Mar 03, 2025 City Council Work Session

[Call to Order and Roll Call]

[00:00:03]

ALL I DID WAS CEMETERY. THANK YOU. ALL RIGHT, EVERYONE, WE'RE LIVE NOW. AND IT'S TIME FOR US TO CALL THIS MEETING TO ORDER. THIS IS A THE FIRST WORK SESSION FOR THE MONTH OF MARCH FOR THE IDAHO FALLS CITY COUNCIL. AND WE HAVE A PRETTY FULL AGENDA TODAY. SO I'M GOING TO TRY TO PUSH US WHEN I CAN, AND I'LL ASK YOU TO PUSH ME WHEN YOU CAN, AND WE'LL HOPEFULLY KEEP OURSELVES ON A GOOD SCHEDULE. SO THE VERY FIRST ITEM WE HAVE TODAY IS A REPORT FROM MULTIPLE DEPARTMENTS. AND WE WOULD INVITE ALL OF THE DEPARTMENTS THAT ARE PRESENT TO HAVE A SEAT AT THE TABLE. BUT AS EVERYONE KNOWS, WE HAVE A. GROWING CITY AND A LOT OF DIFFERENT DEPARTMENTS WEIGH INTO THE GROWTH. ISSUES, I GUESS FROM TIME TO TIME. AND WE HAVE ONE, ONE POINT OF CONTACT WITH THE PUBLIC WHEN THEY'RE DOING DEVELOPMENT, REAL ESTATE DEVELOPMENT IN PARTICULAR, AND BUILDINGS AND CONSTRUCTION AND ALL THOSE THINGS NEED TO BE PROPERLY PERMITTED AND NEED TO GO THROUGH THE PROCESS. AND SO WE HAVE A PRESENTATION COMING TO US ON HOW WE'VE TRIED TO STREAMLINE THOSE PROCESSES. AND WE HAVE MULTIPLE DEPARTMENTS, BUT TYPICALLY THERE'S ONE DEPARTMENT IN THE LEAD AND THAT DEPARTMENT IS COMMUNITY DEVELOPMENT SERVICES. AND SO WE'RE GOING TO HEAR A LITTLE BIT ABOUT HOW THEY'VE REDESIGNED OR ARE TRYING TO DESIGN FOR OPTIMAL EFFICIENCY. BEFORE WE GET STARTED THOUGH, WE NEED TO OFFICIALLY CALL THE MEETING TO ORDER AND HAVE OUR CITY CLERK TAKE THE ROLL. WE ARE ALL HERE, BUT WE'RE GOING TO DO IT BECAUSE THAT'S OUR FORMAL WAY OF DOING THINGS. AND SO, EMILY, WILL YOU TAKE IT AWAY? YES. COUNCIL PRESIDENT BURTENSHAW HERE. COUNCILOR RADFORD ABSENT. I THOUGHT I SAW HIM. I'M SORRY. I GUESS HE'S NOT HERE YET, BUT I UNDERSTAND THAT HE'LL BE HERE. OR IS HE JOINING? NO, HE'S JOINING VIRTUALLY. OR HE WISHES TO JOIN VIRTUALLY. I THOUGHT THE EMAIL SAID HE WAS GOING TO BE HERE. OKAY. I THOUGHT IT WAS GOING TO BE AT ALL. OKAY, THEN I MISSED THAT. OKAY. SO WE THINK THAT HE'S NOT HERE. OKAY. COUNCILOR DINGMAN HERE. COUNCILOR FREEMAN HERE.

COUNCILOR FRANCIS HERE. COUNCILOR LARSON HERE. MAYOR, YOU HAVE A QUORUM. THANK YOU. I APOLOGIZE FOR BEING COMPLETELY MIXED UP ON ON, JOHN. FIRST I THOUGHT I SAW HIM, AND THEN I

[Community Development Services, Fire, and Legal, and Public Woks Departments and Mayor's Office]

AND WHAT I WAS PLANNING TO DO IS JUST GO THROUGH. THERE'S THIS IS FROM OUR CORRELATION MEETING THAT WE'VE HAD ABOUT DEVELOPMENT. SO IT'S A NUMBER OF DIRECTORS THAT WE'VE GOTTEN TOGETHER TRYING TO CAPTURE WHAT YOU, AS CITY COUNCIL HAVE WANTED AND HOW WE'RE ACTUALLY ADDRESSING THOSE SUBJECTS. SO I'LL GO THROUGH THE SPREADSHEET THAT I HAVE PRINTED FOR YOU. SO THESE YOU'LL SEE IT'S A WORKING DOCUMENT. SO JUST BE AWARE OF THAT. SOME OF THAT IS JUST INTERNAL COMMUNICATION THAT WE'RE TRYING TO CAPTURE WHAT YOU WANT. AND WITH THAT I THINK I'LL JUST GO INTO IT. IF YOU HAVE QUESTIONS, FEEL FREE TO ASK ME ANY QUESTIONS. BUT I'LL TRY TO MOVE QUICKLY. SO THE FIRST ITEM WE HAVE ON HERE IS CREATING A FLOW CHART. THIS WAS AN ITEM

[00:05:06]

BECAUSE ONE THING THAT THE BUILDING DIVISION TALKED TO ME ABOUT WAS THEY OFTEN AN ARCHITECT OFTEN WILL NOT SUBMIT THEIR PLANS. IT'S USUALLY EITHER A HOMEOWNER OR IT'LL BE SOME THE CONTRACTOR. AND SO ANYWAYS, I JUST SAY THAT WITH THE WEBSITE WE CAN ACTUALLY SHOW THIS IS WHO SUBMITS. THIS IS THE TIMELINE. THIS IS THE PROCESS JUST GIVES A MUCH MORE VISUAL TO THE COMMUNITY. SO THAT'S WHAT WE'RE LOOKING AT IN TERMS OF WEBPAGE. I'LL COME BACK TO THAT A LITTLE BIT. AND THEN THE NEXT ONE WAS UPDATE, A PUBLIC WORKS DEVELOPERS CHECKLIST TO INCLUDE FIRE A FIRE CHECKLIST. I DON'T KNOW WHO WANTS TO ADDRESS THAT ONE. YEAH. AND I CAN WE ADD THAT THE CHECKLIST IS BEING CREATED. WE HAVE THE FEEDBACK FROM FIRE. AND NOW IT'S JUST A MATTER OF FORMATTING THAT. SO IT CAN ALL BE IN A PDF FORM THAT READS REALLY CONSISTENTLY BETWEEN EMS AND FIRE. SO THAT'S ESSENTIALLY COMPLETE AT THIS POINT. THANK YOU. AND WILL THAT RESIDE ON THE

[00:10:07]

JIM AND GLADE ARE TYPICALLY THERE EVERY TIME, BUT LIKE IF GLADE ISN'T THERE, THEN IT WOULD BE SOMEONE ELSE'S CONTACT. OR WHO ELSE WAS THERE AS HIS REPRESENTATIVE. IF YOU DON'T MIND SCROLLING DOWN A LITTLE BIT FOR ME, PLEASE. SO THEN WE HAVE THE PLANNING COMMENTS AND ALL THE PEOPLE THAT WERE THERE. SO TYPICALLY NISHA RUNS THESE MEETINGS, BUT DAVID DOES AS WELL. SO THEY'RE THE FIRST TWO THAT ARE LISTED AND CARRIE AND I ARE THERE. I'VE BEEN AT ALL OF THEM EXCEPT FOR LAST WEEK, ALL THE PREDEVELOPMENT MEETINGS. SO THEY HAVE ALL OF OUR CONTACT INFORMATION THERE. AND THESE POINTS TO ADDRESS. IF YOU COULD SCROLL DOWN JUST A LITTLE BIT FARTHER, PLEASE. KEEP GOING. KEEP GOING. SO JUST SHOWS ALL THE ALL THE DEPARTMENTS. AND THEN LAST BUT NOT LEAST, WE HAVE ADDITIONAL CONTACTS BECAUSE SOMETIMES, FOR EXAMPLE, THEY NEED TO GO AND TALK TO PROGRESSIVE IRRIGATION DISTRICT OR SOMETHING. SO WE HAVE THEIR CONTACT INFORMATION THERE. USUALLY IT'S JUST SOMETHING THAT WE REFER THEM TO. FOR EXAMPLE, LIKE BONNEVILLE COUNTY PUBLIC WORKS DOESN'T TYPICALLY ATTEND OUR PREDEVELOPMENT MEETING. WE HAVE INVITED THEM AND THEY HAVE COME FOR CERTAIN PROJECTS, BUT JUST IN CASE THEY WANTED MORE INFORMATION, THEY COULD GO AND REACH OUT TO THE SANITARY IRRIGATION DISTRICT. SO THAT'S OUR PREDEVELOPMENT SUMMARY. OH YES. IS THIS FORM CONSTITUTE BASICALLY THE AGENDA FOR A CONFERENCE WITH ANY PARTICULAR DEVELOPER, OR DOES THIS COME TO THEM AFTER THE CONFERENCE IS OVER? AS A SUMMARY, GREAT QUESTION. SO THIS IS THE SUMMARY THAT COMES. WE HAVE A WEEK TIMELINE THAT WE'VE GIVEN THEM. SO WE GO BACK GIVEN STAFF I MEAN SO THIS GOES BACK TO THEM WITHIN THAT WEEK. AND THIS IS THE CHECKLIST THEN TO HELP GUIDE THEM AS THEY DESIGN THEIR DEVELOPMENT. OKAY. BUT NOTHING ON THERE SHOULD BE COME AS A SURPRISE OR BE NEW BECAUSE IT WILL HAVE BEEN DISCUSSED IN THE MEETING AS BEING SOMETHING THAT'S RELEVANT FOR THEIR PROJECT. THAT'S CORRECT. SO WHEN WE TALK ABOUT CHECKLIST, DO WE GIVE THE DEVELOPER A LIST OF WHAT THEY'RE SUPPOSED TO BRING TO THAT MEETING. SO THAT'S A THAT'S A GOOD QUESTION. YES. DO YOU WANT THIS. NO THAT'S OKAY. GO AHEAD. AND NO IT'S OKAY. SO HOW IT WORKS. THERE'S A IN CITYWORKS. IT'S BUILT IN. SO WHEN YOU'RE TALKING ABOUT WHAT THEY SUBMIT. SO THERE'S A THEY WE JUST TAKE THE SUBMITTAL. AND THE SUBMITTAL FOR PRE-DEVELOPMENT CAN BE AS BROAD AS JUST I'M LOOKING AT THIS PROPERTY OR AS SPECIFIC AS I'M LOOKING TO BUILD THIS BUILDING.

SO THAT'S WHERE WE TAKE IT. IT COMES IN A WEEK PRIOR TO THE PRE-DEVELOPMENT MEETING. WE SEND THAT OUT TO ALL THE I CALL IT THE DEVELOPMENT TEAM. SO EVERYBODY LOOKS AT THAT FIRST AND THEN THEY COME TO THE PRE-DEVELOPMENT MEETING READY WITH WHAT THE APPLICANT HAS PRESENTED TO US. AND THEN THIS IS THE CHECKLIST THAT INEVITABLY GETS GENERATED FROM THAT. YEAH.

SO THAT'S HOW WE'VE ADDRESSED IT. WE JUST MADE IT MORE FORMAL. INITIALLY IT WAS OFTEN PEOPLE WOULD COME IN AND EVEN WE SOMETIMES DIDN'T HAVE THINGS PRIOR. SO WE WERE SEEING IT FOR THE FIRST TIME. SO THIS GIVES US A BETTER DIRECTION OF THIS IS SPECIFICALLY WHAT YOU NEED TO DO TO MOVE FORWARD. OKAY. THAT'S A LOT. JUST HOW LONG DOES A PROJECT USUALLY GET IN THE

[00:15:07]

THANK YOU. SO THEN OH, THIS IS SHEER GIS, OUTWARD FACING MAPS. AND THIS IS I DON'T KNOW IF YOU WANT TO ADDRESS IT. THIS IS PRETTY MUCH DONE. BUT YEAH, ONE OF THE THINGS THAT WE HEARD FROM THE ENGINEERING COMMUNITY IS THEY WOULD LIKE TO ACCESS PRE-DEVELOPMENT SO THEY COULD SEE SOME OF THE INFRASTRUCTURE THAT'S AVAILABLE. PUBLIC WORKS AND POWER MET AND DETERMINED WHAT WHAT'S NON-CRITICAL THAT WE COULD RELEASE IN THAT PARTICULAR FASHION. AND SO DEVELOPERS AND ENGINEERS NOW HAVE THE OPPORTUNITY TO GO ONLINE AND ACCESS THAT INFORMATION. AND ONCE WE FINALIZED OUR DEVELOPMENT WEB PAGE, WE'LL DEFINITELY HAVE A LINK IN THERE TO GRAB THAT. BUT ESSENTIALLY THEY THEY HAVE ACCESS TO THAT NOW. YEAH. AND THEY'VE ACTUALLY COMMENTED ON THAT IN PRE-DEVELOPMENT MEETING HOW GREAT THAT IS. SO YEAH. THEN MOVING TO PLANNING REVIEW. ONE OF THEM WAS COMMENTS ON PRELIMINARY AND FINAL PLATS.

I'LL SHOW YOU A SITE PLAN. JUST BE AWARE THAT WE'RE DOING THIS ON PLATS AS WELL. I JUST PULLED THIS THIS MORNING. I REALIZE THIS IS HARD TO READ, BUT I JUST WANTED TO SHOW YOU. SO THIS IS A SITE PLAN, SITE PLAN REVIEW. AND THESE ARE JUST FIRE AND CDS. COMMENTS I JUST WANTED TO POINT OUT THAT'S BEING DONE. SO FIRE. YOU CAN SEE THEY REFERENCED THE FIRE CODE UP HERE. AND CDS REFERENCES THE TABLE THAT IT'S IN OR THE SECTION THAT IT'S IN. SO NOW WE'RE ACTUALLY PULLING COMMENTS NOW ARE SHOWING OUR CODE AS OPPOSED BECAUSE THAT WAS FROM WHAT WE UNDERSTAND, A COMPLAINT WAS THAT IT SEEMED LIKE IT WAS ARBITRARY WHAT WE WERE, THE COMMENTS WE WERE MAKING. BUT THEY ARE ROOTED IN OUR CODE. SO ANYWAYS, I JUST WANTED TO SHOW THAT WE'RE HEARING FROM ANYBODY THAT THAT'S BEEN APPRECIATED OR IS IT STILL TOO NEW? I HAVE NOT HEARD ANY FEEDBACK FROM THE DEVELOPMENT COMMUNITY ON THIS ONE. I'M ASSUMING THEY LIKE IT, BUT THAT'S MY ASSUMPTION. AND THEN THE OH, THEN THE OTHER TWO FALL TOGETHER. THIS IS IN REGARDS TO PRELIMINARY PLATS AND FINAL PLATS. AND THIS IS IN REGARDS TO WHEN DEVELOPMENT COMES IN AND WE'RE DOING REVIEWS THAT WE GO OUT TO ONCE WE HIT THIRD REVIEW, THAT WE BASICALLY CIRCLE THE WAGONS, AND ESPECIALLY A PROJECT THAT WE ARE JUST NOT SEEING EYE TO EYE. AND THE ONLY THE ONLY THING TO COMMENT ON THIS. SO. LET'S SEE, I JUST WANT TO MAKE SURE I'M CAPTURING THIS

[00:20:05]

NONE OF THEM WENT PAST SIXTH. SO THOSE FOUR THAT WERE UP FOR REVIEW, THOSE WERE VERY MINOR ERRORS AND THEY WERE CORRECTED. BUT THE ONE THAT WENT OUT TO SIX, I THINK THIS IS A GREAT IDEA THAT WE REALLY CIRCLED THE WAGONS ON THAT ONE AND SAY, HEY, WE ARE NOT SEEING EYE TO EYE.

WHAT IS WHAT IS WRONG? WHY ARE WE AT THIRD REVIEW AND THESE THINGS ARE NOT BEING ADDRESSED.

SO THESE TWO COMMENTS GO TOGETHER. SO WHAT WE'RE DOING WITH THAT IS WE'RE GOING THEY HAVE WHAT'S CALLED PLAT COORDINATION MEETING. AND THAT'S WHERE WE TALK ABOUT ALL THE SUBMITTED PLATS. SO IT'S BASICALLY THE DEVELOPMENT TEAM TALKS ABOUT THAT. CARRIE IS GOING TO TAKE THIS TO PLAT DEVELOPMENT MEETING AND LOOK AT WHERE WE'RE AT. WE'RE TRYING TO GET NUMBERS RIGHT NOW TO SEE HOW MANY PLATS ARE ACTUALLY GOING PAST THIRD AND EVEN INTO FOURTH REVIEW RIGHT NOW. SO ONCE I HAVE THAT DATA, THEN WE'LL ADDRESS IT. AND FOR SURE, IF WE'RE AT A FOURTH REVIEW WITH IF WITH WITH STAFF DISCRETION, YOU KNOW, IF WE'RE AT SCRIBBLER ERRORS, WE'LL JUST SAY, HEY, GET THESE CORRECTED AND IT'S DONE. BUT IF WE'RE AT FOUR THREE VIEW AND THERE'S MAJOR PROBLEMS WITH THE PLAT, THEN THAT'S WHERE WE'LL REALLY CIRCLE THE WAGONS AND SAY, WE NEED TO SEE EYE TO EYE. WHAT'S GOING ON ON THIS PROJECT THAT WE'RE NOW OUT AT FOUR THREE VIEW. SO WE WILL IMPLEMENT THIS. WE HAVEN'T REALLY HAD TO IN THE PAST. AS I SAID, THERE'S REALLY ONLY BEEN ONE THAT REALLY WENT OUT TO SIX. AND THAT ONE WE WILL START DOING FROM NOW ON. SO. AND THEN THE NEXT ITEM ON HERE, I'M TRYING TO MOVE QUICKLY. IF I'M MOVING TOO QUICKLY, LET ME KNOW.

AND SO THIS ONE IS STREAMLINED. COMMENTS. SO STAFF WILL PROVIDE AN IN-DEPTH FOCUS, COMMENTS ON THE FIRST REVIEW. COMMENTS IN THE SECOND AND THIRD REVIEW SHOULD PRIMARILY FOCUS ON WHETHER THE ITEMS IN FIRST REVIEW HAVE BEEN ADDRESSED AND SHOULD NOT ADDRESS NEW OR DIFFERENT ISSUES UNLESS CHANGES WERE REQUIRED IN FIRST REVIEW. COMMENTS AND OR LIFE SAFETY ISSUES WERE WERE MISSED. I THINK THE BEST WAY TO EXPLAIN THIS AND I HAVE THEM ON HERE IS IT'S REALLY DIFFICULT WHEN WE HAVE ON FIRST REVIEW REALIZE THAT THAT PROJECT COULD DRASTICALLY CHANGE AFTER FIRST REVIEW. AND THE EXAMPLE I WOULD USE IF YOU REMEMBER WHEN WE HAD THE U-PICK BARN APPEAL, IF YOU REMEMBER, I SHOWED EACH ONE OF THOSE FOUR SITE PLANS AND EACH ONE OF THOSE SITE PLANS. THE FIRST ONE WAS DRASTICALLY DIFFERENT THAN THE SECOND, SO WE'RE REALLY IRONING OUT THINGS IN THE SECOND REVIEW AS WE'RE GOING THROUGH THAT PROCESS. AND IT'S VERY COMMON FOR A CONTRACTOR. THE FIRST SWIPE THEY TAKE IS AT THAT FIRST REVIEW, AND MOST REVIEWS GO TO THIRD. THAT'S WHERE MOST OF THEM GO. SO I JUST SAY THAT WE CAN CARRY OVER FOR SURE WHEN WE HAVE A PRE-DEVELOPMENT MEETING AND NOTHING HAS CHANGED FROM OUR COMMENTS. FROM THAT FIRST REVIEW, WE WILL APPLY THOSE SAME COMMENTS THROUGHOUT. AND THAT'S THAT'S PERFECTLY REASONABLE. ONE ISSUE THOUGH, JUST TO BE AWARE OF, IS SOMETIMES THAT DEVELOPMENT HAS DRASTICALLY CHANGED AS SECOND REVIEW. AND SO THE FIRST REVIEW COMMENTS DON'T NECESSARILY APPLY TO THE SECOND REVIEW COMMENTS, BUT BY JOE, BY THE THIRD, WE'VE REALLY KEPT THAT THE SAME. ALSO, WHEN COMMENTS AREN'T ADDRESSED, WHAT, FOR EXAMPLE, LIKE IN PUBLIC WORKS, FOR EXAMPLE, THEY'LL THEY'LL SEND BACK COMMENTS AND LET'S SAY THERE'S EIGHT AND THERE ARE TIMES THAT A DEVELOPER WILL HAVE ADDRESSED SIX OF THE COMMENTS BUT JUST IS NOT ADDRESSED. THE TWO OF THE COMMENTS IN THAT INSTANCE, PUBLIC WORKS DOES CALL THAT OUT AND SAY YOU DID NOT ADDRESS FIRST COMMENT. ONE THING THAT WHEN CARRIE AND I WERE TALKING ABOUT THIS IS THAT WE WILL, IN THAT PLAT MEETING, DISCUSS AND SAY, MAKE SURE THAT'S VERY CLEAR WHAT COMMENTS WERE NOT ADDRESSED SO THAT WE CAN GO BACK AND SAY, YOU DIDN'T ADDRESS THIS COMMENT, THIS COMMENT AND THIS COMMENT TO

[00:25:02]

SO THAT WILL BE COORDINATED THROUGH THAT PLAT COORDINATION MEETING. BUT JUST BE AWARE SOMETIMES THEY DO. THE DEVELOPMENT DOES CHANGE AT FIRST REVIEW. AND SO THEY CARRY THOSE COMMENTS OVER SOMETIMES JUST ISN'T REASONABLE. BUT WE'RE HAPPY TO MAKE SURE THAT THAT DOES NOT CHANGE. AND THEY RELATIVELY ACTUALLY DON'T. BUT BUT YEAH, THAT'S HOW WE'RE ADDRESSING THAT ISSUE. CAN YOU TELL ME AGAIN WHEN THE PLAT REVIEW MEETING HAPPENS THAT IS STAFF INITIATED, IT'S INTERNAL AND IT'S HELD AT WHAT POINT. SO WE TALK WE TALK ABOUT ALL PLATS EVERY MONTH. SO IT JUST IS A REOCCURRING MEETING STANDING MEETING THAT WE TALK ABOUT THAT EVERY MONTH. AND I DON'T KNOW THE EXACT DATE. I DON'T NEED THAT. I WAS JUST TRYING TO GET THE WHO WHO AND THE WAY. YEAH. YEAH, IT'S JUST A COLLABORATION. WE DO. AND WE'VE BEEN DOING THAT FOR LONGER THAN I'VE BEEN HERE ACTUALLY, BECAUSE IT JUST HELPS HELPS WITH THOSE CONCERNS. SO.

THE NEXT ONE IS CREATE A LIBRARY OF ILLUSTRATED EXAMPLES OF HOW DEVELOPERS COULD ADDRESS DIFFERENT CHALLENGES ON SITE PLANS. SO WE THIS WAS A GREAT SUGGESTION. I'VE ALREADY TALKED TO MY PLANNING STAFF ABOUT THIS OR TO CARRIE ABOUT THIS, AND WE WILL TALK ABOUT IT IN OUR NEXT PLANNING MEETING. PLANNING STAFF MEETING. WHAT WE WILL DO IS WE'LL DEVELOP SOME FOR LIKE A SITE PLAN. WE HAVE THEM FOR ZONING. IF YOU'VE EVER BEEN ON OUR WEBSITE, IT SHOWS HOW SETBACKS WORK AND THINGS LIKE THAT, BUT WE DON'T HAVE IT FOR SITE PLANS. SO THIS WAS THIS WAS A GOOD SUGGESTION. WE'RE HAPPY TO IMPLEMENT THIS IMMEDIATELY. ONE ONE QUICK. JUST SO YOU KNOW, I OFTEN TALK ABOUT ZONING. ZONING IS FOR RECTANGLE LOTS. OFTEN WHAT WE HAVE ON TERMS OF QUESTIONS ARE FOR TRIANGLE LOTS OR THE LOTS THAT ARE JUST ODDLY SHAPED. AND THAT'S WHERE YOU HAVE VARIANCE PROCESSES IN. WE'RE HAPPY TO SHOW SOMETHING, BUT JUST REALIZE SOMETIMES PEOPLE ARE DEVELOPING IRREGULAR SHAPED LOT AND IT JUST ISN'T AS CLEAR. SO WE'LL SHOW IT. THIS IS WHAT YOUR THIS IS WHAT IT IS FOR A SITE PLAN. BUT I JUST WANTED TO ADD THAT CAVEAT BECAUSE THERE'S NO PERFECT DEVELOPMENT THERE. SO THE OTHER ONE IS REVIEW. SO THE NEXT ONE IS REVIEW AND REVISE REQUIREMENTS FOR THE SITE PLAN. I JUST WANTED TO SHOW THIS. THIS IS OUR OUR CHECKLIST. WE ALSO THIS IS A CHECKLIST JUST FOR SITE PLANS. BUT WE ALSO HAVE THIS SAME CHECKLIST FOR ANY OTHER PROJECT THAT WE HAVE. AND IT CALLS OUT IN THE IN THE SPREADSHEET I HAVE PRINTED, WE ACTUALLY ARE CHECKLIST CALLS OUT MORE THAN THIS. SO IT TALKS ABOUT THE SCALE AND THOSE TYPE OF THINGS. WE TOOK EACH ONE OF THESE CHECKLISTS. SO WHEN WE DEVELOPED CITYWORKS WE TOOK EACH ONE OF THESE AND INTEGRATED IT INTO CITY WORKS. SO YOU CAN FIND THESE ON THE WEBSITE I THINK WE SHOULD, WITH THE REVAMP OF OUR WEBSITE, THAT WE SHOULD LOOK AT MAKING THESE VERY MUCH MORE EASILY ACCESSIBLE, BUT ALSO REALIZE THIS CHECKLIST IS BUILT IN TO CITY WORKS. SO WHEN THEY GO TO SUBMIT, THESE THINGS ARE ALL ON THERE THAT THEY HAVE TO SHOW FURTHER. WHEN WE DEVELOP CITYWORKS, THE PLAN AND THE PERMITS, HOW THEY WORK IS WE NOW HAVE THEM WHERE THEY FILE THEM SEPARATELY. SO IT BREAKS UP THE BUILDING PERMIT. SO YOU HAVE THE BUILDING PLANS, YOU HAVE THE ELECTRICAL PLANS. THOSE ARE ALL SUBMITTED SEPARATELY TO BREAK IT DOWN. MUCH EASIER FOR A CHECKLIST. SO IF A DEVELOPER DOESN'T SUBMIT THE RIGHT THING, WE CAN IMMEDIATELY LOOK AT IT AND SAY YOU'RE MISSING YOUR ELECTRICAL. SO THAT'S JUST SO YOU KNOW, THAT'S HOW WE INTEGRATED THAT WHEN WE DID CITYWORKS BACK IN THE FALL. SO BUT YES, BUT THE CHECKLISTS ARE THEY'RE MAKING THEM MORE READILY ACCESSIBLE I THINK IS A IS A IS A GREAT THING. I THE WEBSITE HAS THEM ALL ON THERE FOR PLATS, FOR PUDS, FOR SITE PLANS, FOR BUILDING PERMITS, FOR DIFFERENT TYPES OF BUILDING PERMITS. THEY'RE ALL ON THERE AND THEY'RE ALL INTEGRATED IN THE CITYWORKS. THE NEXT ONE WAS THE INSPECTION AND PERMITTING PROCESS. WHAT WE'VE DONE, THE FIRST ONE, I JUMPED AHEAD. I GAVE YOU A LITTLE BIT OF A TEASER THERE, BUT THESE FIRST TWO. THE FIRST TWO RUN TOGETHER. SO THIS IS THE COORDINATION. THIS IS TO GET TO THE LAY DEVELOPER THAT WE'VE TALKED ABOUT. SO CDS INITIALLY THIS CAME ABOUT BECAUSE WE HAVE AN ALL EXPLAINED TWO DIFFERENT ISSUES. ONE IS IN REGARDS TO DAYCARE. AND ONE OF THEM WAS

[00:30:01]

AND I JUST SAY THAT BECAUSE. SO THE FIRST ONE WAS TO ALLEVIATE THE AND IT WASN'T LIKE A CONFLICT. IT WAS JUST JUST NEEDED TO BE COORDINATED BETTER. SO WHAT WE DID WITH FIRE NOW IS WE BUILDING DIVISION NOW MEETS WITH THEM. INITIALLY I ACTUALLY JUST GOT I WAS TALKING TO CODY JUST YESTERDAY ABOUT THIS AS I WAS PUTTING THIS TOGETHER. INITIALLY THEY WERE MEETING ONCE A MONTH. THEY ACTUALLY FOUND THAT THAT COORDINATION NEEDED TO OCCUR MORE RAPIDLY, AND THEY'RE ACTUALLY MEETING EVERY OTHER WEEK. AND THEN IT'S KIND OF A HOW DO I SAY IT? A GYM IS BASICALLY IN BUILDING, AT LEAST NOT EVERY DAY. BUT HE'S OVER THERE QUITE A BIT EACH WEEK. BUT THEY HAVE THE FULL ON COORDINATION MEETING. SO BETWEEN THE CHIEF BUILDING OFFICIAL, THE TWO PLANS EXAMINERS AND ALL THE INSPECTORS FROM BUILDING DIVISION, THEY MEET WITH THE FIRE CODES EXAMINER AS WELL AS ALL THE FIRE INSPECTORS THEY MEET EVERY OTHER WEEK. AND WHAT THAT DOES IS THAT COORDINATES THEN THEY HAVE WHEN THEY GO OUT TO DO AN INSPECTION THAT HELPS THEM TO BE ON THE SAME PAGE. BUT IT ALSO HELPS AS ISSUES ARISE THAT THEY CAN COORDINATE THEM MUCH FASTER AND NOT RUN INTO PROBLEMS WHERE THINGS PERMITS KIND OF COME DOWN THE LINE, AND THEN WE'RE TRYING TO FIX THEM TWO MONTHS LATER. IT ALSO HAS HELPED. AND SO ONE EXAMPLE, JUST TO GIVE YOU A LITTLE ANECDOTE, IS THE CAT AND THE FIDDLE. GOT THEY. HE CAME TO THE CITY COUNCIL MEETING. HE WAS LOOKING FOR HIS CFO. THERE WAS A VERY MINOR THING THAT NEEDED TO BE FIXED AND ADDRESSED THROUGH THAT COORDINATION. THEY HAVE THEIR CFO, THEY'RE OPERATING, THEY'RE OPEN FOR BUSINESS. WE FIGURED OUT SOME SOLUTIONS TO GET THEM A GRACE PERIOD FOR 45 DAYS. AND THEN ON TOP OF THAT, WHAT HAPPENED WAS HE CAME IN AND SAID, I JUST HAVE THIS LAST LITTLE THING TO DO, WHICH WAS A HANDLE. WHAT DO I NEED TO DO TO GET THERE? AND THROUGH THEIR COORDINATION, FIRE SAID, HEY, IF YOU IF AS LONG AS HE MEETS X, Y AND Z CODY, IF YOU'RE THERE AND YOU SEE IT, SIGN OFF ON IT FOR ME. AND SO WE WERE ABLE TO GET THEM TO SEE SO MUCH FASTER JUST THROUGH THAT PERFECT COORDINATION THAT WE HAD. WE ALSO THROUGH THE SAME ELEMENT WE WERE FINDING ISSUES WITH DAYCARES. SO DAYCARES, WHAT WAS HAPPENING WAS IT WAS GOING THROUGH THE CLERK'S OFFICE. DAYCARES ARE KIND OF FUNKY BECAUSE THEY ACTUALLY HAVE A STATE LICENSE, AND THAT STATE LICENSE. IT BASICALLY THEY GET APPROVAL AT THE STATE, AND THEN THEY WOULD THINK, OH, I'M APPROVED. AND THEN THEY WOULD MOVE INTO A LOCATION. AND THAT CAUSED PROBLEMS BECAUSE YOU STILL HAVE THE LOCAL JURISDICTION AND THE LOCAL ZONING. SO WHAT HAS HAPPENED IS THE CLERK'S OFFICE AND US MET WITH FIRE, AND WE HAD A GOOD MEETING. AND HOW THAT WORKS NOW IS THERE'S A LOT MORE COMMUNICATION THAT'S THERE NOW FOR THEM WHEN THEY COME IN ON THE CLERK'S OFFICE, BUT THEY IMMEDIATELY POINT THEM TO CDS.

AND NOW WE BECOME THE PRIMARY PROJECT LEAD ON THOSE. SO WE NOW CAN COORDINATE FIRES INSPECTION.

WE MAKE SURE THAT ZONING IS IN PLACE AND THAT THE BUILDING CODE IS BEING FOLLOWED SO THAT WE CAN ACTUALLY CAPTURE THOSE DEVELOPERS, AS I CALL THEM, OR LAY CITIZEN DEVELOPERS ALSO. SO THAT'S WHAT WE'RE DOING ON KIND OF FOR THOSE LAY DEVELOPERS. AND JUST TO SEE SOME OF THAT COLLABORATION NOW WITH FIRE AND THEN WITH SITE PLANS, WE NATURALLY COLLABORATE WITH PUBLIC WORKS. SO WE DO THAT WITH POWER AND OTHERS JUST ON THESE SMALLER SCALE PROJECTS. WE JUST NEEDED IT TO BE MUCH MORE INTIMATE. AND THAT'S WHAT WE WERE TRYING TO ADDRESS THERE.

THIS I WANTED TO SHOW ABOUT THE BUILDING DEPARTMENT. THIS IS SOMETHING I'VE WORKED ON SINCE PROBABLY SUMMER AND TRYING TO REVAMP THIS, WE HAD I'LL SHOW YOU JUST THESE SLIDES. I SHOWED YOU THESE BEFORE AND I'LL GO BACK. I SHOWED YOU THIS ALREADY ABOUT DEVELOPMENT. YOU CAN SEE THAT THE LAST THREE YEARS WE'RE BUILDING PRIMARILY MULTI-FAMILY HOMES. OUR DEVELOPMENT HAS CHANGED. AND THEN I ALSO WANTED TO SHOW THIS. THIS IS OUR TOTAL RESIDENTIAL COMMERCIAL PERMITS.

AND YOU CAN SEE IN 2023 TO 2024, LUCKILY INTEREST RATES WERE HIGH. BUT WE BUT WE STILL DOUBLED OUR RESIDENTIAL CONSTRUCTION. SO WE HAD A NICE PERFECT STORM GOING ON BECAUSE OUR OLD PROCESS. WHAT WOULD HAPPEN IS WHEN AN APPLICATION WOULD COME IN, WE TRACK IT. IT WOULD ALL GET FUNNELED TO THE CHIEF BUILDING OFFICIAL. THE CHIEF BUILDING OFFICIAL WOULD THEN COORDINATE ALL THE REVIEWS AND INSPECTIONS. SO IT'S JUST A PERFECT STORM THAT WE HAD A BOTTLENECK. AND I THINK THAT'S WHAT WE GOT A LOT OF COMPLAINTS ABOUT, ABOUT THE PERMITTING PROCESS. SO WE INTERNALLY STARTED LOOKING AT THESE INEFFICIENCIES, TRYING TO GET

[00:35:01]

SO NOW WHEN A PROJECT COMES IN, THE APPLICATION COMES IN THROUGH CITYWORKS. IT'S BROKEN DOWN. AS I SAID, EVERYTHING'S SEPARATED. SO NOW WE HAVE A GATEKEEPER CONCEPT. THIS IS OUR PERMIT CLERK. THEY EVALUATE THE COMPLETENESS AND WE'LL IMMEDIATELY KICK IT BACK. AND IT HAPPENS WITHIN ABOUT 24 HOURS. THEY GET THEM AND THEY LOOK AT THEM IN THE MORNING IS HOW IT WORKS. SAME WITH SITE PLANS. THEY COME IN AND THEY IMMEDIATELY ASSIGN WHOEVER THE PROJECT MANAGER WILL BE. THAT ALL HAPPENS WITHIN THAT DAY AND THEN REVIEW STARTS. SO THE GATEKEEPER COMES IN AND IF IT'S IF IT'S NOT COMPLETE, IT'LL REJECT CITYWORKS ACTUALLY REJECTS THEM NOW. SO IT HELPS US. BUT WE HAVE THAT GATEKEEPER IMMEDIATELY. AND THEN IT GETS PUSHED TO ONE OF TWO PROJECT MANAGERS. YOU'LL NOTE THAT THESE PROJECT MANAGERS ARE NOT THE CHIEF BUILDING OFFICIAL, AND THE CHIEF BUILDING OFFICIAL IS THE MANAGER, AND HE NEEDS TO BE WATCHING AND ALSO COMPENSATING FOR WHEN THINGS ARE GETTING OVERFLOWED SO THAT WE HAVE A WE BASICALLY HAVE A BACKUP AT ALL TIMES. SO THE PROJECT MANAGER, THIS HELPS STREAMLINE SOME OF THESE EASIER PROJECTS. I DON'T SAY EASIER LIGHTLY, BUT RESIDENTIAL PLANS, BASICALLY PLANS THAT MEET THE ERC OR ANYTHING LESS LIKE LIKE FENCE PERMITS WE DO OVER THE COUNTER.

BUT THESE ARE LIKE SIMPLE PROJECTS THAT WE CAN REVIEW. I PUT TWO WEEKS ON THERE, REALIZED THAT'S NOT ACTUALLY ACCURATE. WE CAN REVIEW SOME SOME PERMITS WITHIN VERY QUICKLY, LIKE A DAY TO TWO DAYS, BUT SOME OF THE COMPLEX RESIDENTIAL ONES LIKE SAY, IT'S A CUSTOM BUILT SINGLE FAMILY HOME THAT MAY TAKE A LITTLE BIT LONGER. SO THAT'S WHY WE HAVE BUILT IN THE TWO WEEKS.

THE OTHER SIDE OF IT IS THE COMPLICATED PROJECTS ON THE COMMERCIAL PLANS EXAMINER. SO THOSE ARE ALL COMMERCIAL. AND WHEN I SAY COMMERCIAL, THEY'RE MULTI-FAMILY AS WELL AS WHAT YOU WOULD TYPICALLY THINK OF A COMMERCIAL LIKE A GAS STATION OR THOSE TYPE OF THINGS. SO HE'S REVIEWING THAT AND COORDINATING THE REVIEWS. THAT REVIEW TIME TAKES TWO WEEKS. THEN IT COMES BACK TO COMPLETENESS AND THAT COMPLETENESS. THEN THEY COME IN, THEY PAY THE FEES, THE PERMIT IS ISSUED, THEY CAN REQUEST THE INSPECTION. AND THAT INSPECTION IS DONE WITHIN 24 HOURS.

TYPICALLY WE CAN HIT THEM THE SAME DAY, BUT NOT ALWAYS. IT DEPENDS ON THEIR WORKLOAD AND THAT'S WHY WE REORGANIZED OUR INSPECTION TEAM. SO INTERNALLY WE HIRED A CHIEF BUILDING INSPECTOR. THAT WAS ONE OF OUR PLUMBING MECHANICAL INSPECTORS. HE NOW COORDINATES. SO WHEN WE HAVE TOO MANY INSPECTIONS ON ONE SIDE, HE ACTUALLY IS CERTIFIED SO HE CAN COMPENSATE AND ALLEVIATE THAT WORKLOAD FROM EACH INSPECTOR. AND THEN HE HAS HIS OWN INSPECTIONS AS WELL.

THIS HELPS US GET TO INSPECTIONS VERY RAPIDLY. IT ALSO HELPS US TO DO INSPECTIONS VERY RAPIDLY.

SO WHAT HAPPENS NOW IS AND I'VE BEEN OUT WITH MY INSPECTORS JUST SEEING HOW THEY DO THINGS. AND ONE EXAMPLE IS I WENT OUT ON ELECTRICAL INSPECTION OF A BASEMENT THAT WAS BEING FINISHED. AND NOW THE ELECTRICAL INSPECTOR, INSTEAD OF HAVING HIS LARGE STACK, HE CAN NOW REVERT THINGS BACK TO THE CHIEF BUILDING INSPECTOR AND HE CAN COMPENSATE FOR THOSE. IT ALSO ALLOWS HIM TO BE ABLE TO BASICALLY SAY, IF YOU FIX THIS PLUG, I'LL BE BACK HERE LATER THIS AFTERNOON, AND HE CAN COORDINATE HIS SCHEDULE MUCH BETTER, AND HE CAN GO BACK AND RE INSPECT AND HAVE THINGS REINSPECTED WITHIN 24 HOURS. IF THEY CAN FIX IT THAT FAST.

SOMETIMES WE'RE WAITING ON THEM TO FIX SOMETHING. SO IT JUST MAKES THAT INSPECTION PERMITTING PROCESS. IT'S MUCH MORE EFFICIENT. IT'S MUCH MORE STREAMLINED THAN IT WAS. IT DOESN'T IT DOESN'T CREATE THAT PERFECT STORM OF FOCUSING IT IN ON ONE PERSON. WE HAVE BACKUPS NOW THAT WE DIDN'T HAVE BACKUPS BEFORE, AND THAT WAS CREATING OUR BACKLOG. AND YEAH, SO THAT'S THAT'S HOW WE'VE REVAMPED THE BUILDING DIVISION THERE. LET'S SEE. YEAH. SO I'VE ALREADY TALKED ABOUT. SO THE NEXT ONE IS TALKING ABOUT THE STREAMLINING OF THE INSPECTION PROCESS. SO THAT'S WHAT WE'VE DONE IN BUILDING DIVISION. LET'S SEE. SO I'M ON THE LAST ONE ON INSPECTION AND PERMITTING. YEAH I CAN GET IN THERE. THE OTHER ONE IS. SO THIS ONE IT SAYS MULTIFAMILY PLANS TO MINIMIZE CONFLICT BETWEEN BUILDING FIRE POWER AND PUBLIC WORKS ON COMPLICATED MULTIFAMILY PROJECTS. THAT BUILDING INSPECTOR WOULD CONDUCT A FIRST REVIEW. THEN, ONCE THE DEVELOPER CONTRACTOR HAS ADDRESSED THE BUILDING ISSUES, THE PLANS WILL BE FORWARDED TO FIRE POWER AND PUBLIC WORKS. WE WE'RE WORKING ON THIS ONE. SO THROUGH THE

[00:40:06]

THIS ADDRESSES AN ISSUE THAT WHAT HAS COME UP IN OUR INSPECTIONS, WHAT WE'RE FINDING, AND IT'S JUST THE NATURE OF HOW THE BUILDING CODE IS WRITTEN. BUT A BUILDING WILL COME IN FOR PERMIT. AND WHAT HAPPENS IS WE WOULD IMMEDIATELY THIS IS FROM THE NEW PROCESS. WE WOULD IMMEDIATELY SEND IT OUT FOR REVIEW SO THAT WE CAN GET THAT CLOCK TICKING FASTER. BUT WHAT WE FOUND IS THE BUILDING CODE. WHEN WE HAVE A REVISION ON THE BUILDING CODE, THAT OFTEN IN THE EXAMPLE THAT CODY GAVE ME WAS WHEN YOU HAVE, FOR EXAMPLE, YOU'RE BUILDING AN ELEVATOR SHAFT, AND THE ELEVATOR SHAFT THAT'S SUBMITTED IS NOT THE BUILDING CODE. WE HAVE TO SHIFT THAT ELEVATOR SHAFT AND IT CHANGES THE WHOLE BUILDING. IT ACTUALLY SHIFTS SQUARE FOOTAGE IN THE BUILDING THAT THROWS EVERYBODY OFF. SO IT THROWS FIRE, IT THROWS BUILDING. AND THEN IT ALSO EMPOWER ALL THOSE THINGS GET THROWN OFF ON THEIR REVIEW BECAUSE NOW THE BUILDING HAS TO CHANGE AND THEY'VE ALREADY REVIEWED IT. SO IT AUTOMATICALLY KICKED US TO SECOND REVIEW ON PERMITS. SO CODY AND I ARE LOOKING AT THIS. WHAT WE'RE WHAT WE'RE CURRENTLY DOING IS WE DO KIND OF A WHEN A PERMIT COMES IN, HE DOES AN IMMEDIATE PRELIMINARY REVIEW AND HE CAN ASSESS ALREADY IF THE BUILDING IS GOING TO CHANGE, IF IT DOESN'T MEET BUILDING CODE, AND THEN HE SENDS IT OUT TO THE OTHER, THE OTHER DEPARTMENTS THAT NEED TO REVIEW IT. SO IT'S STILL IS ONE PERSON IS LOOKING AT IT, BUT WE WE'RE TRYING TO NOT MAKE IT SO THAT WE'RE KICKING THINGS INTO SECOND REVIEW AND THINGS ARE DRASTICALLY CHANGING. AND THEN IT CHANGES WHAT WE'VE TOLD THE DEVELOPER, OH, THE BUILDING NOW IS OFF, AND NOW YOU HAVE TO RESUBMIT FOR THIS. SO IT'S JUST TRYING TO KEEP THAT CONSISTENT IN OUR PERMITTING REVIEW PROCESS. WE'RE LOOKING AT THIS AND TRYING TO RESOLVE THAT ISSUE. BUT IT'S JUST A QUIRK IN OUR BUILDING CODE THAT'S MANDATED TO US FROM THE STATE. SO THE OTHER ONE YEAH. SO THIS OTHER ONE IS ABOUT STREAMLINING AS WELL. AND I'VE ALREADY KIND OF ADDRESSED THIS NEXT ITEM JUST ABOUT IF THERE'S NO CHANGE IN THE PROJECT, WE'RE HAPPY TO CARRY THOSE THOSE COMMENTS THROUGH AND JUST GET THEM OFF BECAUSE WE WANT THESE THINGS OFF OF OUR DESK JUST LIKE ANYBODY ELSE. SO WE'VE KIND OF ADDRESSED THAT WITH THE COMMENTS. IF THERE'S NO CHANGE, WE'RE HAPPY TO KEEP THAT ROLLING. IF THERE ARE CHANGES THOUGH IN SECOND REVIEW, THEN IT DOES CHANGE IT.

AND ON COMMENTS WE'LL HAVE TO ADDRESS THOSE ISSUES. AND THEN ALSO THE LAST ONE IS CREATE A LIBRARY OF ILLUSTRATIVE EXAMPLES OF HOW DEVELOPERS COULD ADDRESS DIFFERENT CHALLENGES ON SITE PLANS. WE'VE ALREADY TALKED ABOUT THAT. WE'RE HAPPY TO ADDRESS THAT AND WE'LL BE DOING SO THE LAST THE LAST SPREADSHEET THAT WE HAVE IS IN REGARDS TO COMMUNITY OUTREACH. DO YOU MIND CLICKING ON THE POWERPOINT? I THINK I'VE GOT THEM, BUT I WANTED TO SHOW IT. OH, THERE WE GO. SO YEAH, THIS IS JUST A QUICK OVERVIEW OF THE BUILDING PERMIT REVIEW PROCESS. THIS IS JUST A VERY SIMPLIFIED DOWN THAT WE WANT TO PUT ON A WEBSITE OR SOMETHING. I JUST SHOWED THESE FLOW CHARTS. WE'RE NOT MAKING COMPLETELY ON THE FLOW CHARTS. BUT THIS WILL GUIDE US THEN IN COMMUNICATION FROM HERE ON OUT OF TIMELINES WE HAVE. SO SOME THINGS THAT I'M WORKING ON. I JUST GOT A LIST PRIOR TO THIS MEETING. I'M PERSONALLY OUT REACHING OUT TO THE PLAINTIFFS FROM THE MEDIATION LAWSUIT. THERE'S SOME DEVELOPERS. I JUST WANTED TO GET IN FRONT OF THEM.

I THINK SOME OF THEM DON'T KNOW ME. AND SO IT'S JUST A GOOD FAITH EFFORT OF JUST LISTENING.

THAT'S WHAT I'M HERE FOR AND TRYING TO LISTEN TO THEIR CONCERNS. I KNOW SOME OF THEM TALKED ABOUT REVIEW TIMES AND THOSE TYPE OF THINGS, SO I'M JUST TRYING TO GET OUT IN FRONT OF THAT, AND I'M CURRENTLY DOING THAT RIGHT NOW. HIGHLIGHT CHANGES AND EFFORTS TO STREAMLINE OUR PROCESS WITH DEVELOPMENT COMMUNITY. AS PART OF OUR REGULAR SPRING MEETINGS.

SO I KIND OF TALKED ABOUT ALREADY WHAT WE'VE DONE IN IN OUR BUILDING DIVISION. BUT THEN ALSO, I KNOW THE EAST SIDE HOMEOWNERS ASSOCIATION HAVEN'T MET RECENTLY, AND THAT'S ANOTHER ONE I'LL BE ATTENDING FREQUENTLY. SHARE INFORMATION ABOUT NEW IMPACT STUDY AND CAPITAL IMPROVEMENTS, THIS ONE WE'RE CURRENTLY WORKING ON. I KNOW COUNCILMAN BURTON WAS THERE AT OUR THERE WAS A PRESENTATION BY ADVICE ON FRIDAY. AND SO WHEN WE HAVE MORE INFORMATION ON THAT, WE WILL GET THAT INFORMATION OUT TO THE DEVELOPMENT COMMUNITY. CREATING A NEWSLETTER. THIS IS SOMETHING WE INITIALLY WERE RAMPING UP IN THE BUILDING DIVISION, AND ALSO JUST IN CDS IN GENERAL, THAT WE WOULD SEND OUT A MONTHLY COMMUNICATION LIKE, HEY, BE AWARE THE BUILDING CODE CHANGE OR WE JUST UPDATED TO THE 2024 BUILDING CODE. ALSO, OTHER THINGS WE KNOW THERE HAVE BEEN SOME PEOPLE HAVE EXPRESSED THAT THERE'S TRAININGS THAT NEED TO OCCUR FOR THEIR CONTRACTOR LICENSE THAT WOULD GET THAT INFORMATION MORE READILY OUT,

[00:45:05]

AND SHE DID A PHENOMENAL JOB. I WAS GOING TO GIVE HER KUDOS BUT I GOT BUSY. BUT SO STAFF IS BRINGING PEOPLE INTO OUR DEPARTMENT. WE STILL HAVE THAT WALL. WE'RE STILL KIND OF FIGURING THAT OUT. WE ALSO I HAVE TALKED WITH HR AND THEY'VE BEEN VERY HELPFUL. WE'RE WANTING TO SCHEDULE SOMETHING IN THOSE STAFF MEETINGS WHERE HR COMES AND DOES SOME CUSTOMER SERVICE OUTREACH. I ALSO THERE'S A BOOK CALLED GETTING TO. YES. I HAD TO READ IT IN GRAD SCHOOL, AND I'M PERFECTLY FINE WITH ORDERING THAT FOR MY STAFF AND HAVING A BOOK CLUB. I DON'T KNOW WHAT IT WILL BE, BUT SOMETHING LIKE THAT, JUST TO HELP US GET NEW IDEAS. AND ALL I THINK STAFF IS, IS REALLY BOUGHT IN. THEY REALIZE THAT AND THEY DO A PHENOMENAL JOB. A LOT OF THEM TAKE TIME. I'VE SEEN AS WE'VE BEEN DISCUSSING THIS, I'VE SEEN STAFF TAKE PEOPLE OVER TO PUBLIC WORKS. SAY, YOU WANT TO TALK TO CHRIS CANFIELD, DON'T TAKE I SAW HIM ONE DAY. TAKE PEOPLE OVER TO CHRIS'S OFFICE AND SAY, THIS IS WHO YOU NEED TO TALK TO. WE STILL HAVE THAT WALL. I THINK THAT'S WHAT CREATES A LITTLE BIT OF A BARRIER TO US. AND YEAH, IT'S AN IMPEDIMENT THAT I'M TRYING TO STILL THINK THROUGH. BUT YEAH, THOSE ARE THOSE ARE WHAT WE'VE DONE AND TRYING TO ADDRESS THE CONCERNS THAT THAT WE'VE HEARD AND TRYING TO GET US MORE, YOU KNOW, BUSINESS FRIENDLY, TRYING TO GET TO. YES, TRYING TO BE DEVELOPER FRIENDLY. AND WE'RE TRYING TO PROVIDE ACCURATE INFORMATION, KEEP THINGS CONCISE AND KEEP THINGS MOVING. AND I THINK OUR OUR STAFF AND I WHEN I SAY STAFF, I ALSO MEAN FIRE AND PUBLIC WORKS. I MEAN, THEY'VE REALLY STEPPED UP TO TRY TO KEEP THIS THING EFFICIENT. AND WITH THIS GROWTH THAT WE'RE EXPERIENCING. SO THAT WAS WHAT MY PRESENTATION WAS ABOUT. SO A COUPLE OF THINGS TO JUST CLARIFY. ONE IS YOU ARE FLANKED BY POWER AND EXCUSE ME BY FIRE AND BY PUBLIC WORKS. BUT POWER IS ALSO A PARTICIPANT IN THE REVIEW PROCESS. ARE THEY PARTICIPATING ROBUSTLY IN THE PRE-DEVELOPMENT MEETINGS AND DOING THINGS WITH THE REST OF THE TEAM? AND THEY JUST COULDN'T BE HERE TODAY? OR IS THERE STILL A LITTLE BIT OF A SECTIONING THERE THAT THAT THAT WE'VE HEARD WHILE THEY DO GREAT WORK, SOMETIMES THAT CAN CAUSE A DISJOINTED REVIEW PROCESS? NO, THEY ARE ATTENDING AND THEY HAVE A BACKUP THERE EVERY TIME. AND SO LIKE HE CALLED AND STEVE CALLS HIM THE CUNNINGHAM BROTHERS. BUT THE CUNNINGHAM'S ARE ALWAYS THERE AND SO THEY'RE THEY'RE ALWAYS THERE. AND WHEN ONE OF THEM ISN'T THERE, THERE'S ALWAYS A BACKUP FROM POWER. YEAH. THE POWER HAS BOUGHT IN VERY WELL AND THEY'RE THEY'RE HELPING US ALONG VERY WELL. AND THAT MAY HAVE BEEN MY OVERSIGHT TOO, JUST WITH THE, WITH THE SORT OF SPREADSHEET. THERE WEREN'T ANY PARTICULAR ACTION ITEMS FROM POWER. SO I DID NOT REACH. I MEAN, THEY KNEW THIS PRESENTATION WAS HAPPENING. WE REVIEWED THE POWER OF THE SPREADSHEET WITH THEM, BUT I DID NOT REACH OUT TO THEM ABOUT TODAY'S PRESENTATION. I DIDN'T THINK TO PUT THEM AS A PRESENTING DEPARTMENT EITHER. SO ANOTHER QUESTION. THE I'M SORRY, I CAN'T READ MY NOTES HERE ON THIS ONE, BUT I'LL GO TO ANOTHER QUESTION. AND THAT IS YOU SAID THAT WITH PLAT PLAT REVIEWS, YOU MIGHT BE ABLE TO SPOT THINGS THAT ARE HEADED TO FOURTH OR MAYBE ■EVEN BEYOND KINDS OF, OF SUBMITTALS. BUT WHAT IF AND I'M

[00:50:01]

RIGHT. WE'RE NOT IN THE BUSINESS OF ENSURING THE FINANCIAL VIABILITY OF SOMETHING CONTINUING. SO WE DO HAVE A LOT OF PROJECTS THAT START AND THEN GET PUT ON THE BACK BURNER, AND THEN THEY MAY REDEVELOP AT SOME SOME DIFFERENT IDEA AT A LATER DATE. THERE'S PROBABLY SOME OF THESE INFILL PROPERTIES IN TOWN THAT HAVE HAD 4 OR 5 DIFFERENT CONCEPTS THAT HAVE STARTED IN A PROCESS HERE OR THERE THAT HAVE FINALLY BEEN BUILT ON. SO IT'S NOT REALLY ALL THAT UNCOMMON.

BUT WHEN YOU TALK ABOUT WHY DID THAT ACTUALLY FAIL, I THINK THE HISTORY THAT YOU HAVE IS JUST ENSURING THAT THE CITY HAS MET. IT'S BASICALLY WHAT WE'RE TRYING TO DO. SO WHETHER WE MEET THOSE TIMELINE RESTRICTIONS, WE'VE BEEN ABLE TO HAVE THE MEETINGS AS THEY'VE BEEN REQUESTED. AND SO I THINK THAT'S KIND OF PART AND PARCEL. AND JUST THE DATA THAT THAT BRINGS, YOU KNOW, FROM START TO WHEN A PROJECT WOULD FINISH. SO WE DON'T FAIL PROJECTS. OUR JOB IS TO MAKE SURE THAT WE DO ALL THAT WE CAN DO TO MAKE THEM SUCCEED IN TERMS OF IF THEY'RE FOLLOWING THE RULES AND THE LAWS. THAT'S THE END OF OUR INVOLVEMENT. RIGHT? AND THAT'S FOR SURE. YEAH, WE DON'T FAIL PROJECTS. WE HELP THEM MOVE FORWARD. AND THAT PREDEVELOPMENT MEETING IS PARAMOUNT BECAUSE WE DO SOMETIMES. NOT THAT WE'RE A KILLJOY, WE JUST PRESENT IT REALISTICALLY THAT, HEY, THIS NEEDS TO CHANGE OR YOU NEED TO GET YOU NEED TO GET THE RIGHTS TO THIS, AND THAT'S GOING TO TAKE YOU THREE YEARS, OR YOU HAVE TO COORDINATE THIS WITH THE CANAL COMPANY. AND THAT'S GOING TO TAKE IT LIKE THEY'RE VERY OPEN AND HONEST IN THOSE PRE-DEVELOPMENT. IF ANY ONE OF YOU WANTED TO SEE THEM, YOU'RE WELCOME TO SEE THEM. BECAUSE WE DON'T KILL THINGS, WE JUST PRESENT THEM REALISTICALLY. AND I THINK THAT HELPS THE

[00:55:06]

THERE ARE SOME CONTRACTORS, THEY WILL TELL ME THEY CAN SEND ME THAT PART AND SAY, HEY, I'M HOOKING THIS PART UP AND THEY KNOW THAT IT'S BEING HOOKED UP CORRECTLY. BUT THERE ARE OTHER TIMES WHERE THEY THEY REALLY HAVE TO GO OUT AND LOOK. DID YOU USE THE RIGHT PART? DID YOU CONNECT IT CORRECTLY? AND THAT'S WHERE THAT RELATIONSHIP THEY HAVE. I CAN SAY LIKE OUR ELECTRICAL AND PLUMBING, MECHANICAL INSPECTORS, OUR BUILDING INSPECTOR, THEY HAVE VERY GOOD RELATIONSHIPS WITH THIS CONTRACTOR COMMUNITY. THEY KNOW WHO WHO IS TELLING THEM CORRECTLY AND THEY'LL GO OUT, AS I SAID, THEY THEY WITH THIS SYSTEM, THEY CAN GET BACK OUT FAIRLY RAPIDLY. BUT IT ALL IS DEPENDENT THEN ON THE CONTRACTOR IF THEY DO IT. SO IT'S IT IS A LITTLE BIT OF A TRUST THING, BUT I THINK THE TRUST IS THERE. AND SO I SEE THEM ON THEIR PHONES CONSTANTLY ANSWERING CALLS. EVEN WHEN WE HAVE MEETINGS, THEY KIND OF HAVE TO PUT THEIR PHONES ASIDE WHEN WE'RE IN STAFF MEETING. BUT SOMETIMES THEY'RE LIKE, I GOT TO TAKE THIS. THIS IS SO THIS PROJECT CAN MOVE FORWARD. SO, SO FOR BUILDING HOW MANY INSPECTIONS, INSPECTIONS IN A DAY TYPICALLY. OH I SHOULD HAVE RUN THOSE. I CAN GET THOSE NUMBERS. I SHOULD HAVE RUN THOSE. I'M TRYING TO REMEMBER BECAUSE I REMEMBER ONE DAY THEY HAD ONE OF THEM AT 30 IN A DAY.

BUT THEN IT EBBS AND FLOWS. I DON'T KNOW THE NUMBER. I THINK ESTIMATING IN THE DURING THE BUILDING SEASON, THEY START EARLY TO THEY'RE ON DUTY. THEY WORK AT 7 TO 4 SHIFT. OKAY. AND THEN CHIEF ABOUT THAT MANY AS WELL. THAT MANY I WOULDN'T I'D BE GUESSING IF I TOLD YOU HOW MANY INSPECTIONS THEY PERFORMED, ESPECIALLY ON NEW CONSTRUCTION, BUT THEY RUN THE SAME SCHEDULE 7 TO 4. AND IT IT REALLY DOES GO DOWN TO, YOU KNOW, GETTING OUT IN THE PROPERTY AND LOOKING TO MAKE SURE THAT THE CONTRACTORS ARE ACTUALLY BUILDING THE, YOU KNOW, OR THE SAFETY CONTRACTORS ARE PUTTING IN THE SYSTEMS AND THE STRUCTURES THE WAY THAT THEY NEED TO. SO SOMETIMES THEY SEE THAT, YOU KNOW, SOMETIMES THAT'S PART OF WHY YOU'RE DOING THE INSPECTION. RIGHT. AND THAT SOMETIMES CREATES THAT FRUSTRATION, I GUESS, AS THEY NEAR THE END OF A PROJECT AND, AND THEY FIND SOMETHING THAT WASN'T DONE CORRECTLY, AND THEY HAVE TO CALL THAT OUT FOR LIFE, SAFETY OR FOR WHATEVER REASON. AND SO THERE ARE THOSE TIMES THAT, YOU KNOW, AS THEY NEAR THE END AND THEY'RE LOOKING FOR THEIR CEOS, THAT THE INSPECTORS TAKE A LITTLE BIT OF THE BRUNT OF THAT, BUT THAT THAT IS PARTLY THEIR JOB TO MAKE SURE THAT THOSE ARE, YOU KNOW, DEVELOPED THE SAME WAY THAT THEY PUT THEM ON PAPER. ALL RIGHT. ALSO, BE AWARE THAT THEY CAN ALSO BE AWARE THAT THE INSPECTORS WORK 7 TO 4. THEY ALSO WORK SOMETIMES FIVE IN THE MORNING, LIKE IF THERE'S A POUR A CONCRETE POUR, I'VE INSTRUCTED THEM THAT THEY GO OUT AND THEY DO IT WHEN THEY CAN GET IT DONE. SO THEY SO IF THE CONTRACTOR NEEDS IT POURED EARLY, THEY GO OUT EARLY, THEY, THEY WORK. AND THERE ARE TIMES ON THE WEEKENDS I KNOW THE ELECTRICAL INSPECTOR HAD TO GO OUT TO HELP POWER WITH SOME THINGS. AND SO HE WENT OUT. THIS WAS LIKE 12 MIDNIGHT ON A SATURDAY. HE WENT OUT AND WAS DOING AN INSPECTION SO THAT THAT PROJECT COULD KEEP MOVING FORWARD. SO IT'S NOT JUST 7 TO 4. A LOT OF THEM ARE WORKING KIND OF ON HOURS, BUT JUST WHILE WE'RE ON IT REALLY QUICKLY, THERE IS A BILL THAT WAS INTRODUCED AND I'M NOT SURE IF IT'S ADVANCED OR NOT OR HOW FAR IT ADVANCED. I THINK IT WENT BEYOND THE FIRST COMMITTEE THAT WAS ASSIGNED TO THAT WOULD ALLOW FOR REMOTE INSPECTIONS. AND I'M ASSUMING THAT MEANS, YOU KNOW, THE CAMERA. AND I'M JUST WONDERING IF THOSE ARE THINGS THAT YOU'VE ENCOUNTERED POSITIVE VIBES ABOUT OR NEGATIVE VIBES ABOUT. I EXPERIENCED THAT ACTUALLY IN SANDY WHERE I WORKED

[01:00:06]

THANK YOU, COUNCIL MEMBERS. I'VE EXHAUSTED MY QUESTIONS. IT'S YOUR TURN, COUNCILOR FREEMAN.

OKAY, I HAVE A FEW IN THE PRE-DEVELOPMENT MEETING. YOU TALKED ABOUT THEM BEING IN PERSON. IS THERE A WAY FOR THEM TO DO THAT? I KNOW SOME OF THESE PEOPLE FROM OUT OF TOWN. AN ONLINE OPPORTUNITY TO ATTEND THOSE. YES. THANK YOU FOR THAT CLARITY. SHORT ANSWER IS YES.

THEY CAN REMOTE IN. OKAY. AND A DEVELOPER WE HAD ONE FROM OREGON JUST TWO WEEKS AGO. THREE WEEKS AGO. OKAY. THEY DON'T HAVE TO BE IN PERSON. OKAY. YOU MENTIONED, QUOTE THE QUIRK IN THE BUILDING CODE. OKAY. IS THERE SOMETHING WE CAN CHANGE IN THE BUILDING CODE OR IS IT SOMETHING THAT.

NO, IT'S A STATE MANDATE. IT'S JUST ONE OF THOSE THAT ONCE IT CHANGES AND IT DOESN'T MEET BUILDING CODE AND IT CHANGES THE BUILDING. AND IT'S JUST A IT'S A BUILDING CODE REQUIREMENT THAT COMES FROM THE STATE, SOMETHING WE CAN CONTROL. NO. OKAY. NO. SO WE'RE TRYING TO FIGURE OUT JUST TO KEEP IT STREAMLINED. AND IT REALLY IS. BUT OKAY. AND MY LAST THING IS MORE A COMMENT THAN A QUESTION I GUESS WE TALKED ABOUT WE DON'T WANT TO FAIL PROJECTS. WE DON'T FAIL PROJECTS. BUT I WOULD SAY THAT WE DON'T FAIL THEM, BUT WE WANT TO MAKE SURE WE DON'T MAKE THEM FAIL. OKAY.

THAT'S I MEAN, I GUESS THAT'S THAT'S WHAT IT BOILS DOWN TO, IS WE DON'T WANT TO BE AN IMPEDIMENT. SO. OKAY. THANK YOU. THANK YOU. COUNCILOR FRANCIS. I HAVE SEVERAL. BUT ONE OF THE THINGS I NOTICED GOING THROUGH THIS, THERE'S METRICS FOR SUCCESS. QUESTION MARK. HOW ARE WE GOING TO MEASURE OUR SUCCESS? AND IS THAT ANOTHER REPORT TO COUNCIL AT SOME TIME OR HOW ARE WE GOING TO HOW ARE WE GOING TO DO THAT? WELL, I'D BE OPEN TO THAT. YEAH. IF YOU WANT ME TO COME BACK, I'M HAPPY TO REPORT ON HOW WE'RE DOING NUMBERS FOR YOU. WELL, YEAH. SO WE HAVEN'T GOT THAT YET. EXACTLY HOW TO MEASURE SUCCESS. OKAY. SO THEN MY SECOND QUESTION OR THOUGHT IS THERE A WAY, PARTICULARLY WITH THESE TWO LATE DEVELOPMENT THINGS THAT HAVE COME TO COUNCIL, THAT YOU COULD GO BACK TO THE TIMELINE OF INTERACTIONS WITH THEM AND GO, OKAY, I CAN SEE WHERE SOMETHING COULD HAVE BEEN DIFFERENT RIGHT HERE THAT WOULD HAVE EXPEDITED IT. AND THEN MAKE SURE THAT WHAT YOU SAID ABOUT THE BUILDING PERMIT CORRECTS THAT. IN OTHER WORDS, WE REALLY FINE TUNED WITH HERE'S WHAT WENT WRONG. WE KNOW WE'VE GOT IT NOW. OH, WAIT A MINUTE.

WE DON'T HAVE THIS PART THAT WENT WRONG. IT COULD STILL GO WRONG. DOES THAT MAKE SENSE? MAYBE YOU COULD CLARIFY IT A LITTLE BIT MORE OKAY. SO. IN THE CASE OF THE CAPTAIN OF FIDDLE, IT LOOKED LIKE THERE WAS A POINT AT WHICH FIRE HAD COMMUNICATED SOMETHING THAT THE OWNER UNDERSTOOD. THE BUILDING DEPARTMENT HAD COMMUNICATED SOMETHING ELSE. SO I WOULD CALL THAT A PROBLEM IN SOMETHING WENT WRONG IN COMMUNICATION, IN THE SYSTEM, WHETHER IT'S ON THE DEVELOPER OR IT'S ON THE STAFF, IT DOESN'T MATTER. IT'S SOMETHING TO BE CORRECTED. AND THEN YOU LOOK AT, OKAY, YOU HAVE THAT NEW PROCESS FOR BUILDING. YEAH, YEAH, YEAH. OKAY. AND YOU GOT OKAY I SEE WHERE IT WENT WRONG WITH CAPTAIN OF FIDDLE, BUT IT'S CORRECTED RIGHT THERE.

BUT YOU MIGHT SEE SOMETHING IN LOOKING AT THAT BECAUSE WE HAVE DETAILS ON BOTH OF THOSE WHERE THEY'VE GIVEN US TIMELINES AND WE'VE GOT TIMELINES OF INTERACTION. AND YOU LOOK AND MAKE SURE. HAVE WE CORRECTED IT. AND THEN I GUESS I'M SUGGESTING A METRIC BECAUSE THE WAY TO THINK ABOUT IT NEXT WOULD BE, OKAY, NEXT TIME WE HAVE A LAY DEVELOPER THAT GETS A LITTLE OFF LINE, I MEAN, IT GETS LONGER THAN EXPECTED OR WHATEVER. WE LOOK AT IT AND GO, WHAT WENT WRONG? DO WE NEED TO ADJUST OUR SYSTEM AGAIN? IT'S THE ONLY WAY. I I'M JUST SITTING HERE TRYING TO FIGURE OUT HOW TO MEASURE, HOW TO MEASURE, TO MAKE SURE THAT WE'RE THIS LOOKS GOOD ON PAPER. IT SHOULD WORK. BUT IT DIDN'T WORK TWICE. SO WHERE WERE THOSE ARE DOES THIS CORRECT WHERE THOSE ERRORS WERE OR LETDOWNS WERE OR WHATEVER WE WANT TO CALL THEM? WELL, I'D SAY ONE OF THOSE ERRORS WAS JUST A PERSONNEL ERROR. I MEAN IT JUST WAS A STAFF ERROR. AND SO AS IT

[01:05:04]

AND THAT'S WHY WE USUALLY HAVE THE YEAR END. WE'LL BRING A SECTION LIKE VARIOUS. SOME OF THEM ARE SCRIBBLER ERRORS BUT THINGS OF CODE. AND THAT COMES OUT OF THOSE MEETINGS. PUBLIC WORKS DOES THE SAME. I CITY PLANNER DOES THE SAME WITH THAT. JUST LOOKING AT TRYING TO

[01:10:01]

RIGHT? SO NOW HIGHER DENSITY BRINGS EVERYBODY EVERYBODY'S ELBOW ROOM. RIGHT? IS KIND OF BEING INFRINGED ON. BUT BUT I THINK I DO APPLAUD THE EFFORTS OF EVERYONE IN THE GROUP GETTING TOGETHER AND TRY TO IRON OUT THIS SPACE AND HOW WE CAN IMPROVE PROCESSES. BUT THE THREE THINGS THAT REALLY JUMPED OUT TO ME IS YOU HEARD WADE TALKING ABOUT HOW DO WE GET TO. YES. SO THAT'S SOMETHING THAT YOU'LL HEAR MORE AND MORE ACROSS THE DEPARTMENTAL OR DIVISION BOUNDARIES. AND THEN ALSO WHAT IS OUR CUSTOMER SERVICE LIKE. THAT IS TRUE. THEY HAVE TO COME TO THE CITY. BUT I THINK THE EMPHASIS THAT WE HAVE AS DEPARTMENT DIRECTORS AND STAFF MEMBERS IS WE'RE BUILDING THE CITY TOGETHER, AND WE NEED TO BUILD THAT PARTNERSHIP AND THAT WE'RE HERE TO HELP YOU ACCOMPLISH YOUR GOALS, WHAT THEY WANT TO BE NOW FINANCES, TIMING, ALL OF THOSE THINGS COME TOGETHER HEADLONG AND CREATE SOME ISSUES THAT WE'VE SEEN WITH THOSE DOUBLING OF BUILDING PERMITS AND THE INTENSITY OF THE TYPE OF DEVELOPMENT WE'RE SEEING. BUT I THINK A GREAT DEAL OF INROADS HAS BEEN MADE IN TRYING TO DEFINE HOW CAN WE CORRECT SOME OF THE PROBLEMS OR SOME OF THE EXPERIENCES THAT WE'VE HAD IN THE PAST AND LEARN FROM THOSE? AND SO I THINK THIS IS A GREAT SPOT. SO I APPLAUD EVERYBODY'S EFFORTS IN DOING THAT. BUT BUT IT HAS BEEN A IT HAS BEEN A PRETTY COMPLEX PROCESS. YOU KNOW, IF YOU LOOK AT HOW IDAHO FALLS IS DEVELOPING AS YOU DRIVE AROUND TOWN, IT'S IMMENSELY DIFFERENT THAN IT WAS JUST A COUPLE OF YEARS AGO. SO IT'S TAKEN SOME TIME TO GET THERE. BUT I DO I DO THINK EVERYBODY'S MORE THAN HAPPY TO LOOK AT THAT AND TRY TO BUILD THE RELATIONSHIPS THAT IT TAKES AND REALLY A TRUST FACTOR, BECAUSE AS YOU TALKED ABOUT, WHAT ARE SOME OF THE METRICS? I THINK THAT'S THAT'S REALLY IN THOSE INDIVIDUALS THAT INTERACT WITH THE CITY. WAS IT A POSITIVE EXPERIENCE? YOU KNOW, YOU SEE A LOT OF THOSE BUSINESSES THAT YOU HAVE TO HAVE A FACE OR THE FROWNING FACE WHEN THEY LEAVE, THEY GET ONE OR THE OTHER, YOU KNOW, AND IT'S ALMOST THAT'S REALLY WHAT WE'RE TRYING TO CHANGE IS IF YOU FEEL LIKE YOU HAD A PARTNER IN THE CITY AND

[01:15:03]

LOOK. VERY. YEAH. DAUNTING. DAUNTING, YES. YEAH. I CAN'T EVEN GET ANYTHING IN THE GROUND FOR THREE YEARS. YEAH, YEAH. SO THAT'S WHY THIS IS DEFINITELY A STARTING POINT. LIKE INTEGRATING IT INTO LIKE WEBSITE HYPERLINKING. THESE I MEAN ALL THESE THINGS WE'VE BEEN BOUNCING AROUND AND ESPECIALLY I THINK THAT'S SORT OF LIKE A WEBSITE OF EXPLAINING YOU'RE EXACTLY RIGHT.

SOME OF THESE THINGS CAN RUN CONCURRENTLY. SO IT MAY SEEM LONG, BUT IT'S REALLY NOT. YEAH.

AND THAT WOULD JUST TAKE EXPLANATION. YEAH. BUT YOU'RE RIGHT. THE PEOPLE THAT APPLY, THEY TYPICALLY KNOW THIS PROCESS. SO IT'S NOT NEW TO THEM. YEAH. SO IT WOULD MAKE SENSE. BUT YEAH BUT WE WANT THE CITIZENS. THE CITIZENS WOULD KNOW FOR SURE. AND THEN JUST I COULD JUST MAKE ONE NOTE ON THE APPLICANT. I DID HAVE THAT CONVERSATION WITH, WITH WADE.

BUT THERE ARE SOME TIMES WHEN A SPECIFIC PERSON HAS TO STAMP THE PLANS OR FILE THE APPLICATION.

AND SO WE WANTED TO MAKE THAT CLEAR. THAT WAS SORT OF CLEAR FOR THE DEVELOPER. THEY CAN'T JUST SORT OF SKETCH IT OUT ON A NAPKIN AND UPLOAD. IT DOESN'T HAVE TO BE. AND THE OTHER PART THAT I REALLY LIKE HEARING IS THAT THERE'S SOME TALK ABOUT TRYING TO FIGURE OUT HOW TO HAVE THAT CUSTOMER SERVICE WITH THAT WALL THERE, THAT LIKE, THAT'S A I THINK THAT'S IMPORTANT. IT FEELS LIKE IT'S. YEAH OR NOT. YEAH, YEAH, YEAH. WE'LL TRY TO MAKE IT MORE ONE ON ONE. YEAH.

FIGURING THAT OUT. SO THANK YOU. SO I THINK COUNCIL MEMBERS ONE OF THE THINGS THAT WILL HELP THIS. PROGRESSION TO FOR THE CHANGES TO BEAR FRUIT GOOD OR BAD. BAD WE CHANGE THINGS GOOD.

WE KNOW THAT WE KEEP GOING IS IF YOU DO GET COMMENTS FROM MEMBERS OF THE DEVELOPMENT COMMUNITY, RATHER THAN LINKING ARMS AND WALKING THEM THROUGH TO THEIR SOLUTION, REFER THEM STRAIGHT TO ONE OF THESE DIRECTORS, THE RELEVANT ONE, AND LET THE SYSTEM WORK AND OR AND IF IT DOESN'T, IF THIS CITIZEN COMES BACK TO YOU A SECOND TIME, YOU KNOW, YOU CAN SAY, I'M GOING TO WE REBOUND SOME THINGS. I'M GOING TO HAVE YOU TALK TO THE CHIEF. I'M GOING TO HAVE YOU TALK TO WADE. THEN THE SECOND TIME THEY COME BACK TO YOU, THEN YOU CAN YOU GO DIRECTLY TO THAT DIRECTOR AND TRY TO GET SOME OR TO MARGARET TO GET THAT TO CHANGE EFFECTIVE. BUT LET'S LET'S TRY TO LET THE SYSTEM WORK, BECAUSE I DO THINK, AS CHRIS SAID, A LOT OF INTELLIGENT THOUGHT HAS BEEN PUT INTO INTO THIS. MARGARET, IS THERE ANYTHING YOU WANT TO SAY TO WRAP? NO, I WOULD JUST I MEAN, JUST TO ECHO WHAT DIRECTOR FREDRICKSON SAID, JUST THAT I MEAN, ALL THE DEPARTMENTS HAVE REALLY ROLLED UP THEIR SLEEVES AND SORT OF LOOKED AT THIS. AND I THINK THAT ALSO IT'S A REFLECTION OF OUR SYSTEMS MAY HAVE WORKED REALLY WELL FIVE YEARS AGO, BUT AGAIN, WE'RE TOTALLY DIFFERENT SYSTEM. SO THAT IDEA OF CONSTANTLY REEVALUATING, LOOKING AT WHAT'S WORKING, WHAT'S WORKING AND THEN MAKE TWEAKS, I THINK IS GOING TO BE KEY AS WE MOVE FORWARD AND CONTINUE TO GROW AND CHANGE AS A, AS A CITY. GOOD POINT. THANK YOU. APPRECIATE YOUR TIME THIS

[Community Development Services, Legal, and Public Woks Departments]

[01:20:08]

FOR THOSE OF YOU, I THINK, COUNCILOR LARSON, YOU ARE ONE PERSON WHO WAS NOT ON THE COUNCIL WHEN WE ADOPTED THE ORIGINAL ANNEXATION PRINCIPLES. AND SO NOW WE'RE EXPANDING THAT JUST A LITTLE BIT TO MAKE IT EVEN MORE CERTAIN AND TO MODERNIZE IT, BECAUSE WE'VE HAD SOME CHANGES. GO AHEAD. AND I HATE TO PUT MIKE ON THE SPOT. MIKE WAS GOING TO. SORRY. THAT'S ALL RIGHT. WELL, I'LL JUST SIT HERE SO I DON'T HAVE TO GET TRIPPED UP ON. MICHELLE'S COURT.

BUT WHAT WE'RE BRINGING HERE IS AN UPDATE TO THE. THE COUNCIL'S STATEMENT OF ANNEXATION PRINCIPLES, WITH SOME CHANGES IN THE ANNEXATION LAW. IT REQUIRES AN UPDATE TO HOW THE CITY WILL GO ABOUT DOING ANNEXATIONS. THE MAJOR CHANGES HERE IN THIS DOCUMENT REALLY REFLECT ON THE REQUIREMENTS FOR GETTING CONSENT TO ANNEXATION. SO THERE IS NO MORE FORCED ANNEXATION. YOU MIGHT REMEMBER THAT ANNEXATION IN THE PAST WERE CLASSIFIED INTO THREE DIFFERENT GROUPS CATEGORY A, CATEGORY B, AND CATEGORY C, AND THAT'S DEPENDING ON WHAT KIND OF ANNEXATION YOU WERE DOING DEPICTED. DETERMINE WHAT KIND OF PROCESS YOU FOLLOWED. SO THOSE TERMS NO LONGER APPLY. NOW THERE'S WHAT WE CALL AN ANNEXATION WITH CONSENT AND AN ANNEXATION INITIATED BY THE CITY. AND THEN SO FOR ANNEXATIONS WITH CONSENT, THAT'S JUST LIKE AN OLD CATEGORY A. AND SO YOU'LL NOTE THAT THE PROCEDURE THAT'S IN THE REVISED ANNEXATION PRINCIPLES REFLECT THOSE PROCEDURES VERY SIMILARLY TO WHAT AN OLD CATEGORY A IS. OTHER CITY ANNEXATIONS THAT ARE INITIATED AT THE CITY'S REQUEST, INSTEAD OF THE APPLICANT'S REQUEST, REQUIRE A HEARING AND SOME NOTICE PROVISIONS THAT GO OUT TO THE PROPERTIES THAT ARE SUBJECT TO THAT ANNEXATION. WITH THAT, THE CITY WILL BE REQUIRED TO HOLD A HEARING IN WHICH IT CAN DEMONSTRATE THAT THERE ARE.

THERE IS AT LEAST 60% OF THE PROPERTY OWNERS WITHIN THE ANNEXED AREA, AND 50% OF THE TOTAL. ACREAGE THAT'S PROPOSED TO BE ANNEXATION, WHICH CONSENTS TO THE ANNEXATION. THERE ARE SOME WAYS TO ESTABLISH CONSENT BEYOND JUST SOMEONE'S WRITTEN CONSENT, WHICH IS WHAT'S REQUIRED AS A DEFAULT. BUT IF YOU CAN ESTABLISH THAT THE PERSON WAS CONNECTED TO THE CITY'S UTILITY SYSTEMS PRIOR TO 2008, THAT CONSTITUTES AN IMPLIED CONSENT, OR IF YOU HAVE A WRITTEN DOCUMENT REQUESTING A CONNECTION TO THE CITY'S SYSTEM PRIOR TO 2004 THAT ALSO CONSTITUTES IMPLIED CONSENT. CAN I INTERRUPT FOR ONE SECOND? YES. DO YOU HAVE A TABLE OR A SLIDE SHOW OR I MEAN, I OR ANYTHING. SO WE'RE JUST TALKING WE'RE JUST HEARING OKAY. ALL RIGHT. I JUST WANT TO MAKE SURE I DON'T HAVE A CHART THAT SHOWS THE DIFFERENCES. THE MAIN DIFFERENCE IS THAT PUBLIC HEARING PROCEDURE. OKAY. AND THE REQUIREMENT TO SHOW CONSENT OKAY. SO YOU CAN SHOW CONSENT EITHER BY SOMEBODY GIVING YOU A WRITTEN DOCUMENT THAT'S RECORDED AT THE COUNTY SAYING THAT THEY CONSENT TO BEING ANNEXED, OR YOU CAN DEMONSTRATE IT IMPLIEDLY.

OKAY. AND THAT SO THOSE ARE THE PRIMARY DIFFERENCES. THERE IS ONE WAY TO ANNEX RESIDENTIAL PROPERTIES. IT DOESN'T REQUIRE A HEARING LIKE THAT THAT YOU SHOW CONSENT. AND THAT IS IF THEY'RE ENCLAVED WITHIN THE CITY. SO IF THERE ARE 30 PARCELS OR LESS THAT ARE ENCLAVED WITHIN THE CITY, THE CITY CAN INITIATE AN ANNEXATION THAT ANNEX THOSE RESIDENTIAL PARCELS. SO THAT'S THE ONLY SORT OF FORCED ANNEXATION THAT REMAINS IN THE CITY'S PURVIEW. SO THOSE ARE THE CHANGES THAT YOU'LL SEE IN THE PRINCIPLES OF ANNEXATION DOCUMENT. IN ADDITION, THERE'S SOME LANGUAGE THAT THE COUNTY WANTED TO SEE, RECOGNIZING THAT THERE ARE MULTIPLE UTILITY SYSTEMS THAT ARE IN PLAY NOW, NOT JUST THE CITIES, BUT WE'VE MADE SOME ANNEXATIONS WHERE FALLS WATER, FOR EXAMPLE, IS ALREADY SERVING LANDS. AND SO THOSE WILL CONTINUE. IN

[01:25:05]

IT COULD COME AS EARLY AS NOT THE NEXT COUNCIL MEETING, BUT THE SECOND COUNCIL MEETING IN MARCH. YEAH OKAY. OKAY. AND DID WE NOT ALSO MAKE CHANGES TO THE LANGUAGE WITHIN THIS DOCUMENT THAT MENTIONS OUR POLICY OF ANNEXING BOTH SIDES OF THE ROAD? YES. SO THAT'S COVERED IN THIS AS WELL. OKAY. SO I GUESS THEN I MISUNDERSTOOD. I APOLOGIZE TO EVERYBODY. I THOUGHT WE WERE KIND OF READY TO LOOK AT IT AND THEN PASS IT ON THURSDAY. AND I KNOW THAT WE'VE TALKED ABOUT IT BECAUSE WHAT YOU'RE SAYING ABOUT DOING IT LATER MAKES SENSE OR IT COMES BACK TO ME. SO I FIXED THIS UP. SO WHAT WE'RE DOING HERE THEN IS FINDING OUT BASED ON WHAT YOU JUST HEARD, IF THERE'S ANYTHING ELSE YOU WOULD LIKE TO SEE IN THAT DOCUMENT BEFORE IT GETS FINALIZED, BECAUSE THERE'S TIME, OF COURSE, YOU DON'T HAVE IT IN FRONT OF YOU, BUT IF WE WERE TO SEND IT OUT TODAY OR TOMORROW, THEN YOU WOULD HAVE IT TO LOOK AT. AND THEN LET'S SET A DEADLINE OF, YOU KNOW, FIRST THING NEXT WEEK TO GET BACK TO THE EITHER THE WRITER OR THE SUBSTANCE FOLKS, GET BACK TO THEM IF THEY HAVE A IF YOU HAVE SOMETHING THAT YOU THINK IS STILL NEEDING WORK OR CLARIFICATION, IS THAT FAIR? OKAY. AND THEN YOU'LL PROBABLY SEE IT THEN IN A COUPLE OF WEEKS OR WHENEVER IT IS THAT LEGAL, CAN GET TO IT BECAUSE THEY HAVE A LOT OF DIFFERENT THINGS THERE.

SO YEAH, THIS IS PRETTY MUCH READY TO GO UNLESS THERE ARE SPECIFIC ITEMS THAT COUNCIL WANTS TO SEE ADDED. IT'S NOT SUBSTANTIALLY DIFFERENT THAN WHAT WE HAVE BEFORE. IT ADDS A FEW THINGS IN THAT ARE REQUIRED UNDER THE NEW LAW, AND IT ADDS IN A FEW THINGS THAT WE'VE BEEN TALKING KIND OF AT A HIGH LEVEL ABOUT, NAMELY THAT ANNEXATION OF BOTH SIDES OF THE ROAD WHEN THAT'S GOING TO OCCUR, AND ALSO THE FACT THAT WE'VE GOT MORE THAN ONE DIFFERENT UTILITIES THAT WE'RE INTERACTING WITH. GREAT. ANY COMMENTS OR CONCERNS? ALL RIGHT. SO WHO HAS THE REVISION. IS THAT SOMETHING THAT YOU HAVE? I HAVE A RED LINE VERSION AND I HAVE A FINALIZED VERSION. I HAD THOUGHT THAT WE HAD GOT YOU A FINALIZED ONE IN YOUR PACKET. IF IT'S NOT THERE THEN I'M SORRY ABOUT THAT. YEAH. WE HAVEN'T SEEN IT. OKAY. WE CAN GET YOU BOTH A RED LINE. COPY.

AND LET'S DO THAT IF YOU'LL SEND IT TO ME OR TO EMILY, THEN FROM THERE, WE'LL GET IT OUT TO THE COUNCIL. ALL RIGHT. WELL, THANK YOU EVERYBODY FOR THAT. AND WE WILL MOVE ON TO THE NEXT ITEM ON

[Police and Legal Departments]

[01:30:05]

[01:35:06]

WE DON'T WANT TO DO ANYTHING ABOUT IT. SO JUST DUSTING EVERYONE OFF AND SEND THEM AWAY, THEY CAN GET A TICKET FOR SOME INFRACTION. THEY CAN PAY A FINE. GENERALLY, THAT SEEMS TO BE A GOOD IDEA TO HELP DISSUADE FOLKS FROM ENGAGING IN THAT TYPE OF BEHAVIOR. AND THEN THE ONE WITH THE INHALANT. PEOPLE THAT HUFFING, SINCE I DON'T KNOW WHEN MY ENTIRE CAREER PEOPLE TALK THINGS SEEMS TO GO IN CYCLES, AND WE'RE IN AN UP CYCLE OF PEOPLE HUFFING AND BEING INTOXICATED BY. DIFFERENT AILMENTS. USED TO BE CARBURETOR FLUID. THERE'S GOLD PAINT.

THERE'S LOTS OF THINGS. PEOPLE WILL HAVE TO GET INTOXICATED. IT'LL BECOME A BIGGER PROBLEM ACROSS IDAHO. SO THIS ALSO MAKES IT IF YOU'RE IF YOU'RE INTOXICATED BY BY HUFFING AND YOU'RE BLOCKING THE SIDEWALK, IT WOULD MAKE IT A MISDEMEANOR AS WELL. YES. HOW DO WE DETERMINE DETERMINE IF THEY'RE INTOXICATED. ARE WE GOING TO GIVE THEM LIKE THE TEST YOU GIVE A DRIVER WHEN YOU PULL THEM OUT OF THE CAR OR. THAT'S A GREAT QUESTION. I WILL ANSWER THAT ONE. CHIEF CAN CORRECT ME WHERE I'M WRONG, BUT THERE IS A FEW OFFENSES THAT ARE IN THE STATE CODE WHERE INTOXICATION IS AT ISSUE. THE ONES THAT PEOPLE ARE MOST FAMILIAR WITH ARE DRUNK DUI DRIVING WHILE UNDER THE INFLUENCE, AND THERE'S TESTS THAT POLICE HAVE DEVELOPED TO FOCUS ON THAT SPECIFIC ONE, BECAUSE IT'S DIFFERENT THAN THE OTHER KINDS OF INTOXICATION OFFENSES, WHICH IS THAT YOU CAN BE PER SE INTOXICATED. IF WE ESTABLISH THAT YOUR BLOOD ALCOHOL LEVEL IS ABOVE A 0.08, OKAY. IN ORDER TO GET THE PROBABLE CAUSE TO SUBMIT YOU TO THAT KIND OF TESTING, OFFICERS HAVE TO GO THROUGH A HEIGHTENED PROCESS TO EVALUATE YOUR WHETHER OR NOT YOU'RE INTOXICATED. THAT'S WHY THEY DO THE FIELD SOBRIETY TESTING. NOW, OTHER OFFENSES, FOR EXAMPLE, I'VE TRIED A FEW CONCEALED CARRYING A CONCEALED WEAPON WHILE INTOXICATED, WHICH IS A MISDEMEANOR IN THIS STATE. THEY DON'T HAVE TO PUT YOU THROUGH THAT SAME KIND OF TESTING, BECAUSE IT'S BASED OFF OF WHAT A REASONABLE PERSON WOULD WOULD BE ABLE TO DO. OFFICERS ARE OFTEN TRAINED AND HAVE EXPERIENCE DEALING WITH PEOPLE WHO ARE UNDER THE. SO I'VE PROVEN THAT SOMEBODY WAS UNDER THE INFLUENCE OF ALCOHOL WHEN AN OFFICER CAME IN AND TESTIFIED THAT WHEN THEY VISITED WITH THE PERSON, THEIR EYES WERE BLOODSHOT, THEY HAD SLURRING OF SPEECH. THEY HAD DIFFICULTY FOCUSING ON THE CONVERSATION, AND THEY SMELLED LIKE ALCOHOL. THAT WAS ENOUGH TO CONVINCE A JURY THAT THE PERSON WAS UNDER THE INFLUENCE OF ALCOHOL, WOULD DO SIMILAR THINGS. TO PROVE THIS OFFENSE, THAT OFFICER WOULD SPEAK TO WHAT THEY OBSERVED AND ESTABLISH THAT THEY WERE THEY. THE PERSON WAS INTOXICATED AND UNDER THE INFLUENCE OF SOME KIND OF DRUG. THEY STOPPED THEIR BEHAVIOR BASED OFF OF THEIR PHYSICAL APPEARANCE AND BASED OFF OF OTHER THINGS THAT THE OFFICER WAS ABLE TO OBSERVE AT THE TIME AND MAKE CONTACT WITH THEM. SO WHAT WOULD IT BE BETTER TO SAY UNDER THE INFLUENCE RATHER THAN INTOXICATED OR. WELL, I MEAN, WE COULD CHANGE IT TO UNDER THE INFLUENCE. I DON'T THINK IT MAKES LEGALLY, I DON'T THINK IT MAKES A DIFFERENCE THERE. I WOULD HAVE THAT BECAUSE I THINK HE'S RIGHT. QUESTION. YES. ARE THE FINE AMOUNTS ALREADY IN CODE SOMEWHERE? BUT THEY'RE ALREADY IN OUR FEE SCHEDULE, SO THERE'S A DEFAULT FINE AMOUNT OF $100 FOR EVERY INFRACTION YOU COMMIT THAT SAME INFRACTION WITHIN 12 MONTHS, IT INCREASES TO $200. AND IF YOU COMMIT THAT SAME INFRACTION A THIRD TIME, WITHIN 12 MONTHS, IT BECOMES $300 AND EVERY SUBSEQUENT OFFENSE WITHIN FOUR MONTHS STAYS AT THAT $300 LEVEL. SO IF YOU MERGE THAT INFORMATION WITH WHAT'S HERE, THE FIRST INFRACTION, SAY, ON THE ON THE DOCK WOULD BE $100. AND THAT'S IT. THE SECOND ONE WOULD BE 200 AND THIS ONE HERE. NO, THE SECOND ONE WOULD BE JUST THE MISDEMEANOR. SO THERE'S A DEFAULT MISDEMEANOR PENALTY OF SIX MONTHS IN JAIL, A $1,000 FINE, OR BOTH. NOW, I KNOW WHAT YOU'RE THINKING. THAT'S AN AWFUL LOT. THAT'S A BIG CURVE. YES. SO FOR MISDEMEANORS, JUDGES HAVE THE ULTIMATE AUTHORITY TO SET THE FINE WITHIN THAT CAP. SO A JUDGE CANNOT SENTENCE YOU TO

[01:40:06]

OKAY. THE ONE THING THAT I THINK IS MISSING IS THAT THERE ISN'T A TIMELINE FOR THEM TO TAKE DOWN.

I THINK IT'S TWO WEEKS. THAT'S NOT IN, I THINK HERE, BUT THAT'S IN THE MAIN ORDINANCE. DOESN'T

[01:45:01]

THAT'S NOT WHAT THIS IS ABOUT. SO UNDER THE CURRENT CODE, THIS IS A SECTION FIVE. DASH TEN FOUR SAYS THAT THE CITY WILL GIVE SOMEONE NOTICE OF 48 HOURS TO REMOVE IT. AND IF THEY, THEY WILL HAVE THE RIGHT WITHIN 48 HOURS OF RECEIPT OF THE NOTICE TO OBJECT BY FILING WITH THE CLERK A REASON WHY THEY SHOULDN'T HAVE TO REMOVE IT, WHICH WOULD BE HEARD BY THE BOARD OF ADJUSTMENT. SO THAT IS IN THE CODE. THAT WON'T CHANGE. OKAY, SO 48 HOURS. SORRY. OKAY OKAY. SO THIS IS NOT IN THE ORDINANCE. THIS IS IN CODED. SO THIS IS IN THE ORDINANCE. THE ORDINANCE IS THE ENTIRETY OF CHAPTER TEN IN TITLE FIVE. THIS THIS PART HERE IS REMOVING OUT THE CITY OF BAYAMON. SO. SO WE WILL GIVE THEM A NOTICE. THEY HAVE THEY HAVE THERE'S A PROCESS THAT THEY ACTUALLY HAVE TO DO IT. OKAY. THANK YOU. OKAY. ONE OF THE THINGS THAT I DID ASK THE CHIEF IS THAT. AND MARGARET, I WOULD ASK YOU TO HELP ME MAKE SURE THAT WE GET THIS PART DONE.

BUT TO MAKE SURE THAT BOTH JESSICA CLEMENTS, WHO IS FOR POLICE, AS WELL AS OUR OWN CITY WIDE PIO, THAT THEY WORK TOGETHER TO TRY TO IDENTIFY WAYS THAT BUSINESS OWNERS THAT MAYBE FORMER FORMERLY WOULD HAVE THOUGHT THAT THE CITY WOULD REMOVE IT, HELP THEM TO IDENTIFY OR GIVE THEM A LIST OR SOME RESOURCES THAT WOULD HELP THEM TO BE ABLE TO FIND WAYS TO GET THAT DONE IF THEY CAN'T THEMSELVES, AS OWNERS OF THAT PROPERTY, GO OUT AND TAKE CARE OF THE CLEANUP. SO I JUST FEEL LIKE THAT WOULD BE A KIND THING TO DELIVER THAT ALONG WITH THE ORDINANCE CHANGE. AND I DID TALK WITH JESSICA ABOUT THAT, AND I THINK THE IDEA IS WE'LL HAVE SOME SORT OF LIKE WE DO WITH A LOT OF INFORMATION CARD. HERE'S HERE'S YOUR INFORMATION FOR THE BEST WAYS TO TAKE CARE OF THE MOST COMMON TYPES OF GRAFFITI OR SOMETHING LIKE THAT. LET ME JUST MAKE ONE COMMENT TO THAT. AND THIS IS A GIVEN. BUT PEOPLE TAG CITY STUFF TOO, RIGHT? SO WE'RE GOING TO HAVE TO SET A GOOD EXAMPLE WITH THIS OURSELVES, RIGHT? I THINK THE ORDINANCE REQUIRES US TO DO THE SAME THING AS EVERYBODY ELSE. AND THAT'S ANOTHER REASON WHY IT SEEMED REASONABLE TO TAKE US OUT OF GETTING RID OF EVERYBODY ELSE'S GRAFFITI. I THINK WE HAVE A BIG ENOUGH JOB TAKING CARE OF GRAFFITI AND GETTING OUR OWN STUFF DOWN. PRIVATE PROPERTY OWNERS HAVE TO TAKE CARE OF THEIR OWN. AND MAYBE, JUST FOR CLARITY SAKE, CAN YOU JUST VERY QUICKLY, I'M SURE, CHIEF, YOU CAN DO THIS IN THREE SENTENCES OR SOMETHING LIKE THAT. BUT WHY IS IT IMPORTANT TO REMOVE GRAFFITI? IT'S NOT JUST BECAUSE WE WANT THINGS TO BE SO, SO PRETTY. WE DO WANT THAT. BUT ALSO IF YOU LET THE GRAFFITI STAY UP, IT INVITES MORE GRAFFITI. IT'S NOT NECESSARILY BROKEN WINDOWS THEORY, BUT IT'S A LOT OF THE GRAFFITI IS A TAGGER OR IT'S GANG RELATED, AND THE OTHER TAGGERS COME AND THEY WANT TO PUT IT UP NEXT TO IT, OR THE OTHER GANG WILL COME AND THEY CONTINUE TO ESCALATE. SO YOU WANT TO GET IT DOWN AS FAST AS IT CAN BECAUSE IT LEADS TO ADDITIONAL PROBLEMS. ALL RIGHT. THANK YOU. ARE THERE ANY OTHER QUESTIONS? COUNCIL MEMBERS? IF NOT THESE CHANGES YOU WILL SEE ON THE THURSDAY NIGHT AGENDA? YES. AND I CAN'T REMEMBER. DID WE OPT TO PUT THEM ON. NO WE CAN'T. THEY WILL NOT BE ON THE CONSENT AGENDA BECAUSE THEY'RE ORDINANCE CHANGES AND THEY NEED YOUR SPECIFIC VOTES. SO THANK YOU, CHIEF. I APPRECIATE THE WORK THAT YOU'VE DONE IN CLEANING THESE UP. AND MIKE, FOR THE WORK THAT GOES INTO SOMETHING. ALL RIGHT. THE NEXT ITEM IS SOMETHING THAT WAS

[Human Resources Department]

[01:50:05]

ATTENDING MEETINGS PERIODICALLY AND SO ON. WE JUST WE JUST PULLED CORINNE AWAY FROM BEING THE CITY CLERK, AND SHE'S RAMPING UP AND DOING A GREAT JOB FOR US. GETTING THE ONLINE PERFORMANCE MANAGEMENT SYSTEM OFF THE GROUND THAT WE PURCHASED LATE FALL. AND SHE'S TAKING ON THE RECRUITMENT FUNCTION FOR THE CITY, AND SHE'S DOING ANALYTICS RIGHT NOW. SHE'S LEARNING HOW TO DO COMPENSATION ANALYTICS AND MARKET DATA FOR THAT AND OTHER HR DATA ANALYTICS AROUND THAT.

AND SHE'S ALSO DOES BACKUP FOR VALERIE BOLUS, WHO WE HIRED JUST A FEW MONTHS AGO AS THE HR GENERALIST. AND VALERIE HANDLES MOST OF THE TRANSACTIONAL THINGS THAT COME THROUGH THE HR OFFICE.

SO ALL THE PERSONNEL CHANGES THAT NEED TO BE KEYED INTO THE SYSTEM FOR PEOPLE TO HAVE STEP INCREASES, PROMOTIONS, CHANGES, NEW HIRES, TERMINATIONS, ALL OF THOSE THINGS GO THROUGH VALERIE AND THEN NATALIE'S, THE SAFETY AND TRAINING PROGRAM COORDINATOR, HANDLES A SUBSTANTIAL VOLUME OF WORKER'S COMPENSATION CLAIMS, TORT CLAIMS, OTHER INSURANCE CLAIMS THAT THAT FOR THE CITY, AND COORDINATES QUITE A BIT OF TRAINING RELATED TO SAFETY THINGS SUCH AS, YOU KNOW, PROPER USE OF EQUIPMENT, CHEMICALS AND OTHER KINDS OF THINGS THAT THE CITY. SO A WONDERFUL, WONDERFUL TEAM OF PEOPLE TO WORK WITH THAT ARE ALL DOING A GREAT JOB. AND WHAT THEY DO, THERE'S TWO COUNCIL PRIORITIES GIVEN TO US ABOUT A YEAR AGO. THE FIRST IS TO PROMOTE A CULTURE OF ACCOUNTABLE SERVICE WITH THESE THREE BULLETS UNDERNEATH, CREATE A POSITIVE EMPLOYMENT ATTITUDE FOR EMPLOYEES, ENHANCE THE CULTURE OF PRIDE IN PUBLIC SERVICE. CREATE AN ACCOUNTABLE AND ACCOUNTABLE. ACCOUNTABILITY BY TRAINING SUPERVISORS TO ELICIT EMPLOYEE ACCOUNTABILITY. SO WE'VE DEVELOPED AND LAUNCHED. WE'RE IN OUR FIRST COHORT NOW WITH SUPERVISOR TRAINING. AND THAT WILL CONTINUE AND BE SOMETHING THAT WE GO FORWARD TRYING TO DO MULTIPLE COHORTS. AND THEN WE'LL DO A 2.0 VERSION. AND A LOT OF THE SUPERVISORS THAT ARE IN THERE NOW WANT TO TAKE MATERIAL BACK AND DO SOME CUSTOMIZED TRAINING IN THEIR DEPARTMENTS. AND JULIE'S HELPING TO ROLL THAT OUT AND MAKE THAT HAPPEN. WE'RE GETTING GOOD FEEDBACK. WE HAVE A FEEDBACK SURVEY THAT WE ASK THE PEOPLE PARTICIPATING TO FILL OUT, AND THEY'RE GIVING US REALLY HIGH SCORES AND GIVING US GREAT FEEDBACK. I THINK OVERALL IT'S A POSITIVE EXPERIENCE AND WILL HELP WITH ACCOMPLISHING THIS PRIORITY FOR THE COUNCIL. WE'VE ALSO LAUNCHED A PERFORMANCE MANAGEMENT SYSTEM. MOST OF THE DEPARTMENTS IN THE CITY ARE ON THE PERFORMANCE MANAGEMENT SYSTEM. THERE'S A FEW DEPARTMENTS THAT ALREADY HAD ALREADY WERE SIGNIFICANTLY UNDERWAY WITH THEIR CURRENT VERSION, AND WILL MOVE ON TO IT OVER THE NEXT YEAR. AND IN 1 OR 2 CASES, THERE'S A DEPARTMENT OR TWO THAT HAVE VERY UNIQUE AND SPECIFIC NEEDS AND HAVE A SOFTWARE ALREADY THAT DEALS WITH THAT, SO THEY MAY STICK WITH THAT GOING FORWARD. ALSO MENTIONED THAT THE ERP, THE NEWTON WE MOVED TO WORKDAY HAS ITS OWN VERSION OR ITS OWN MODULE OF THIS. AND SO WE'LL LIKELY TRANSITION TO THAT NOT

[01:55:02]

YOU MAY HAVE HEARD SOME OF THIS OR SEEN IT IN THE NEWSLETTER, WHERE WE'RE TRYING TO FAMILIARIZE CITY EMPLOYEES WITH THE CITY'S STRATEGIC PLAN AND VALUES AND ASKING FOR NOMINATIONS BASED ON THE CITY VALUES. WE DID THAT FOR THE VALUE OF PEOPLE MATTER AND NOT NOMINATIONS. AND I'VE ALREADY IN THE FEBRUARY NEWSLETTER, THERE'LL BE ANOTHER IN THE MARCH NEWSLETTER EACH QUARTER, WE'LL ROTATE THROUGH ONE OF THE CITY VALUES, AND THAT'S TO TRY TO FOCUS, TO EDUCATE CITY EMPLOYEES ON WHAT THOSE VALUES ARE AND TO FOCUS PEOPLE'S BEHAVIORS AROUND THOSE OUTCOMES. THE OTHER COUNCIL PRIORITY WAS TO DEVELOP HEALTH INSURANCE AND BENEFITS.

SUSTAINABILITY PLAN WITH THE TWO BULLETS, EXPLORE NEW BROKER AND NEW PROVIDER RELATIONSHIPS AND CONSIDER SELF-INSURANCE OPTIONS. WE'LL GO OVER IN DETAIL ON THAT. THIS THE SECOND BULLET IN JUST A FEW MINUTES. SO LAST YEAR WE DID. WE ANALYZED THE OPTIONS. ALL OF THE DIFFERENT OPTIONS FOR PROVIDER RELATIONS, INCLUDING SELF-FUNDING WHICH DIDN'T DIDN'T LOOK GOOD A YEAR AGO. LOOKING FOR A POOLED GROUP THAT WE COULD JOIN. THERE WAS NO AVAILABLE GROUP HERE, THOUGH. WE HAD A CAP OF 20%, 19.9 OR SOMETHING LIKE THAT WITH OUR CURRENT PROVIDER. A YEAR AGO, WE WENT OUT TO THE MARKET AND WE WEREN'T ABLE TO BRING THAT DOWN TO ABOUT 10% LAST YEAR. AND BECAUSE OF MARK'S INGENUITY IN CREATING THIS SELF, THE HEALTH INSURANCE SUSTAINABILITY PLAN, WE'RE ABLE TO CARRY SOME OF THE COST AND ALL OF THE COSTS THAT WOULD HAVE BEEN FOR EMPLOYEES. SO THERE WAS NO COST INCREASE TO EMPLOYEES A YEAR AGO. WE DID GO THROUGH A BROKER RFP PROCESS. WE BROUGHT THAT BEFORE COUNCIL JUST IN THE PAST MONTH OR SO, AND WE'LL MOVE FORWARD WITH WITH THE BROKER THAT WE HAVE BASED ON THAT PROCESS. IF YOU HAVE ANY QUESTIONS, YOU CAN ASK ABOUT THAT. BUT WE DID COVER IT RECENTLY, SO I'LL MOVE QUICKLY. OUR OUR BASIC PLAN FOR ENSURING THE SUSTAINABILITY OF HEALTH INSURANCE IS TO GO THROUGH THE FULL ARRAY OF OPTIONS AVAILABLE TO THE CITY EVERY YEAR, EXPLORE THOSE, AND LEVERAGE THOSE TO TRY TO KEEP THE COST DOWN AND THE BENEFITS HIGH FOR OUR EMPLOYEES. HERE'S AN OVERVIEW OF THE HUMAN RESOURCES BUDGET. WE'VE GOT A BUDGET OF 605,000. WE SPENT 231 ABOUT 3,038%. SO WE'RE DOING FINE WITH THAT BUDGET. THE RISK MANAGEMENT BUDGET IS SUBSTANTIALLY LARGER AND INCLUDES OUR INSURANCE WITH IT INCLUDES OUR SELF-FUNDING OF OUR WORKER'S COMPENSATION PROGRAMS. AND IT ALSO INCLUDES A REVENUE SIDE, BECAUSE WE DO GET A CERTAIN AMOUNT OF REVENUE FROM INSURANCE CLAIMS. IF SOMEONE'S PERSONAL AUTO DAMAGES OUR PROPERTY, WE GO AFTER THAT AND GET IT BACK. WE DO ALSO GET INSURANCE REIMBURSEMENTS THROUGH VIKRAM AND OTHER INSURANCE. THIS IS A THE HEALTH INSURANCE SELF-FUNDING ANALYSIS. IF WE LOOK AT IT OVER THE PAST THAT YOU CAN SEE THAT THE PLAN YEARS THERE GO FROM 2020 THROUGH 2023 WITH THE PARTIAL YEAR FOR THE CURRENT YEAR. AND YOU CAN SEE ON THE BOTTOM LINE, LET'S SEE IF I CAN FIGURE OUT HOW TO MAKE THAT PUSH THE TOP BUTTON TO POINT AT IT THAT YEAH, OKAY. THIS BOTTOM LINE RIGHT DOWN HERE SHOWS WHAT WOULD HAVE HAPPENED HAD WE BEEN SELF-FUNDED FOR EACH OF THOSE YEARS. THE FIRST YEAR IT LOOKED GREAT. WE WOULD HAVE SAVED $1 MILLION. THE SECOND YEAR WE WOULD HAVE LOST JUST OVER $1 MILLION. THIRD YEAR WE WOULD HAVE, OR THE SECOND YEAR WE WOULD HAVE LOST 2 MILLION, WHICH WOULD HAVE BEEN ACCUMULATIVE OF A $1 MILLION LOSS. WITH THOSE TWO YEARS, THE THIRD YEAR, WE WOULD HAVE LOST ANOTHER 2.5 MILLION. SO YOU'D SEE WE'D BE LOSING 3.76 OVER WHAT WE DID WITH BEING FULLY INSURED LAST YEAR. WE HAD A GOOD YEAR AND WE WOULD HAVE SAVED 260,000, BUT OVERALL IN THOSE YEARS WE WOULD STILL BE DOWN 3.5 MILLION. WITH THESE KINDS OF NUMBERS, MOVING TO SELF-FUNDED WOULD NOT BE SOMETHING THAT I WOULD RECOMMEND. WE COULD DO SOME CREATIVE THINGS WITH SELF-FUNDED THAT WE MAYBE COULDN'T DO WITH OUR PLAN DESIGNS HERE. ONE OF THOSE WOULD BE, AND THERE'S BEEN SOME DISCUSSION ABOUT THAT LOOKING AT CANADA OR OTHER INTERNATIONAL PRESCRIPTION DRUGS, WHEN YOU GO INTO THE DETAILS OF OUR PRESCRIPTION DRUGS, THE MOST EXPENSIVE OF THOSE DRUGS AND THE MOST VOLUME OF THOSE, WE WOULD BE ABLE TO DO THAT BECAUSE OF THE WAY THAT THE DRUGS HAVE TO BE SHIPPED AND STORED SO THAT THERE, YOU KNOW, THEY HAVE TO BE KEPT ALIVE, BASICALLY. AND SO IT WOULD CREATE SOME SAVINGS BUT NOT SUBSTANTIAL SAVINGS THERE. AND SO BASED ON THIS ANALYSIS, I THINK IT WOULD BE UNWISE FINANCIALLY FOR US TO TRY TO

[02:00:04]

IS THAT NOT TRUE? YEAH, WE THIS YEAR IS JUST ABOUT 14 MILLION. JUST UNDER 14 MILLION. WHAT EXPLAINS THE VARIABILITY OF 10., 9.3 10.02 TO START FULL TIME PEOPLE THAT ENROLLED CHANGED BECAUSE WE'VE MADE A HUGE JUMP. SO 12.13 AND THE 2023 YEAR. THAT'S BECAUSE WE HAD SEEN LIKE A 25% INCREASE OVER THE PREVIOUS YEAR ON THAT ONE BECAUSE OF THE CLAIMS RATIO. I MEAN, YOU LOOK AT TWO, THEY THEY HAD A LOSS OF 2.6 BASICALLY BEING INSURED. AND SO THEY GAVE US A HUGE INCREASE.

AND THAT'S WHERE IT WENT TO 12.3. IN THE CURRENT YEAR WE'RE AT 13.5 OR SOMETHING BECAUSE WE SAW A 10% INCREASE OVER THAT. SO IT'S CLOSE TO CO-HOST. YEAH THAT'S THAT'S LAST YEAR'S NUMBERS THAT YOU'RE SEEING THERE. BUT THE 20 TO 21 I DON'T RECALL. LIKE WAS THAT JUST THE SIGN UPS. IT'S ODD TO ME THAT THERE WAS $1 MILLION DIFFERENCE. BUT I THINK WE CHANGED SPECIFIC SOURCE THAT YEAR. I WASN'T HERE, BUT I THINK THAT'S WHAT HAPPENED. RIGHT. THEY BOUGHT US, WE WERE SAYING, AND WE GOT A REALLY HIGH RATES WITH PREVIOUS INSURER. PACIFIC SOURCE BOUGHT IT, TOOK A LOSS FOR A COUPLE OF YEARS AND THEY'RE HOPING TO GET THAT BACK FROM US. IF I RECALL, JUST JUST TO EDUCATE YOU FOR THE YEARS YOU WEREN'T HERE, WHEN WE FIRST EMBARKED ON THE SELF-INSURANCE JOURNEY, WE HAD MORE THAN ENOUGH IN OUR FUND. WE JUST HAVEN'T BEEN CONTRIBUTING TO IT BECAUSE WE THOUGHT WE WERE. WE THOUGHT WE WERE OKAY. AND THEN WE. THEN WE STOPPED TAKING THE OPTION SERIOUSLY BECAUSE COVID HIT. AND SO ANYWAY, NOW WE PROBABLY MOST DEFINITELY HAVE FALLEN BEHIND IN IN THE DOLLAR AMOUNT THAT WE HAVE SOCKED AWAY TO COVER. BUT WE ALSO WE'RE SEEING SOME GOOD YEARS. AND SO IT MADE SENSE BASED ON COVERAGE, INSURANCE COVERAGE THAT WE HAVE AT THE TIME. BUT NO QUESTION THAT YOU'RE RIGHT. THE WAY THAT IT'S TURNED, THIS IS A GOOD, SOLID RECOMMENDATION NOT TO DO THIS RIGHT NOW. THE HEALTH INSURANCE PREMIUMS TEND TO FLOW. THEY'RE ALWAYS GOING UP IF YOU IF YOU AVERAGE IT OVER TIME OR AT 6% OVER THE PAST 20 YEARS. BUT THEY EBB AND FLOW. SO YOU HAVE THESE YEARS THAT REALLY SPIKE AND IT MAKES IT MAKES THESE BIG JUMPS IN THE COST FOR A GIVEN YEAR. AND THEN THEY'LL FLATTEN OUT FOR 2 OR 3 YEARS, AND THEN THEY'LL GO UP REALLY STEEP FOR 2 OR 3 YEARS. EXCUSE ME. THOSE ARE TYPICALLY INFLUENCED BY THE LARGE FINANCING. SO THE NORMAL EBB AND FLOW OF JUST AVERAGE KINDS OF DAILY MEDICAL STUFF, WE DO JUST FINE. BUT ON LARGE CLAIMANTS, WE'LL HAVE A YEAR WITH A LARGE NUMBER OF REALLY SERIOUS CANCER CASES OR OTHER LARGE CLAIMANTS WHERE AN INDIVIDUAL CLAIM MIGHT REACH 500,000 AND THOSE MIGHT CONTINUE ON WITH US FOR 2 OR 3 YEARS, AND THEN THEY START TO FALL OFF BECAUSE SOMEONE GETS BETTER. WE'VE MOVED PAST THAT. BUT THAT'S THE RISK THAT WE TAKE BY NOT LOOKING FAR ENOUGH BACK IS WE THINK, OH, WE HAD A GREAT YEAR. WE SAVED 260,000 LAST YEAR AND WE WOULD HAVE SAVED HUNDRED AND 60,000. BUT IF YOU DON'T LOOK AT OVER TIME, YOU'RE NOT REALIZING THAT OVER 3 OR 4 YEARS WE'D BE LOSING $3 MILLION A MONTH. WHAT WE WANT TO SEE IS THAT TREND OVER 3 OR 4 YEARS SHOWING BLUE, AND THEN WE CAN ALSO PREDICT WE'VE GOT A LITTLE PREDICTION CHART FROM OUR INSURERS THAT SHOWS US WHAT THOSE WHETHER THOSE LARGE CLAIMANTS ARE LIKELY TO CONTINUE WITH US FOR ANOTHER YEAR OR TWO.

AND THAT HELPS TELL US WHERE WE'RE AT IN THAT CYCLE. AND THE OTHER ISSUE WE HAVE GOING FORWARD IS, AS THE PHARMACEUTICALS THAT ARE DEALING WITH DIABETES AND WEIGHT LOSS ARE BECOMING WE DON'T EVEN OFFER THAT RIGHT NOW. AND OTHER COMPANIES ARE SEEING MASSIVE INCREASES AND THEY COVER THAT. WELL, WE OFFER THE I'M NOT GOING TO REMEMBER THE NAME OF THE DRUG

[02:05:01]

ABSOLUTELY. SO ONE OF THE LINES ON ON THERE, IF YOU WILL, IT'S A LITTLE BIT HARD FOR ME TO SEE AND PROBABLY FOR EVERYBODY BECAUSE IT'S SO SMALL. IT'S THE PERFECT. BUT I'M PUSHING THE WRONG BUTTON. WHICH IS THAT IT'S THE STOP LOSS. I THINK IT'S TOWARDS THE TOP. IT SHOWS WHAT OUR PREMIUMS WOULD BE FOR THE STOP LOSS. OKAY. BASICALLY, YEAH, WE'RE BUYING CATASTROPHIC INSURANCE. IN FACT, PACIFIC SOURCE PURCHASES THE SAME THING WHEN THEY INSURE US. THEY SAY ANYTHING ABOUT THIS AMOUNT. WE'RE BUYING INSURANCE TO RE-INSURE WHAT WE'RE ALREADY INSURING. AND THEN THAT'S PART OF THE RATE THAT WE PAY WITH THEM. ANY OTHER QUESTIONS ON THIS? OKAY. SO HERE'S WHAT WE'RE LOOKING LIKE IN THE CURRENT YEAR. OUR CURRENT LOSS RATIO AND WE'RE JUST THROUGH THE FIRST QUARTER IS ABOUT 100%. WE WANT TO SEE THAT AT ABOUT 85%, TO EXPECT A ZERO INCREASE FOR THE NEXT YEAR. WE DO HAVE A CAP RATE LOCK OF 9.9%. MEDICAL INFLATION TREND IS ABOUT 8 TO 12. SO WE WANT TO SEE THAT NUMBER AT ABOUT 8,590% OF HOPE TO GET NO INCREASE YEAR NEXT YEAR. IT WAS SITTING IN THE 70S. WE MIGHT BE ABLE TO TOP THEM DOWN AND SAY, LET'S GET A LOWER RATE THAN WE CURRENTLY NOT GIVEN THE LARGE CLAIMANTS AND THE OTHER THINGS WE'VE GOT COMING THROUGH, IT LOOKS LIKE WE'RE GOING TO BE TRENDING, YOU KNOW, OVER THE NEXT QUARTER. WE'LL WAIT AND WE'LL CONTINUE UNTIL WE GET THE NUMBERS IN APRIL FOR THE SECOND QUARTER. BUT ASSUMING THE TREND IS STILL THERE, WE'LL GO BACK OUT. I DON'T KNOW THAT WE'LL WANT TO SHOP IT THIS YEAR, EVEN THOUGH ONE OF THE OPTIONS I'VE LISTED THERE IS TO GO OUT TO BID. IF YOU SHOP AT EVERY SINGLE YEAR, THEN THE OTHER VENDORS ARE LIKE, YOU'RE NOT REALLY SHOPPING, YOU'RE TRYING TO GET THEM DOWN. AND WE'RE NOT EVEN INTERESTED IN GIVING A BID, GIVEN THAT WE'VE GOT A 9.9% RATE LOCK, IT MIGHT NOT BE A GOOD YEAR TO GO OUT TO BID, BUT THAT'S ALWAYS AN OPTION THAT WILL KEEP KEEP ON THE TABLE AND LOOK AT 9.9% WOULD BE 1.3 MILLION. SO THAT'S THAT'S GOING TO JUMP US FROM THAT 13 HIGH 13 MILLION TO, YOU KNOW, 14.5 MILLION FOR A PREMIUM. IF YOU IF WE LOOKED AT THAT DIRECTLY, THE EMPLOYER PORTION VERSUS THE EMPLOYEE PORTION, YOU CAN SEE THAT IT WOULD THE PERCENT SPLIT IS DIFFERENT BETWEEN THE PPO AND THE HSA. RIGHT NOW, THE PPO IS RUNNING AT 123% OF THAT FIRST NUMBER, 100% LOSS RATIO. AND THE HSA IS RUNNING AT ABOUT 53%. HSA RUNS LOW IN THE FIRST QUARTER BECAUSE EVERYBODY'S BURNING THROUGH THEIR PREMIUM DOLLARS. BY THE TIME WE GET AROUND TO THE END OF THE YEAR, WE WOULD ANTICIPATE TO SEE SOMEWHERE IN THE NEIGHBORHOOD OF 75 TO 80%. LOSS RATIO ON THE HSA WILL LIKELY TREND RIGHT THERE, AROUND 120 SOMETHING PERCENT ON THE PPO. SO WHAT'S THE KEY TO TAKING THE 100% DOWN TO 85? WELL, IT'S IN MANY WAYS IT'S SOMETHING WE DON'T HAVE CONTROL OVER, WHICH ARE THE CLAIMS THAT ARE COMING IN. AND WE'VE GOT A NUMBER OF LARGE CLAIMANTS THAT ARE LIKELY TO STICK WITH US THROUGH THIS NEXT YEAR AND INTO THROUGH THE REST OF THIS YEAR AND INTO NEXT, WHICH IS WHY I'M PREDICTING THAT WE'RE GOING TO SEE THAT 9.9, WE'LL DO EVERYTHING WE CAN TO BRING IT DOWN FROM THAT. WE'LL WORK WITH OUR CURRENT CURRENT PROVIDER. AND IF WE CAN SHOW, YOU KNOW, WE HAVE UNDERWRITERS LOOK AT IT THROUGH. OUR BROKER HAS UNDERWRITERS THAT LOOK AT IT. IF WE CAN SHOW COMPELLING NUMBERS SOMETIMES WE CAN TALK THEM DOWN A LITTLE BIT. OTHER TIMES YOU GO OUT IN A BID BECAUSE THERE'S NOTHING, NOTHING ELSE THAT WE CAN DO OTHER THAN GET SOMEONE ELSE THAT WANTS TO BUY OUR BUSINESS AND THEY'RE TRYING TO KEEP IT. BUT AGAIN, THAT MAY NOT BE THE BEST STRATEGY IN THIS YEAR. OKAY, SO I GUESS WHAT I'M TRYING TO FIGURE OUT IS THE 100% DOWN TO 85 SOMETHING. IF OUR POPULATION GOT HEALTHIER, LIKE IF THEY WERE MORE KEYED IN ON EXERCISE AND EATING RIGHT, WOULD THAT HELP THEM TO BRING IT DOWN OR NOT? YEAH, THERE'S REALLY WHERE WE'RE SEEING THE CLAIMS HERE HAVE HAS NOTHING TO DO WITH EDUCATION.

THAT'S ONE OF THE THINGS WE EXPLORE. AND WE'VE GOT TO DO MORE WELLNESS PROGRAMING OR WE CHANGE IT. AND THERE'S REALLY NOTHING TO DO WITH WHERE WE'RE SEEING THE CLAIMS ARE THINGS THAT PEOPLE HAVE PEOPLE IN THEIR INDIVIDUAL LIVES CAN'T SAY, HAD I ONLY RECEIVED EDUCATION ON THIS A FEW MONTHS AGO, I WOULDN'T HAVE HAD THIS MAJOR CATASTROPHIC THING HAPPEN TO ME.

AND SO THERE'S NOT THERE'S REALLY NOT THAT'S YOU KNOW, I'VE BEEN EXPLORING THE PLAN THAT WAY AND SAYING, CAN WE DRIVE BEHAVIOR? IS IT BECAUSE WE'VE GOT TOO MANY PEOPLE ARE GOING TO THE EMERGENCY ROOM AND INSTEAD OF, YOU KNOW, SOME OTHER VERSION OF MEDICAL CARE THAT'S LESS EXPENSIVE, THAT'S NOT WHAT'S GOING ON. OUR LARGE CLAIM IS REALLY WHEN YOU LOOK AT WHAT

[02:10:01]

AND THAT WAS A CONSOLIDATION OF ANOTHER INSURANCE CONTRACT. WE SET THAT SUMMIT, THAT MONEY ASIDE AND WHAT WE CALL A HEALTH INSURANCE FUND. THAT FUND RIGHT NOW HAS 6.3 MILLION IN IT. WHERE THAT COMES FROM IS TWO, TWO SOURCES OF FUNDS. ONE WAS THE CONSOLIDATION OF RLR ACCOUNT THAT WE TOOK OVER. AND THAT'S 4.6 MILLION. IT WASN'T 4 MILLION WHEN WE GOT IT. IT'S GROWN. BUT WHAT'S ADDING TO THAT IS INTEREST. AND SO WE'RE AT 4.6 MILLION ON THAT. THAT ACCOUNT THAT WAS INITIALLY SET ASIDE FOR A RESERVE FOR POTENTIALLY CONSIDERING SELF-INSURANCE AND THE HEALTH INSURANCE MARKET. THE SECOND SET OF FUNDS IS THE HEALTH INSURANCE STABILITY, WHICH WE JUST TRANSFERRED 700,000 ABOUT AT THE END OF LAST YEAR FROM SAVINGS ON THE GENERAL FUND. AND SO THAT'S HOW THAT FUND HAS GROWN. IT'S A IT'S A PERCENTAGE OF THAT AMOUNT PER EMPLOYEE. IT'S TIED TO A BENEFIT. IT'S ADDED TO THE BILLS AS WELL AS THERE'S INTEREST IS TIED TO IT. SO RIGHT NOW THAT'S SITTING AT 1.7 MILLION THAT THAT FUND THAT AMOUNT OF MONEY IS INTENDED TO HELP COVER ANY KIND OF INSURANCE ISSUES. IF YOU GO BACK ONE SLIDE AND LOOK AT THE 1.3 187,000, THAT'S THE EMPLOYEE PORTION VERSUS THE EMPLOYEE PORTION. ONE OF THE WAYS THAT COULD BE USED IS TO OFFSET SOME OR ALL OF THE EMPLOYEE PORTION, AND SOME, BECAUSE I DON'T KNOW THAT. WELL, I GUESS WE COULD DO ALL IN ONE YEAR, BUT THAT WOULD USE IT ALL. AND MAYBE WE COULD EVEN SAY LET'S OFFSET SOME OF THE EMPLOYER PORTION. SO IF IT WAS THE MAXIMUM AMOUNT, WE KNOW THE INCREASE WOULD BE THE 9.9%. WE COULD OFFSET SOME OR ALL OF THOSE FUNDS WITH THAT FUND. LAST YEAR, WE THE EMPLOYEE PORTION, I CAN'T REMEMBER THE EXACT NUMBERS, BUT IT WAS SOMETHING NOT TOO FAR DIFFERENT THAN THAT. WE USED THAT FUND TO COMPLETELY PAY THE EMPLOYEE PORTION SO THEY WE DON'T WANT TO DO THAT EVERY YEAR ALL THE TIME. BUT I THINK, YOU KNOW, FOR 2 OR 3 YEARS IN A ROW OR PARTIAL PORTIONS OF THAT HERE AND THERE, IT'S A HEALTHY THING TO DO TO OFFSET THE COST.

SO JUST TO BE CLEAR, THOUGH, IF YOU GO BACK, WE WILL BE RUNNING THAT DEFICIT OF WHAT WE DID OUT OF THIS FUND LAST YEAR. SO WE WOULD HAVE THAT DEFICIT TO COVER, PLUS THIS YEAR'S DEFICIT IF WE DID AN EMPLOYEE PORTION. RIGHT. IF WE DO, YOU MEAN BY DEFICIT? OKAY. WELL, SO IF WE TOOK $200,000 OUT OF THE. THE INSURANCE PLAN LAST YEAR TO COVER SO THAT THE EMPLOYEE PORTION YOU WOULD THIS IS THAT WOULD BE AN ONGOING EXPENSE. SO WE MOVED IT INTO THE OPERATING BUDGET. AND NOW WE'VE STILL GOT THE 1.7 LEFT. SO IT'S NOT OKAY. SO THAT'S IT. IT GOES INTO THE OPERATING BUDGET. CORRECT OKAY. SO NOW I REMEMBER ALL OF IT. YES. AND THIS IS NOT TO NECESSARILY REPLACE THE INCREASES BUT JUST SMOOTH THEM OUT. YES. YEAH. IT'S NOT INTENDED TO LIKE OR ALL OUR HEALTH INSURANCE IS GONNA BE OUT OF HERE. IT'S JUST TO SMOOTH OUT THOSE LARGE INCREASES. HOW MUCH INTEREST DO WE EARN ON THAT FIXED POINT? WHATEVER MILLION

[02:15:02]

RIGHT? YEAH. OKAY. OKAY. THEN WE'RE GONNA HIT ON A COUPLE OF OTHER ANY OTHER QUESTIONS ON THIS FUND OR FUND BALANCES OR WHAT'S GOING ON WITH IT? WHEN YOU HIT ON SOME RISK MANAGEMENT.

THIS IS OUR NUMBERS. I HOPE YOU CAN SEE THAT ON THE SCREEN. LAST YEAR WE SAW A 30% INCREASE, WHICH WAS $1,000. AND IT WAS IT WAS BIG AND IT WAS HARD TO SWALLOW. BUT IF YOU LOOK AT THEIR CHART DOWN HERE. THAT'S 2019 THROUGH 2024. THAT'S THE LOSSES THAT THEY'VE TAKEN. I CRIMP IS TAKEN AT $3.9 MILLION LOSS ON OUR CLAIMS SINCE 2019. SO WE'RE LIKELY TO SEE ANOTHER LARGE INCREASE NEXT YEAR. AND WE'RE RUNNING A CLAIMS RATIO OF 187%. I SHOWED YOU THE HEALTH INSURANCE CLAIMS RATIO WAS 100%. RIGHT NOW WE'RE RUNNING 187% LOSS RATIO WITH. SO THEY USUALLY TEMPER TEMPERED THEIR INCREASES EVEN THOUGH 30% SEEMS LIKE AN ASTRONOMICAL SIZE INCREASE. BUT GIVEN THE CLAIMS LOSS RATIOS, THEY TEMPER IT OVER THE PAST COUPLE OF YEARS BECAUSE THEY'VE BEEN LOSING MONEY ON US, THEY'RE ALREADY THEY ALREADY KNOW THEY'RE LOSING MONEY ON US THIS YEAR. SO WE'RE GOING TO SEE SOME KIND OF AN INCREASE THERE. IT COULD IF THEY WENT 30%, THAT'D BE ALMOST $100,000. BUT WE'VE GOT THAT KIND OF LOSS GOING OUT. SO IF WE DID SHOP THIS LAST YEAR OUT ON THE PRIVATE MARKET AND THEY SAW THESE NUMBERS AND NOT A SINGLE INSURER WOULD GET ON, COULDN'T GET ANYBODY TO BID ON IT. THEY WON'T HAVE ANYTHING TO DO WITH THIS. YEAH. SO WE'VE GOT A REALLY GOOD DEAL WITH IRAN AND WE'RE DOING WHAT WE CAN TO BRING THOSE LOSSES DOWN. WE MEET WITH EACH DIRECTOR EACH QUARTER OF OVERALL LOSSES IN THEIR DEPARTMENT. WE LOOK FOR TRENDS.

WE TALK ABOUT WHAT WE MIGHT NEED TO DO TO CHANGE ANYTHING, TO TRY TO REDUCE THOSE LOSSES. I'LL JUST MENTION THAT THOSE OF US IN THE PRIVATE SECTOR TO. ARE SEEING THIS SIMILAR. TRAJECTORY, BECAUSE IT'S INTERESTING THAT THE PROPERTY AND LIABILITY INSURANCE HAS NEVER BEEN KIND OF SEEN AS THE SAME KIND OF INFLATION THAT WE'VE THOUGHT OF HEALTH INSURANCE, AND NOW THEY'RE BOTH EXPERIENCES 20 TO 30% INCREASES YEAR OVER YEAR SOMEWHAT REGULARLY. AND WE ALSO ARE HAVING A HARD TIME BIDDING ON OUR PROPERTY AND CASUALTY INSURANCE AND PRIVATE SECTORS.

AND YOU SAW CALIFORNIA WITH THE LA FIRES. SO THE SECONDARY INSURANCE THAT THEY THAT ALL THE INSURERS BUY, INCLUDING NICKRENT, HAS BEEN SKYROCKETING. AND SO THEY HAVE TO PASS THAT ON TO THE CONSUMER NOW. THIS IS OUR WORKER'S COMPENSATION SELF-INSURED PROGRAM. WE'VE BEEN SAVING MONEY EVERY YEAR, $200,000 EVERY YEAR FROM 2019 TO CURRENT. WE'VE SAVED ABOUT $2 MILLION OVER WHAT WE WOULD HAVE PAID INSURANCE. ONE OF THE ONE OF THE STARK DIFFERENCES HERE IS THAT THERE'S NO COMPETITION IN THE INSURANCE MARKET. THE STATE OWNS IT. THEY SET THE RATE WHERE WE WE'VE BEEN ABLE TO BID WITH PACIFIC SOURCE AND LOSE OUR BUSINESS. THEY BRING IT DOWN, THEY TAKE A LOSS. WE DON'T WE CAN'T PLAY THAT GAME WITH WITH THIS WE GO SELF-FUNDED OR WE PAY THE STATE RATES. AND SO THIS HAS BEEN A GOOD DECISION FOR THE CITY TO BE SELF-FUNDED. ON THE WORKER'S COMP CLAIMS AND SAVE US $2 MILLION OVER THAT, THAT PERIOD OF TIME. IT'S NOT MONEY THAT WE HAVE SITTING IN A POT SOMEWHERE. IT'S JUST MONEY WE CAN PAY OUT AND. ANY QUESTIONS ON THIS? OKAY, MARK, YOU WANT TO WALK US THROUGH THE RISK MANAGEMENT FUND BALANCES. SO THE

[02:20:11]

THE SECOND THING IS JUST TO GIVE US A PERSPECTIVE ON WHAT SHOULD WE KEEP IN OUR CASH RESERVE FOR THE CURRENT CLAIMS. CLAIMS DON'T END AT THE TIME OF INCIDENT. THEY THEY HAVE A LIFE. THEY GO ON AND SOMETIMES A LONG TIME. AND SO WE NEED TO HAVE THOSE THOSE FUNDS TO COVER THAT THOSE CLAIMS. SO A CLAIM THAT ENDS IN ONE YEAR MAY BE FOR TWO, THREE, FOUR, FIVE YEARS. AND SO WE WANT TO MAKE SURE THAT THE FUNDS THAT WE HAVE COLLECTING TODAY IS GOING TO COVER THOSE FUTURE COSTS. AND SO AT THE END OF SEPTEMBER 30TH, 2024, THE AMOUNT OF MONEY THAT WE NEED ON HAND TO COVER THOSE CLAIMS INTO THE FUTURE YEARS WAS 1.3 MILLION. THAT WOULD COVER ONLY THE CLAIMS THAT HAPPENED IN THOSE ALL THE YEARS LEADING UP TO SEPTEMBER 30TH, 2024. AND SO THAT'S SOMETHING THAT WE KEEP IN OUR BACK POCKET NOW, OKAY. WE NEED THAT FOR THE NEXT FEW YEARS. THE AVERAGE THAT WE WOULD NEED TO COVER CLAIMS FOR THAT YEAR IS 1.3 MILLION. SO WE THAT HELPS US TO PLAN FOR WHAT WE NEED FOR OUR CASH BALANCE. ON TOP OF THAT, WE WANT TO MAKE SURE WE COVER OUR EXPOSURE ON OUR AGGREGATE, MEANING THAT THE LIST OF ALL OUR CLAIMS TOGETHER ADD UP TO A VALUE, AND THAT VALUE IS WHEN THE INSURANCE WOULD KICK IN. SO THE AGGREGATE VALUE OF WHICH INSURANCE WOULD KICK IN AND WHICH IS OUR SECONDARY INSURANCE, BECAUSE WE'RE SELF-FUNDED ONLY ON CATASTROPHIC ISSUES WHERE WE HAVE SO MANY CLAIMS THAT COME IN AT THAT POINT, WE HAVE A SECONDARY CLAIM COME IN LIKE EVERYBODY DOES REINSURANCE. THAT VALUE IS 2.8 MILLION, WHICH MEANS WE WOULD NEED TO HAVE A RESERVE TO COVER THAT THAT FIRST 2.8 MILLION IN THOSE YEARS THAT WE HAVE THE CATASTROPHIC CLAIMS ON TOP OF THAT. THAT'S JUST FOR WORKER'S COMP. THEN WE DO A GUT CHECK ON RISK, WHICH IS THROUGH IKRAM. IKRAM COVERS THE MAJORITY OF ALL OUR CLAIMS. WE DO HAVE A DEDUCTIBLE AND WE ANNUALIZE THAT DEDUCTIBLE UP. BUT THERE IS THAT EVERY ONCE A YEAR DECADE CLAIM THAT WE WANT TO HAVE SOME RESERVE FOR. I THINK WE'VE EXPERIENCED THAT RECENTLY. AND SO WE WANT TO HAVE THAT RESERVE IN PLACE SO THAT WHEN THAT COMES UP, WE HAVE THE FUNDS TO COVER IT. SO FROM OUR PERSPECTIVE AND MANAGING THE RISK MANAGEMENT FUNDS WITH DARREN, THAT TOTAL TARGET RESERVE IS 6.1 MILLION. BUT WE'RE TODAY WE'RE AT 4.5. SO WE'RE GOING TO CONTINUE TO TRY AND BUILD OUR RESERVES TILL WE GET ABOUT THAT 6 MILLION. FROM THEN WE CAN THEN TALK ABOUT HOW DO WE CHARGE BACK OR CHANGE THE BILLING ON ON OUR INTER-DEPARTMENTAL CHARGES. SO THAT GOES IN TO EXPLAIN WHY WE CARRY A BALANCE, THAT IT COULD BE SEEN AS SIGNIFICANT FROM OUR PERSPECTIVE. WE'RE STILL BUILDING THAT TO GET TO A REALIZABLE SUSTAINABILITY. AND WE DETERMINE THAT BY GETTING THAT SETTING TARGET RESERVES, ANY QUESTIONS? OKAY. SO I JUST WANTED TO GO THROUGH THE RISK FUND BUDGET REALLY QUICK AND KIND OF SEE HOW WE BUDGET FOR THIS. WE HAVE TOTAL REVENUE. SO 3 MILLION IS WHAT WE CHARGE OUT TO THE DEPARTMENT. IT'S CONSIDERED AN INTERNAL SERVICE FUND, WHICH MEANS THE FUND IS DESIGNED TO SERVE ITS ENTITY, WHICH MEANS THE PARTICIPANTS, THE PARTICIPANTS, WHICH MEANS THE CITY DEPARTMENTS PAY INTO THAT FUND TO COVER ITS COSTS. RIGHT. SO WE BRING IN ABOUT 3,475,000 IS INTEREST AND OTHER SOURCES OF REVENUE THAT COME IN FROM INSURANCE COMPANIES THAT

[02:25:01]

LAST YEAR, OUR REVENUE WAS GREATER THAN IT HAS BEEN FOR MOST YEARS. OUR CLAIMS IS GREATER THAN OUR OPERATING COSTS JUST BECAUSE OF HOW WE BUDGET OUR CLAIMS. WE COULD PROBABLY MAKE THAT A LITTLE TIGHTER TO MATCH WHAT WE'RE ACTUALLY HAPPENING ON A HISTORICAL AVERAGE. BUT THEN WE HAVE A CONTINGENCY. THIS CONTINGENCY GOES BACK AND MATCHES OUR RESERVES, OUR WORKER'S COMP. WE PUT THAT IN THERE SO THAT WE DON'T HAVE TO COME BACK AND REOPEN THE BUDGET TO GET FUNDS TO COVER. WE HAVE THE CASH RESERVES TO COVER IT AT THIS MOMENT. AND SO THAT'S KIND OF HOW WE PUT THAT IN THERE, AND THAT'S HOW WE GET TO OUR TOTAL EXPENDITURES OF 6.7 MILLION. IT'S PART OPERATING, PART CONTINGENCY. HOW HOW DO YOU DETERMINE WHAT THAT 2.85 IS? IS THAT BECAUSE THAT'S HOW MUCH MONEY WE HAVE OVER HERE, OR IS THAT BASED ON SOME KIND OF AN ACTUARIAL NUMBER THAT COMES FROM THE SECONDARY INSURANCE POLICY? THEY SAID, WE KICK IN AT THIS POINT, AND THEN WE SET THAT AS OUR CONTINGENCY. SO THE 2.85, THE CONTINGENCY FUND, IF WE DON'T USE IT, THEN WE STILL HAVE IT NEXT YEAR TO USE AGAIN.

THAT'S CORRECT. OKAY. OUR CASH RESERVES AND WE'RE TRYING TO GROW THAT AMOUNT BY A MILLION.

WE DON'T HAVE TO REBUDGET IT OR ANYTHING. THAT'S CORRECT. OKAY. WELL WE BUDGET EVERY YEAR. YEAH BUT BUT IT'S THE SAME. YEAH. YEAH OKAY. THAT'S CORRECT. ANY OTHER QUESTIONS. ALL RIGHT.

THANKS, MARK. JUST A COUPLE MORE. COUPLE MORE SLIDES TO GO OVER. YEAH. WE'RE FUTURE PLANNING SOME OF THE NEXT YEAR. NEXT FISCAL YEAR. YOU KNOW, ONE OF THE THINGS THAT WE MIGHT LOOK AT IS WHAT WOULD WE START TO CONSIDER FOR AN ACROSS THE BOARD INCREASE TO THE SALARY SCHEDULES TO THE EMPLOYEES. EVERYBODY GETS A STEP. WELL, EVERYBODY ON THE SALARY SCHEDULES GETS A STEP OVER THE COURSE OF A YEAR, WHICH ON AVERAGE IS ABOUT 2%. THE CURRENT INFLATION RATE IS 3%.

AND I USE THAT AS A GENERAL GAUGE. YOU KNOW THAT IF WE KEEP UP WITH THAT, IF WE'RE ABLE TO KEEP UP WITH THAT, WHICH WE CAN'T ALWAYS DO, THEN THAT ALLOWS EMPLOYEES TO MAINTAIN THEIR CURRENT PURCHASING POWER AND THEIR STEP INCREASE ACTUALLY GIVES THEM AN INCREASE TO THEIR PURCHASING POWER. IF WE LOOKED AT THE GOVERNMENTAL FUNDS NEEDED TO COVER 3%, IT'D BE ABOUT 1.4 MILLION. BASED ON THE CURRENT BUDGET IN THE GOVERNMENTAL FUNDS. AND YOU JUST MULTIPLY THAT THAT BY 3%. THE NUMBER WILL BE DIFFERENT WHEN YOU WHEN YOU GO TO THE BUDGET PROCESS AND YOU ACTUALLY PULL EVERY EMPLOYEE, BUT YOU KNOW, IT SHOULD BE WITHIN A HUNDRED THOUSAND. OTHER THAN THAT, MAYBE A COUPLE HUNDRED THOUSAND, BUT THAT'S THAT'S A BALLPARK OF WHAT THAT LOOKS LIKE. ALSO IN THE NEXT FISCAL YEAR, WE'VE TALKED ABOUT THE INSURANCE PREMIUM INCREASES FOR BOTH RISK AND HEALTH INSURANCE. WE'RE LIKELY TO SEE SOMETHING ON BOTH OF THOSE OVER THE NEXT FIVE YEARS FOR THE HR OFFICE. OUR RATIO OF HR PEOPLE TO CITY EMPLOYEES IS STILL FAIRLY LOW. WE DID GET ANOTHER EMPLOYEE THIS YEAR AND WE'RE RAMPING UP IN THAT. REALLY APPRECIATE THE TIMING OF THAT POSITION. BUT OVER THE NEXT FIVE YEARS, YOU KNOW, I THINK WE THERE'S STILL ROOM TO GROW IN THAT SENSE. WE HOPE THAT THE HR OFFICE WILL BE ABLE TO MOVE INTO THREE D STREET. THERE'LL BE SOME COSTS OF UPDATING THAT BUILDING. THAT'S TO BE DETERMINED THAT THERE IS A CONCEPTUAL DESIGN READY TO GO. WITH THAT. THERE'LL BE FUTURE MEETINGS TO FIGURE OUT THE DETAILS RELATED TO THAT. BUT THEN WE'LL GIVE UP THE YOU KNOW, WE PAY ABOUT $40,000 A YEAR IN RENT WHERE WE'RE AT RIGHT NOW. BUT THE ERP PROJECTS IN THAT FRONT OFFICE SPACE RIGHT NOW, THERE'S PLANS TO PUT OFFICES IN THE BACK OF THAT, MAKE THE TRAINING ROOM BETTER, RENOVATE

[02:30:02]

SO THAT'S FOR THE NEXT FIVE YEARS. ASK ABOUT THAT. DO YOU THINK THAT'S GOING TO BE A SAVINGS OR IT'S YOU DON'T KNOW YET. IT'S PROBABLY BECAUSE EACH OF THOSE HAS A COST TO THEM. AND SO WE WON'T BE PAYING THOSE COSTS ANYMORE. WE WILL BE PAYING A PORTION OF IT. YEAH. AND YEAH.

SO IT'S HARD TO SAY YET, BUT IT'S POSSIBLE IT MAY. SOME OF THOSE SAVINGS MAY HELP OFFSET THE COST OF WORKDAY, BUT IT'S NOT GOING TO BE MORE THAN WHAT WE'RE PAYING FOR TODAY. YEAH. SO YOU KNOW, WE AS AN OFFICE WANT TO ENGAGE IN CONTINUOUS IMPROVEMENT IN OUR SYSTEMS AND PROGRAMING AND WHAT WE OFFER. YOU KNOW, WE'RE LOOKING WATCHING CLOSELY AT HOW WE CAN USE AI TO HELP HELP US DO MORE WORK WITH THE PEOPLE THAT WE HAVE AND DO BETTER WORK, AND TO IMPROVE WHAT WE'RE DOING THAT SHOWS UP. WE'RE ABLE TO USE THAT A LOT IN, YOU KNOW, THE STANDARD KINDS OF THINGS WE CAN BUILD. WE CAN PUT CONCEPTS IN AND HAVE IT HELP US BUILD DOCUMENTS, TRAINING PROGRAMS AND OTHER KINDS OF THINGS. THAT'S REALLY HELPFUL IN THAT SENSE. SOME OF OUR GOALS OVER THE NEXT FEW YEARS ARE TO CONTINUE WITH THE LEADERSHIP AND SUPERVISOR DEVELOPMENT. AND, YOU KNOW, FROM AN HR OFFICE WITH A STAFF OF JUST A FEW PEOPLE, OUR INDIVIDUAL IMPACT ACROSS THE WHOLE CITY IS RELATIVELY LIMITED. BUT IF WE CAN GET IN FRONT OF ALL OF THE SUPERVISORS AND HELP THEM BECOME BETTER, THAT WILL HAVE A HOPEFULLY A SIGNIFICANT IMPACT ON THE CITY.

IMPACTFUL PERFORMANCE MANAGEMENT SYSTEMS. NOT ONLY ARE WE MOVING TO THE NEW SYSTEMS, BUT WE'RE ENGAGING IN CONVERSATIONS WITH EACH DEPARTMENT ABOUT HOW TO IMPROVE THE PERFORMANCE MANAGEMENT DISCUSSIONS AND TIMING, AND WHAT MAKES THE MOST SENSE THERE. COST CONTAINMENT ON HEALTH INSURANCE. YOU KNOW, THAT'S SOMETHING WE'RE WATCHING AND DOING EVERYTHING YOU CAN EVERY YEAR. AND AGAIN, THAT SHOWS UP AS A CONCERN AS WELL, BECAUSE THERE'S SOME CONTROL WE HAVE OVER THAT. BUT THERE'S AN ELEMENT OF, YOU KNOW, THINGS OUTSIDE OF OUR CONTROL THAT THIS COST. ANY QUESTIONS. CONCERNS OR FEEDBACK OR ANYTHING FOR THAT. SO YOU REMEMBER THE REPORTS ARE PART OF THE YEAR ROUND BUDGETING. AND SO THIS IS MEANT TO SORT OF GIVE YOU THAT ORIENTATION THAT YOU'LL NEED COME BUDGET TIME TO REMEMBER THE BIG PICTURE OF THIS DEPARTMENT AND WHAT ITS NEEDS ARE, WHAT ITS, YOU KNOW, COST DRIVERS ARE AND THAT SORT OF THING. SO I THINK YOU'VE ACTUALLY DONE A NICE JOB OF HITTING THAT. APPRECIATE THAT. I WAS TALKING SLOW TO SEE IF ANYBODY CAME UP WITH ANY QUESTIONS, BUT IF NOT THEN WE'RE READY TO MOVE ON OKAY. THANK YOU. THANK YOU DIRECTOR. THANK YOU MARK FOR THE SUPPORT. THANK YOU PAM, FOR THE SUPPORT OF THE SUPPORT. I AGREE THAT THIS REPORT IS SO MUCH BETTER DONE IN A WORK SESSION THAN ALL AT THE. YEAH, IF THE BUDGET TIME. IT'S JUST TOO MUCH I THINK SO THANK YOU. GOOD, GOOD. ALL RIGHT. SO I THINK THAT ALLOWS US NOW TO JUST GO IN AND DO OUR OWN. SHARING OF INFORMATION. AND THEN WE CAN TAKE A BREAK OFFICIAL BREAK AND GO INTO BEST OUT. FOR NOW, I

[Mayor and City Council]

[02:35:04]

AND THEN CRAIG LORD'S WAS THERE. RIGHT. LET'S SEE, YESTERDAY WAS DOCTOR SEUSS DAY. AND BECAUSE IT WAS A SUNDAY, THERE WEREN'T ACTIVITIES AT THE LIBRARY THAT I KNOW OF. MAYBE OTHERS OF YOU WERE AWARE OF SOME THINGS, BUT I HAD A DOCTOR SEUSS T-SHIRT THAT I WORE AFTER I CAME HOME FROM CHURCH. I PUT ON MY DOCTOR'S HERE, BUT NOBODY REALLY SAW IT. I FELT BAD NOT CELEBRATING PROPERLY AND THEN MOVING ON TO LEGISLATION. I HAVE MISSED THE LAST TWO FRIDAYS, ONE FOR TRAVEL AND ONE FOR OUR AIRPORT BUDGET MEETING ON FRIDAY OR AIRPORT BOARD MEETING ON FRIDAY, AND SO I FEEL A LITTLE BIT OUT OF IT. BUT I DID GET IN THE MAIL. WE DID GET THIS LETTER THAT AIC HAS PUT FORWARD OPPOSING HOUSE BILL 243, WHICH IS A BILL THAT WOULD REMOVE CHILDCARE. WHAT LICENSING CAPACITY OR CAPABILITIES REGULATE ANY ANY REGULATORY COMMITTEE CAPACITY FROM THE CITY. BUT IT ALSO STRIPS OUT OTHER THINGS THAT AT LEAST OUR CITY PUTS IN, AND THAT WOULD BE REQUIREMENTS FOR, THOUGH THE STATE HAS THESE REQUIREMENTS FOR RATIOS, FOR EXAMPLE. BUT THEY'RE IN EDAP, WHICH IS THE RULES THAT HAVE BEEN PROMULGATED BASED ON THE STATE CODE. BUT THIS LEGISLATION WOULD ALSO JUST WIPE OUT ALL OF THE RULES THAT BEEN PROMULGATED AND GO BACK JUST TO THE CODE, WHICH WOULD THEN ONCE AGAIN NEED TO BE DEFINED, YOU KNOW, OVER TIME. AND SO THAT'S WHAT THE RULES ARE SUPPOSED TO DO, IS DEFINE WHAT THE CODE MEANS. BUT BY STRIPPING ALL OF THAT OUT, IT STRIPS OUT, AM I GETTING THIS RIGHT? BECAUSE PARTLY IT IS STRIPPING OUT ALL OF THE CODES. THERE ARE RATIOS THAT ARE IN THE STATE CODE CURRENTLY, BUT THIS LEGISLATION WOULD STRIP THE RATIOS OUT TO ALLOW EVERY CHILD CARE FACILITY TO ESTABLISH ITS OWN RATIOS THAT IT FEELS IS APPROPRIATE. SO THE GOVERNMENT WOULDN'T REGULATE RATIO. AND I BELIEVE THAT, YOU KNOW, THE REASON THAT WE END UP HAVING RATIOS IN GOVERNMENT IS BECAUSE EXPERIENCE HAS TAUGHT THAT IF YOU DON'T, IN THE NAME OF PERHAPS PROFIT OR OR SOME OTHER EXPEDIENCY, FOLKS WILL TAKE RISKS WITH HAVING TOO MANY KIDS AND UNDER ONE ADULT SUPERVISION. SO THAT'S JUST MAYBE ONE EXAMPLE. BUT ANYHOW, AIC, OVER THE FRIDAYS WHEN I WASN'T THERE IN THE BOARD MEETINGS, IT HAS DEFINITELY ADOPTED A PRETTY STRONG HARD LINE ON BEING AGAINST THIS BILL.

SO MUCH SO THAT THEY'RE SENDING THIS LETTER OUT. BUT I DON'T KNOW EXACTLY WHO THE BILL WENT TO. IT OBVIOUSLY WENT TO THE HOUSE BEFORE THE HOUSE PASSED IT, AND I BELIEVE IT'S IN THE SENATE, BUT I DIDN'T CHECK IT STATUS IN THE SENATE. SO THERE'S THAT. I'M ALSO AWARE THAT THE BILL THAT POCATELLO WAS HOPING WOULD REALLY MOVE FORWARD, THE ONE THAT WOULD ALLOW CITIES TO BE A PART OF THE STATE HEALTH INSURANCE OR PARTICIPATE IN THAT PLAN. I BELIEVE THAT BILL HASN'T PROGRESSED VERY FAR. AND AT THIS LATE DATE IN THE SESSION, IF IT'S NOT MOVING, IT PROBABLY WON'T. SO THAT'S I'M SPEAKING ABOUT THE ODDS. YOU NEVER KNOW WHAT. RABBITS GET PULLED OUT OF HATS AT THE END, BUT THERE'S THAT. I DON'T HAVE ANY OTHER PIECES OF LEGISLATION TO REPORT ON THAT I'M AWARE OF, OF THE MANY THAT WE'RE TRACKING. BUT IF ANY OF YOU HAVE ANYTHING YOU WANT TO SHARE ON THE LEGISLATIVE FRONT, NOW WOULD BE A GOOD TIME TO THROW IT OUT THERE. ALL RIGHT. CATHERINE IS AWAY. OTHERWISE I WOULD HAVE HAD HER ALSO DO A AN UPDATE. SHE WAS ACTUALLY SOMETHING THAT CAME FORWARD. YEAH. THEY ARE I THINK IT'S GOING TO I THINK IT'S HEADING TO THE SENATE. AND THE BILL NUMBER IS EXCUSE ME BUT IT'S REVOLVING AROUND THE TAXING

[02:40:06]

YEAH. EDUCATION CREDITS BUT THOSE BUT THEN REPRESENTATIVE MICKELSON WHO SHE SAID SHE WAS AN ECON MAJOR, SHE THREW OUT SOME OPPOSITE KINDS OF NUMBERS, OPPOSITE KINDS OF CONCLUSIONS AND REASONS NOT TO HAVE AS MUCH CONFIDENCE IN IN THE PROJECTION OR THE FORECAST. AND SO ANYWAY, THE NEXT DAY, SHE SENT ME SEVERAL OTHER NUMBERS IN A TEXT, WHICH I GLANCED AT IT. I DIDN'T STUDY IT, SO I CAN'T SHARE ALL OF THAT WITH YOU, BUT I DO THINK THAT IT'LL BE FUN AND INTERESTING AND IMPORTANT FOR US TO WATCH AND SEE HOW THOSE REVENUE NUMBERS, WHAT THEY COME IN AT, BECAUSE WE'VE HAD SOME REALLY GOOD REVENUE NUMBERS THE LAST FEW COUPLE OF YEARS THAT I THINK THE LEGISLATURE HAS GOTTEN, MAYBE IN THE MINDSET OF THINKING WE'VE GROWN AND THIS IS GROWTH MONEY AND WE'RE JUST CAN, YOU KNOW, KEEP CUTTING TAXES BECAUSE WE HAVE GROWTH MONEY COMING IN. AND THERE MAY NOT BE, YOU KNOW, THAT THAT SAME CAUSE FOR OPTIMISM IN THE DOLLARS AND CENTS THIS YEAR. SO WE CONTINUE TO WATCH. BUT AS GOES THE STATE WE'LL WE'LL SEE IT THE NEXT YEAR. SO WE DEFINITELY DON'T WISH ANYBODY SLOW GROWTH ON THAT. SO WITH THAT I'M DONE TALKING. I'M GOING TO TURN IT TO OUR COUNCIL PRESIDENT. I DON'T HAVE ANYTHING THIS TIME. THANK YOU. OKAY. I JUST HAVE ONE THING TO MENTION. THE POLICE DEPARTMENT AND THE SHERIFF'S DEPARTMENT HAVE LAUNCHED THE PUBLIC SAFETY INCIDENT MAP. AND IF YOU GO ON, IDAHO FALLS POLICE.COM OR THE BONNEVILLE COUNTY SHERIFF'S DOT COM AND CLICK ON THE INFORMATION BUTTON.

AND THEN YOU GO TO THE PUBLIC SAFETY INCIDENT MAP AND IT'LL SHOW YOU YOU CAN YOU CAN PUT IN SEARCHES IN THERE AS FAR AS TIME LOCATION, TYPE OF INCIDENTS. AND YOU CAN SEE WHAT'S HAPPENING IN YOUR NEIGHBORHOOD, NEAR YOUR HOME. AND I THINK IT'S GOING TO BE A GREAT TOOL. I THINK PEOPLE, YOU KNOW, WILL REALLY APPRECIATE USING IT. AND YOU CAN YOU CAN ACTUALLY GO BACK IN TIME AND FIND THINGS TOO. SO, YOU KNOW, IT'S GOING TO BE IT'S PROBABLY A PRETTY USEFUL TOOL FOR SOMEBODY WHO'S CONCERNED ABOUT CRIME IN THEIR NEIGHBORHOOD. OKAY. VERY GOOD. THANK YOU. COUNCIL MEMBER ZILBERMAN. I DON'T THINK YOU HAVE. THANK YOU. OKAY. I WOULD JUST POINT OUT THAT IDAHO FALLS CITY CLUB, JENNY DAVIDSON'S LIBRARIES IN IDAHO BE AN INTERESTING THING AS WE DEAL WITH IT IN OUR LIBRARY. THERE IS THE LAWSUIT THAT IS PROGRESSING AROUND THE LIBRARY BILL THAT BECAME LAW LAST YEAR. THE MAJOR PUBLISHERS IN AMERICA HAVE BANDED TOGETHER TO PAY FOR THAT LAWSUIT. SO THAT IS PROGRESSING. I THINK THAT'S ALSO SOMETHING THAT WILL HAPPEN WITH THE SCHOOL VOUCHER. THE IDAHO CONSTITUTION IS PRETTY CLEAR ABOUT THAT. SO IT'S GOING TO BE INTERESTING TO SEE WHAT ATTEMPTS THERE WILL BE OVER THAT, BECAUSE THERE'S MULTIPLE DIRECTIONS. I THINK YOU COULD SAY THAT MIGHT BE UNCONSTITUTIONAL. SO THOSE ARE PROBABLY GOING TO HAVE TO HAPPEN. I THINK THE CITY CLUB ITEM IS LISTED ON THE CALENDAR, AND I THINK THAT THE NAME YEAH, THEY'VE GIVEN IT IS A WEATHER REPORT. SO IT'S JUST KIND OF GIVING A SENSE OF WHERE THINGS ARE. ALL RIGHT. COUNCILOR FRANCIS, I DON'T HAVE ANYTHING MORE. ALL RIGHT. THANK YOU.

COUNCILOR LARSON. OKAY, I WOULD POINT OUT THAT THIS IS NOT JUST A TIME TO REPORT ON DEPARTMENTS THAT YOU WORK WITH. IT CAN ALSO BE A TIME TO SHARE ANY COMMUNITY WORK YOU DO, OR RAISE QUESTIONS ABOUT THINGS THAT YOU WOULD LIKE TO SEE ON A FUTURE AGENDA. IT'S TIME TO ASK QUESTIONS OR RAISE QUESTIONS THAT YOU WOULD LIKE TO HAVE ANSWERED. SO IT'S NOT JUST NARROWLY INTENDED TO BE, YOU

[02:45:02]

BUT EITHER WAY, IN TODAY'S FAA GOVERNED UNDER TODAY'S FAA RULES, WE HAVE TO WE HAVE TO

[Executive Session]

SECOND, THE SECOND CITY CLERK PLEASE CALL THE ROLL. FRANCIS. HI. DINGMAN. YES. FREEMAN. YES.

LARSEN. YES. RADFORD A BURTONSHAW. YES. MOTION CARRIES. THANK YOU. LET'S WORK OUR WAY OVER THERE. BUT GIVEN THAT WE HAVEN'T HAD A BREAK, LET'S START AT FIVE TILL MONDAY.

* This transcript was compiled from uncorrected Closed Captioning.