES AND RENTALS. SO IT'S A LOT OF MISCELLANEOUS ONES, EVEN THOUGH IT'S A PRETTY LARGE NUMBER THERE. CHRIS, CAN I ASK YOU THIS QUESTION WHEN YOU CONVERT THIS TO THE GASB STANDARDS, THAT'S WHEN ACTUAL NUMBERS WILL BE THERE IN THERE IN THE TRUE REVENUE. IS THAT RIGHT? THAT'S WHERE ADJUSTMENTS, BECAUSE THERE WILL BE ADJUSTMENTS TO ALL OF THAT. AND THEN SO IT'S A LITTLE THERE'S TWO BASICS RIGHT. WE HAVE GAAP BASIS. WE HAVE CASH BASIS.

BUDGET BASIS IS NO CASH. WHEN YOU GET INTO GAAP THERE ARE THINGS THAT WE THAT WE FOR FINANCIAL REPORTING THAT WE DON'T REALLY WE THAT WE DON'T RECOMMEND AS THAT AS A PRESENTATION AS TO HOW WE DID THINGS LIKE PERCY, WE TAKE PERCY'S STANDARD. RIGHT. THAT'S NOT A REALLY GOOD METRIC THAT WE WOULD WANT TO USE TO SHOW HOW WE'RE DOING. AND SO THEN WE ALSO HAVE TO ADJUST ALL OUR WE PULL ALL OUR ASSETS OUT OF THE EXPENDITURE SIDE AND MOVE THEM TO ASSET THAT DECREASES EXPENDITURE. AGAIN, WE DON'T WANT TO PRESENT THAT AS HOW WE DID ON THE BUDGET BECAUSE IT JUST KIND OF DISTORTS THAT. SO WE HAVE BUDGET BASES, WHICH IS THIS IS AND THEN WE HAVE AUDIT BASES. THE ISSUE IS THOSE THREE MONTHS WE FIND DIFFERENCES ON THE BUDGET BASIS, BECAUSE WE HAVE ABOUT THREE MONTHS TO CLOSE OUR BOOKS. WHEN WE CLOSE OUR BOOKS FOR A MONTH, A MONTH WE HAVE ABOUT THREE WEEKS. AND SO YOU CAN'T GET TO EVERYTHING ALL THE TIME. THAT'S WHY THERE IS, IN SOME CASES, SOME ADJUSTMENTS THAT WILL BE PUSHED INTO THE INTO THE AUDIT. AND SO THAT'S WHY STARTING TOO EARLY IN THE BUDGET FOR NEXT YEAR, IT'S JUST WE JUST DON'T HAVE ANY GOOD SENSE OF OF ANY OF YOU KNOW, WE DON'T KNOW BUDGET TO ACTUAL WE DON'T KNOW REALLY BECAUSE WE'RE JUST ALWAYS LOOKING AT BUDGET BASIS BUDGET TO BUDGET TO BUDGET. YES AND NO. THE PROBLEM WITH USING LIKE YOU'RE ON A DEBATE STAGE RIGHT NOW, YOU CAN'T GIVE A STRAIGHT A CLEAN PICTURE OF PERIOD 12 IS THE BEST BASIS THAT WE CAN DO FOR PREPARING A BUDGET. THE ISSUE WE HAVE IS WE DON'T ALWAYS GET ALL THOSE ADJUSTMENTS IN AND OUR CURRENT FINANCIAL SYSTEM. IT'S REALLY HARD TO DO AND WORKDAY, WE'LL HAVE A MUCH BETTER SENSE TO DETERMINE THE DIFFERENCE BETWEEN BUDGET AND ACTUAL, BECAUSE WE DON'T HAVE TO HAVE A RECONCILIATION OF THE BOOKS IN A PERIOD. 13 OKAY. THAT ACTUALLY THANK YOU. OKAY, SO THE LAST LINE THERE, OTHER FINANCING SOURCES, THE BULK OF THAT, ABOUT 28 MILLION OF THAT IS THE DEBT WE'VE DRAWN DOWN FOR THE PEAKING PLANT. SO YOU'LL SEE THE OFFSETTING EXPENDITURES ON THE POWERS BOOKS. THEY'VE HAD EXPENSES TO BUILD UP THAT PEAKING PLANT. SO ANY QUESTIONS ON OUR CITY WIDE REVENUES? OKAY, A LITTLE MORE DETAIL ON THE GENERAL FUND SIDE. OKAY. SO THIS IS OUR CITYWIDE EXPENDITURES. THIS IS BY TYPE.

[00:40:05]

BECAUSE WHEN WE BUDGET FOR THE PROJECTS, WE WANT TO MAKE SURE THEY HAVE CAPACITY, THAT WE'RE NOT SAYING, HEY, CONSTRUCTION, JUST STOP UNTIL WE GET BUDGET AVAILABLE. WE'LL MAKE SURE THEY HAVE THE BUDGET CAPACITY FOR THOSE PROJECTS. THEN WHEN YOU LOOK AT THE DEBT SERVICE PAYMENTS, THIS ONE WHERE OUR BUDGET IS VERY LOW COMPARED TO OUR ACTUALS, THAT IS DUE TO THE 2024 BONDS WE ISSUED IN SEPTEMBER OF 2024. THOSE WERE NOT INCLUDED IN THE BUDGET ADOPTION. SO WE HAD 5 MILLION IN DEBT SERVICE THIS CURRENT FISCAL YEAR THAT WE DID NOT BUDGET FOR. SO POWER HAD CAPACITY FOR THAT. BUT IT'S NOT IN THEIR BUDGET FOR DEBT SERVICE. 2024 FOR THE PEAKING. YEAH. FOR THE PEAKING PLANT. YES. I THINK WE ISSUED IT MID SEPTEMBER OF 24. SO WE PREPARED THE BUDGET FOR BUDGET PREPARATION. LET'S SEE THE COST ALLOCATION. THAT IS OUR FINANCE, HR, IT, MAYOR COUNCIL, THE TRANSFERS RELATED TO THAT. WE BUDGETED 15.5 MILLION. WE ONLY TRANSFER BASED ON THE ACTUALS. WE FOUND A LITTLE CORRECTION OF THIS. SO THERE WILL BE A TWEAK TO THOSE NUMBERS. BUT IT'LL BE LESS. AND THEN THE LAST LINE IS OUR TRANSFERS. THOSE ARE THOSE CHARGES FOR SERVICES. THINGS LIKE BUILDING MAINTENANCE FUND TRANSFERS BETWEEN THE POLICE AND FIRE WITH THE AIRPORT, THINGS LIKE RISK MANAGEMENT. SO ANY QUESTIONS ON OUR EXPENDITURES ENTITY WIDE BEFORE WE GET TO A FEW SPECIFICS BY DEPARTMENT. WHAT WHAT DID THAT SURPRISED ANYBODY TO TO HAVE IN THEIR BUDGET? THREE. YOU KNOW LIKE AS A WHOLE WE HAVE 3 MILLION. AND THEN WE WENT UP TO FIVE. SO DID THOSE TRANSFERS COME AS A SURPRISE TO SOME OF THOSE DEPARTMENTS, OR ARE THEY SPECIFIC TO THINGS THAT THEY ASKED FOR THAT THEN IT WAS SITTING IN THEIR BUDGET. ARE YOU TALKING ABOUT THE COST ALLOCATION? NO, I'M TALKING ABOUT TRANSFERS. THERE'S 3 MILLION UP TO 5 MILLION. AND SO THAT'S PRETTY COMMON. IT FLUCTUATES BECAUSE IT A GOOD THERE'S SO MANY DIFFERENT PART OF THAT GARAGE. PART OF THAT IS ENGINEERING. SO ENGINEERING IS VERY PROJECT BASED. SO IT

[00:45:06]

SO IT WOULD IT WOULD NOT BE COME AS A SURPRISE. OKAY. AND SPECIFICALLY, ONE OF THE THINGS THAT WE DO WITH THE WITH THE GARAGE IS WE GET WE SEND OUT SPREADSHEETS DURING THE BUDGET PROCESS TO GIVE THEM TO EACH DEPARTMENT A SNAPSHOT BASED ON THE INVENTORY THAT THEY HAVE AND WHAT THEY SPENT BEFORE, AND WHAT THEY SHOULD CONSIDER BUDGETING JUST TO BE SAFE, SO TO SPEAK. SO YOU'LL BE ABLE TO COVER THOSE SERVICES PROVIDED SO THE DEPARTMENTS ARE BUDGETING WHAT IT'S GOING TO COST THEM TO GET THROUGH THE YEAR. YEAH, I MEAN COLLECTIVELY THE DEPARTMENTS ARE BUDGETING. YOU'RE TALKING POWER DOING SERVICE FOR THE GOVERNMENT. THE GOVERNMENT FUNDS. YOU HAVE MAINTENANCE. IT'S SOMETIMES HARD TO ESTABLISH WHAT THOSE COSTS ARE GOING TO BE, BECAUSE THESE ARE ALL REPAIR AND MAINTENANCE TYPE. THESE AREN'T RIGHT. THESE AREN'T LIKE, LET'S MAKE A PLAN TO DO SOMETHING THAT SAYS, HEY, I'M IN A PICKLE.

I NEED TO HAVE FIVE POWER, ONE OUT, 5 OR 1 OUT TOILET, ONE OUT. WHATEVER IT IS, SOMEONE HAS TO GO FIX IT. THAT'S HOW WE DO THAT CHARGE. THANK YOU. AND THAT'S WHY WE'RE WILLING TO TALK ABOUT IT THROUGH AT THE DEPARTMENT LEVEL. IF ANYONE WAS OVER BUDGET THERE. AND ONE OF THE THINGS WE'VE IMPROVED UPON AS WELL WITH OUR GARAGE IS WE SEND OUT MONTHLY CHARGES, MONTHLY BY VEHICLE, BY THE UNIT, SO THEY CAN SEE THE DEPARTMENT CAN SEE WHAT THEY'RE SPENDING ON, AND THAT REALLY HELPS SPRINGBOARD THEM INTO THE NEXT YEAR WHEN WE START BUDGETING AND PLANNING FOR BUDGETING, IF THEY'VE GOT POTENTIALLY A LEMON THAT HAS BEEN REQUIRED A LOT OF WORK, THEY CAN LOOK AT PERHAPS REPLACING THAT AND MAYBE REPRIORITIZING ANOTHER UNIT TO REPLACE A LEMON THAT'S BEEN IN THERE QUITE A BIT IN THE SHOP. SO SO WE'RE DOING I THINK WE'RE DOING A PRETTY GOOD JOB WITH OUR FINANCE TEAM AND OUR, OUR EQUIPMENT SHOP, KIND OF GIVING THAT INFORMATION ON A REGULAR BASIS TO HELP THE DEPARTMENTS PLAN AHEAD. OKAY. CAN WE GO BACK TO DEBT SERVICE. SO 6,000,009. SO WE'RE PAYING FOR THE POLICE STATION. WE'RE PAYING FOR THE PEAKING PLANT. BUT NORMALLY AND AND WASTEWATER TO MOVE PLACES THERE TOO. YES.

AND LEASES ARE IN THERE AS WELL. THE LEASE PAYMENTS FOR LEASES. THANK YOU. SO IN LOOKING AT THOSE CITYWIDE EXPENDITURES YOU'RE GOING TO SEE THE SAME TOTALS OVERALL BUT BROKEN OUT BY DEPARTMENT RATHER THAN THE TYPE OF COSTS. I JUST WANTED TO HIGHLIGHT A FEW THINGS. WE HAVE QUITE A FEW DEPARTMENTS THAT DIDN'T SPEND THE FULL BUDGETS, WHICH IS A NOT NECESSARILY A GOOD THING, IT'S JUST THAT MOST OF THEM ARE TIMING ISSUES, BUT SOME DID ACTUALLY STAY UNDER BUDGET, JUST NOT RATIONAL BASIS AS WELL. WHEN YOU LOOK AT MUNICIPAL SERVICES, THERE WAS A LARGE SAVINGS THERE ON THE FRONTIER CENTER, SPECIFICALLY JUST IN TIMING OF THE CONSTRUCTION. WE BUDGETED KIND OF FOR THE WHOLE PROJECT. A LOT OF IT'S RELATED TO THIS NEW FISCAL YEAR. WE ALSO HAD THE ERP PROJECT AGAIN BUDGETED FOR MOST OF THE PROJECT, I THINK 3 MILLION. WE ONLY SPENT ABOUT A MILLION AND A HALF THIS YEAR. SO THAT'LL BE REALLY NEW TO THE NEW YEAR. WITH COMMUNITY DEVELOPMENT SERVICES THERE. DIVISION HAS THEIR DEPARTMENT HAS SOME GRANTS IN THEIR COMMUNITY DEVELOPMENT BLOCK GRANT, AS WELL AS THE MPO. AND THEN THEY ALSO HAVE SOME PERSONNEL SAVINGS. SO THAT'S WHY THEY'RE UNDER BUDGET THERE.

HR OUR HR BUDGET IS ABOUT 7.5 MILLION. IT IS INCLUDING THE RISK FUNCTION. SO JUST WANTED TO CLARIFY THAT THERE WE BUILD IN CAPACITY ON THAT RISK BUDGET FOR CLAIMS THAT MAY COME IN. SO THAT'S WHY THERE'S A LOT OF CAPACITY THERE THAT WAS UNSPENT. THAT IS GOOD NEWS THAT WE DIDN'T SPEND ALL SEVEN POINT 4 MILLION PER EMPLOYEE FOR 1 MILLION. CORRECT. POLICE CAME IN REALLY CLOSE TO THEIR BUDGET BUT STAYED UNDER EVEN WITH OVERTIME AND ALL THE DIFFERENT PERSONNEL COSTS. THEY JUST HAD SOME OPERATIONAL SAVINGS THAT OFFSET SOME OF THEIR UPFITTING COSTS THAT WERE FROM THE PRIOR YEAR. FORWARD FIRE AND EMS. THEY ARE THE ONE BUDGET THAT IS OVER BUDGET FOR CITYWIDE. THIS IS PRIMARILY MADE UP OF THREE FACTORS. ONE IS WE HAD THE SIX FIREFIGHTERS THAT WERE HIRED ON EARLIER THIS YEAR. THEY WERE PLANNED FOR JULY FOR JUST THE LAST QUARTER. AND THOSE SIX FIREFIGHTERS THAT ARE TAKING ON THE ARFF OPERATIONS FOR THE AIRPORT, SO THAT IS ABOUT 350 TO 400,000 OF THAT EXTRA OVERAGE. WE ALSO HAD MANY LEAVE COVERAGES WITHIN FIRE AND EMS, AND EVERY TIME SOMEONE GOES OUT AND WE HAVE TO HAVE THOSE MINIMUM COVERAGES, WE'RE PAYING DOUBLE TIME UNDER THEIR CONTRACTS. THAT'S ABOUT 600,000 WORTH OF THAT OVERAGE. THEN WE ALSO HAD SOME EQUIPMENT THAT WAS ORDERED A YEAR AND A HALF AGO THAT FINALLY SHOWED UP IN MAY. THAT WAS NOT WE DIDN'T ROLL THAT BUDGET FORWARD. SO

[00:50:05]

AND THEN IDAHO FALLS POWER AS A PEAKING PLANT. THAT'S A BIG INCREASE FROM THE PRIOR YEAR.

I'M INTERESTED IN THE LIBRARY, SO. WHY IS THERE A 4.9 MILLION? DOES THAT INCLUDE THEIR THEIR THEIR SAVINGS? IT INCLUDES THEIR CAPITAL PROJECTS THAT THEY DID NOT DID NOT DO AND THEN SOME CONTINGENCY AS WELL. SO THEY HAVE FUND BALANCE AVAILABLE. THEY HAVE NOT SPENT DOWN BUT THEY BUDGETED LAST YEAR. WHAT IS THERE 68%. WHAT'S THE NORM. IT'S HARD TO SAY BECAUSE IT'S THAT CAPITAL PROJECTS AND THOSE CONTINGENCY FUNDS, TO START WITH THE PERCENTAGE OF BUDGET TO ACTUAL WOULD BE C. THAT'S ALWAYS THE PROBLEM WITH THIS. THE CONVERSATION WE'RE HAVING IS THAT WE ALWAYS HAVE BUDGET TO BUDGET. AND SO IT'S LIKE, WELL, THEY THOUGHT THAT THEY WERE GOING TO HAVE MORE OR DO MORE, BUT THEN IT DIDN'T REALLY COME OUT THAT WAY BECAUSE WE'RE JUST BUDGET TO BUDGET AS OPPOSED TO THE ONLY WAY TO MAKE THIS MORE CLEAR IS TO BREAK OUT EACH TYPE OF BUDGET, TYPE EACH DEPARTMENT SO YOU'D HAVE YOUR OPERATIONAL WAGES, OPERATIONAL AND CAPITAL. THAT MEANS YOU HAVE THREE LINES. IF YOU'D LIKE. WE CAN DO THAT GOING FORWARD. AND JUST A LOT OF DATA ON ONE PAGE WE CAN BREAK IT UP INTO. AND I DO HAVE THAT HISTORY LIBRARY WHERE WE'RE TALKING ABOUT THAT FOCUS REPORT. SO I DON'T KNOW IF WE NEED TO DO IT HERE, BUT I JUST THINK THAT, I MEAN, THE LIBRARY WAS WIDELY DISCUSSED IN THE BUDGET. RIGHT. AND AND SO I THINK THERE'S FRUSTRATION SOMETIMES WHEN THEY SEE LIKE THIS AND THINK THAT THERE WAS THIS REVENUE OR THAT WE DIDN'T SPEND. BUT THAT'S NOT WHAT HAPPENED HERE. IT'S REALLY QUICK NOT TO GET US TO DERAIL. BUT HERE'S ALSO SOMETHING YOU LOOK SO THEIR CASH BALANCE. FOR 4.7 IS DOWN ABOUT 200,000 FROM LAST YEAR ACTUALLY DIPPED INTO THEIR FUNDS. SO THEY WERE SPENDING SOME OF THEIR SAVINGS. CORRECT. WHICH THEY THOUGHT THEY WERE SET ASIDE TO BUILD BUILDINGS TO PAY FOR PERSONNEL. CORRECT. THAT GIVES US A BETTER THAT'S THE TWO THAT COME TOGETHER. YEAH. YEAH, YEAH. OKAY. MOVING ON TO THE GENERAL FUND REVENUES. SO WE'VE TALKED CITYWIDE. NOW I'M JUST NARROWING IT DOWN TO OUR GENERAL FUND. WE TALKED ABOUT THE TAXES AND FRANCHISES JUST COLLECTING A LITTLE BIT EXCESS FROM PRIOR YEAR COLLECTIONS, INTERGOVERNMENTAL REVENUES. AGAIN THAT'S GRANTS THE VARIANCE. THEY'RE NOT COLLECTING THE BUDGET IN OUR GOVERNMENTAL CHARGES FOR SERVICES. YOU'LL SEE WE HAVE A BUDGET OF 3.5 MILLION. WE COLLECTED 3.2. AND PRIOR YEAR WE COLLECTED JUST OVER 3 MILLION. SO WE DID PERFORM BETTER THAN OUR PRIOR FISCAL YEAR. BUT THE VARIANCE IN OUR BUDGET IS WE OVER BUDGETED WHAT WE EXPECTED TO COLLECT FOR FUNLAND AND THE CAFE AT THE ZOO. SO ABOUT 500,000 OF THAT IS RELATED TO THE ZOO. SO WE IT'S

[00:55:06]

[01:00:02]

AND THEN A BIG CHUNK OF THAT, OVER HALF A MILLION OF THAT IS THE ZOO NOT SPENDING DOWN THEIR BUDGET BECAUSE THEY DIDN'T HAVE THE REVENUES TO OFFSET THAT. PUBLIC WORKS ALSO HAD ABOUT 400,000 IN SAVINGS. MOST OF THAT IS TRANSIT. WE HAVE THE CONTRACT WITH DOWNTOWNERS THAT WE JUST DID NOT SPEND THE FULL CAPACITY. WE HAVE SOME CAPACITY BUILT INTO THAT CONTRACT FOR SOME EXPANDED SERVICES. AND THEN ALSO WE HAD SOME PERSONAL SAVINGS THERE AS WELL. I WOULD LOVE FOR US TO PUT PERCENTAGE SPENT BY DEPARTMENT OF THE TOTAL AT SOME POINT. OKAY, I DON'T KNOW THAT ANYONE ELSE LIKES THAT, BUT IT WOULD BE INTERESTING TO KNOW IF THE LEASE IS 40% OR 29. WOULD BE INTERESTING TO KNOW PARKS IS 20 AND THEN IF I MAY, MY BROOKS'S WRITING A NOTE THERE. IF I COULD JUST CLARIFY REALLY QUICKLY. YOU KNOW, ONE OF THE THINGS WE WERE SUCCESSFUL ON A TEAM EFFORT WITH SUPPORTING THE GIFT PROGRAM IS IT WAS A COUNCIL PRIORITY. WE WERE ABLE TO ELECTRIFY A VIEWER CONNECT, IF YOU WILL, THAT COMMVAULT THAT'S OUT NEAR THE AIRPORT FOR OUR NON-CITY OWNED GIFT VEHICLES. AND SO THAT'S A REAL COST SAVINGS BECAUSE BEFORE THAT THEY WERE GOING AND USING A GAS CARD. AND SO WE'VE WE BELIEVE THAT THAT WAS, YOU KNOW, A GREAT TEAM EFFORT TO STAND THAT UP TO BE ABLE TO USE FOR OUR NON-CITY OWNED VEHICLES. OUR CITY OWNED VEHICLES ARE ACTUALLY USING THE FUEL DISPENSERS. SO FOR THE GIFT PROGRAM. SO REALLY, REALLY GREAT PROGRAM, REALLY GREAT TEAM EFFORT ON THAT. AND IT'S SHOWING ON THE ON THE EXPENSES. SO ANY OTHER QUESTIONS ON OUR EXPENSES BY DEPARTMENT OR CITY BEFORE MOVING ON TO ARPA. SO AT THE END OF THE YEAR HOW MUCH.

SO WE REALLY DON'T HAVE $7 MILLION IN SAVINGS BECAUSE THE BUDGET, MOST OF THAT IS ROLLED FORWARD TO THE FUTURE YEAR, EXISTING COMMITMENTS THAT JUST HAVEN'T COME THROUGH YET. WHEN CAN WE FIND A NUMBER THOUGH? WHEN THINGS JUST, HEY, WE ACTUALLY HAVE THIS REVENUE AND WE DIDN'T HAVE THESE EXPENDITURES, LIKE WHEN WHAT IS THAT NUMBER? AND THEN HOW ARE WE YOU'RE ASKING IF DO WE HAVE MORE REVENUE THAN EXPENDITURES THAT WE CAN ALLOCATE FOR OTHER THINGS? I'M ASKING IF THAT ACTUALLY OCCURRED OR NOT. I DON'T WE ALREADY KNOW HOW WE DO WHAT WE DO WITH IT. RIGHT. BECAUSE WE HAVE POLICIES AROUND THAT. SO TYPICALLY EVERY YEAR WE WOULD COME TO YOU AT THIS TIME WE'D SAY, WE BELIEVE WE HAVE THIS MUCH REVENUE SAVINGS.

WE WOULD WANT TO PUT INTO A CAPITAL SAVINGS ACCOUNT OR TRANSFER IT TO OUR HEALTH INSURANCE TEAM TO ACCOUNT THIS YEAR. WE'RE NOT PROPOSING THAT BECAUSE WE FEEL LIKE OUR ONGOING ENCUMBRANCES, OUR COMMITMENTS TO PAY OVER THE NEXT TWO MONTHS EQUAL OUR NET INCOME AT THIS POINT. SO YOU THINK THEY'RE GOING TO COME OUT ABOUT ZERO IF. AND YOU COULD KIND OF SEE IT IN SALARY SAVINGS. I MEAN, IN SALARY, THAT'S THE NUMBER THAT I YES, SALARY SAVINGS IS LIKE AS SOON AS YOU LOOK AT THAT IT'S LIKE OKAY THAT'S 80,000. THAT'S NOT SALARY. SO BUT WHAT'S BEEN OUR NORM 1 OR 2% ON I MEAN IT'S NOT A BIG NUMBER EACH YEAR. IT IT'S DIFFERENT EACH YEAR. LAST YEAR WE TRANSFERRED 2,000,000 MILLION. AND A BIG CHUNK OF

[01:05:06]

WE RECEIVED A GRANT OF 10.5 MILLION. WE HAVE SPENT ALMOST 10 MILLION OF THAT. SO WE HAVE ANOTHER 572,000 REMAINING. THE PROJECTS THAT ARE STILL OUTSTANDING IS POLICE FAIR CAP THAT SHOULD BE DELIVERED THIS SPRING. THERE'S A GENERATOR BEING INSTALLED AT THE FIRE STATION NUMBER SEVEN, AND IT'S IN PROCESS. THE FRONTIER CITY CENTER LOBBY EXPANSION PROJECT.

WE HAVE ABOUT 78 THAT ARE 81,000 LEFT TO DRAW DOWN ON THE GRANT, THAT THOSE ARE ACCESSIBILITY LIMITED FUNDS. WE HAVE 1100 LEFT ON THE HERITAGE PARK RESTROOMS THAT ARE ALMOST COMPLETED, AND THEN 12,000 HOMES ARE COMMUNITY PARK SERVICE WATER CONVERSION. SO WE EXPECT ALL OF THESE TO BE EXHAUSTED WITH NEXT FISCAL YEAR, NEXT SPRING, HOPEFULLY ALL OF THEM FULLY EXHAUSTED. WE HAVE A DEADLINE OF DECEMBER 26TH TO SPEND ALL OF IT. THOSE REMAINING FUNDS HAVE TO BE SPENT BY CALENDAR YEAR 2010. CALENDAR YEAR 26. YES, AND WE'RE ON SCHEDULE 6372. $9,000. OKAY, GOOD. ANY OTHER QUESTIONS? THAT'S IT. THAT'S GOOD. OKAY.

WE ASKED OUR QUESTIONS AS WE WENT. YES. THANK YOU, THANK YOU. SPEAKER OKAY. ARE WE GOOD TO KEEP GOING JOHN I KNOW YOU'RE YOU'RE OKAY. LET'S GO AHEAD AND MOVE ON. BEN. THANK YOU.

FINANCIAL TEAM. THAT WAS VERY GOOD. THANK YOU. THE PRESENTATION BETTER WHEN THE NEWS IS BETTER, IT FEELS LIKE. SO. SO I'M REALLY LOOK FORWARD TO OUR FINANCIAL SOFTWARE. YES.

BECAUSE THEN I THINK WE'LL BE ABLE TO EVEN SAY LIKE 80 OVER 20 FOR MAC VERSUS SALARY. YOU KNOW, LIKE IT'LL IT'LL JUST GIVE A CLEARER PICTURE OF EACH FUND AND EACH DEPARTMENT. IT WOULD BE EASIER TO GET THAT INFORMATION WE'RE NOT LOOKING AT. YEAH. BECAUSE IT ALWAYS FEELS LIKE LAST YEAR'S GUESS AGAINST THIS YEAR'S GUESS. YEAH. WHICH IS A GOOD GUESS. I'M NOT SAYING IT'S NOT A GOOD GUESS, BUT IT IS 18 MONTHS IN THE FUTURE. SO BUT THE BUT THE THIS YEAR'S GUESS IS THE COUNTY DOESN'T HAVE THEIR NUMBER YET. YEAH. SO WE'RE USING OUR BEST

[Public Works, Municipal Services, City Attorney (Part 1 of 2)]

WE'RE NOT TAKING THAT ACTION TODAY THOUGH. WE ARE GOING TO REQUEST SOME COUNCIL DIRECTION TO STAFF ON CONSENSUS FOR US TO MOVE FORWARD ON THE POLICE. OH, SORRY. NO. YEAH. THE POLICE IS THERE'S COMMUNITY COUNCIL ACTION. YES. SO SHE'S SAYING I MIGHT ACTION TODAY ON THE POLICE CONVEX OR ARE WE TAKING THAT ACTION ON THURSDAY. OKAY I THINK IT'S TODAY. THAT'S WHAT WE WERE TALKING ABOUT. SO I THINK WE NEED TO HAVE THAT CONVERSATION. BECAUSE IF IT'S A22 AND THE MAYOR'S NOT HERE, IT DIES ON A SPLIT. SO I THINK WE SHOULD LOOK AT THAT. SORRY.

I JUST AS I'M SEEING THAT AS AN ACTION ITEM, I THINK IF COUNCIL MEMBER BRADFORD HAS TO LEAVE.

ARE YOU OKAY TIME WISE? ABSOLUTELY. NO. I MEAN, LIKE, REALLY, ARE YOU GUYS WERE YOU GUYS PLANNING ON MAYBE. NO. OKAY. I MEAN, THIS HAS A 45 MINUTE DISCUSSION. AND SO I JUST WANTED TO MAKE SURE THAT AS I LOOK AROUND, RIGHT, TWO, TWO DAYS ON A TIE. SO WE MIGHT WANT TO CONNECT. WE'LL TALK. WE'LL TALK. COUNCIL PRESIDENT. IT'S EASY. IF WE COULD JUST HAVE A MOTION TO AMEND THE AGENDA. YES, I MOVE TO AMEND THE AGENDA TO HAVE THE POLICE SECOND. OKAY. SO WE'RE WE'RE AMENDING THE AGENDA TO MOVE THE POLICE MUNICIPAL SERVICE DISCUSSION ON THE SHOOTING RANGE AHEAD OF THE DISCUSSION WITH THE PUBLIC WORKS, MUNICIPAL SERVICES, DISCUSSION OF CONTRACT ADMINISTRATION. I NEED JUST A MINUTE BECAUSE I'M

[01:10:08]

AND I'M GOING TO INVITE. VOTE ON THE MOTION. OH YES. WE DO NEED TO VOTE ON THAT MOTION.

SHE'S BRINGING THIS UP. SHE SAID GIVE HER A MINUTE BECAUSE OF THE. YEAH. YES. SO THANK YOU.

ALL. AT THE SAME TIME, I WASN'T AWARE THAT THERE WOULD BE A MOTION ON THE ON THIS TOPIC.

ACTIONSCRIPT. A COUNCIL DIRECTED STAFF TO PRESENT A. THAT'S WHY I WAS ASKING WHETHER THERE WAS GOING TO BE AN ACTUAL MOTION TAKEN. IS THE EXPECTATION THAT THIS WILL BE A MOTION IN TODAY'S WORK SESSION? IS THERE A REASON FOR AN ACTUAL MOTION IN THE WORK SESSION AS OPPOSED TO A THURSDAY NIGHT? I'M ACTUALLY LOOKING TO SEE AND I'M LOOKING TO TO THE ATTORNEY MUNICIPAL SERVICES ABOUT WHETHER THEY WOULD NEED THAT. I THINK WHAT WE'RE ASKING IS THERE'S JUST NOT ON THE AGENDA, THE, THE, THE PROJECTS BUDGETED, THE FUNDING IS THERE NOW. SO I THINK WHAT FINANCES NEEDS IS THE AUTHORIZATION TO MOVE IT FROM CASH TO, TO MOVE IT FROM CONTINGENCY TO, TO ACTUAL MONEY. SO IT IS NOT ON THURSDAY NIGHT'S AGENDA. IT IS NOT. OKAY.

SO SO THIS WOULD BE A MOTION AND NOT JUST A. WE'LL SEE. YEAH. WE'LL GET THROUGH IT OKAY OKAY OKAY. SO THIS IS WE HAVEN'T VOTED YET. HERE WE GO. WE KEEP WE KEEP TRYING TO OVER OVERRULE THE AGENDA. WE'VE AMENDED THE AGENDA. WE NEED TO OKAY I'M GOING TO TAKE A VOTE TO AMEND THE AGENDA. AND ALL WE DID WAS SWITCH THE ORDER OF THE TWO. CORRECT? OKAY. FREEMAN. YES, YES. FRANCIS I. LARSON. YES. BRADFORD. HI. BURTENSHAW. YES. MOTION CARRIES, BUT I DO NEED CLARIFICATION ON WHO MOVED AND WHO SECONDED. I MOVED AND I SECONDED. THANK YOU. OKAY,

[Police, Municipal Services]

SO THE IN THE IN THE BUDGETING PROCESS THAT WE WERE DOING FOR THE CURRENT FISCAL YEAR, THAT CITY COUNCIL BUDGETED $950,000 TO THIS KLEENEX BOX MOBILE SHOOTING RANGE THAT WOULD BE LOCATED OUT OF THE IDAHO FALLS POLICE COMPLEX. IT WAS IN CONTINGENCY MONEY. COUNCIL WANTED TO SEE HOW THE CLP CLOSED OUT, WHAT MONEY WAS AVAILABLE FOR IT BECAME CONTINGENCY CASH. SO IT'S IN THE BUDGET IS CONTINGENCY. IN TALKING WITH BROOKS, WHO'S A GREAT, GREAT PARTNER. AND WE'RE SUPER GRATEFUL FOR HER. AND IF I GET THESE NUMBER WRONG, SHE'S GOING TO CORRECT ME. THE $999,700 WAS OF THAT. THAT CLP FUND MONEY WAS USED TO PAY THE DEBT PAYMENT. SO THERE IS $999,700 IN CASH THAT THE CITY HAS, WHICH CAN BE MOVED FROM THAT TO FUND WHAT WAS BUDGETED IN THE LAST BUDGET TO PAY FOR, TO PAY FOR IN RANGE. SO THAT WOULD LEAVE ABOUT $50,000 LEFT OVER OF THAT EXTRA ABOVE, ABOVE WHAT WE WOULD BE LOOKING TO TO FUND RANGE. AFTER THAT, THERE'S ABOUT A HALF $1 MILLION IN THE THE CLP THAT'S STILL OUT THERE.

THERE'S 2 TO $300,000 IN ARBITRAGE THAT STILL NEED TO PAY. SO THAT MEANS THERE'S AN ADDITIONAL 2 TO $300,000 THAT'S GOING TO BECOME AVAILABLE THROUGH THE SAME THE SAME FUNDING. THE COUNCIL COULD THEN DO WHATEVER ELSE THEY THOUGHT WAS IN THE PRIORITY. SO WE ARE WE ARE UNDER THE AMOUNT THAT'S THAT'S TOTALLY AVAILABLE. AND WHAT WE'RE GOING TO END UP ASKING ONE DAY, WHETHER IT'S TODAY OR THURSDAY, IS THAT 950,000 WHICH IS IN THE BUDGET, THE AUTHORIZED, THE THAT MONEY BE MOVED OVER. SO WE MOVE FORWARD ON THE PROJECT. SO THAT'S WHERE THE THE FUNDING IS AT. YOU WANT TO CLARIFY THAT OR CHANGE THAT. ANY QUESTIONS ON THE MONEY END OF IT. YEAH. SO THE 200,000 THAT YOU'RE TALKING ABOUT CAN THAT BE SET ASIDE FOR JUST MAINTENANCE? I MEAN HOW ARE WE GOING TO MAINTAIN THIS POOL? SO THAT FUNDING COULD BE USED FOR ANYTHING. BUT IT'S IT'S ONE TIME. IT'S ONE TIME. BUT IF WE SET ASIDE NOW WE HAVE A 20 YEAR LIFE CYCLE. AND THE TIME VALUE OF MONEY THAT'S WORTH 600,000 IN 10 YEARS. AND,

[01:15:01]

BUT JUST SOMETHING I THINK THAT WE DON'T THINK ENOUGH OF WHEN WE BUILD THINGS, WHEN WE'RE TRYING TO MAINTAIN. CAN YOU CAN YOU GIVE ME THAT PROJECT NUMBER AGAIN? 700. AND YOU QUOTED A NUMBER FOR. YES, I'LL GET TO THAT IN JUST JUST A SECOND HERE. SO BEFORE YOU MOVE ON, WHEN WE TALK ABOUT THAT WE CAN'T MAKE A PREPAYMENT ON THIS. THIS IS THIS IS THE 1% LOAN. IT'S THE COP. THAT MONEY, THE 200,000 OR WHATEVER IT IS. WE JUST AREN'T. WE CAN'T JUST PAY IT. WE CAN'T JUST NOT TAKE IT. WE'VE ALREADY HAVE IT. WE'RE ALREADY PAYING INTEREST ON IT. SO IT'S MONEY.

IT'S THE PROCEEDS THAT WE GOT WHEN WE ISSUED THE DEBT. WE'VE BEEN DRAWING IT DOWN AS WE SPENT AND BUILT THE FACILITY, AND WE DIDN'T SPEND IT ALL. AND THAT MONEY SAT THERE FOR A FEW YEARS EARNING INTEREST. SO THOSE TWO AMOUNTS COMBINED IS 999,700. AND THEN ANOTHER HALF MILLION PLUS 500. OKAY. AND THEN WE HAVE TO PAY THE ARBITRAGE. CORRECT. BECAUSE COUNCIL PRESIDENT, ARE YOU ASKING CAN WE PREPAY. YEAH. I'M JUST AFTER TEN YEARS ISN'T IT.

YEAH. WE CAN'T REPAY THE DEBT. OKAY. WE CAN APPLY THAT MONEY TO OUR DEBT SERVICE WHICH BRINGS UP CASH THAT WE HAVE. IT DOESN'T HAVE TO BE. YES. OKAY. WE'VE DONE THAT HAVEN'T WE.

KIND OF DID THAT FOR US. YEAH. THAT'S WHERE THE SAVINGS. YEAH. ALL RIGHT. SO THAT'S THE THAT'S THE BUDGET SIDE OF IT. THIS IS WHAT THE WHAT THE ACTION LOOKS LIKE. IT LOOKS LIKE A KLEENEX BOX. YOU WILL SEE THAT THEY DO HAVE MUCH NICER VERSIONS OF THIS. YOU CAN YOU CAN SPRUCE THIS UP QUITE A BIT IF YOU WANT TO LIKE ANOTHER $600,000 FOR IT. I'M NOT ASKING FOR THAT. WE'RE PERFECTLY HAPPY WITH THE KLEENEX BOX. IT LOOKS LIKE A KLEENEX BOX. IF YOU'VE BEEN OUT TO THE IDAHO FALLS POLICE COMPLEX, THERE'S A PRIVACY FENCING THAT GOES AROUND ONE SECTION OF OF OF THE PROPERTY THAT'S OUT THERE. IT'S CURRENTLY JUST A DIRT FIELD RIGHT NOW. THIS WILL GO IN THAT PRIVACY FENCING AREA, SO PEOPLE AREN'T GOING TO SEE IT UNLESS IT'S US GOING OUT THERE. THERE'S THE TRAIN TRACKS ON THE OTHER SIDE OF IT. SO THE PEOPLE IN THE TRAIN TRACKS MIGHT BE ABLE TO SEE SOME OF THAT PRIVACY FENCING, BUT I'M NOT REALLY CONCERNED ABOUT THE ESTHETICS OF IT, HOW IT MIGHT LOOK TO THE PUBLIC. SO THE PUBLIC'S NOT GOING TO SEE IT. SO WE'RE PERFECTLY FINE HAVING IT JUST LOOK LIKE A KLEENEX BOX.

IF YOU FLIP THAT PAGE TO THE NEXT PAGE IN YOUR HANDOUT, YOU CAN SEE SOME OTHER PICTURES THAT GO ALONG WITH WITH WHAT THIS THING IS GOING TO LOOK LIKE. THERE'S SOME INTERNAL MECHANISMS TO IT. IF YOU GO TO THE THE FOURTH PAGE, YOU'LL SEE THE INTERIOR OF IT. IT'S A TWO MAIN INDOOR SHOOTING RANGE. WE'LL BE ABLE TO RUN TWO PEOPLE AT A TIME ON IT. IT IS RATED FOR BOTH RIFLE AND PISTOL. SO WE SHOOT BOTH OF THOSE WEAPON SYSTEMS IN THAT RANGE, AND THEN IT'S GOT A LITTLE SPACE FOR INSTRUCTORS AND THINGS LIKE THAT. AS A PRACTICAL MATTER, WHAT THIS WILL HELP US DO OUR QE RANGE WHERE YOU DO A KNIFE QUALIFICATION AT 12:00 IN THE AFTERNOON, INSTEAD OF BRINGING ALL OF OUR PEOPLE IN AT NIGHTTIME TO DO IT, BECAUSE YOU CAN CONTROL THE ENVIRONMENT. AND THEN ALSO WHEN YOU'RE TALKING ABOUT BEING ABLE TO DAILY TRAIN THE OFFICERS AS THEY'RE GETTING OUT OF WHATEVER THEY'RE DOING, THEY CAN GO OVER THERE FOR FIVE MINUTES BEFORE THEY GO OUT AND DO SOME DAILY TRAINING. WE WILL STILL HAVE THE RANGE THAT'S OUT ACROSS FROM THE PARK THAT WILL STILL EXIST. WE STILL HAVE A NEED FOR THAT. SO THAT WILL STILL OPERATE, BUT THIS WILL WILL GREATLY ENHANCE OUR CAPABILITIES. AND THEN THIS THIS IS A GSA CONTRACT. SO THE MOBILE RANGE FOLKS ALREADY ARE A GSA CONTRACTOR. AND SO THIS IS ALREADY DONE. IF YOU GO TO THE LAST PAGE OF THAT HANDOUT, YOU CAN SEE THE COST OF WHAT THIS COMMENTS BOX RANGE IS. IT'S 746,933 56. WHAT PAGE IS THAT? IT'S THE VERY LAST PAGE OF THE 47 PAGE DOCUMENT. YEAH, THAT'S THE WHOLE THING. RIGHT.

THAT'S THE COST OF OF THAT MOBILE RANGE. THE ADDITIONAL COST HAS TO DO WITH WE HAVE TO DO SOME FOOTINGS OUT AT THE SITE AND PREP THAT WE HAVE TO DO SOME ELECTRICAL TO, TO CONNECT IT. THERE'S SOME OTHER STUFF THAT GOES IN, BUT WE'RE QUITE CONFIDENT WE CAN ACCOMPLISH IT WITH THAT $950,000 BUDGETED PROBABLY COME A LITTLE BIT UNDER BUDGET FROM THAT. IF YOU NEED SOME TECHNICAL DETAILS ABOUT THE RANGE, CAPTAIN MORGAN IS HERE TO ANSWER THAT. BUT WITH THAT, ARE THERE ANY QUESTIONS ABOUT THE PROJECT? WHAT HAVE WE HEARD FROM OTHER PEOPLE THAT USE IT? YOU'RE TALKING ABOUT OVERWHELMINGLY FROM THIS COMPANY SPECIFICALLY, THAT ONE OF THE BIGGEST COMPLIMENTS WE'VE GOTTEN FROM OTHER AREAS

[01:20:04]

YEAH. THERE'S A SLANTED BULLET TRAP THAT GOES THERE. WE HAVE WORKED WITH THE PEOPLE THAT DO DO THE REMOVAL WITH GUNS AND GEAR. THEY ESTIMATE THAT WE WOULD PROBABLY HAVE TO CLEAN THAT EVERY 3 TO 4 YEARS, PROBABLY ON THE ON THE BULLET TRAP. BUT OTHER THAN THAT IT HAS THE ARMOR PLATING AND THEN THE, THE SOUNDPROOFING. AND THAT COST IS 10,000, 20,050. IT WAS BETWEEN EIGHT 10,000 IS WHAT THEY ESTIMATED. SO THAT WOULD BE 8 TO 10,000 EVERY 3 TO 4 YEARS. I DID COME UP WITH A PLAN TO SAY IT'S GOING TO COST THIS MUCH EACH YEAR, BECAUSE 8 TO 10,000 EVERY FOUR YEARS IS IS REAL MONEY. BUT IN THE GRAND SCHEME OF THINGS, IT IT IT'S DIFFICULT TO SEE. IT WON'T BE A A YOU WON'T SEE A PERCENTAGE INCREASE IN BUDGET FOR THIS.

WE'RE ALREADY BUYING TARGETS. WE'RE ALREADY BUYING BULLETS. WE'RE ALREADY BUYING EVERYTHING THAT WE'RE GOING TO USE INSIDE OF HERE. SO WHAT'S THE LIFE EXPECTANCY OF A BUILDING LIKE THIS? TEN, 10 TO 15 YEARS? EASY. IT'S JUST A METAL BUILDING, YOU KNOW, ARMOR PLATED IN THE INSIDE. THE THERE'S MAINTENANCE THAT WILL BE DONE QUARTERLY ON THE LIKE THE FILTER REPLACEMENT AND THINGS LIKE THAT. BECAUSE IT DOES HAVE CLIMATE CONTROL SYSTEMS ON THERE. BUT IN TERMS OF BUILDING ITSELF 10 TO 15, IS THAT WHAT YOU SAID? YEAH, YEAH. AND WE WOULD ANTICIPATE IT LASTING LONGER THAN THAT BUT PROPERLY MAINTAINED. I THINK THE REASON I ASKED THE QUESTION IS ORIGINALLY WE HAD THOUGHT ABOUT AN ACTUAL BRICK AND MORTAR BUILDING FOR THIS, AND THIS IS BASICALLY OUR PERMANENT SOLUTION, IS THAT AM I THINKING RIGHT OR NOT SEMI-PERMANENT? I BELIEVE IN THE I DON'T KNOW EXACTLY WHERE THE FIRE DEPARTMENT'S REGIONAL TRAINING FACILITY IS AT, BUT THERE IS EVERY TIME I TALK TO THESE RETIRED CHIEF AND RETIRED CHIEF NELSON, THAT WAS PART OF WHAT THEY WANTED TO DO WITH THE REGIONAL TRAINING CENTER. AND SO I'M ASSUMING THAT'S PROBABLY A FIVE, TEN, 15 YEAR PROJECT. BUT IT IS HAS BEEN INCLUDED IN THAT. SO THAT WOULD BE IN THE LONG TERM PLANNING. THE NEXT STEP IS THE RANGE BEING PART OF THE TRAINING CENTER. THAT'S MY UNDERSTANDING FROM THAT FIRE TRAINING CENTER. OKAY. YES. I DON'T THINK WE CAN LOOK AT IT LIKE THAT, THOUGH. I THINK WE HAVE TO LOOK AT THIS AS $1 MILLION FOR A 10 TO 15 YEAR. YEAH, THAT'S I MEAN, THAT'S OTHERWISE I MEAN THAT, YOU KNOW, THAT'S JUST KIND OF A IF THERE'S A TRAINING CENTER AND IF THEY INCLUDE THIS IN THAT TRAINING CENTER AND IF WE LIKE, I THINK THAT'S TOO MANY FOR ME TO THINK THROUGH. SO NOT TO THINK THROUGH, BUT OBVIOUSLY I THINK THAT IT IS A 10 TO 15 YEAR. IS THERE ARE THERE WAYS TO EXPAND THAT LIFE BY DOING SOMETHING ON THE EXTERIOR OF IT? WELL, OR IS IT JUST INTERIOR SHOOTING BULLETS? YOU COULD JUST THE INTERIOR PORTION YOU'RE GOING TO HAVE TO OVER.

AND THIS IS WHETHER YOU HAVE A BRICK AND MORTAR RANGE OR THIS THINGS THINGS WEAR OVER TIME.

SO THERE'S ALWAYS A REPLACEMENT TYPE SCHEDULE OR REPLACEMENT COSTS. YOU KNOW TECHNOLOGY CHANGES AND THINGS LIKE THAT THAT THAT WOULD BE SIMILAR. WHETHER YOU'RE TALKING ABOUT A KLEENEX BOX RANGE OR A BRICK AND MORTAR, I WOULD I WOULD VENTURE TO SAY KNOWING HOW IT OPERATES AND HOW WE WOULD INTEND TO DO IT, THAT WE WILL MAINTAIN IT AND CONTINUE TO MAINTAIN IT. AND WE WILL GET A LOT MORE THAN 10 TO 15 YEARS OUT OF THIS. SO IT'S NOT THE DEGRADATION OF THE THE COMICS ITSELF. NO, NO, WE WOULD ANTICIPATE THIS THIS HERE, RIGHT HERE, I THINK, YOU KNOW, A DECADE AND A HALF, BUT THE FOOTPRINT OF THAT INFRASTRUCTURE THAT'S THAT'S GOING FOR DECADES AND DECADES AND DECADES, LIKE, AS IF WE'RE A BRICK AND MORTAR BUILDING. THE I'M NOT A CONSTRUCTION EXPERT. I DON'T KNOW, BUT I THINK THOSE THOSE METAL BOXES PROBABLY DON'T WEAR AS MUCH AS A SHINGLED ROOF AND STUFF LIKE THAT. THEY'RE, YOU KNOW, THEY'RE THEY'RE THEY ARE. SOLID. SO, YOU KNOW, I THINK WE HAVE A LOT OF STUFF THAT WE'VE BEEN TRYING. OKAY, INTERESTING. BECAUSE THAT'S ABOUT WE'RE 15

[01:25:08]

DOES ANYBODY WANT TO MAKE THAT MOTION OKAY I WOULD MOVE THAT. WE MOVE $950,000 FROM THE CONTINGENCY FUND INTO THE FUND TO FUND THE NEXT SHOOTING RANGE. SECOND OKAY. WE HAVE A VOTE.

THANK YOU. BURTENSHAW. YES. LARSEN. YES. BRADFORD I FREEMAN. YES. FRANCIS. AYE. MOTION CARRIES. OKAY. THANK YOU. THANK YOU FOR FLIPPING THAT AROUND. I KNOW THAT COUNCILMAN BRADFORD IS ON HIS WAY OUT THE DOOR, SO LET'S HOPE THAT YOU GUYS DON'T NEED A VOTE. OR THAT IT'S A REAL SOLID PROPOSAL IF YOU DO. ALL RIGHT. OKAY, SO WE ARE NOW GOING TO GO BACK TO OUR

[Public Works, Municipal Services, City Attorney (Part 2 of 2)]

SO AS I WAS MENTIONING EARLIER, IT AS PART OF GETTING A NEW FINANCIAL SYSTEM, WE'RE LOOKING AT OUR ASSETS, PROCESSES AS WELL AS PREPARING ALL THE DOCUMENTATION FOR OUR AUDIT.

AND LAST AUDIT WE HAD A FINDING ON OUR PROCUREMENT. WE DIDN'T HAVE A PURCHASING POLICY. SO WE'VE BEEN WORKING VERY DILIGENTLY THROUGH EIDE BAILLY ON DRAFTING A PURCHASING POLICY, WHICH WILL BE COMING FORWARD TO YOU PROBABLY THE FIRST PART OF DECEMBER AT A WORK SESSION. BUT THIS THIS ISSUE POPPED UP IN THE IN THE COURSE OF DOING SOME OF THE DETAILED DEEP DIVES WE'RE DOING ON OUR PROCESSES. AND WE IT'S A MULTI-DEPARTMENTAL EFFORT. WE DID HAVE A CONVERSATION WITH OUR PROCUREMENT TEAM AS WELL AS OUR CITY ATTORNEYS. JACOB WAS ACTUALLY PART OF THIS CONVERSATION WITH THE LEGAL DEPARTMENT AND PUBLIC WORKS. SO WITH THAT, I'M GOING TO IF CHRIS, EITHER CHRIS IS WILLING TO START TALKING A LITTLE BIT ABOUT THE THINGS THAT I DON'T KNOW A LOT ABOUT, WHICH IS ENGINEERING AND SPECIFIC CONSTRUCTION PROJECTS AND WHAT'S IN THE CONTRACTS. WELL, I THINK IT'S A GREAT TIME TO BE TALKING ABOUT THIS. YOU'VE SEEN A LOT OF NUMBERS, AND WE'LL KIND OF CONTINUE WITH THAT A LITTLE BIT. BUT WHEN WE TALK ABOUT FUNDING PROJECTS AND THEN SHOOTING AND WE COMBINE THAT INTO THAT'S A GOOD MEETING AS FAR AS I'M CONCERNED. SO I'M VERY EXCITED TO HAVE BEEN A PART OF THAT. BUT BUT JUST AS SOME BACKGROUND IN PUBLIC WORKS, IT SEEMS LIKE AVERAGING OVER THE LAST SEVEN YEARS, WE DO ABOUT 22 DIFFERENT TYPES OF PROJECTS THAT WE GO AHEAD AND ADMINISTER, AND WE CAN'T DO THAT BY OURSELVES. OBVIOUSLY, WE HAVE OUR DESIGN STAFF AND WE GO OUT AND BID THAT. WE BUILD IT, AND THEN WE ALSO HAVE FOLKS THAT ASSIST US IN REALLY PAYING FOR THAT. RIGHT. SO THE FINANCE TEAM AND THEN MAKING SURE THAT WE CROSS ALL THE T'S AND DOT ALL THE I'S. AND SO WE'RE APPRECIATIVE OF ALL OF THOSE. BUT WE ALSO RECOGNIZE THAT OVER THE LAST WELL, SINCE I'VE BEEN HERE, WE HAVE A LOT OF NEW PEOPLE, WHETHER THAT BE IN PUBLIC WORKS, FINANCE AND LEGAL. AND WITH THAT COMES SOME OF THE DISCUSSIONS THAT HAVE BEEN HAD IN THE PAST IS THAT KIND OF WALKS OUT THE DOOR. SOME OF THAT KNOWLEDGE LEAVES. AND SO THERE'S TIME TO DO SOME REFRESHMENT, RIGHT IN THAT VERY DISCUSSION. AND SO THAT'S KIND OF WHY WE'RE HERE TODAY IS JUST TO MAKE SURE THAT REALLY MY INTENT IS AS WE TALK ABOUT CONTRACT ADMINISTRATION, IT'S REALLY TO ENSURE THAT TRANSPARENCY AND INTENT. AND IN MY MIND, THAT'S TURNING A BUDGET INTO PAVEMENT OR SOME OTHER AGREEMENT. HOW DO WE GO ABOUT THAT? MAKE SURE WE'RE ALL ON THE SAME PAGE AS WE TALK ABOUT IT. AND IF THERE'S OTHER CONTROL MECHANISMS, WE WE DEFINITELY WANT TO PUT THAT IN PLACE. SO THERE'S A COMFORT LEVEL WITH WHAT WE DO. YOU JUSTF THE MACRO AND MICRO. GO AND TALK A LITTLE BIT FROM FORMER COUNCIL MEMBER TOM HOWLEY THAT WE TALKED ABOUT. BUT OVERALL MUCH OF OUR CAPITAL BUDGETS ARE TIED TO INDIVIDUAL PROJECTS. SO AS AN EXAMPLE WE'VE ALL HEARD US TALK ABOUT OUR STREET MAINTENANCE BUDGET. THAT'S ABOUT $4 MILLION A YEAR. IN THE COURSE OF A YEAR, THOUGH, WE

[01:30:05]

BUT BUT I WANT TO SPEND AS MUCH AS WE CAN TO MAKE THOSE IMPROVEMENTS. AND THAT'S SIMILAR WITH OUR WASTEWATER IMPROVEMENTS AND WATER IMPROVEMENTS. AS THAT LINE GETS OLDER, WE'D LOVE TO REPLACE AS MUCH AS THAT AS WE CAN ON ANY GIVEN YEAR, BUT AS WE GO THROUGH THAT, WE HAVE A LOT OF ISSUES THAT WE DEAL WITH AS FAR AS HOW WE AWARD THAT CONTRACT TO DEAL WITH QUANTITY VARIANCES AND CHANGE ORDERS, AND WE JUST WANT TO MAKE SURE THAT THERE'S TRANSPARENCY IN HOW WE'RE UTILIZING THOSE FUNDS, AND AT THE SAME TIME, TRYING TO MAKE SURE THAT WE DO AS MUCH WORK AS WE POSSIBLY CAN. SO WITH THAT, I THINK WE'VE GOT A SHORT LITTLE PRESENTATION THAT THIS HAS PUT TOGETHER. HE'S KIND OF THE MASTERMIND BEHIND OUR CONTRACT ADMINISTRATION, SO WE'LL TURN IT OVER AGAIN. SO BASICALLY WHAT WE'VE DONE IS JUST DONE A POWERPOINT TO KIND OF EDUCATE YOU ON WHAT EXISTS IN THE CONTRACTS AS WE COME TO YOU AND PRESENT THEM FOR APPROVAL WITH THE BID AWARDS OR RECOMMENDATION FOR BID AWARD, AND WHAT THAT ENTAILS AND WHAT EXISTS INSIDE IT. AND THEN WE CAN TALK ABOUT UNIT PRICE CONTRACTS, WHICH ARE, FOR EXAMPLE, THE FIRE STATION WAS A LUMP SUM CONTRACT, BUT PUBLIC WORKS CONTRACTS UNDER THE IDAHO STANDARD PUBLIC WORKS CONSTRUCTION. WE DO UNIT PRICES.

WE BID THE CURVE BY THE LINEAL FOOT, THE PAVEMENT BY THE TIME SIDEWALK, BY THE SQUARE YARD.

AND THAT HELPS US TO BE ABLE TO GAUGE PROJECTS, MAKE SURE THAT WE HAVE THE RIGHT BUDGETS FOR THE RIGHT PROJECTS THAT WE HAVE TO PRESENT TO YOU. WE'LL GO THROUGH A COUPLE OF CONTRACT EXAMPLES, AND WE'LL TALK ABOUT QUANTITY, VARIANCE AND CHANGE ORDERS. SO AGAIN THESE ARE NOT GENERALLY LUMP SUM CONTRACTS. UNIT PRICE IS SET THE COST PER UNIT. AND PAYMENTS MADE BASED ON WORK. COMPLETE THIS EXAMPLE. AND FIT AND HONES IN A SINGLE PROJECT. WE PAY FOR THE CURB BY THE LINEAL FOOT. THE SIDEWALK REPLACEMENT BY THE SQUARE YARD, REMOVAL OF THOSE ITEMS AND THOSE RESPECTIVE ITEMS AS WELL. SO BUT AGAIN, PAYMENT IS MADE. SO WHEN WE SET A CONTRACT, WE SET AN AGREEMENT WITH THE CONTRACTOR TO SAY YOU HE WILL REMOVE AND REPLACE THIS CONCRETE FOR THIS AMOUNT OF MONEY AND ESTIMATED AMOUNT. AND THEN THE ACTUAL WORK IS MEASURED AND THAT IS WHAT'S PAID FOR. SO AGAIN UNIT PRICE ITEMS AS EXAMPLES WE DO A MILLING AND PAVING PROJECT. THOSE ARE SQUARE YARDS FOR THE MILLING EFFORT. THE PAVING IS PAID BY THE TON. IT'S MEASURED PIPE INSTALLATION IS BY THE LINEAL FOOT AND THEN CONCRETE AGAIN. IT'S BY THE SQUARE YARD FOR FLAT WORK OR SIDEWALK AND CURB RAMPS, AND THEN THE CURB AND GUTTER SEVEN FOOT TYPICALLY. SO. AND IS THAT PARTLY BECAUSE THEY CAN'T TELL EXACTLY HOW MUCH CONCRETE IT MIGHT TAKE FOR A PARTICULAR PROJECT. SO IT COULD BE UP OR DOWN. SO THERE'S VARIABLES THAT INFLUENCE IT SOMETIMES. LIKE IF YOU LOOK AT THAT PICTURE FOR THE WELL, I'LL SHOW YOU A PICTURE LATER OF SOME OF THE PIPE WORK THAT GOES INTO IT. SOMETIMES WE FIND SURPRISES WHERE WE HAVE TO MOVE THE PIPE OVER, SO WE HAVE TO ADD FIVE TEN FEET ON THE SIDEWALK. IT SEEMS LIKE EVERY TIME I WALK OUT THERE, I WONDER, WHY DID WE STOP HERE AND CONTINUE? AND. SO IT'S NOT DILAPIDATED. SO WE'RE TRYING TO EQUIP INSPECTORS TO MAKE GOOD JUDGMENT CALLS TO GIVE US THE BEST PRODUCT WE CAN WALK AWAY FROM THE PROJECT, THE MILLING AND PAVING, AND GENERALLY THE UNIT PRICES. AGAIN, THEY HELP US WHEN WE ESTIMATE COST. WE GO BACK TO THESE PRICING TO SAY, ALL RIGHT, WHERE ARE WE AT? WHAT HAVE WE SEEN TRENDS IN AND WHAT'S THE FUTURE ENTAIL FOR US? WE DO HAVE SOME OF THESE PROJECTS. IT'S QUITE CHALLENGING. SO NOW TURNING INTO THE CONTRACT AWARD PORTION. SO BASICALLY WHEN WE DO A BID AWARD WE'RE PROBABLY WE'RE PROVIDING LANGUAGE TO APPROVE THE PLANS AND SPECIFICATIONS TO AWARD THE LOWEST RESPONSIBLE BIDDER CONTRACT X OR AA AND THE AMOUNT OF THIS AMOUNT. AND THAT IS BASED ON THE ENGINEERING, THE BASICALLY THE LOW BID. SO WHAT WE WHAT WE SHOW YOU, WHAT WE ARE SHOWING YOU HERE IS THE BID TAB THAT YOU SEE WHEN WE PRESENT TO COUNCIL. IN OUR PRACTICE WE HAVE AN ESTIMATED QUANTITY. YOU'LL SEE THE DIFFERENT LINE ITEMS, THE ESTIMATED QUANTITY UNITS NEXT TO THEM. AND THEN WE HAVE THE ENGINEER'S ESTIMATE FOR UNIT PRICE. AND THEN WE HAVE THE LOWEST BID CONTRACTOR HIGHLIGHTED. AND THAT'S USUALLY IN THIS CASE IT'S THE 2023 OVERSEAS PROJECT WHERE WE AWARD IT TONIGHT FOR. SO WHEN THIS IS IN THE BID PROCESS THE NUMBER OF UNITS IS CONSISTENT WITH MAKING ALL THE BIDDERS RIGHT?

[01:35:02]

SO NOW THERE'S CONTRACT LANGUAGE ALSO IN THE PLANS AND SPECIFICATIONS WHERE WE HAVE A SUPPLEMENTAL CONDITION 13.03. SO THESE ARE IN THE IF YOU HAVE THE GENERAL CONDITIONS WHICH I CALL THE LEGAL PORTION OF THE CONTRACT OR THE FRONT END SECTION. AND THEN THERE'S SPECIFICATIONS FOR EACH UNIT ITEMS THAT FOLLOW. BUT WE HAVE SUPPLEMENTALS TO THAT. AND IN OUR IN OUR CITY OF IDAHO FALLS SUPPLEMENTAL CONDITIONS, WE DEFINE THAT THIS IS EACH OF THESE UNIT ITEMS ARE SUBJECT TO QUANTITY VARIANCE. AND IT'S BASICALLY BY THE KEY NUMBERS TO THAT ARE REPRESENTED IN. THAT IS IF IF AN ITEM IS 10% OR MORE OF THE CONTRACT VALUE. SO FOR EXAMPLE IN THE KNIFE RIVER EXAMPLE HERE ON THE OVERLAYS, YOU KNOW THERE WAS SOME VARIOUS ITEMS. BUT IF IF THE ORIGINAL ITEM THAT'S THAT'S COME INTO QUESTION IS 10% OF THE TOTAL CONTRACT AMOUNT, IN THIS CASE, ANYTHING OVER $50,000 AND THOSE CUMULATIVE ITEMS. SO THAT WOULD BE THE PLANT ITEM IN THE MIDDLE. THAT'S AT 340. SO IF IT'S 10% OR MORE AND WE EXCEED 25% OR MORE OF FROM THAT ESTIMATED AMOUNT PLUS OR MINUS, THEN THE CONTRACTOR COULD EITHER PURSUE AN ADJUSTMENT TO THAT UNIT PRICE, SAYING, HEY, YOU KNOW, YOU KNOW, IN UNIFORM TERMS, IF WE HAD 100 UNITS OF THAT ITEM, THEN WE WENT OVER 125. HE COULD BE, HE COULD HAVE HE HAS THE OPPORTUNITY TO REQUEST A PRICE ADJUSTMENT. THAT'S THE POINT WHEN IT BECOMES A CHANGE OR WHEN IT BECOMES A CHANGE IN THE CONTRACT. BECAUSE RIGHT NOW WE'VE GOT A CONTRACT THAT ESTABLISHES IT. WE THINK IT'S GOING TO BE 100. IF IT'S BETWEEN 75 AND 125. FOR ITEMS THAT ARE GREATER THAN 10% OF THE TOTAL CONTRACT AMOUNT, THEN THEN THERE'S AN OPPORTUNITY.

THEN IT'S JUST PER THE UNIT COST. THEN WE MOVE FORWARD. SO DOES THE CONTRACT SPECIFY THE UNIT RANGE. SO WHEN YOU SAID FOR THE EXAMPLE 125 TO 75. SO IF IT TURNS OUT TO BE 135 THEN WE HAVE TO COME BACK AND LOOK AT THE CONTRACT. YEAH. SO THERE'S TWO CRITERIA. SO THERE'S THE 25% ON EACH ITEM OF THOSE UNITS. AND THEN ALSO IT HAS TO THAT ITEM THAT'S IN QUESTION HAS TO BE A VALUE OF 10% OR MORE OF THE OVERALL PRICE. THAT'S WHAT'S IN OUR SUPPLEMENTARY UNIT NUMBER. THE DOLLAR NUMBER BOTH AS A REFERENCE POINT. HOW OFTEN DOES THAT HAPPEN THAT THEY ACTUALLY REQUEST A CHANGE ORDER BECAUSE IT SEEMS LIKE THEIR MOBILIZATION COSTS, THEY JUST SAY LIKE, OKAY, LET'S JUST FINISH IT OUT. AND SO WHAT WE WORK TO DO IS WE WORK TO IF IT'S GENERALLY SPEAKING, IF WE'RE ON THE LOW SIDE, WHICH WE HAVE BEEN IN THE TO TO MEET BUDGETS, YOU KNOW, IF WE CAN GET OUT AHEAD ON OTHER PROJECTS, THEN A CONTRACTOR WILL WATCH IT. THEY WOULD TYPICALLY REQUEST IT IF IT EXCEEDS 125% AND THERE'S OTHER COSTS, THEN IT'S A NEGOTIATION AND SAY, HEY, IF WE DO A CHANGE ORDER, IT'S GOING TO BE JUSTIFIED, RIGHT? WHY WOULD WE INCREASE IT? NOW? THERE ARE TIMES WHEN WE'LL ASK THE SAME QUESTION LIKE, HEY, IF WE GO BEYOND QUANTITY EXCESSIVELY, WE'LL EVALUATE THOSE COSTS AND MAKE SURE THAT THEY'RE JUSTIFIED, OR WE SHOULD BE ASKING FOR A CREDIT. SO AGAIN, IT'S JUST KIND OF THE FLEXIBILITY AS YOU NAVIGATE THE UNIT PRICE CONTRACTS THAT WE TALK ABOUT. SO DOES THAT MAKE SENSE. SO WE JUST WANTED TO MAKE YOU AWARE THAT THIS IS PART OF THE SPECIFICATION. THE SPECIFICATIONS OF THE CONTRACT THAT WE'RE APPROVING AS WE GO TO BID ONE. SO NOW ON OUR EXAMPLE, BEFORE WE HAD THAT BID FOR THE 2023 ESTIMATE, I'M JUST SHOWING YOU A BID SCHEDULE OF A FINAL ESTIMATE THAT WE PAID FOR OUR 2023 OVERLAYS. ALL OF THOSE UNITS. YOU CAN SEE THE ONES IN YELLOW UNDER UNITS COMPLETE. THEY WERE THE PREVIOUS ESTIMATE, BUT GENERALLY SPEAKING THEY THEY WERE ALL FELL UNDER THAT CATEGORY OF QUANTITY VARIANCE.

AND WE'RE A LITTLE BIT DIFFERENT THAN WHAT WE HAD ORIGINALLY SPECIFIED. AND SOMETIMES IT'S BECAUSE WE EXTEND LIMITS TO ADD BLOCKS. SO WE HAVE IF WE LEVERAGE A GOOD BIT AND KIND OF OPTIMIZE THOSE FUNDS, THEN THAT'S WHAT WE'LL EXPLORE. WE DID DO A CHANGE ORDER ON THIS PROJECT ON THOSE LAST FOUR ITEMS AT THE BOTTOM, AND THAT WAS TO CREATE SOME

[01:40:05]

AS AN EXAMPLE WE PAY MONTHLY. WE WORK WITH THE INSPECTOR. WE'RE WATCHING THE QUANTITIES.

WHEN WE GET THE BID WE EVALUATE IT CLOSELY TO SEE OKAY DO WE WANT TO ADD OR SUBTRACT THEM.

WHERE ARE WE AT BUDGET WISE AS WELL. SO THE INSPECTOR, AS THEY GO ALONG AND THEY SEE SOMETHING COMING AND IT LOOKS LIKE IT'S GOING TO BE A NUMBER ENOUGH BIGGER THAN THAT. BUT YOU NEED TO KNOW ABOUT IT. THEY COME BACK AND SAY, OKAY, HERE'S WHERE WE'RE AT, HERE'S WHAT IT LOOKS LIKE, WHERE WE'RE GOING TO END UP. AND EVERY PROJECT PROGRESS ESTIMATE THAT WE DO EVERY MONTHLY ESTIMATE FOR THE PROJECT. AND WE'RE I'M EVALUATING AND SIGNING OFF ON THOSE NUMBERS AS WELL AS CHRIS, BEFORE WE SEND THEM OVER FOR THE. SO WHEN IN THE PROCESS, DO WE ASK THEM TO MAKE THOSE CHANGES LIKE OKAY. INSTALL 30 INCH CATCH BASIN, WE WANT FOUR MORE UNITS WENT INTO PROCESS. DO WE MAKE THAT DECISION LIKE THEY'VE ALREADY STARTED THE PROJECT UNDER THAT ORIGINAL CONTRACT, RIGHT. AM I CORRECT? AND THEN WE SAY TO THEM, WAIT A MINUTE, CAN YOU WE NEED TO DO THIS ALSO RIGHT IN THE MIDDLE OF THE PROJECT. YEAH. SO AFTER WE AWARD IN THIS CASE WE ADDED A STORM DRAIN SECTION. SO I'M GOING TO SUGGEST BECAUSE WE EXTENDED THE PAVING AS WELL, THOSE PAVING NUMBERS ARE A LITTLE HIGHER. SO WE PROBABLY ADDED A BLOCK, REMOVED A STORM TAP AND DID SOME STORM DRAIN WORK AS ASSOCIATED WITH THAT.

SO WE NEGOTIATED A CHANGE ORDER. OKAY. IF WE CAN NEGOTIATE IT, FEEL COMFORTABLE THAT IT FALLS IN THE BUDGET, WE HAVE A CONFIDENCE LEVEL THAT WE'RE IN THERE. AND THAT'S WHAT THAT'S WHAT WE DO. AND IS THE CONTRACTOR OBLIGATED TO DO THAT? BECAUSE WE'RE NOT WE'RE NOT DOING THAT IF WE CAN'T NEGOTIATE A CHANGE ORDER THAT WE'RE COMFORTABLE WITH, WE JUST WE JUST AGREED TO SOMEBODY ELSE. YEAH. OKAY. YEAH. OKAY. SO CHANGE ORDERS BY CONTRACT ADMINISTRATION. JUST KIND OF A QUICK REVIEW. SO THEY'RE GOVERNED BY RESOLUTION 2022 DASH 21. SO BASICALLY ANY PROJECT THAT'S LESS THAN $200,000 THERE'S A LIMIT OF 25% WHERE WE WE BASICALLY NEGOTIATE THE CHANGE ORDERS TO THAT VALUE. AND THE MAYOR HAS THE AUTHORITY TO APPROVE THE CHANGE ORDERS, PROJECTS GREATER THAN $200,000. THE 15% OF THE ORIGINAL PROJECT ESTIMATE. THAT'S A REFERENCE POINT. SO THAT'S OUR CATCH 22 IS THE 15 TO 25. AND THAT'S CUMULATIVE ON THE PROJECTS BASED ON THE DOLLAR VALUE. AND THEN THERE IS A THRESHOLD OF $500,000. ANYTHING GREATER THAN $500,000 OF A KNOWN CHANGE ON A CHANGE ORDER WOULD BE COMING TO COUNCIL. SO WHEN YOU SAY CUMULATIVE, YOU MEAN LIKE, LET'S LET'S SAY THAT YOU HAD THREE CHANGE ORDERS OR THE FIRST TWO DIDN'T GET TO THE THRESHOLD, THE THIRD ONE DIDN'T, AND THEN WE'D HEAR ABOUT IT. YEP. OKAY. THAT'S WHAT WE DO. WE'VE DONE THAT QUITE RECENTLY.

WE'VE WE PAY. HERE WE ARE WITH CHANGE OVER SIX. THE REASON WE'RE HERE IS WE'VE EXCEEDED THIS THRESHOLD. BUT HERE'S THE PREVIOUS CHANGE ORDERS AND WHAT THEY WERE. SO YOU CAN SEE THOSE AS WELL. OKAY. LET ME CLARIFY. SO AGAIN A COUPLE OTHER PROJECTS THAT WE'VE HAD.

[01:45:03]

BUT WE RECEIVED STATE FUNDS THAT WERE QUITE HIGHER. BUT AS WE'RE LOOKING AT THE BRIDGE, JUST THIS PICTURE SHOWS A GOOD EXAMPLE OF THAT. YOU SEE THAT GREEN REBAR THAT WE PUT IN THE BRIDGE DECK. AND WHEN THE WHEN A STRUCTURAL ENGINEER GOES OUT AND GIVES US AN ESTIMATE TO PUT THAT THAT VALUE WAS A ROUND NUMBER LIKE 100YD■!S, AND THEY', THEY'LL DO SOME EVALUATIONS TO LOOK FOR CRACKS AND TRY TO PROJECT IT. BUT WE DON'T HAVE X RAY VISION. SO UNTIL WE OPEN UP THE DECK AND SEE THE DELETERIOUS CONCRETE, IT GETS EXCESSIVE. AND THE QUANTITY VARIANCES ON THIS PROJECT WERE QUITE EXTENSIVE. WE FOUND A LOT MORE WHILE WE WERE THERE, AND IT WAS KIND OF GOOD TO FIND IT, FIX IT WHILE WE WERE THERE AS WELL. SO HOPEFULLY WE DON'T HAVE TO COME BACK FOR QUITE A WHILE. BEAUTIFUL. THAT'S THE TOP SIDE THAT YOU SEE, AND THAT'S PROBABLY THE BETTER SIDE OF YOU UNDER THIS WHEN WE WENT UNDER THE BRIDGE AND WENT TO ALL THE PARTS THAT WE FELT, IT WAS QUITE EXTENSIVE, I'LL SAY SO. AND THEN ANOTHER PROJECT WE DID. BUT AGAIN, THOSE ARE, YOU KNOW, SOMETIMES IT JUST MAKES SENSE TO MOVE OUR CONNECTIONS A LITTLE BIT MORE, TO TIE IN BETTER OTHER PROJECTS. SO. SO SO, SO I'M GOING TO ADD A LITTLE BIT ON THIS. AND I REALLY APPRECIATE PUBLIC WORKS SPENDING SOME TIME THIS AFTERNOON ON THIS BECAUSE THE QUESTION BECOMES FROM A PURCHASING STANDPOINT, HOW DO WE HOW CAN WE DISTILL THIS INFORMATION INTO A PURCHASING POLICY SO WE'RE COMPLIANT NOT ONLY WITH STATE STATUTE, BUT ALSO WITH THE DIRECTOR'S AUTHORIZATION, THE CHANGE ORDER PROCESS, AND THINGS OF THAT NATURE ARE PURCHASING. AND AP SUPERVISOR ACTUALLY DID A REAL DEEP DIVE ON THIS AND ACTUALLY CAME UP WITH SOME, SOME DEFINITIONS THAT WERE SHARED WITH PUBLIC WORKS ALONG WITH OUR LEGAL DEPARTMENT THAT WE'RE RECOMMENDING THAT WE INCORPORATE INTO A PURCHASING POLICY THAT WE'RE GOING TO SHARE WITH YOU NEXT MONTH. AND IT SPECIFICALLY ADDRESSES QUANTITY VARIANCE PURCHASES. SO THERE'S A LITTLE BIT OF LANGUAGE THERE THAT ALLOWS US TO CHECK THE BOX, IF YOU WILL, AS THINGS ARE COMING THROUGH, MAKING SURE THAT IT IS COMPLIANT WITH CITY POLICY. AND IT REALLY HELPS OUR STAFF BE ABLE TO NOT HOLD SOME OF THE REQUISITIONS THAT COME THROUGH, SPECIFICALLY WHEN WE GET A CHANGE ORDER THAT IS IS WITHIN THE SPIRIT OF WHAT CHRIS CAMPBELL JUST DESCRIBED. SO WHAT WE WOULD LIKE TO DO AND WHAT WE WOULD LIKE TO REVIEW WITH YOU IS THE BEGINNING OF DECEMBER IS GO OVER THAT LANGUAGE AND INCLUDE THIS LANGUAGE ON QUANTITY VARIANCES INTO THE ACTUAL PURCHASING POLICY THAT WE'RE GOING TO SHARE WITH YOU NEXT MONTH. SO IT'S MORE OF A LITTLE PREVIEW BEFORE WE HAVE THAT CONVERSATION WITH THE PURCHASING POLICY. OKAY. SO AS AS YOU MOVE FORWARD WITH THAT I'M JUST GOING TO SAY WHAT MY OPINION IS. SO THAT SO THAT YOU DON'T BRING SOMETHING MAYBE THAT MAYBE WE CAN JUST TALK ABOUT IT. I REALLY ONLY CARE ABOUT THE DOLLAR AMOUNT. LIKE I DON'T I MEAN, I UNDERSTAND WHAT WE'RE DOING WITH THE UNIT PRICE, BUT TO ME IT'S REALLY JUST ABOUT THE DOLLAR. SO IF THE THE TOTAL THE TOTAL AMOUNT IS REALLY WHAT IF WE CAN TAKE IT A LITTLE FURTHER AND A LITTLE FURTHER AND DO TEN MORE FEET OR WE NEED SOMETHING, YOU KNOW, LIKE THAT'S JUST FOR THAT POLICY. IF I THINK ABOUT IT, I ABSOLUTELY AM NOT LOOKING AT LINEAR FEET OR SQUARE YARDAGE OR ANY OF THAT. I'M REALLY LOOKING AT DOLLAR, DOLLAR TO DOLLAR. HERE'S OUR GRANT, HERE'S OUR 7% MATCH. DO WE HAVE THE MONEY? THAT'S REALLY, AS I LOOK AT IT, IF THE PROJECT TAKES MORE THAN WHAT WE BUDGETED BECAUSE SOME UNKNOWN CAME UP, THEN IT'S LIKE, YEAH, WE'RE GOING TO HAVE TO I'M NOT GOING TO SAY ROB PETER TO PAY PAUL, BUT WE'RE GOING TO HAVE TO MAKE A DIFFERENCE. THAT'S THAT CHANGE ORDER. THAT'S WHAT I CARE ABOUT. I PERSONALLY DON'T CARE ABOUT. I'M NOT LOOKING AT LINEAR FEET OR LINEAR YARDS. NO. BUT ARE YOU COMFORTABLE WITH THE 25% 15% BREAKS? WELL, I THINK THAT THEY'RE THEY'RE NOT. BEFORE THEY COME TO COUNCIL. YEAH. I DON'T REALLY CARE ABOUT THE. SO THAT'S NOT CHANGING. IS THAT RIGHT. YEAH. JUST A RECOGNITION THAT QUANTITY VARIANCE AND CHANGE ORDERS ARE TWO SEPARATE THINGS. RIGHT. YES. AND IF I COULD JUST WEIGH IN JUST REALLY QUICK QUANTITY VARIANCE. WHEN YOU SAW THE REPORTING OF WHERE DOES PUBLIC WORK STAND BUDGETED VERSUS. YES. SO WE'RE TRACKING ALL THOSE NUMBERS. BUT WHEN YOU HAVE SIX DIFFERENT PROJECTS THAT ARE ALL DRAWING FROM THE SAME LINE ITEM, AT TIMES WE HAVE TO SHUFFLE SOME THINGS, RIGHT? SO IF WE GET A REALLY GOOD BID ON PLANT MIX, THEN WE'RE GOING TO UTILIZE OUR CONTRACT AMOUNT AND SAY LET'S DO 25% MORE. AN EXAMPLE THIS LAST YEAR WE BID SO MUCH PAVING TO BE DONE. WE HAVE MONEY THAT'S LEFT OVER. WE SAID, WELL, LET'S ADD THE PIECE ON FREMONT FROM ELVA ALL THE WAY TO WHERE

[01:50:06]

WOODRUFF. YOU SAY, OKAY, WE'RE GOING TO GO OVER HERE AND WE'RE GOING TO USE THE CONTRACT AND GET THE 25%. SO AND IT'S A RARE INSTANCE WHEN THE CONTRACTOR, IF THEY DO HAVE SOME MOBILIZATION COSTS, THAT'S BEEN SOMETHING THAT'S BROUGHT UP. WELL WE CAN USUALLY DO THAT.

THEY WOULD THEY WOULD LIKE TO ONCE THEY'RE OUT PRODUCING THE WORK THEY WOULD LIKE TO CONTINUE TO GO. THAT'S BENEFICIAL. SO I THINK QUESTION I HAVE ABOUT THE ENGINEER'S ESTIMATE. AND DO THE CONTRACTORS GET TO SEE OUR ENGINEER'S ESTIMATE BEFORE THEY BID. NOT BEFORE. OKAY. I DIDN'T THINK SO. BUT YOU READ ALOUD. YEAH. AND HOW DO WE COME UP WITH THAT? I MEAN WHO'S DOING THAT. BUT CAN YOU WRITE UNIT PRICE HISTORIES? YEAH, I'LL LOOK AT THEM SOMETIMES, JOHN, USUALLY THE ONE BEHIND THE PLANTS IS MOST COSTS. AND WE'RE HAVING CONVERSATIONS BEFORE THE BID ABOUT ARE WE NOT TRYING TO BID OR DO WE NEED TO KIND OF SKIP. OKAY. ALL RIGHT I AGREE WITH COUNCIL PRESIDENT BURTENSHAW IN TERMS OF WHAT WHAT'S THE CRITICAL THING WE'RE INTERESTED IN WHEN IT COMES TO COUNCIL. BUT I THINK IT'S HELPFUL TO UNDERSTAND THESE CONCEPTS BECAUSE IF THERE'S A IF THERE'S AN INCREASE, I'D LIKE TO KNOW WHY THE, YOU KNOW, WHAT ARE WE GETTING FOR THE INCREASE? NOT THAT I DON'T TRUST YOU JUST BECAUSE I THINK THAT'S MY JOB. AND SO IF YOU EXPLAIN WELL, WE WENT THIS FAR AND WE FIGURED OUT, GOSH, IF WE GO THIS FAR, IT MAKES A LOT MORE SENSE. SO IT WAS A UNIT CHANGE, NOT A COST PER UNIT CHANGE. BUT ARE YOU ASKING THEM TO COME BACK TO COUNCIL TO EXPLAIN THAT OR CAN WE JUST HAVE THAT. JUST JUST. WHEN THEY COME IN WITH A, WITH A NUMBER THAT'S BIG ENOUGH THAT THEY HAVE TO CHANGE THE N NUMBER THAT YOU SPOKE OF IF THEY HAVE THAT INFORMATION. SO IF I JUST WANT TO JUST TO UNDERSTAND WHAT CAUSED THE NEED, YOU KNOW, BUT IN A WAY COULD THAT BE DONE LIKE JUST TOTALLY LIAISONS WHAT'S UP. AND THEN IF WE WANT TO MAKE AN ANNOUNCEMENT DURING THE ANNOUNCEMENT TIME, IT'S NOT SOMETHING WE'RE GOING TO VOTE ON A CONCERN. HEY, YOU KNOW, WE'RE GOING TO EXPAND THIS PROJECT. NOW, I'LL JUST SAY THIS. THE REASON, LIKE THE CHANGE ORDER RESOLUTION THAT CAME BACK, THAT WAS SOMEWHAT OF A. COUNCIL AGENDA DIET. RIGHT? WE BROUGHT EVERY CHANGE OR EVERY CHANGE AND TO BE HONEST, TO ADMINISTER A CONTRACT, WAITING FOR A CHANGE ORDER. A LOT OF TIMES THAT'S RATIFICATION RATHER THAN APPROVAL, BECAUSE YOU CAN'T SAY, STOP PAVING UNTIL I GET APPROVAL TO CONTINUE DOWN THE ROAD. AND SO IN THAT, AND AS WE'RE TRYING TO HIT THIS MAGICAL NUMBER OF 25% WITH QUANTITY VARIANCE OR WHATEVER IT IS TO SPEND THE BUDGET, WHEN THE FINAL NUMBERS COME IN, WE GET TICKETS FOR THE WEIGHT OF THE TONS OF PLANT MAKES THAT PAY. OH, WE'RE AT 26 OR SOMETIMES THAT'S OVER. BUT THE INTENT IS TO BE RIGHT AT THAT DOLLAR FIGURE TO UTILIZE THE BUDGET THAT'S IN FRONT OF US. BUT IT'S BEEN A TREMENDOUS TOOL FOR US TO REALLY EXTEND THE AMOUNT OF WORK THAT WE'RE ABLE TO DO WITHIN APPROVED BUDGETS.

AND YOU KIND OF SAW WHERE WE FALL. THAT'S A PRETTY NORMAL NUMBER FOR PUBLIC WORKS AS FAR AS EXPENDITURES GO. BUT BUT WITHOUT THIS TOOL, WITHOUT POINTING VARIANCE BEING A TOOL IN OUR TOOLBOX, THAT NUMBER WOULD BE MUCH LOWER AND WE'D PAY MORE FOR THE SAME PRODUCT,

[01:55:03]

THANK YOU, THANK YOU. SO WE CAN EXPECT TO SEE THIS IN DECEMBER. YES. WE'RE HOPING TO DO A REVIEW OF THE POLICY, THE PROPOSED POLICY AT THE FIRST MEETING IN DECEMBER, FIRST WORK SESSION AND THEN TAKE IT TO COUNCIL FOR A FORMAL COUNCIL APPROVAL. OKAY. THANK YOU.

[Municipal Services, City Attorney]

SO WE'RE REAL EXCITED TO HAVE YOU HAVE SOME TIME WITH YOU THIS AFTERNOON. AND WE ACTUALLY HAVE PJ HOME HERE. AND WE ALSO ACTUALLY HAVE NICK TERRY HERE. AND WE'RE JUST GOING TO DO AN UPDATE TO THE CITY PROPER CITY PROPERTY THAT WE HAD DISCUSSED. NOW, IF YOU REMEMBER, BACK IN SEPTEMBER, SEPTEMBER 11TH TO BE EXACT, AT THE COUNCIL MEETING, WE, THE CITY STAFF, MADE A RECOMMENDATION TO ACCEPT THE LETTER OF INTENT FROM CLEARSTONE, LLC. AND WE IDENTIFIED THAT THAT OUT OF THE THREE LETTERS OF INTENT RECEIVED, CRUCIAL LLC MET THE HIGHEST AND BEST USE OF THE PROPERTY LAND USE DESIGNATIONS. AND SO WHAT WE WHAT WE DID WAS WE ACCEPTED THAT LETTER OF INTENT. NOW WE HAVE OUR LEGAL DEPARTMENT HAS PREPARED A SALE AND PURCHASE AND SALE AGREEMENT. AND WE'RE HERE TO TALK TO YOU A LITTLE BIT ABOUT THAT THIS AFTERNOON. AND THAT WAY WE CAN MOVE FORWARD ON THIS ON THIS PROPERTY. SO I'M GOING TO ASK NICK IF HE WANTS TO DO A LITTLE BIT OF UPDATES, BECAUSE HE'S HAD A FEW CONVERSATIONS WITH CLEARSTONE. SO THIS IS JUST MORE OF BRINGING THE COUNCIL UP TO SPEED OF WHERE WE'RE AT TODAY, AND THEN COUNCIL DIRECTION TO STAFF, WHICH WOULD BE SIMILAR TO WHAT WE ASKED FOR ON SEPTEMBER 11TH. THAT WOULD AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE NECESSARY DOCUMENTS OF THE SALE AND PURCHASE AGREEMENT THAT WAS IN YOUR PACKET. SO I DON'T KNOW IF BIG WANTS TO ADD ANYTHING, BUT I'M GOING TO HAND THEM OVER TO HIM FOR A FEW MINUTES. YEAH. SO AT THE SEPTEMBER 11TH MEETING, WE PRESENTED THE THREE DIFFERENT OFFERS. WE WERE INSTRUCTED TO MOVE FORWARD WITH THE $2 MILLION PURCHASE PRICE VERSUS THE OTHER TWO THAT WERE BOTH LOWER. AND SO THE CITY ATTORNEY HAS DRAFTED THE PURCHASE SALE AGREEMENT FROM THE LETTER OF INTENT THAT WE HAD. I'M NOT SURE EXACTLY WHAT ALL YOU NEED, BUT ESSENTIALLY, THE CITY ATTORNEY ADVISED ME THAT THE CITY COUNCIL NEEDS TO REVIEW THE PURCHASE AGREEMENT BEFORE WE MOVE TO THE NEXT STEP. SO WE HAVE A HIGH LEVEL. WE HAVE A $2 MILLION PURCHASE PRICE THERE, $110,000 OF EARNEST MONEY, NONREFUNDABLE ON DAY ONE. DUE DILIGENCE PERIOD OF 120 DAYS, WITH AN EXTENSION OF ANOTHER 30 DAYS IF NEEDED. BUT THOSE ARE SOME OF THE HIGHLIGHTS. CORRECT ME IF I'M CORRECT ME IF I'M WRONG. THOSE ARE THE SAME TERMS THAT WE TALKED ABOUT ON SEPTEMBER 11TH ON THE MATRIX. SO WE TALKED A LITTLE BIT ABOUT THAT. CORRECT.

ARE THERE ARE THERE ANY THINGS IN THIS PURCHASE AND SALE AGREEMENT THAT ARE AT ALL OUT OF THE ORDINARY OR UNUSUAL OR. NO. AND THIS IS ACTUALLY A CITY DRAFTED PURCHASE SALE AGREEMENT.

AND SO I, I GUESS HISTORICALLY SPEAKING, THERE HAD MAYBE BEEN A COUPLE ISSUES IN THE PAST.

AND SO THE CITY HAS DRAFTED THE PURCHASE SALE AGREEMENT AND IN ACCORDANCE WITH THE US, EXACTLY THE STUFF THAT IS OUR OWN EXPERIENCE. YEAH. YEAH. EXACTLY. YEAH, YEAH. AND THE BUYER HAS ALREADY REVIEWED AND SIGNED THE DOCUMENT. SO THEY'RE READY TO GO AS SOON AS WE HAVE CITY APPROVAL. AND IT'S NORMAL IN THESE CONTRACTS THAT WE GIVE ALL WATER RIGHTS, IRRIGATION RIGHTS, MINERAL RIGHTS PASS TO THE THAT IS NORMAL LIKE CAN BE RESTRICTED, BUT IT IS NORMAL TO HAVE ALL WATER. I DID HAVE A QUESTION ABOUT THAT. YEAH. THANK YOU FOR BRINGING THAT UP BECAUSE I WAS WONDERING ABOUT BECAUSE WE RUN ACROSS THAT PROPERTY. RIGHT. DON'T WE HAVE A LINE THAT RUNS TO THE SPRINKLER SYSTEM FOR THE GOLF COURSE? YEAH. AND WE SO WE'RE

[02:00:05]

CORRECT. LIKE OUR NEW EFFORT TO WIN NEW SUBDIVISIONS, GO IN AND WE REQUIRE THEM TO USE SURFACE WATER IF THERE ARE WATER RIGHTS AVAILABLE. SO WE'LL HAVE WATER RIGHTS AVAILABLE WITH THIS PROJECT THAT COULD BE UTILIZED FOR SURFACE IRRIGATION. IS THAT THAT'S MY UNDERSTANDING. YES.

OKAY. SO THAT'S PART OF WHAT WE'RE SELLING OKAY. THEY WOULD BE USING THAT FOR THEIR OWN STORM DRAINAGE AND STORAGE. SO SO SO THIS PHASE WOULD JUST BE TO COUNCIL ACTION TO ALLOW THE MAYOR OR IN THIS CASE THE COUNCIL PRESIDENT TO SIGN THE NECESSARY DOCUMENTS ALONG WITH THE CITY CLERK. AND WE WOULD GET THAT NONREFUNDABLE DEPOSIT. AND THEN THE THE DEVELOPER WILL START MOVING FORWARD WITH THE DUE DILIGENCE OF THE ACTUAL PROPERTY ITSELF. SO THAT STARTS THE CLOCK. THAT WOULD OFFICIALLY START THE CLOCK ONCE WE HAVE AN EFFECTIVE DATE WHEN BOTH PARTIES HAVE SIGNED. AND THEN I JUST HAVE A REALLY MINOR POINT. BUT EXHIBIT A IS NOT LABELED EXHIBIT A, SO WE'LL JUST MAKE SURE THE RECORD SHOWS THAT THE AGENCY DISCLOSURE FOR SURE IS INDEED EXHIBIT A, EVEN THOUGH IT'S NOT LABELED CORRECT, JUST IN CASE THE JUDGE IS LOOKING AT IT. YES. OKAY. ALL RIGHT. IS ANYONE READY PREPARED TO MAKE A MOTION ON THIS? WELL, SURE. IT'S PARKS, RIGHT? I WOULD MOVE THAT. THE COUNCIL APPROVED THE PURCHASE AND SALE AGREEMENT AND AUTHORIZE THE MAYOR AND CITY CLERK TO SIGN THE NECESSARY DOCUMENTS. SECOND.

OKAY, ALL. FREEMAN. YES. BURTENSHAW. YES. FRANCIS I. LARSEN. YES. MOTION CARRIES.

OKAY. WE ARE AT THE END OF OUR LONG WAIT FOR A PRESENTATION. YEAH. TOMORROW, VETERANS DAY.

[Mayor, City Council]

IT'S A SHORTENED SCHEDULE, BUT IT STILL STARTS AT 745. AND THEN THE CITY COUNCIL MEETING ON THURSDAY. IT'S THE NORMAL TIME AND WE ALREADY HAVE RECEIVED THAT AGENDA. SO ONE CHANGE WOULD BE EARLY VOTING IS ACTUALLY STARTING. THEY'VE MOVED THAT UP. YES THEY DID MOVE THAT. THAT'S YEAH THAT'S INCORRECT. IT'S THE 13TH. IT BEGINS. YES BECAUSE OF THE HOLIDAY THE FOLLOWING WEEK. ARE YOU GUYS LOOKING AT THE AT THIS NOVEMBER CALENDAR. WHAT ARE YOU LOOKING AT WHEN YOU. YEAH. RIGHT. OKAY. YEAH. SO I WAS JUST LOOKING SORRY. DOWN HERE THIS. OH SORRY ANNOUNCEMENTS. AND THIS WEEK. THAT'S OKAY. I WAS TRYING TO FIND THE MPO POLICY BOARD MEETING IS WITH THE. IT'S COMBINED WITH TAC THIS MONTH. AND THEN. YEAH, EVERYTHING ELSE IS LEADING INTO THE FOLLOWING WEEK. SO IS THERE ANYTHING FROM ANY OF YOUR DEPARTMENTS. NO, I DON'T HAVE ANYTHING FROM MY DEPARTMENT. I JUST WANTED I WANTED TO HIGHLIGHT THE EARLY VOTING THING AND REITERATE THAT IT GOES THROUGH WEDNESDAY, THE DAY BEFORE THANKSGIVING. SO IF YOU'RE GOING TO VOTE EARLY, YOU HAVE FROM THURSDAY THE 13TH TILL WEDNESDAY THE 26TH, YOU HAVE THOSE TWO WEEKS, YOU KNOW, 13 DAYS. SO YEAH, VOTE EARLY.

THOSE ARE THE THAT'S THE ONLY TIME YOU CAN'T. I JUST KNOW THAT THE THANKSGIVING WEEKEND IS GOING TO SNEAK UP ON PEOPLE. IF THEY'RE NOT GOING TO GET TO THE TIME'S GOING TO RUN OUT TO VOTE EARLY IF THEY DON'T PAY ATTENTION. SO YOU SAID 13TH THROUGH THE 26TH, OKAY, COUNCILMEMBER, GO AHEAD. I'M SORRY. AND THEN CITY HOLIDAYS ARE CITY'S OFFICES ARE CLOSED ON FRIDAY AFTER THANKSGIVING AS WELL. 27TH AND 28TH. YEAH, YEAH. COUNCIL PRESIDENT, CAN I MAKE A COMMENT IN REGARDS TO WHAT COUNCILOR FREEMAN WAS JUST TALKING ABOUT? I WOULD LIKE TO POINT OUT THAT THE ORIGINAL DATES FOR EARLY VOTING WAS THE 17TH THROUGH THE 26TH. THE DECISION WAS JUST MADE THIS MORNING TO MOVE IT TO THE 13TH, TO ALLOW FOR TEN BUSINESS DAYS TO BE CONSISTENT WITH WHAT WE HAD IN THE REGULAR ELECTION, AND I THINK WE NEED TO SHOUT OUT THE COUNTY BECAUSE THEY ARE WORKING TOMORROW ON VETERAN'S DAY TO MAKE THE 13TH HAPPEN FOR EARLY VOTING. OKAY. THANK YOU, THANK YOU. THAT'S AND THAT IS A THANK YOU. THANK YOU FOR

[02:05:08]

ANY ANY IDEA WHY THEY WERE DOING. YEAH THEY NEEDED TO CHANGE THAT BECAUSE MOUNTAIN AMERICA CENTER WAS UNPREDICTABLE EVERY YEAR. BECAUSE IF THEY HAVE A SHOW, OH, THEN YOU'RE NEVER SURE IF YOU HAVE THE PARKING AVAILABLE. SO THEY WERE ABLE TO KIND OF GUARANTEE AND SECURE PARKING THROUGH ISU AND WILLOW CREEK BUILDING OUT OF THE INL. AND THEN YOU'RE ABLE TO DO THE ROUTE THAT WAY WITHOUT BEING HAVING THE OH, LOOK AT THAT.

IT'S LIKE MAGIC, I DON'T. NICE WORK. YOU'RE A WIZARD TO BE. TO BE COMPLETELY HONEST WITH YOU, I ALREADY DID THAT. BUT I DID IT ON MY LAPTOP, WHICH IS NOT CONNECTED TO THE SCREEN. SO I HAD TO DO IT A SECOND TIME WHEN I TRIED TO MOVE IT OVER AND IT WOULD GO, THEY'RE GOING TO GO AROUND FREEMAN PARK AS WELL. LOOKS LIKE THEY OWE PART OF IT ANYWAY AND SOME OF THE STAGING.

SO THAT WOULD BE ANOTHER PLACE YOU CAN WATCH IT BECAUSE YOU CAN'T, YOU KNOW THAT YOU COULDN'T BE FOR IT. I DON'T THINK IT'LL BE A GREAT PLACE TO WATCH IT BECAUSE PEOPLE WILL BE STATIONARY. THEY'LL BE LINED UP. WELL, I SHOULDN'T SAY THAT I THERE ARE TWO SMALL ON THERE, BUT THERE ARE TWO SUGGESTED VIEWING AREAS POINTED OUT ON THOSE TWO BOXES ON THE FACING, ON THE BOTTOM. THOSE ARE THE SUGGESTED VIEWING AREAS. OKAY. THEY'LL BE STAGED, THOUGH I THINK ON. ON PRESTO, I THINK SO. I MEAN THEY'LL GO AROUND THE PARK BUT AND THEY'RE I MEAN THEY HAVE LISTED A SUGGESTED VIEWING AREA THERE, BUT IT MIGHT BE KIND OF TOUGH TO GET THE FULL THE FULL VIEW OF IT. THEY'RE GOING TO BE LINED UP ON SCIENCE CENTER DRIVE AND THEN GO FROM GO FROM THERE. SO THAT'S THE STAGING. YES. YEP. THEY'LL BE STAGING IN FREEMAN PARK. WE'LL USE THE OVERFLOW PARKING AT THE ISU UNIVERSITY PLACE, AS WELL AS IF WE NEED IT AROUND THE INL OFFICE, OFFICE BUILDINGS, WILLOW CREEK. YEAH. THIS YEAR WE HAVE A LIMIT OF 400. YES, THIS YEAR WE HAVE AN UNLIMITED. WE HAVE 400. REGISTRATION STARTED ON THURSDAY, AND AS OF THIS AFTERNOON WE HAD 281 UTVS REGISTERED ALREADY. AND WE HAVE A LIMIT. LAST YEAR I THINK WE LIMITED TO 300 AS WELL. I THINK 50 LAST YEAR. YEAH 300 THE FIRST YEAR WAS THAT. YEAH SOMETHING LIKE SOMETHING LIKE THAT. SO IT WAS REALLY FUN.

100% OF THE PROCEEDS ARE GOING TO THE COMMUNITY FOOD BASKET, WHICH WAS MY ONE PLEA THERE IS THAT THEY DID THEIR BIG FOOD DRIVE IN OCTOBER. THAT HAS ESSENTIALLY BEEN DECIMATED ALREADY. THAT FOOD SHOULD HAVE TAKEN THEM THROUGH FEBRUARY, MARCH, APRIL KIND OF TIMELINE.

AND SO THEY ARE REALLY IN NEED OF MORE CASH DONATION THAN ANYTHING BECAUSE IT'S ABOUT A 1 TO 5. IT IS. AND AND THEN THEY CAN THEY USE THE CASH TO FILL WHERE FOOD IS REALLY NEEDED.

[02:10:01]

SO WE'LL REALLY BE PROMOTING THAT AS WE AS WE CELEBRATE THIS, THIS EVENT. SO EVEN THOUGH THINGS MIGHT OPEN BACK UP, IT'S IT'S ALREADY BEEN USED. SO THERE IS A THERE'S A BACKFILL THAT'S NEEDED. THAT COVERS ALREADY EMPTY. YES. AND ONE THING I DID WANT TO MENTION IN THE PAST WE'VE HAD A UTV FOR THE PARKS LIAISONS. AND THEN ALSO WE USUALLY HAVE ONE FOR, FOR KIND OF MAYOR AND SPECIAL GUESTS. IF THERE ARE OTHER COUNCIL MEMBERS WHO WOULD LIKE TO BE IN THE PARADE, IF YOU CAN JUST GIVE ME A HEADS UP, I THINK WE'D BE ABLE TO GET ANOTHER 1 OR 2 UTVS. SO IF YOU'D LIKE TO TAKE PART IN THE ACTUAL PARADE, PLEASE LET ME KNOW WITHIN THE NEXT COUPLE OF DAYS THEN THAT WE CAN THAT WE WE CAN MAKE THOSE THOSE ARRANGEMENTS. DO YOU WANT US TO SIGN UP WITH YOU IF YOU'VE ALREADY SIGNED UP WITH PJ FOR THE PARK? NO. AS I SAID, IF YOU'RE WITH YOU AND COUNCILWOMAN, WE'RE ALL GOOD BECAUSE OF YOUR LIAISON POSITIONS. BUT COUNCILMAN FREEMAN, COUNCILMAN LAWSON BRADFORD, IF YOU GUYS WOULD LIKE TO PARTICIPATE AND BE IN THE PARADE, JUST LET US KNOW.

WE CAN LINE THAT UP. WE'D PROBABLY HAVE SPACE FOR SORT OF, YOU KNOW, YOURSELF AND YOUR AND YOUR SPOUSE, BUT WE CAN WE'VE GOT SOME GREAT SUPPORTERS AND THEY'RE ABLE TO GET SOME ADDITIONAL UTVS IF WE IF WE NEED THEM. AND THEN OUR STAFF WILL DECORATE, DECORATE THOSE.

SO JUST LET ME KNOW. MAYBE BY THURSDAY OR FRIDAY. I HAVE A COUNCIL MEMBER. OH YOU GO AHEAD.

DO YOU HAVE A COUPLE OTHER ONES. CALENDAR ITEM. THERE'S TWO ITEMS COMING ON THURSDAY FROM PARKS. THERE WILL BE AN ADJUSTMENT REQUEST ADJUSTMENT IN THE GOLF ADVISORY BOARD ORDINANCE, SO THAT THE TOTAL NUMBER OF MEMBERS IS 12, MEANING 11 VOTING MEMBERS. AND THEN AN OFFICIALLY ASSIGNED COUNCIL MEMBER IS EX-OFFICIO. THAT'S KIND OF WHAT THAT CHANGE IS ABOUT. AND THAT WAS SO THERE WAS A VOTING MEMBERS WAS 11 SO THEY WOULDN'T HAVE A TIE. OH, OKAY. AND THEN THERE'S ALSO A CEMETERY ORDINANCE ADJUSTMENT, WHICH I THINK THE MAIN PURPOSE OF IT WAS THAT THERE WILL BE FOR US TO CONSIDER NO BURIALS RIGHT ON MEMORIAL DAY WEEKEND, SO THAT IT'S A QUIET PLACE FOR OTHER PEOPLE TO COME. OKAY, SO NO DIGGING OF GRAVES, ETCETERA.

DURING THAT WEEKEND, PJ WILL EXPLAIN MORE DETAILS, BUT THAT'S COMING ON. THOSE TWO ARE COMING THURSDAY FROM PARK. DO WE HAVE TO SPEND MORE MONEY ON REFRIGERATION IF WE DO FIND.

YEAH, I MEAN LET'S LET'S HAVE THAT DISCUSSION ON THAT, THAT, THAT WORK SESSION BECAUSE THAT I MEAN AT THAT MEETING THAT'LL BE INTERESTING. SO I DON'T HAVE ANYTHING. I JUST WE ALL KNOW THIS. BUT WITH THE SHOOTING RANGE, WHAT PART OF WHAT WE'RE GOING TO GET IS THE QUALITY OF THE END PRODUCT IS BETTER. AND WHAT I MEAN BY THAT IS SMALL POLICE DEPARTMENTS WILL EVERYBODY WILL SHOOT ALL THEIR BULLETS UP IN FOUR DIFFERENT SESSIONS OUT THROUGH THE YEAR.

THIS WAY THEY CAN GO SHOOT A SMALL NUMBER OF ROUNDS EVERY WEEK. AND THAT MEANS IT GOES UP LIKE THIS AND IT STAYS LEVEL. THE QUALITY OF THE TRAINING AND THE ABILITY TO DO WHAT, RATHER THAN HAVING IT GO LIKE THIS. SO THERE'S THERE'S REAL VALUE TO HAVING THAT SHOOTING RANGE RIGHT THERE. IT'S THE WHOLE IDEA OF HOW THAT POLICE COMPLEX HAS CHANGED POLICING. YEAH. AND THEY HAVE THAT VIRTUAL TRAINING ROOM WHERE THEY CAN REACT AND THEN PROCESS AND THEN REACT AGAIN. YEAH, IT HAS CHANGED. AND THOSE ARE THE THINGS THAT SOMETIMES HELP RECRUITING AS WELL. YES. OKAY. OKAY. ALL RIGHT. IF THAT IS ALL THEN I WILL SEE YOU ON WEDNESDAY MORNING BRIGHT AND EARLY. 745 OH DID I MISS SOMETHING. WHAT WAS. NO. I JUST HAVE A QUESTION FOR YOU. WE ARE ADJOURNED WHEN WE'RE DONE. WHEN YOU TALKED ABOUT TREE LIGHTING, WHAT TIME? OKAY.

* This transcript was compiled from uncorrected Closed Captioning.