Jan 27, 2025 City Council Work Session

[00:00:01]

I THINK I HEARD THE POP SOUND TELLING US THAT WE ARE LIVE WITH OUR LIVE STREAM. AND SO WELCOME

[Call to Order and Roll Call]

[Community Development Services]

SECOND. ALL RIGHT. SO WE WENT STRAIGHT TO THE MOTION. AND SO IS THERE ANY COUNCIL CONSIDERATION BEFORE WE CALL THE ROLL ON THE VOTE? ANY THOUGHTS CONCERNS TOPICS YOU WANT TO RAISE? ALL RIGHT. THEN WE'LL ASK EMILY TO OR SORRY OUR CITY CLERK TO CALL THE ROLL. FRANCIS I DINGMAN. YES. FREEMAN. YES. LARSON. YES. BRADFORD. BURTENSHAW. YES. MOTION CARRIES.

ALL RIGHT. VERY GOOD. AND LET'S MOVE ON TO THE REASON STATEMENT. I MOVED TO APPROVE THE REASON STATEMENT OF RELEVANT CRITERIA AND STANDARDS FOR THE FINAL PLAT FOR THE SUNNYSIDE CROSSROADS REGIONAL CENTER PLAN. REGIONAL CENTER, DIVISION NUMBER ONE, FIRST AMENDED. AND GIVE AUTHORIZATION TO THE MAYOR TO EXECUTE THE NECESSARY SECOND. SECOND. OKAY. WE HAVE A MOTION AND A SECOND. CITY CLERK, PLEASE CALL THE ROLL ON THIS PRETTY ROUTINE VOTE. DINGMAN. YES.

BURTENSHAW. YES. FRANCIS. HI. FREEMAN. YES. LARSON. YES. RADFORD. ALL RIGHT. ALL RIGHT.

MOTION CARRIES. THANK YOU SO MUCH. LET'S MOVE ON, THEN, TO THE SECOND ITEM, WHICH IS THE NARROWS DIVISION NUMBER TWO. AND I'LL. YES, I HAVE A COMMENT OR QUESTION FOR DIRECTOR SANDER ON THIS ONE. ON THIS ONE. OKAY. GREAT. SO I THINK WE'LL TURN FIRST TO COUNCILOR LARSON TO SEE IF YOU WANT TO DO ANY INTRODUCTION AND OR INTRODUCE OR CALL IN THE DIRECTOR FOR. I'LL JUST REFER TO THE DIRECTOR. HE'S HANDLES THIS STUFF. SO. ALL RIGHT. WELL, THEN IF YOU'D LIKE I COULD PRESENT OR IF YOU WANT TO ASK THE QUESTION, WHATEVER YOU. WOULD LIKE, I, I JUST WANTED TO VERIFY THAT THE ONLY VARIANCE IS THE TURNAROUND ON LAKESHORE AVENUE. IS THERE ANOTHER VARIANCE BEYOND THAT? THE VARIANCE IS ACTUALLY I'LL PULL UP THE PLAT HERE. THE VARIANCE IS ACTUALLY FOR A LATER RIGHT HERE. LATER. LATER. SO YOU CAN TELL I'M NOT FROM AROUND HERE. SO LATER IT'S FOR THE BLOCK LENGTH. THE BLOCK COMES IN AT 300. AND. 356.22FT. AND PER OUR CODE, IT'S BASICALLY THE BLOCK LENGTH HAS TO BE BETWEEN 400 AND 1300 FEET. SO THAT'S WHAT THE VARIANCE REQUEST IS DURING THE PC HEARING. THAT'S WHERE THEY TALKED ABOUT THIS TURNAROUND RIGHT HERE. BECAUSE THAT WAS A CONCERN OF ONE OF THE PLANNING COMMISSION MEMBERS. AND THAT'S WHY THEY PUT IT. IT'S A TEMPORARY TURNAROUND FOR FIRE ACCESS. SO THE ONLY VARIANCE IS THE LENGTH OF LATER AVENUE. CORRECT. CORRECT. OKAY. ANY OTHER QUESTIONS. WHILE WE HAVE THE DIRECTOR READY TO GO AND THE SLIDES ON THE SCREEN. OKAY. WELL THIS IS AN AREA THAT HAS NOT BEEN DEVELOPED IN ALL THE TIME THAT THE CITY HAS BEEN A CITY. AND SO IT'S GOING TO BE A VERY

[00:05:06]

YES. DINGMAN. YES. MOTION CARRIES. ALL RIGHT. THE SECOND MOTION IS THE. ACTUALLY THE FINAL PLAT. MOVE THE COUNCIL ACCEPT OR APPROVE THE FINAL PLAT FOR THE NARROWS. DIVISION NUMBER TWO, AND GIVE AUTHORIZATION FOR MAYOR, CITY ENGINEER AND CITY CLERK TO SIGN THE FINAL PLAT.

SECOND. OKAY, WE HAVE A MOTION. WE HAVE A SECOND. DID WE STATE THE VARIANCE AS WELL? I DON'T THINK THAT WAS STATED IN THERE JUST FOR THE BLOCK LENGTH, JUST TO MAKE SURE THAT IT'S VERBALIZED. WE DID DO THAT. THE FIRST ONE. I THINK WE DID. I DIDN'T THINK IT. WAS. WAIT A MINUTE. WHY WOULD WE NEED TO STATE THAT? THAT'S MY FAULT. LET ME LET ME REDO THE MOTION. OKAY.

LET'S GO AHEAD AND TOSS THE PRIOR MOTION AND ITS SECONDER AND WE'LL JUST START OVER. I DIDN'T READ THE FINE PRINT. I SHOULD HAVE CAUGHT IT AT THE TIME. SORRY ABOUT THAT. I MOVE THAT COUNCIL ACCEPT OR APPROVE THE FINAL PLAT FOR THE NARROWS DIVISION NUMBER TWO, AND GIVE AUTHORIZATION TO THE MAYOR, CITY ENGINEER, AND CITY CLERK TO SIGN THE FINAL PLAT. AND CRAMPED THAT THE BLOCK LENGTH AND GRANT THE BLOCK LENGTH VARIANCE. SECOND. THANK YOU. APPRECIATE THAT. I DIDN'T CATCH IT BECAUSE I WAS LOOKING FOR A NUMBER WHEN YOU SAID THE LENGTH. ALL RIGHT. WE HAVE A MOTION AND A SECOND. CITY CLERK AND YOU CONDUCT THE VOTE. FRANCIS I. DINGMAN. YES.

FREEMAN. YES. LARSON. YES. RADFORD. HI. BURTENSHAW. YES. MOTION CARRIES. ALL RIGHT. VERY GOOD. AND FINALLY, THE REASON STATEMENT. I MOVE THAT COUNCIL APPROVE THE RECENT STATEMENT OF RELEVANT CRITERIA AND STANDARDS FOR THE FINAL PLAT FOR THE NARROWS DIVISION TWO, AND GIVE AUTHORIZATION FOR THE MAYOR TO EXECUTE NECESSARY DOCUMENTS. SO, SECOND, THANK YOU SO MUCH. CITY CLERK, WE'RE READY FOR A VOTE. DINGMAN. YES. BRADFORD I FRANCIS I BURTENSHAW. YES. LARSON. YES.

FREEMAN. YES. MOTION CARRIES. ALL RIGHT. THANK YOU. THE THIRD ITEM FOR CONSIDERATION IS THE FINAL PLAT FOR. LET'S SEE. WOODS CROSSING, DIVISION NUMBER ONE. AND I WILL TURN THAT TO COUNCILOR. BRADFORD FOR ANY COMMENTS OR. YEAH, I CAN WITH THESE FINAL PLATS WE GENERALLY DON'T DISCUSS MUCH. SO IF THERE'S NOTHING ELSE THEN I'LL JUST MAKE THE MOTIONS. AND IF SOMEONE HAS A QUESTION. OKAY. ALL RIGHT. THE MOTION IS GREAT. I WOULD I WOULD MOVE TO APPROVE THE DEVELOPMENT AGREEMENT FOR THE FINAL PLAT FOR THE WOODS CROSSING DIVISION NUMBER ONE, AND GIVE AUTHORIZATION TO THE MAYOR AND CITY CLERK TO SIGN SAID AGREEMENT. SECOND. THANK YOU, CITY CLERK. WE'RE READY FOR A VOTE. BURTENSHAW. YES. LARSON. YES. DINGMAN. YES. RADFORD. ALL RIGHT. FREEMAN. YES. FRANCIS. AYE. MOTION CARRIES. THANK YOU. ALL RIGHT. NOW, THE FINAL PLAT.

I WOULD MOVE TO ACCEPT OR APPROVE THE FINAL PLAT FOR WOODS CROSSING DIVISION NUMBER ONE.

AND GIVE AUTHORIZATION TO THE MAYOR, CITY ENGINEER AND CITY CLERK TO SIGN SAID FINAL PLAT.

SECOND. ALL RIGHT. CITY CLERK. CAN YOU CONDUCT THAT VOTE? BRADFORD A. FREEMAN. YES.

BURTENSHAW. YES. FRANCIS. A. DINGMAN. YES. LARSON. YES. MOTION CARRIES. THANK YOU VERY MUCH. AND THE FINAL PLAT OR FINAL? THE REASON STATEMENT. I WOULD MOVE TO APPROVE THE REASON STATEMENT OF RELEVANT CRITERIA AND STANDARDS FOR THE FINAL PLAT FOR WOODS CROSSING DIVISION.

NUMBER ONE, WE HAVE AUTHORIZATION FOR THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS.

SECOND. THANK YOU. CITY CLERK, WILL YOU CONDUCT THE VOTE FOR US? LARSON. YES. FRANCIS. I.

BRADFORD. I. DINGMAN. YES. BURTENSHAW. YES. FREEMAN. YES. MOTION CARRIES. ALL RIGHT. THANK YOU. THE FOURTH ITEM FOR CONSIDERATION IS. SORRY. RELATED TO THE ASPEN MEADOWS DIVISION NUMBER ONE. DEVELOPMENT. AND SO I WILL TURN TO. OH, WELL, SO COUNCILOR LARSON WILL BE LEADING THE DISCUSSION AND MAKING MOTIONS. AND WE DO HAVE A QUESTION. SO WE'LL GO TO COUNCILOR FRANCIS. I JUST ASK THE DIRECTOR TO EXPLAIN WHY WE ARE HAPPY TO DO SO. SO WHEN THIS WAS UPLOADED TO THE PACKET, THE SUBDIVISION AND THE REZONE WERE RELATIVELY CLOSE TO EACH OTHER, AND STAFF REALIZED IN THE PACKET THAT IT ACTUALLY THE ZONING THAT I HANDED OUT THERE, IT'S THE

[00:10:07]

FREEMAN. YES. FRANCIS. I. BRADFORD. ALL RIGHT. MOTION CARRIES. THANK YOU. AND NOW WE'RE READY FOR A MOTION ON THE FINAL FIVE. I MOVE THE COUNCIL, ACCEPT OR APPROVE THE FINAL PLAT FOR ASPEN MEADOWS DIVISION NUMBER ONE, AND GIVE AUTHORIZATION FOR THE MAYOR, CITY ENGINEER, AND CITY CLERK TO SIGN SET FINAL PLAT. SECOND. THANK YOU. CITY CLERK, WILL YOU CONDUCT THE VOTE? FREEMAN. YES. BRADFORD. ALL RIGHT. BURTENSHAW. YES. FRANCIS. A. DINGMAN. YES.

LARSON. YES. MOTION CARRIES. ALL RIGHT. VERY GOOD. FINALLY. THE REASON STATEMENT. I MOVE THAT COUNCIL APPROVE. APPROVE THE RECENT STATEMENT OF RELEVANT CRITERIA AND STANDARDS FOR THE FINAL PLAT FOR ASPEN MEADOWS DIVISION NUMBER ONE. AND GIVE AUTHORIZATION TO THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS. SECOND. THANK YOU, CITY CLERK. WE ARE READY FOR THE VOTE ON THE FINAL PLAT. OR. EXCUSE ME, ON THE TABLE. BURTENSHAW. YES. LARSON. YES. BRADFORD. HI.

DINGMAN. YES. FREEMAN. YES. FRANCIS. I. MOTION CARRIES. THANK YOU SO MUCH. ALL RIGHT.

THIS TAKES US TO OUR FIFTH ITEM FOR CONSIDERATION, WHICH IS BOSS PARK. SO COUNCIL RADFORD WILL TURN TO YOU FOR ANY COMMENTS OR ANY COMMENTS OR QUESTIONS. FUNNY NAME. YEAH. THE REASON THE NAME WAS CHOSEN, JUST SO YOU KNOW, WAS IT ORIGINALLY WAS ALTURAS PARK, BUT PER STATE STATUTE, YOU CAN'T HAVE A SUBDIVISION THAT HAS A DUPLICATE NAME. SO AT PC YOU'LL SEE IN THE PC MINUTES THEY DEBATED ON THAT AND THE APPLICANT CAME BACK WITH BOSS PARK. SO JUST SAY WE'RE GOING TO NAME IT AFTER THE BOSS. YEAH. YEAH. I WOULD MOVE TO ACCEPT THE FINAL PLAT FOR BOSS PARK AND GIVE AUTHORIZATION FOR THE MAYOR, CITY ENGINEER, AND CITY CLERK TO SIGN SAID FINAL PLAT.

SECOND. THANK YOU, CITY CLERK. CAN WE HAVE A VOTE ON THE FINAL PLAT? LARSON. YES. RADFORD. AYE.

FRANCIS. I. DINGMAN. YES. BURTENSHAW. YES. FREEMAN. YES. MOTION CARRIES. THANK YOU SO MUCH. AND I READ THE STATEMENT. I WOULD MOVE TO APPROVE THE REASON. STATEMENT OF RELEVANT CRITERIA AND STANDARDS FOR THE FINAL PLOT FOR BASS PARK. AND GIVE AUTHORIZATION FOR THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS. SECOND. THANK YOU. CITY CLERK, WE'RE READY FOR THA, POPE. FRANCIS. DINGMAN. YES. FREEMAN. YES. LARSON. YES. RADFORD. AYE. BURTENSHAW. YES.

MOTION CARRIES. THANK YOU. ALL RIGHT. THAT TAKES US INTO THE LAST ITEM FOR CONSIDERATION, WHICH IS CARNEY VILLAGE NUMBER ONE. OH, VILLAGE DIVISION NUMBER ONE. AND WITH THAT, WE'LL TURN TO COUNCILOR LARSON FOR A COUPLE OF MOTIONS. SURE. I MOVE THAT COUNCIL, ACCEPT OR APPROVE THE FINAL PLAT FOR CARNEY VILLAGE DIVISION NUMBER ONE, AND GIVE AUTHORIZATION FOR THE MAYOR, CITY ENGINEER, AND CITY CLERK TO SIGN SAID FINAL PLAT. SECOND. THANK YOU. CITY CLERK. WE'RE READY FOR THAT VOTE. DINGMAN. YES. BURTENSHAW. YES. FRANCIS. AYE. FREEMAN. YES. LARSON. YES.

RADFORD. AYE. MOTION CARRIES. THANK YOU. AND FINALLY, THAT LAST STATEMENT. I MOVE. THE COUNCIL APPROVED THE RECENT STATEMENT OF RELEVANT CRITERIA AND STANDARDS FOR THE FINAL PLAT FOR CARNEY VILLAGE DIVISION NUMBER ONE, AND GIVE AUTHORIZATION FOR THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS. SECOND. THANK YOU. CITY. ARE YOU ALL READY FOR THAT? FREEMAN.

YES. FRANCIS, I. LARSON. YES. BRADFORD. HI. BURTENSHAW. YES. DINGMAN. YES. MOTION CARRIES.

THANK YOU. EVERYONE. ON THE AGENDA, THEY SET ASIDE THE TEN MINUTES FOR EACH OF THOSE. AND WE GOT ALL SIX DONE IN 16 MINUTES FOR YOU. AND THANK YOU FOR BEING FLEXIBLE WITH US. AND CDS AS WELL. WE WERE TRYING TO ALLEVIATE YOUR WORKLOAD ON THURSDAY NIGHT, SO THANK YOU VERY MUCH. THANK YOU. I THINK THAT AT FIRST I WAS WORRIED ABOUT, YOU KNOW, TRYING TO BEND OVER BACKWARDS TO MAKE THURSDAY MORE PLEASANT FOR ANYONE. I MEAN, I JUST THOUGHT, WHY NOT

[00:15:02]

[Municipal Services]

THANK YOU. ALL RIGHT. LOOKS LIKE MARGARET'S PREPARED TO SPEAK FIRST. SO WE ARE PREPARED TO LISTEN. THANK YOU, MAYOR AND CITY COUNCIL, FOR THE OPPORTUNITY TO PROVIDE YOU WITH AN UPDATE ON OUR EFFORTS TO REPLACE THE CITY'S ENTERPRISE RESOURCE PLANNING SYSTEM.

CURRENTLY, THE SYSTEM. THE CITY RELIES ON ANY NUMBER OF DIFFERENT FRAGMENTED SYSTEMS TO PERFORM OUR BASIC BUSINESS FUNCTIONS EVERYTHING FROM ACCOUNTS PAYABLE TO BUDGETING TO ACCOUNTS RECEIVABLE, TIMEKEEPING, PAYROLL. AND I MENTIONED THAT JUST FOR THE PUBLIC, IF THEY'RE NOT FAMILIAR WITH WHAT AN ERP SYSTEM IS, IT'S REALLY FUNDAMENTAL TO SOME OF THOSE REALLY BASIC OPERATIONS IN OUR EFFORTS TO SUPPORT OUR COMMUNITY AS A WHOLE. TODAY, I'M HERE AS A REPRESENTATIVE OF OUR THE STEERING COMMITTEE FOR THE ERP PROJECT. ALONG WITH TREASURER MARK HAGEDORN, WHO IS THE LEAD OF THE ERP CORE TEAM. AND THEN WE ALSO HAVE PAM, WHO'S ALSO A MEMBER OF THAT EXECUTIVE TEAM OR STEERING COMMITTEE, AND THEN ALSO WHO IS WITH THE ERP CORE TEAM. AND THAT CORE TEAM IS JUST A GREAT IT'S A GREAT COLLABORATIVE EFFORT WITH REPRESENTATIVES FROM ALL OF OUR KEY DEPARTMENTS, AND THEY'VE BEEN WORKING ON THIS PROJECT FOR MANY, MANY MONTHS NOW QUIETLY BEHIND THE SCENES. SO TODAY WE'RE GOING TO GIVE YOU AN AN UPDATE ON WHERE WE STAND, AS WELL AS OUTLINING SORT OF OUR OUR NEXT STEPS. SO WITH THAT I'LL TURN IT OVER TO MARK. THANK YOU. THIS THERE'S TWO THERE'S TWO HANDOUTS HERE. THIS ONE RIGHT HERE IS CALLED THE ENTERPRISE RESOURCE PLANNING. SOFTWARE REPLACEMENT IS MY POWERPOINT FOR TODAY'S PRESENTATION. THE OTHER ONE IS A SUMMARY OF WORKDAY. AND SO I'VE INCLUDED SOME OF THE WORKDAYS INFORMATION INTO THE POWERPOINT BUT NOT ALL OF THEM. SO I GAVE YOU THE BOTH PACKETS SO YOU CAN SEE THAT. WORKDAY IS A PACKAGE. THAT NAME OF THE SOFTWARE NAME OF THE SOFTWARE. AND WE'RE GOING TO GET INTO THAT. ALL THE FUN DETAILS. OKAY. IF YOU REMEMBER, THIS JOURNEY STARTED A LONG TIME AGO AND. IT'S NOT A QUOTE STAR WARS ANYWAY. BUT WE'VE BEEN ON THIS JOURNEY FOR SOME TIME, AND THIS IS A CULMINATION OF ALL OUR PLANNING EVENTS THAT WENT FROM HERE TO SEE I. AND SO THIS IS KIND OF EVERYONE COMING TOGETHER, AND THIS IS THE PLAN THAT WE'RE PRESENTING TO YOU ON HOW TO KIND OF RESOLVE OUR DEFICIENCIES. SO THIS IF YOU REMEMBER ALL THOSE FUN MEETINGS, I KNOW THIS IS SUPER EXCITING FOR YOU. SO THIS FIRST SLIDE IS JUST A ILLUSTRATION OF KIND OF THE CURRENT STATE OF THE OF THE CITY. WE HAVE MANY SOFTWARES THAT WE USE TO GET THE PROCESSES DONE. WE ALSO HAVE A LOT OF PROCESSES THAT WE DO OUTSIDE OF THE SYSTEM THAT WE DO IN EXCEL. AND SO THAT MAKES FOR INEFFICIENCIES. IT MAKES FOR TRANSPARENCY ISSUES. IT MAKES FOR, YOU KNOW, SOME HEADACHES. AND WE'RE NOT ABLE TO FOCUS ON PROCESS PROCESSES AS MUCH BECAUSE WE'RE SO FOCUSED ON TRANSACTIONAL EXPERIENCES. AND SO THIS PROJECT IS TO KIND OF REPAIR THE SITUATION THAT WE'RE IN. WE'VE BEEN WITH VALVOLINE FOR 25 YEARS. THERE HAS A LOT CHANGED IN THE TECHNOLOGY SECTOR IN THAT IN THAT TIME FRAME, EVEN THOUGH AN OUTLINE WAS ABLE TO GIVE US SOME SOME UPGRADES, IT DOESN'T FULLY COMMIT TO WHAT OUR

[00:20:04]

SHE HAS AN AURA TODAY. YEAH. BUT THE THESE DIRECTORS ARE NOT NECESSARILY INVOLVED IN THE DAY TO DAY OPERATIONS, BUT THEY'RE THE ONES THAT ARE HEARING THE STATUS UPDATES. THEY'RE HEARING THE BUDGET ISSUES, THE INTERNAL CONTROL POLICIES, TIMELINES AND SIGNIFICANT ISSUES. THEY'RE THE EXECUTIVE COMMITTEES. LIKE I SAID, IT'S KIND OF LIKE A STEERING COMMITTEE. IT'S THAT FIRST LAYER OF MANAGEMENT SIMILAR TO THE CITY STRUCTURE. AND SO THEY'RE GOING TO RECEIVE RAW STATE UPDATES FROM THE CORE TEAM, AS WELL AS PROVIDE LEADERSHIP GUIDANCE TO THOSE WHO ARE MANAGING THE DAY TO DAY ACTIVITIES. ONE OF THE ONE OF THE FIRST TASKS THAT THE EXECUTIVE COMMITTEE WILL TAKE ON OUTSIDE OF THE ASSISTANCE AND THE SELECTION PROCESS IS CREATE A CREATE A CULTURE OF CHANGE. THIS IS ONE OF THE ONE OF THE MAJOR TOPICS THAT WHEN YOU TALK ABOUT IMPLEMENTING NEW SOFTWARE, IS YOU'RE TALKING ABOUT CHANGE OF CULTURE. BECAUSE EVERY TIME YOU IMPLEMENT A NEW A NEW SOFTWARE, YOU'RE IMPLEMENTING A NEW PROCESS. AND SO I DON'T KNOW IF YOU'VE READ THE BOOK WHO MOVED MY CHEESE? THAT'S KIND OF THE SAME IDEA. IT'S LIKE THINGS ARE NOT GOING TO BE THE SAME WAY. AND SO THAT'S GOING TO BE ONE OF THE FIRST THINGS THAT THE EXECUTIVE COMMITTEE WILL TAKE ON IS TAKING ON THAT CULTURE OF CHANGE. AND WHETHER THAT'S USING OUTSIDE RESOURCES OR, OR WHATEVER THEIR PHILOSOPHY WILL BE. THAT'S ONE THING THAT THEY'LL TAKE ON OUTSIDE OF THE CORE. THE CORE TEAM. AND THAT'S A BIG THAT'S A BIG ASK FOR US BECAUSE THERE'S MANY PEOPLE INVOLVED IN USING THE SOFTWARE, AND WE PEOPLE WILL HAVE SOME RESISTANCE TO CHANGE. CHANGE IS ALWAYS HARD. AND SO THIS IS KIND OF THE THAT COMMITTEE TO HELP GET CHANGE AND MAKE IT OKAY. A BIG PORTION OF THAT IS THIS COMMUNICATION WITH ALL THE DEPARTMENTS AND ALL THE EMPLOYEES. SO THAT'S SOMETHING MARGARET AND HER TEAM START OFF WITH. THERE WILL BE, I GUESS, SMALLER CHANGE MANAGEMENT COMMITTEE THAT WILL BE MORE FOCUSED ON PROCESS, LIKE THE PURCHASING PROCESS OR HIRING PROCESS THAT WILL BE KIND OF A SMALLER COMMITTEE THAT HELP US OUTLINE CERTAIN PROCESSES AND CHANGES THAT WILL DEVELOP DURING THE SOFTWARE. OKAY. THEN THERE'S THE CORE TEAM. THE CORE TEAM IS MYSELF, THE CITY FINANCE MANAGER, TREASURER, AS THE PROJECT MANAGER. AND WE'LL HAVE THE CHIEF INFORMATION OFFICER, WHICH IS JOSEPH, THIS INTELLIGENCE ANALYST, THE POWER CHIEF FINANCIAL OFFICER, GIS MANAGER AND THE HUMAN RESOURCES REPRESENTATIVE, AND THEN SOME OTHER ASSIGNED ACCOUNTS THAT WILL MAKE UP THE CORE TEAM. NOW, EACH PEOPLE WITHIN THAT TEAM NOT NECESSARILY ARE BEING THE PROJECT. EVERY DAY. THERE WILL BE SOME THAT WILL BE EVERY DAY, BUT REALLY IT'S BASED ON THE FUNCTIONAL AREAS THAT WE'RE COVERING AND WHAT WHAT OUR NEEDS ARE FOR THAT AREA. THESE ARE KEY USERS OF THE SYSTEM NOW AND WILL BECOME THE POWER USERS OF THE NEW SYSTEM, MEANING THAT THEY'LL HAVE A GOOD SENSE OF THE WHOLE SYSTEM IN ITS ENTIRETY, AND THEY'LL BE USED TO TRAIN OTHERS AND TO MAKE SURE THAT ALL THE INFORMATION AND INTELLIGENCE IS ARE DISPERSED TO ALL EMPLOYEES.

CAN YOU SO BUSINESS INTELLIGENCE ANALYST HAVE TELL ME WHO THE WERE YOU MIND TELLING ME THAT THE PEOPLE WHO. SO IT'S LIKE LAUREN HUNNICUTT AND THEN THERE'S QUENTON NELSON NELSON AND RUSSELL RUSSELL. SO THERE'S BASICALLY THE EVERYDAY PEOPLE ON THE PROJECT. SO MYSELF, DEREK

[00:25:03]

LAUREN HUNNICUTT. JED RUSSELL AND QUENTON NELSON. THOSE WILL BE THE EVERYDAY. AND JOSEPH AND JOSH DEREK BATES WILL COME OVER FOR SPECIFIC PURPOSES. SO BESIDES THOSE. I'M SORRY. ARE YOU OKAY IF I ASK QUESTIONS AS WE'RE GOING? YEAH. SO AS THESE, THIS WILL BE THEIR ONLY DUTY.

DEREK SORENSEN WILL NOT BE ASSIGNED TO OTHER DEPARTMENTS AS HE'S WORKING THROUGH THE ERP. HE IS NOT LIKE ANOTHER ACCOUNTANT THAT'S ASSIGNED TO PARKS OR POLICE OR SO YOU'RE MAKING THE ASSUMPTION THAT THAT THERE WILL BE WORK TO DO. 24 FOR EVERY DAY. THERE WILL BE THERE WILL BE DOWNTIMES, AND THERE WILL BE SLOW TIMES THAT WE WILL USE STAFF FOR OTHER PROJECTS. BUT THE MAJORITY 90% OF THEIR TIME WILL BE ON THE PROJECT. OKAY, SO THEY'RE NOT A LEAD. THEY'RE NOT A LEAD ACCOUNTANT FOR ANOTHER DEPARTMENT. SO WE MADE WE MADE SOME TRANSITIONS A LITTLE WHILE AGO THAT MOST OF THE ACCOUNTING SCIENCE WOULD GO THROUGH. BROOKS AND MYSELF, PRIMARILY BROOKS DURING THE PROJECT. AND SHE'LL SHE'LL MAKE THOSE ASSIGNMENTS OUT TO KEY STAFF AS WHAT THOSE ITEMS ARE NEEDED. OKAY. EVEN THOUGH DEREK WILL BE ON THE PROJECT FOR A SHORT TIME, THERE ARE SOME POLICE ITEMS THAT HE'LL ASSIST BROOKS WITH. OKAY, OKAY. AND THERE ARE BUSINESS ANALYSTS WILL ALSO HAVE SOME THINGS THEY'LL HAVE TO HELP OUT WITH. I MEAN, WE STILL HAVE TO MAINTAIN THE OTHER SOFTWARE AS IT'S GOING THROUGH THE PROJECT, BUT FOR THE MAJORITY OF THEIR TIME WILL BE ON THE SYSTEM. OKAY. THANK YOU. ANY OTHER QUESTIONS ON RESOURCE ALLOCATION OF PEOPLE. SO WE'RE DIVERTING QUITE A FEW PEOPLE. AND YOU'RE SAYING THAT THERE ARE TIMES WHEN YOU KNOW, THEY'LL BE VERY FOCUSED ON THE PROJECT AND THEREFORE NOT FOCUSED ON THEIR WORK, BUT WE KNOW THAT WE HIRED SOME FOLKS AS A TO PREPARE FOR, FOR THIS. HOW MANY PEOPLE DID WE HIRE? BECAUSE IT'S NOWHERE NEAR THE NUMBER THAT WE'RE PULLING. WE HIRED FIVE. SO WE HIRED TWO ACCOUNTANTS, TWO BUSINESS ANALYSTS AND THEN ONE ADMIN THAT PROVIDES SOME CLERICAL DUTIES. SO THOSE THOSE POSITIONS ARE ASSIGNED TO THE PROJECT FULL TIME. THE OTHERS MIGHT HAVE SOME CROSSOVER, BUT WE TRY TO BUILD UP THE TEAMS TO MINIMIZE THAT EFFECT. OKAY. WE HIRE THESE FOLKS PERMANENTLY. SO WE DID HIRE THEM PERMANENTLY. AFTER THE PROJECT. WE CAN VIEW THAT THIS PROJECT WILL GO ON FOR A FEW YEARS. PLUS, THE REASON WHY I DID NOT INCLUDE NAMES AT THE BEGINNING IS DURING EVERY PROJECT YOU HAVE TURNOVER. YEAH. AND ARE THE NEW HIRES PRIMARILY WORKING ON NORMAL EVERYDAY CITY FUNCTIONS? AND THAT FREES UP EXISTING, MORE EXPERIENCED EMPLOYEES TO BE A PART OF THE TEAM, TO MAKE SURE BOTH ON THE ACCOUNTING SIDE, WE HIRED PEOPLE TO BACKFILL. SO WE HAVE EXPERIENCE. PEOPLE COME OVER ON IT SIDE. I THINK IT'S A MIX. YEAH, OKAY. SO FAR SO GOOD.

WE'RE ON THAT. OR ANY OTHER QUESTIONS OKAY. THANK YOU. SO WITH THE TIMELINE THAT MIGHT HELP ME UNDERSTAND THIS FURTHER, WILL WE COVER THE TIMELINE BEFORE YOU'RE DONE OKAY. YES. WE HAVE A TIMELINE SLIDE HERE. ARE YOU TALKING ABOUT TIMELINE PREVIOUSLY TO THIS OR GOING FORWARD? WELL, WHEN WE SAY WE'RE HIRING THESE FOLKS, WE ALREADY DID. SO WE HAD MEETINGS EARLY LAST YEAR. CAN YOU JUST SORT OF. SO IN SEPTEMBER OF 2023 WE PRESENTED A REQUEST TO YEAH, I REMEMBER ALL THAT. TELL ME LIKE IMPLEMENTATION TIME. LIKE, ARE WE GOING TO HAVE THIS IN IN 26 OR IS THIS A 20. YEAH, I'LL GET TO THAT HERE IN A SECOND. YES. I JUST WOULD HAVE BEEN HELPFUL TO HAVE IT UP FRONT. SO THESE QUESTIONS WOULD HAVE RELEVANCY TO THEM BECAUSE NOW I'M THINKING I DON'T KNOW HOW LONG PEOPLE ARE HERE. OKAY. SO JUST GOING THROUGH WHAT WE'VE DONE SO FAR AND 2024, WE ISSUED, WE STARTED DRAFTING END OF 23. BEGINNING 24 WE START DRAFTING THE RFP IN MAY, JUNE TIME TIMEFRAME. WE POST THE RFP, THE RFP, WE RECEIVED BACK TEN PROPOSALS. WE REVIEWED THOSE PROPOSALS. THEN WE STARTED SCHEDULING DEMOS. WE NOTIFIED PEOPLE IN. IN OF AUGUST VERSUS IN SEPTEMBER THAT WE WANTED THEM TO DEMO. THE DEMOS WERE DONE IN OCTOBER, AND THEN WE STARTED DRAFTING. AFTER THAT, WE STARTED DOING REFERENCE CHECKS. WE CALLED. WE CALLED

[00:30:02]

THEY STARTED RUNNING. THEY RAN OUR CI MEETINGS. THEY CAME THEY DID A NEED ASSESSMENT. THEY DID SOME WORK AS FAR AS SOME PROCESS IMPROVEMENT FOR THE CITY. WE HAD THEM ON BOARD TO HELP US DRAFT THE PROPOSAL. WE USED SOME OF THEIR THEIR TEMPLATES, THEIR GRADING, THEIR RESOURCES TO CREATE THE RFP. AND THEY HELPED US TO THE DEMOS, WRITING THE SCRIPTS, COMMUNICATING WITH THE VENDORS. AND THAT THAT RELATIONSHIP KIND OF KIND OF ENDS AT THE APPROVAL OF THIS RFP. BUT WE HAVE SOME OTHER ITEMS WE'D LIKE TO DISCUSS WITH YOU ABOUT USING THEM. AS FAR AS WITH THE PROJECT, DOES THAT ANSWER YOUR QUESTION? YES. VERY HELPFUL. OKAY. SO AFTER WE'VE GONE THROUGH THIS WHOLE PROCESS AND REVIEWING THE PROPOSALS, GOING TO THE DEMOS, HAVING PEOPLE DURING THE DEMOS, WE HAD QUITE A FEW CITY EMPLOYEES COME OVER TO SEE THE PRODUCT FOR VARIOUS MODULES. THEY PROVIDED FEEDBACK TO US, THE CORE TEAM, WE COLLECTED ALL THOSE. WE SCORED THEM. AND AT THE END OF THE DAY, WE FELT THAT UNANIMOUSLY ACROSS THE CORE TEAM, THAT WORKDAY WAS THE BEST SYSTEM FOR US. IT'S THE BEST PATH FORWARD TO MAKING THE CITY.

MORE EFFICIENT, MORE ECONOMICAL. AND THERE'S SEVERAL REASONS WHY. WORKDAY IS NEWER TECHNOLOGY.

IT'S AT THE FOREFRONT OF TECHNOLOGY. IT'S A IT'S A BEST OF CLASS SYSTEM. IT'S UNIFIED MEANS THAT ALL THE PIECES ARE INTEGRATED TOGETHER. SO YOU CAN CLICK THROUGH THE MODULES. YOU DON'T HAVE TO GET OUT OF ONE MODULE AND GO TO THE OTHER. THEY ALL CLICK THROUGH EACH OTHER.

AND SO IT'S EMBEDDED WITH LINKS THAT YOU CAN JUST JUMP BACK AND FORTH. YOU DON'T HAVE TO NAVIGATE WHERE YOU'RE GOING. YOU CAN JUST CLICK IN THE AREA YOU ARE AND IT IT AUTOMATICALLY GOES THROUGH. IT'S GOT AN HR PROGRAM WHICH WE DO NOT CURRENTLY HAVE, WHICH IS ONE OF OUR KEY REQUESTS THAT WE WANTED TO HAVE. A NEW SYSTEM WAS TO HAVE AN INTEGRATED HR SYSTEM. ALL RIGHT. THAT WILL BENEFIT THE CITY NOT HAVING SEVERAL SYSTEMS THAT WE HAVE TO INTEGRATE TOGETHER. ALL RIGHT.

SO OKAY, SO WHEN WE FIRST STARTED THIS I THOUGHT THAT BASICALLY IT WAS GOING TO REPLACE NAVA AND KAYENTA. SO THERE'S NOW THERE'S LIKE NOW WHICH WHICH OTHER IS IT GOING TO REPLACE TIME KEEPER OR THE TIME CLOCKS. SO THERE'S A LOT OF PIECES THAT WE FORESEE COULD REPLACE OKAY. WHAT WE'RE ASKING FOR IS APPROVAL OF SELECTION OF THE VENDOR. AFTER THAT IS MADE, WE GET INTO WHAT IS CALLED A STATEMENT OF WORK. THAT STATEMENT OF WORK GOES THROUGH, THEY COME ON SITE, THEY START GOING THROUGH OUR SYSTEM THAT GOES THROUGH OUR PROCESSES, AND WE MAKE A MAP OF WHAT THINGS WE COULD GET RID OF AND WHAT THINGS WE CAN NEED TO INTEGRATE WITH.

SO THAT'S PART OF THE STATE OF WORK. AT THE END OF THAT, WE HAVE A PLAN THAT THEN WE WILL GO AND IMPLEMENT, BUT IT WOULD INTEGRATE, IT WOULDN'T INTEGRATE WITH HR, BUT LIKE TIME CLOCKS.

BUT WE COULD CONTINUE TO KEEP TIME CLOCKS WHILE WE JUST DID THE FINANCIAL AND THE BILLING.

AND SO THE KAYENTA PIECE IS A DIFFERENT ANIMAL. THAT IS NOT WHAT WE'RE COVERING HERE. THAT'S PHASE TWO. YES. PHASE TWO WOULD HAVE ANOTHER RFP. THIS RFP IS ONLY THE ERP, WHICH IS INNER ENTERPRISE RESOURCE PLANNING SERVICE, WHICH IS CUSTOMER INFORMATION SYSTEM. THOSE ARE TWO DIFFERENT THINGS. AND THEY DO A UTILITY BILLING SYSTEM. YES. BUT I THOUGHT THAT WAS CORE FINANCIALS, PAYROLL ASSETS, WORK ORDERS. I THOUGHT THAT WAS WHAT THE ERP WAS WAS TO DO THE FINANCIALS AND THE BILLING. THAT'S WHY THE UTILITIES HAVE PAID FOR HALF OF IT. SO THEY ARE COMING INTO THE THIS PIECE WILL COME AFTER THE END OF THIS ONE. THERE'LL BE ANOTHER REQUEST THERE. IF YOU REMEMBER AT THE BEGINNING WITH WHITLOCK, WE HAD TWO PLANS AND THEY WERE GOING TO OVERLAP EACH OTHER. SO THAT OVERLAPPING PIECE IS YET TO COME. IT'S IT WILL BE IN THE

[00:35:01]

WE TALKED ABOUT MAYBE LAYERING THEM OR YOU KNOW, DOING SIDE BY SIDE. BUT YOU REALLY CAN'T PICK THE SIS PIECE UNTIL YOU PICK THE ERP. THAT HAS TO BE YOUR FOUNDATION. THE FINANCIALS HAVE TO BE THE CORE. AND FROM THERE, YOU ADD ON THE REASON WHY WORKDAY IS SUCH A ENTICING PLATFORM IS THAT IT'S THIS ABILITY TO INTEGRATE. THEY CAN INTEGRATE WITH JUST ABOUT ANYONE, AND THEY HAVE DEMONSTRATED THAT THEY HAVE ALREADY PREPROGRAMED WHAT WE CALL APIS, WHICH MEANS THEY ALREADY HAVE THESE INTERFACES THAT WILL BRING MODULES IN. AND SO YOU HAVE TO HAVE THAT PIECE BEFORE YOU CAN SELECT A SIS PIECE. SO IT DOESN'T SEEM TO LIMIT I MEAN, THAT'S WHAT THIS IS. THAT'S JUST WHAT I WANTED TO MAKE SURE THAT IT WASN'T. YEAH.

WORKDAY IS JUST ONE OF THE IT'S A BIT LIKE YOU NEED WINDOWS AND THEN YOU CAN PUT IT IN ANY OF THE SOFTWARE, RIGHT? YEAH. API IS IN THE BACK END. ALLOW US SO THAT THE TWO WILL TALK NO MATTER WHAT THE DATA IS. AND SO THEY WORK THROUGH THAT SO THAT IT'S THE ENTERPRISE MANAGEMENT SYSTEM WILL WORK WITH. AND THEN THERE CAN DECIDE HEY, HE WANTS THE INDUSTRY STANDARD THAT CAN DO ALL THE TIME OF DAY. AND WE KNOW WHERE THEY WORK. THEY JUST DON'T. WE DIDN'T WANT TO BE.

YEAH I MEAN I THOUGHT THEY WERE A LITTLE MORE PARALLEL SO THAT WE COULD MAKE SURE THAT. BUT IT SOUNDS LIKE IT'S THIS IS ROBUST ENOUGH TO INTEGRATE A LOT OF THE BILLING THAT BOTH POWER AND

[00:40:04]

NOWHERE DOES IT SAY NOW AND SO IS NATALIE. YEAH, IT'S AT THE VERY BOTTOM. IT'S AT THE. WELL THEY CALL IT CENTRAL SQUARE. OH OKAY. SO THAT SQUARE IS THE THAT'S THE NEW NAME FOR CENTRAL SQUARE IS THE OWNER. THAT LINE IS THE PRODUCT. OKAY. THANK YOU. ARE ANY OF THESE OTHERS OWNED BY EITHER NAVAJO OR KAYENTA OR ARE THEY ALL SEPARATE ENTITIES? THEY'RE ALL SEPARATE ENTITIES.

FOR THE MOST PART. THAT'S CRAZY. OKAY. THANK YOU. GOOD QUESTION. MORE QUESTIONS. OH SORRY, JIM.

SO WHEN I LOOK AT THIS IS THE IDEA THAT. WORKDAY WILL JUST COME UP AND RUN ONE DAY AND IT'LL BE ALL WORKED OUT. OR DOES THIS GO IN BY PHASES, PHASES OUT. BECAUSE RIGHT NOW I'M THINKING TWO PHASES, ONE THE WORKDAY PROJECT. AND THEN WE COME BACK AND DO THE CUSTOMER SYSTEM INFORMATION SYSTEM. THAT'S CORRECT. SO ARE ALL THESE BAND AIDS REMOVED EXCEPT THE KAYENTA ONE AT ONE FELL SWOOP? LIKE IT'LL ALL BE SET AND THEN WE'LL JUST DO IT. OR HOW IS THAT GOING TO GO? IT REALLY COMES DOWN TO OUR STATEMENT OF WORK, TRYING TO UNDERSTAND WHAT WORKDAY CAN DO. EVEN THOUGH WE'VE SEEN DEMOS, WE STILL HAVE TO GO THROUGH AND COMPARE THE PROGRAM TO MAKE SURE IT CAN ACCOMPLISH EVERYTHING THAT WE CAN DO. AND SO IT IS THE GOAL TO TRY TO REMOVE AS MANY PROGRAMS AS POSSIBLE. BUT WE DON'T WANT TO SAY WE WANT TO MAKE A BLANKET STATEMENT THAT, YEAH, WE'RE MOVING YOUR PROGRAM, UNLESS WE KNOW THAT THE PROGRAM THAT WE HAVE WITHIN WORKDAY IS GOING TO WORK AND PROVIDE THE SAME OUTPUT THAT WE NEED TO PERFORM THE JOB.

SO EVEN PHASE ONE HAS A FEW PHASES TO IT. PHASE ONE HAS MANY PHASES TO IT. IT'S NOT JUST PHASE ONE AS A PROJECT, BUT WITHIN THAT PROJECT THERE'S A WHOLE GANTT CHART OF ALL THE THINGS YOU HAVE TO GO THROUGH. AND IT'S JUST LIKE BUILDING A BUILDING AT THIS TIME. WE'RE NOT BUILDING A BUILDING, WE'RE BUILDING A SOFTWARE. YEAH, I THINK THAT'S A GOOD POINT, MARK, IS THAT SOFTWARE ARCHITECTS? RIGHT. IT'S THEY'RE SOFTWARE ENGINEERS, BUT THEY'RE SOFTWARE ARCHITECTS BECAUSE IT DOES HAVE TO START FROM SOMEWHERE. AND THEN THE APIS ARE REALLY THE GLUE. RIGHT. AND SO IT REALLY IS AN INTERESTING CONVERSATION IN HOW TO DO IT. RIGHT. AVALANCHE SOFTWARE DOES NOT HAVE APIS. WE DO A LOT OF FLAT FILE TRANSFER, WHICH JAMAICA DOESN'T MEAN ANYTHING TO YOU, BUT IT'S A MANUAL PROCESS, NOT REAL TIME. AND THE APIS WILL GIVE US A LITTLE BETTER INTEGRATION WITH SOME OF THESE THIRD PARTY SOFTWARES THAT WE HAVE. OKAY.

ANY OTHER QUESTIONS. ALL RIGHT. THANK YOU FOR THAT. I THINK THE SLOWER WE'RE GOING, THE SLOWER RATE WE'RE GOING AT WHICH WE'RE GOING WILL PAY OFF. I THINK WE'RE GOING TO KNOW THAT'S WHY WE'RE HERE. WE'RE HERE. AND I'M TRYING TO EXPLAIN TO YOU WHAT I'VE DONE OVER A YEAR AND A HALF INTO 40 MINUTES. SO I MEAN, THERE'S A LOT THAT'S GONE INTO THIS. IT'S JUST NOT WE'RE NOT JUST, YOU KNOW, THROWING DARTS AT A BOARD. SO I WANT TO GO ON TO A LITTLE MORE PARTICULARS OF WHY WORKDAY. AND I JUST WANT TO START OFF WITH IT'S LIKE IT MATCHES WHAT OUR STRATEGIC GOALS AND OBJECTIVES ARE. WE'RE TRYING TO GET INTO SOMETHING THAT GIVES THE CITY A VISION FOR THE FUTURE. RIGHT NOW WE ARE, AND WE'LL GET TO THAT IN A SECOND. KIND OF BOGGED DOWN BY TRANSITIONAL PROCESSES. SO WHICH MEANS THAT WE SPEND A LOT OF OUR TIME JUST PROCESSING INFORMATION. WE DON'T HAVE A LOT OF TIME TO DEVELOP AND STRATEGIZE TO MAKE A BETTER

[00:45:02]

IT'S JUST A LOT OF WORK THAT IS UNNECESSARY BECAUSE THE SOFTWARE COULD DO IT. AND WE'VE BEEN DOING THAT FOR A LONG TIME. AND I CAN GO INTO ALL THE THINGS WE'VE DONE. WE'VE DONE MANY GOOD THINGS FOR THE CITY TO TRY TO, YOU KNOW, REVOLUTIONIZE OUR FINANCIAL SIDE OF THINGS. BUT AT THE END OF THE DAY, AT THE BEGINNING PICTURE, THEY'RE ALL BAND-AIDS, BECAUSE WHAT WE REALLY NEED IS A SYSTEM TO DO IT. AND THAT'S WHAT WORKDAY BRINGS TO THE TABLE. IT REALLY FOCUSES ON OUR OUR CORE VALUES TO BRING TO PASS WHAT WE WANT. WE CAN'T DO THAT. WE'RE SPENDING ALL OUR TIME TRYING TO GET THINGS PROCESSED. SO THIS IS REALLY WHAT I WAS TRYING TO TALK ABOUT. IF YOU LOOK AT THE BOTTOM PART OF THE PYRAMID TRANSACTIONAL ADMINISTRATION, WE SPEND MOST OF OUR TIME DOING THAT. THAT REALLY HINDERS OUR ABILITY TO DO STRATEGY AND TO DO BUSINESS PARTNERING. AND SO THIS THIS SOPHOMORE WILL FLIP IT ON ITS HEAD WHERE WE WON'T HAVE TO SPEND SO MUCH TIME DOING TRANSACTIONAL ADMINISTRATION AND BE ABLE TO FOCUS ON STRATEGY, FORECASTING, PLANNING, DEVELOPING, MEETING THE NEEDS OF THE DEPARTMENTS. BECAUSE RIGHT NOW WE, A DIRECTOR, WILL CALL OR ASK FOR SOMETHING, AND I HAVE TO TRY AND FIT THEM IN A PATTERN BECAUSE WE DON'T HAVE THE TIME, BECAUSE EVERYTHING IS SO MANUAL. THIS WILL GIVE US THAT TIME TO GO OUT AND BE PROACTIVE AND MEET WITH THE DIRECTORS AND GETTING THEIR VISION ACCOMPLISHED.

THAT'S WHAT WORKDAY BRINGS TO THE TABLE. SO LIKE IT SAYS THERE, IT'S AN ENABLER. AND THAT'S WHAT WE'RE LOOKING FOR. SO WITHIN THE PROJECT GOALS AND OBJECTIVES THERE'S THREE MAIN AREAS. THERE'S FINANCIAL MANAGEMENT. THERE'S WORK ORDER AND ASSET MANAGEMENT. AND THERE'S HUMAN RESOURCES MANAGEMENT. THEY'RE ALL KIND OF THERE OWN SYSTEM THAT NEEDS TO BE FED. AND SO WORKDAY IS GOING TO ADDRESS THOSE THOSE OBJECTIVES BY IMPLEMENTING BEST IN CLASS WORK ORDER OR WORKFLOW PRACTICES THAT ARE PREDEFINED. WORKDAY IS A GLOBAL COMPANY.

THEY DO THIS ACROSS THE BOARD. THEY ARE INDUSTRY AGNOSTIC WHICH MEANS THEY DON'T. THEY'RE NOT DEVELOPED FOR A PARTICULAR INDUSTRY. THEY ARE DEVELOPED TO HELP EVERYONE. AND SO WE ARE LEANING ON THE GOVERNMENT SIDE OF THEIR IMPLEMENTERS TO BUILD THIS INTO A GOVERNMENT SYSTEM, AND WHICH THEY HAVE SUCCESSFULLY DONE ACROSS MANY DIFFERENT SIZES OF GOVERNMENT. SO I'M GOING TO BE PROUD OF THE DEPRECIATION TRACKING. WHAT DID YOU SAY IT WOULD BE, TOM? HOW DID YOU PRIMARILY CONTACT CITIES OR DID YOU CONTACT THEM? YOU KNOW, I DON'T KNOW. UTILITIES THAT ARE PRIVATELY OWNED OR DID YOU CONTACT FOR ANY USERS. SO FOR REFERENCE CALLS, WE TARGETED UTILITIES AND GOVERNMENTS. THAT'S WHO WE CONTACTED. AND. WE GOT A BREADTH BECAUSE THIS IS A JOINT PARTNERSHIP WITH WORKDAY AND SPIKE POINT. WE CONTACTED BOTH BOTH USER BOTH USER GROUPS.

SO IF THEY'RE THIS LARGE AND GLOBAL AND INDUSTRY AGNOSTIC AND THAT THAT COMPREHENSIVE OF A OF A SERVICE PROVIDER, DO THEY SCALE THEN THEIR COSTS BY SIZE OF THE ENTERPRISE OR SIZE OF THE. OH, UNFORTUNATELY WE DON'T GET INTO HOW THEY PRICE. IT'S A PROPOSAL. SO THEY GAVE US A PRICE FOR EITHER ACCEPTING OR NOT. AND SO I WILL SAY THAT OF THE TEN PROPOSALS, WORKDAY WAS IN THE MIDDLE, WE HAD SOME CHEAPER AND WE HAD SOME THAT WERE WAY MORE EXPENSIVE. AND SO AS FAR AS PRICE, RIGHT IN THE MIDDLE, INTERESTING WORK. IT WAS SOMETHING I'VE USED IN ANOTHER PART OF MY LIFE, AND IT'S KIND OF WORLD CLASS, KIND OF SEEN AS INDUSTRY LEADING. AND THEY WERE THE CREATORS OF THE PEOPLESOFT, IF YOU REMEMBER, THAT SOFTWARE MIGRATED TO US, AND WHAT THEY DO REALLY WELL IS MAKING SURE THAT YOU CAN ACCESS THIS FROM ANYWHERE, AND YOU CAN DO ANY WORK THAT YOU NEED TO DO WITHIN THEIR ENTERPRISE MANAGEMENT SYSTEM. AND THEN THINGS KIND OF JUST GROW INTO SOMETHING. IT'S MORE ORGANIC. AND SO I'VE BEEN IN THE HR SERVICES FOR ONE OF MY OTHER EMPLOYERS FOR A LONG TIME. AND SO IT'S VERY EASY TO USE. IT'S VERY INTUITIVE. RIGHT NOW, THE CITY OF. NOW IT'S OVER IN BOISE AREA. IT'S EITHER NAPA OR MERIDIAN. MERIDIAN. AND THEY'RE

[00:50:04]

IDAHO USES WORKDAY AS WELL AS JUST LOTS OF BIG COMPANIES. IT'S NOT JUST GOVERNMENTS. THAT'S ONE OF THE BENEFITS IS THAT YOU GET A COMPANY THAT IS LIKE, HERE'S THE DEFINED WORKFLOW THAT YOU SET UP. SO IT LEANS TOWARDS WORKFLOW. NOT AND NOT CUSTOMIZATION. SO YOU'RE FOCUSING ON THE WORKFLOW. YOU JUST YOU SET THAT UP SO YOU'RE NOT CUSTOMIZING THEIR SOFTWARE.

IT'S DEFINED WHAT THEY CAN DO. LET ME CAN I TAKE A SECOND AND DESCRIBE WHAT WORKFLOW MEANS. SO IF YOU'RE IF YOU NEED A PO. SO IF YOU IF YOU'RE A PURCHASER AND YOU NEED TO REQUEST A PO, YOU'RE GOING TO PUT IN THAT INFORMATION AT YOUR TERMINAL. RIGHT. AND THEN YOU'RE GOING TO ENTER IT.

AND THEN THE SYSTEM IS GOING TO DECIDE, HEY, YOUR SUPERVISOR IS THIS PERSON. AND THEN THEY GET AN ALERT AT THAT MOMENT TO SAY, I'M GOING TO APPROVE THIS PO. THEN IT'S APPROVED. IF IT NEEDS DUPLICATE APPROVAL, THEN THAT HAPPENS. IT'S ALL RECORD AND THEN IT'S ALL STORED THE SAME.

YOU DON'T HAVE TO WAIT FOR AN AUDIT TO SEE IF YOU HAVE THE RIGHT INFORMATION. THE SOFTWARE IS FIGURING IT OUT, WHICH HELPS WITH RECONCILIATION. THIS ENTERPRISE MANAGEMENT, THE WORKFLOW IS CRITICAL AND IT SAVES SO MUCH TIME. AS WELL AS NOT HAVING A SYSTEM THAT WE'RE CUSTOMIZING, WE IF WE CUSTOMIZE A SYSTEM, WE'RE ALWAYS RELYING ON THE VENDOR TO KEEP IT UPDATED AND WORKING. THIS REMOVES THAT. WE CUSTOMIZE A LOT OF PIECES WITHIN THE LINE THAT WE CAN'T UNHOOK, BECAUSE WE ASKED THEM TO DO IT, AND SO I REMEMBER CALLING. WHAT SHOULD WE CALL IT? IT'S CHANGING SO MANY TIMES NOW. BUT HEY, CAN WE DO THIS PROCESS DIFFERENT? IT'S LIKE, WELL, YOU PAID TO HAVE THIS WAY WE CAN'T OVERLOOK IT. AND SO THIS, THIS KIND OF REMOVES THAT. AND YOU'RE JUST WORKING ON WORKFLOW AND NOT WORRYING ABOUT SPECIALIZATION. AND I REMEMBER THIS IS A CONVERSATION WE HAD WITH THE AUDIT. THE AUDITORS WEREN'T PLEASED THAT THESE SYSTEMS WEREN'T USED IN A LOT OF WAYS, BECAUSE RECONCILIATION WAS HANDED DOWN LIKE IT WAS JUST LIKE, YES. OKAY, LET'S TALK ABOUT TIMELINE. SO THIS IS THEORETICAL. THIS KIND OF GETS INTO THE STATE OF WORK. WHEN WE GET TO THE STATEMENT OF WORK, WE'LL MAP OUT WHAT EACH TIMELINE IS. EACH ONE IS A SECTION WITHIN TIMELINES. AND SO THIS IS JUST KIND OF GIVE YOU A HIGH LEVEL OF WHAT OUR EXPECTATIONS ARE STARTING OFF. BUT IT COULD CHANGE GETTING INTO THE STATE OF WORK. SO THAT REALLY IS KIND OF WE START WITH THE STATEMENT OF WORK WHICH IS NOT ON THE MAP, BUT THE IDEA IS THAT WE HAVE A STATEMENT OF WORK DONE BY MAY AND THAT WE WOULD GET FORWARD INTO THE DEVELOPMENT, READINESS AND TRAINING WITH WORKDAY BECAUSE IT IS. WORKFLOW HEAVY.

IT'S NOT CUSTOMIZATION. YOU CAN START THE TRAINING AT THE BEGINNING BECAUSE THEY HAVE THE SAME WORKFLOW AT EVERY JOB. AND SO YOU'RE JUST WE'RE JUST OUTLINING WHAT THAT WORKFLOW SHOULD BE. BUT YOU CAN STILL START TRAINING EARLY. SO THEY THEY HAVE YOU START TRAINING AT THE VERY BEGINNING AND YOU BUY THAT IN BLOCKS OF TIME. AND SO WE'RE GOING TO GET STARTED ON THAT. SO THAT WAY IT HELPS US THE IDEA AND TO MAP OUT HOW WE WANT THE WORKFLOW TO BE, TO UNDERSTAND WHAT THEIR SOFTWARE IS AND HOW IT WORKS. AND SO AT THE BEGINNING, WE'LL START WITH SOME TRAINING. TRAINING ACTUALLY GOES ALONG WITH THE WHOLE WHOLE PROCESS. BUT THEY HAVE YOU START OFF THERE JUST TO GET FAMILIAR WITH THEIR SOFTWARE. THEN WE GET INTO PLANNING. PROGRAM MANAGEMENT IS KIND OF LIKE YOUR IMPLEMENTATION OF THE AREAS, AND THEN YOU GET INTO TESTING AND PARALLEL TESTING AND DEPLOYMENT. THE IDEA IS FROM THE TIME YOU GET READY ON THE PROGRAM MANAGEMENT TO WHEN YOU GO LIVE IS ABOUT A YEAR. THAT'S THEIR GOAL. BUT AGAIN, WE'LL GET INTO THAT PROJECT MANAGEMENT AND SEE IF IT WORK WITH A MAX TIMELINE OF 18 MONTHS, BUT WE'RE SHOOTING BETWEEN 12 AND 18 MONTHS. THAT'S THE WAY. AND I'LL JUST POINT OUT, IT'S SO CRITICALLY IMPORTANT. THE STATE WENT LIVE WITH LUMA THIS PAST YEAR AND ALMOST BANKRUPTED SO MANY PEOPLE. THEY COULDN'T MAKE PAYMENTS FOR SIX MONTHS BECAUSE THEIR ENTERPRISE SOFTWARE WAS BUILT FROM SCRATCH, DIDN'T WORK. THEY DIDN'T. THEY GOT RID OF THEIR OLD SYSTEM. THEY COULDN'T GO BACK. THEY IT WAS A NIGHTMARE SCENARIO FOR THE STATE. I MEAN, THEIR LEGISLATORS WEREN'T GETTING PAID AS WELL. SO LIKE, THIS SYSTEM IS SO MUCH MORE REASSURING THAT WE'LL HAVE IT ALL WORKING IN THE BACK, LIKE WE CAN DO ALL THIS AND THEN GET READY AND THEN BE ABLE TO SEE IF IT'S WORKING. OKAY. AND ONE THING I WOULD JUST REITERATE WITH THE IMPORTANCE OF THAT WORKFLOWS, THAT'S WHERE THAT CHANGE MANAGEMENT COMES INTO PLAY. BECAUSE IN SUMMER WE'RE GOING TO HAVE TO SORT OF SIT DOWN AND LOOK AT WHAT OUR CURRENT PROCESSES ARE AND, AND SOME OF THE WORKFLOW MAY CHANGE. AND EMPLOYEES, INSTEAD OF KNOWING THAT THEY NEED TO GO HERE AND CLICK THIS BUTTON AND THEN THIS, THEY'RE GOING TO HAVE TO HAVE A MUCH BETTER, DEEPER

[00:55:01]

BUT WHEN WE'RE DONE, WE'RE GOING TO HAVE A LOT OF PROCESS MAPS THAT WE HAVEN'T HAD FOR A LONG, LONG TIME. IF WE EVER HAVE THEM. THAT WILL HELP. WHEN ONBOARDING SOMEBODY NEW. AND IT'S GOING TO BE VERY USEFUL FOR SUPERVISORS TO KIND OF REALLY KNOW WHAT THEIR PEOPLE ARE DOING, BECAUSE I THINK THAT THE MORE FRAGMENTED SYSTEMS PROCESSES GET, THE MORE SPECIALIZED CERTAIN PEOPLE'S KNOWLEDGE IS, AND IT'S A LITTLE BIT OF A MESS, I GUESS WHEN WE WERE DOING REFERENCE CALLS AND WE WERE ASKING OTHER ENTITIES, CITIES AND UTILITIES TO TELL US, OKAY, WHAT WHAT WAS YOUR LEARNING EXPERIENCE? WHAT COULD WE DO DIFFERENTLY THAT WOULD MAKE THE PROCESS BETTER? THOSE THAT HAD SOME DELAYS CAME DOWN TO RESOURCES AND THE FACT THAT THEY WERE HAVING TO DO TWO JOBS, IMPLEMENTATION AND THEIR REGULAR JOB HAVING THAT, WE KNEW THAT UP FRONT, AND WE EXPERIENCED THAT FROM OUR LAST IMPLEMENTATION. HAVING PEOPLE HIRED IN THE BEGINNING WAS JUST AT AN ADVANTAGE AND NOT ASKING NECESSARILY PEOPLE TO DO TWO JOBS AT THE SAME TIME. AND SO I THINK WE'RE IN A GOOD PLACE TO TRY AND MEET THAT 12 TO 18 MONTH TIMELINE TO BECOME SUCCESSFUL.

DO WE HAVE TO CHANGE ANY ANY MATERIAL CHANGES IN HARDWARE AS WE BRING THIS ON? WELL, ABSOLUTELY, BECAUSE THIS IS A TRUE SAAS SOFTWARE, MEANING THAT IT'S CLOUD BASED RIGHT NOW WE'RE ON PREM ON SOME OF OUR. WELL, SO LET'S SAY WE WERE SO SAAS STANDS FOR SOFTWARE. SO WE HOSTED ON THEIR SERVERS. THEY MAINTAIN IT. SO NOT NOT IN-HOUSE, NO HARDWARE. THAT'S PART OF THE THAT'S PART OF THE COST OF THAT HOSTING OKAY. AND THIS IS THE STANDARD LIKE MICROSOFT. THAT'S WHY YOU HAVE TO PAY AND EVERYTHING'S ON REMOTE SERVERS. AND BECAUSE IT'S MORE SECURE. IN ONE MACHINE. YEAH. THE TODAY'S STANDARD IS SUBSCRIPTION BASED. AND THE TRUTH IS THE BENEFIT OF THIS IS REALLY THAT AS THE AI REVOLUTION HAPPENS, WHICH IS GOING TO MAKE THE SYSTEMS EVEN BETTER, YOU'RE ALREADY IN A SUBSCRIPTION MODEL. AND SO WHEN THEY BRING OUT AI SERVICES, JUST LIKE MICROSOFT HAS JUST BROUGHT IT ON FOR POWERPOINT SPREADSHEETS AND THEY WERE LIKE, THIS WILL IT'LL BE IN. SO WE MADE OUR INFRASTRUCTURE AS REDUNDANT AS WE CAN BECAUSE WE DON'T HOST IT. ONE HAS TO ASK, WHAT HAPPENS IF WE CAN'T GET INTO OUR SYSTEM BECAUSE OUR INTERNET SERVICE PROVIDERS HAVE WE HAVE, YOU KNOW, REDUNDANT PROVIDERS SO WE CAN KEEP THAT CONNECTION BY MOVING. AND IT'S HAPPENED A FEW TIMES, BUT. YEAH, NOT A LOT HERE. CORRECT. YOU GOT QUESTIONS, COMMENTS, CONCERNS UNTIMELY. OKAY. SO LET'S TALK ABOUT THE COSTS. SO WE'RE GOING TO TALK ABOUT TWO LEVELS OF COSTS. ONE IS THE COST TO IMPLEMENT WORKDAY. BUT JUST THE DIRECT COST. THEN WE'LL GET INTO LIKE SOME OF THE INDIRECT COSTS OR THE COST TO IMPLEMENT WORKDAY. SO THE PROPOSED COST TO WORKDAY IS BRIGHT POINT BECAUSE WORKDAY DOESN'T DO WORK ORDERS, THEY INTEGRATE WITH THE BEST IN CLASS PARTNER, WHICH IS BRIGHT POINT. AND SO BRIGHT POINT WILL DO THE WORK. ORDER AN ASSET PIECE WHERE WORKDAY WILL DO THE FINANCE AND HR PIECE. WE KNEW THAT GOING INTO THIS THAT THERE ISN'T A SOFTWARE THAT DOES BOTH. SO WE KNEW THAT THERE WOULD BE SOME KIND OF PARTNERSHIP COMING INTO THE PROPOSAL. SO THIS IS THEIR PROPOSED IMPLEMENTATION COST WITHOUT ITS ANNUAL MAINTENANCE COSTS. YOU HAVE TWO TIERS THERE, THE IMPLEMENTATION COST AND THE ANNUAL SERVICE COST. SO FOR YEAR ONE YOU'RE LOOKING AT 3.5 MILLION FOR THE WHOLE PROCESS OVER 18 MONTHS, 12 TO 18 MONTHS. AND SO THAT'S WHAT WE'RE GOING TO TALK ABOUT HOW WE BUDGET AND GET TO COVERING THIS COST FOR THE PROPOSED COSTS. IF YOU REMEMBER, I ALWAYS I WAS ALWAYS TELLING YOU IT'S GOING TO BE AROUND 3 MILLION FOR THIS COST. THAT'S WHAT IT IS. IT'S ABOUT 3 MILLION. NOW WE NEED TO TALK ABOUT WHAT'S THE OTHER PIECES OF COST THAT GO INTO IT, BESIDES JUST THE PURCHASE OF THE SOFTWARE? HOW DOES IT COMPARE TO WHAT WE'RE SPENDING ALREADY? IS THERE IS THERE ANY WAY TO COMPARE THAT? WELL, CONSIDERING THAT WE'RE NOT DOING SOFTWARE AS A SERVICE OR ON PREMISE IS SLIGHTLY DIFFERENT, BUT THE ANNUAL MAINTENANCE COST IS MORE BECAUSE WE'RE NOT BUYING THE SOFTWARE. SO RIGHT NOW WE'RE SPENDING ABOUT 200,000 ON ANNUAL MAINTENANCE COSTS. FOR NOW, THIS WILL BE ABOUT 500,000 BECAUSE BUILT INTO THAT IS YOUR SUBSCRIPTION. OKAY. BUT THE 3.23 IS BASICALLY A NEW EXPENSE. YEP. THAT'S THERE ARE POTENTIAL OTHER

[01:00:06]

THIS SOFTWARE. WE HAVE LABOR FOR BACKFILL FOR THOSE WHO ARE GOING TO BE ON THIS ON THE PROJECT.

PRIMARILY FULL TIME. YOU HAVE WE HAVE A CONSULTANT PIECE THAT WE WANT TO BRING IN, WHICH IS WHITLOCK. WHITLOCK WILL DO FOR US IS CALLED QUALITY ASSURANCE. IT'S A THIRD PARTY THAT HELPS US MAKE SURE THAT WE ARE GETTING THE BEST OF BOTH WORLDS. IT'S A IT'S A PIECE THAT WE DID NOT HAVE WITH KAYENTA. IT'S A THIRD PARTY THAT COMES IN. THEY KIND OF HELP US WITH TIMELINES. THEY KIND OF HELP US WITH STATE OF WORK. THEY HELP US WITH SOME TESTING STUFF. IT'S THEY'RE KIND OF THEY'RE KIND OF PROFESSIONALS IN THE IMPLEMENTATION WORLD. IT'S A STEP BELOW A FULL TIME THIRD PARTY PROJECT MANAGER, WHICH IS MUCH, MUCH MORE INVOLVED AND A LITTLE MORE EXPENSIVE. THIS STILL GIVES US A CONSULTANT WHO HAS AN EXPERTISE IN THIS AREA WITHOUT HAVING TO HAVE A FULL TIME PERSON FROM AN OUTSIDE COMPANY. MOST OF THE PEOPLE WE TALKED TO DID NOT USE A THIRD PARTY IMPLEMENTER BECAUSE THEY ALL DID IT IN-HOUSE, AND SO WE FELT HAVING WHITLOCK COME BACK AND STILL BE A PART OF QUALITY ASSURANCE WOULD HELP US WITH THE IMPLEMENTATION PROCESS. IS THAT A. MAYOR CAN I. YES. OKAY. SO THEN ACTUALLY THIS IS AN OBVIOUS ANSWER. BUT WHY THE CONSULTANT FROM WHITLOCK AS OPPOSED TO WORKDAY. SO WORKDAY DOES NOT IMPLEMENT THEIR SOFTWARE. THEY YOU HAVE TO CONTRACT THROUGH A THIRD PARTY. SO STRATA IS THAT IMPLEMENTER. THIS IS JUST A NEUTRAL PARTY BETWEEN US AND THEM. AND WHY NOT USE STRATA THEN AS A WE COULD LIKE WHY WHY PICK SOMEBODY WHO IS. I KNOW THEY HELPED ME AND THEY'RE FAMILIAR WITH ALL OF THIS, BUT WHY NOT GO TO THE PERSON THAT SO STRATA HAS THEIR PROJECT LEAD RIGHT. OKAY. SO IT'S JUST LIKE YOU HAVE YOU HAVE A PROJECT LEAD FOR BOTH PARTIES. THEY COME TOGETHER AND IMPLEMENT THE SOFTWARE, HAVE A CONSULTANT FOR THE CITY SIDE. THIS PROTECTS OUR INTEREST BECAUSE THEY ARE EXPERTS IN THE IMPLEMENTATION. MORE SO, AND I'M NOT GOING TO SAY THAT'S THE POINT. I'M NOT GOING TO SAY THAT WORKDAY IS GOING TO ASK US TO DO SOMETHING WE CAN'T ACHIEVE. BUT HAVING WHITLOCK THERE TO HELP US ALONG THE WAY GIVES US THAT QUALITY ASSURANCE THAT WE'RE NOT PUTTING OURSELVES IN A PLACE THAT WE WON'T BE SUCCESSFUL. AND THAT'S KIND OF THE THING THAT WE KIND OF LEARNED LAST TIME. IT WAS A LESSON LEARNED FROM LAST WEEK. I WAS JUST GOING TO SAY IS, WE WOULD HAVE HAD THAT LAST TIME. WE SOLVED SOMETHING. IT WOULD HAVE SOLVED SOME OF OUR PROBLEMS. PLUS, THE LAST TIME WE PROJECT MANAGERS CHANGED ABOUT SIX TIMES ON BOTH SIDES OF THE PARTY. THIS IS A CONSISTENT PERSON IN THE MIDDLE. YEAH, OKAY. TO GO ALONG THAT WE HAVE OPERATIONAL EXPENSE. THE WE HAVE SOME UTILITY COSTS. WE HAVE CUSTODIAL COSTS. WE HAVE SOME YOU KNOW, PIECES OF ELECTRONICS WILL PICK UP LIKE PRINTERS AND TVS AND STUFF TO MAKE A PLACE THAT WE CAN DO INTEGRATION. THAT'S WHERE THAT OPERATIONAL COST COMES IN INTO PLAY. WE HAVE SOME PREP WORK WHICH WE HAD, THAT WE ARE USING TO. GET TO THE BASE OF OPERATIONS. WHILE I WAS TALKING TO THE CITY OF ONTARIO, THEY CALL IT THE WAR ROOM. YOU NEED TO HAVE A WAR ROOM. THEY HAVE TO HAVE THAT COLLABORATION. SO THAT'S SOME OF THAT PREP COST COMING INTO CREATING THE SPACE. AND THEN WE HAVE THE WE PUT IN SOME CONTINGENCY JUST BECAUSE 5% CONTINGENCY IS WHAT WE HAVE IN THERE, JUST IN CASE. IT TAKES A LITTLE LONGER THAN WE EXPECTED.

WE WANTED TO HAVE THAT KIND OF UNDERSTANDING THAT PART OF OUR PERCEIVED BUDGET, OF WHAT WE'RE ASKING TO SPEND ON THIS PROJECT. THERE'S SOME CONFERENCE AND TRAINING. WE KNOW THAT ONE OF THE BEST RESOURCES YOU COULD DO IS TO GO TO A CONFERENCE AND CITY PEOPLE TO GET CITY A BIG GROUP OF CONFERENCE. YOU MEET PEOPLE WHO ARE USING THE SOFTWARE, YOU CREATE CONNECTIONS. I MEAN, BACK WHEN WE WERE DOING THAT TRAINING, THAT WAS A THAT WAS THE BEST TRAINING AND SUPPORT WE CAN GET IS GOING TO THE CONFERENCE AND TALKING TO OTHER PEOPLE ABOUT

[01:05:02]

IN THE LOOKING FOR SOFTWARE, WE HAVE ATTENDED CONFERENCES JUST TO GET PEOPLE'S OPINIONS. SO WE HAVE SENT PEOPLE TO CONFERENCES AND EXPECTING TO PARTNER WITH THEM BEFORE WE EMBARK ON THEM, BECAUSE IT'S THE BEST PLACE TO GET THE MOST INFORMATION. AND THEN WE AT THE BOTTOM HERE, YOU'LL SEE THE ACQUISITION COST OF 3.5 MILLION. THAT'S THE ACQUISITION PLUS THE FIRST YEAR OF MAINTENANCE COST. SO WHEN IT SAYS FIRST YEAR EARLIER WE MADE SOME COMMENT ABOUT FIRST YEAR 18 MONTHS. SO THE FIRST YEAR I UNDERSTAND WHEN IT SAYS FIRST YEAR WHAT THAT REALLY MEANS. SO THIS THREE YEAR WE HAVEN'T DEFINED WHAT THAT YEAR BEGINS OKAY. AND SO I DON'T KNOW IF THAT FIRST YEAR IS DISCOUNTED BECAUSE IT STARTS AT THE SIGN OF STATEMENT OF WORK, OR IT'S WHEN THE SYSTEM GOES LIVE. AND SO WE'LL FIGURE THAT OUT DURING THE STATEMENT OF WORK. OKAY.

WOULDN'T THAT BE IS ASSESSED. AND FOR EXAMPLE LIKE WE'VE GOT THIS BUDGET WHEN IT SAYS YEAR ONE TWO, THREE. AGAIN THOSE ARE IMPLEMENTATION YEARS. THAT'S CORRECT. NOT NECESSARILY BUDGET YEARS OR EVEN CALENDAR YEARS. NO THEY ARE IMPLEMENTATION YEARS. SO I, I SET UP LIKE A FISCAL YEAR. SO YEAR ONE WOULD BE THIS FISCAL YEAR. YEAR TWO WOULD BE NEXT FISCAL YEAR. SO THAT'S KIND OF HOW I SET IT UP. BUT IT IS YOU KNOW LIMITATION YEARS. OKAY. ANY QUESTIONS OF HOW IT CAME UP WITH THIS PRELIMINARY BUDGET. OKAY. SO THERE COMES INTO HOW DO WE PAY FOR IT. AND SO I'M GOING TO GET INTO TWO AREAS OF ALLOCATION AND SOME IDEAS FOR COVERING. SO EVERYTHING THAT I'M PRESENTING HERE IS THE SAME PRESENTATION THAT WE DID WITH THE EXECUTIVE COMMITTEE. AND SO THIS IS WHAT'S COME OUT OF THAT. AND SO THERE IS MANY DIFFERENT WAYS OF HOW TO ALLOCATE A COST.

AND WE'VE SEEN THAT EVERY YEAR. WHEN YOU TALK ABOUT COST ALLOCATION THERE'S PER USER THERE'S FEE BASED, THERE'S A METRIC POS EMPLOYEES WHATEVER. THERE'S ARBITRARY AND THERE'S FINANCE BASED. OUR RECOMMENDATION AND WHAT WE HAVE CONSISTENTLY FROM THE EXECUTIVE COMMITTEE IS IN A THREE YEAR AVERAGE OF TOTAL BUDGET. AND SO WHAT THAT LOOKS LIKE IS RIGHT HERE. AND THE KEY ELEMENT THAT WE'RE TRYING TO ACCOMPLISH HERE IS TO ACCURATELY AND. DISPLAY.

HOW WOULD WE SEGMENT INTO AN ENTERPRISE FUNDS AND GOVERNMENTAL FUNDS. THAT'S WHAT WE'RE TRYING. THAT'S THE SAME PRINCIPLE OF COST ALLOCATION. WE WANT TO HAVE A REASONABLE BASIS OF WHAT WE'RE CHARGING RATEPAYERS VERSUS TAXPAYERS. AND SO THAT'S HOW THIS ALLOCATION TOTAL BUDGET IS THE EASIEST AND MOST CONCISE METRIC THAT THAT ENCOMPASSES THE USE OF THE SYSTEM. BECAUSE BUDGET COMES INTO THE BUDGET DOCUMENT, IT COMES INTO HOW THEY SPEND THE MONEY. IT COMES INTO HOW THEY USE HR. SO THIS WAS THE BEST METRIC TO COME INTO TO USE TO ALLOCATE THE COST OF THE PROJECT. AND SO OUR RECOMMENDATION IS TO USE THIS METHODOLOGY AND THAT THE GOVERNMENTAL FUNDS WOULD MAKE UP THE DIFFERENCE BETWEEN THE 2.8 MILLION OVER A YEAR. RIGHT HERE FOR THE ENTERPRISE FUNDS AND THE TOTAL, WHICH IS ABOUT 2.1 MILLION. THAT'S THE PIECE THAT THE GOVERNMENT SIDE WOULD NEED TO ALLOCATE THROUGH BUDGET. THE ENTERPRISE SIDE IS NOT SUCH AN ISSUE BECAUSE IT'S DONE THROUGH FEES. AND SO WE'RE GOING TO GET

[01:10:03]

SO THAT'S WHY THOSE ARE REMOVED THERE UNALLOCATED FUNDS. YEAH. CIRCULAR. YEAH. YEAH YEAH. ANY QUESTIONS ON OUR PROPOSED METHODOLOGY PERCENTAGES. THEY'RE JUST RELATED TO THESE NUMBERS.

YEAH. THE PERCENTAGE IS THEIR PERCENT OF THE AVERAGE. AND I ASSUME THAT THEY LIKE THE ENTERPRISE FUNDS HAVE DISCUSSED THIS. AND THE WAY THEY'RE SPLITTING IT UP IS. YES AMENABLE TO BOTH. YEAH. YES. THIS WAS ALSO PRESENTED TO BOTH CHRIS AND MARY. THEY UNDERSTAND WHERE THEY'RE COMING FROM. I USED TO ASK IF HE LIKES IT, BUT I THOUGHT THIS WAS ALL TOWERS COST. YEAH. OKAY. BUT WITHIN THE GOVERNMENTAL FUNDS, I'M NOT PROPOSING THAT WE CHARGE AND NOR WE PROBABLY SHOULDN'T CHARGE CAPITAL FUNDS OR SPECIAL REVENUE FUNDS. THIS IS JUST THE FUNDING TO DIFFERENTIATE THE DIFFERENTIATE BETWEEN GOVERNMENTAL AND ENTERPRISE. SO THIS IS WHAT WE CURRENTLY BUDGET A MILLION OUT OF THE GENERAL FUND AND 2 MILLION OUT OF ENTERPRISE FUNDS. THIS WAS WHAT OUR BEST GUESS WAS PRIOR TO HAVING EVER SEEN BACK IN THE ANALYZE OKAY. WHICH IS HONESTLY NOT FAR OFF TO WHERE WE ARE IN TWO YEARS. YEAH, SO GREAT FOR YEAH, SO THERE'S FUNDING OPTIONS ON THE GOVERNMENT SIDE, WE INITIALLY STATED THAT WE WOULD USE CAPITAL FUNDS, WHICH MEANS THAT EACH YEAR I'VE COME TO COUNCIL AND SAID, OKAY, WE HAVE SOME SAVINGS OVER THE BUDGET YEAR IN THE GENERAL FUND. CAN WE MOVE THAT TO CAPITAL? AND THIS YEAR WE MOVE SOME TO FOR HEALTH INSURANCE SAVINGS. MY WE COULD STAY THAT COURSE. AND DEPLETE OUR CAPITAL FUNDS OR WE COULD MAKE OTHER CHANGES. WE CAN PRE PRIORITIZE THE BUDGET THIS YEAR OR NEXT YEAR. WE CAN ALLOCATE TO ALL FUNDS AND DECIDE TO HAVE THE GOLF AND REC AND LIBRARY AND ALL THOSE PLAY INTO IT. WE COULD DO A MIXTURE. MY RECOMMENDATION WOULD BE TO NOT USE CAPITAL FUNDS, BECAUSE WE HAVE OTHER PROJECTS COMING DOWN THE PIPE THAT WE NEED TO ADDRESS, BUT RATHER DO AN INTERNAL LOAN OVER FIVE YEARS, WHICH WOULD BE IT GIVES US THE MOST CAPACITY TO BE ABLE TO HANDLE OTHER REQUESTS. AND I TALKED TO CHRIS BRIEFLY ABOUT THIS THIS LAST WEEK, AND I HAVEN'T HAD A CHANCE TO TALK TO CHRIS HERBERT, BUT I DON'T THINK WE NEED ALL PARTIES TO PARTICIPATE. I THINK WE COULD COME UP WITH EITHER AN INTERNAL LOAN BETWEEN PUBLIC WORKS OR BETWEEN OUR OUR IDLE FUNDS. WITHIN HEALTH INSURANCE. WE HAVE 4 MILLION SITTING THERE. WE COULD COME UP WITH A PLAN TO PAY BACK OVER FIVE YEARS, WHICH WOULD BE ABOUT 350 TO 400,000 A YEAR. INSTEAD OF TRYING TO PAY IT UP ALL AT ONCE, THAT ALLOWS US TO NOT LIQUIDATE ALL OUR CAPITAL FUNDS. IS THAT OUT OF THE GENERAL FUND? THAT NUMBER YOU JUST GAVE? YES. IT WOULD BE PAID FOR OUT OF THE GENERAL FUND. SO YOU'RE YOU'RE BUDGETING A REPAYMENT INSTEAD OF ALL THE COSTS UP FRONT, WHICH IS WHAT WE KIND OF STARTED OUT IN THE BUDGET PROCESS. BUT AFTER REVIEWING THE BUDGET, AND I KNOW THIS IS SOMETHING THAT I HAVEN'T NECESSARILY VETTED WITH EVERYONE, BUT I THINK THAT'S ONE OF THE OPTIONS WE SHOULD CONSIDER. BUT THAT'S NOT SOMETHING WE NECESSARILY NEED TO DECIDE TODAY BECAUSE WE HAVE A TENTATIVE PLAN. I THINK IF YOU IF YOU GUYS ARE INTERESTED IN HEARING MORE ABOUT THE LOAN PROCESS, WE'D COME BACK AND TELL YOU IN DETAIL ALL THE PARAMETERS OF HOW THAT WOULD WORK. BUT WE WOULD HAVE TO KNOW WHAT THE STATEMENT OF WORK WAS FIRST, BECAUSE WE'RE NOT SURE HOW MANY BELLS AND WHISTLES WE WOULD PAY FOR. THAT'S CORRECT. TYPICALLY, TYPICALLY WHAT I'VE TALKED TO WORKDAY, THEY SAID WE'VE BEEN REALLY GOOD ON OUR BIDDING. WE'VE NEVER REALLY HAD TO CHANGE A CONTRACT DOLLAR WISE. AND SO WE'LL SEE HOW THAT PANS OUT WITH STATEMENT OF WORK. IF THERE'S NO DOLLAR CHANGE, THEN WE WERE JUST COMING BACK AND JUST MAKING SURE THAT WE'RE WE'RE A GOOD GOOD. ON THE FUNDING FUNDING PLAN. SO I KNOW THAT AS A COUNCIL, ONE OF YOUR PRIMARY RESPONSIBILITIES IS TO MANAGE THE PURSE STRINGS. AND I APPLAUD YOUR HISTORY AND TRACK RECORD WITH THAT AS WE IMPROVE AND GET STRONGER IN THAT AREA, EACH AND EVERY BUDGET CYCLE, I WILL SAY THAT IT'S IMPORTANT THAT WE BE NOT BE PENNY WISE AND

[01:15:03]

MAYBE EITHER RUSHED INTO OR NAIVELY ENTERED INTO, AND I MEAN ANOTHER. WHEN I SAY NAIVELY, ANOTHER THING THAT WE LEARNED WAS THAT THE CONTRACT THAT WAS NEGOTIATED BEFORE, I THINK ANYBODY ON THIS COUNCIL AND BEFORE I WAS HERE WAS IT WAS A TOOTHLESS CONTRACT THAT REALLY DIDN'T SEEM TO HAVE THE CITY'S BEST INTERESTS THAT IT REPRESENTED WITHIN IT. AND SO BUT WE HAVE MUCH MORE SOPHISTICATED LEGAL ANALYSIS THAT WE'RE CAPABLE OF NOW TO, TO BE ABLE TO WHAT WE'VE LEARNED, THE LESSONS, I GUESS I'LL SAY TO, TO KNOW THAT WE HAVE TO DO THIS CAREFULLY. SO OUR EYES ARE A LOT WIDER OPEN. AND I THINK PAST MISTAKES, THE VALUE OF THAT IS TO TEACH US, YOU KNOW, HOW TO NOT MAKE THOSE MISTAKES IN THE FUTURE. BUT HOW DO I SAY THIS? I DON'T KNOW HOW TO SAY IT CAREFULLY, BUT WHAT I BASICALLY MEAN IS IT'S CHEAPER TO MEASURE TWICE AND CUT ONCE. YEAH, EVEN IF MEASURING TWICE COSTS US $150,000 MORE THAN WE THOUGHT IN ANY ONE PARTICULAR YEAR, IT'S WAY CHEAPER TO DO IT THAT WAY AND NOT BURN OUT YOUR STAFF. NOT FRUSTRATING YOUR PUBLIC, NOT FRUSTRATE YOUR RANK AND FILE EMPLOYEES. AND SO I AM GOING TO ENCOURAGE YOU TO BE LESS CONCERNED ABOUT AN OVERRUN FOR A CHANGE ORDER OR WHATEVER THEY CALL THEM IN THIS, THIS EFFORT, THAN YOU ARE ABOUT PERFORMANCE AND ABOUT GETTING GOOD VALUE.

THAT IS PLUG AND PLUG AND PLAY AS WE CAN POSSIBLY MAKE IT WITH THE TALENT THAT WE HAVE. SO I'M DONE. I'LL STEP OFF MY LITTLE BOX OF WORRY, BUT THOSE ARE THE THINGS I'M MOST CONCERNED ABOUT, IS THAT WE JUST GET IT RIGHT, BECAUSE IT'S WAY CHEAPER IN THE LONG RUN THAN WHAT WE PAY FOR BY, NOT BY BEING VERY CAREFUL ABOUT THE DOLLARS AND TOO TIGHT EARLIER ON. SO TO THAT POINT, IF THE NUMBERS THAT YOU'VE GOT HERE DOES ANY, ARE THERE ANY CONTINGENCIES, COST OVERRUNS? THERE WAS A 750,005% CONTINGENCY, 5%, OKAY. 5%. THAT'S RIGHT HERE. BUT I WANT THIS REASONING TO ALSO EXTEND TO THE TALENT, NOT JUST THE COST OF A PIECE OF SOFTWARE OR THE COST OF A MODULE OR SOMETHING. I WANTED TO UNDERSTAND THAT PAIN. GOOD DOLLARS TO KEEP QUALITY ASSURANCE ON HAND FROM WHITLOCK IS GOING TO BE INVALUABLE. IN THE PAST WHEN WE HAD. ISSUES GO AWRY WITH IMPLEMENTATION, WE WOULD HAVE VERY TALENTED EMPLOYEES DISAGREEING WITH ONE ANOTHER. AND THOSE DISAGREEMENTS, THOSE RELATIONSHIPS THAT TAKE A LONG TIME TO HEAL AND MEND AND GET BACK TO NORMAL, COST US, COST US A LOT OF MONEY. AND IF WE CAN JUST APPEAL TO AN EXPERT AND GET THE DECISION MADE QUICKLY, AND EVERYBODY AGREES AHEAD OF TIME THAT THE EXPERT IS GOING TO, YOU KNOW, RULE THE DAY, AND WE HAVE THAT EXPERT ON CALL. IT'S GOING TO BE A LOT BETTER THAN HAVING TO GO BACK AND FIX RELATIONSHIPS THAT TAKE YEARS TO MANAGE. SO I WANT YOU TO JUST BE REALLY SMART IN HOW YOU THINK ABOUT THIS AS HOLISTICALLY AS YOU POSSIBLY CAN, AND I DO APPRECIATE THAT. WITH THAT SAID, I DO APPRECIATE WHAT WE'RE SAYING ABOUT CARING FOR THE RANK AND FILE EMPLOYEES AND WHAT THEIR EXPERIENCE IS GOING TO BE AND HOW WE NEED TO IMPLEMENT SOME CHANGE MANAGEMENT. I THINK WE HAVE THE TALENT TO DO THAT IN-HOUSE ONCE WE GET SOME GUIDANCE, BECAUSE IT'S JUST GOING TO BE PART OF THE JOY OF WORKING HERE.

REMEMBER, ONE OF OUR SUSTAINING CAPABILITIES, BASE OF OUR STRATEGIC PLAN IS HAVING THE RIGHT TECHNOLOGY. AND IF AFTER THIS VERY EXHAUSTIVE, ALMOST A YEAR PROCESS HAS GIVEN US WORKDAY, THEN AND WE FEEL IT'S THE RIGHT TECHNOLOGY, WE NEED TO JUST GO AFTER IT AND EMBRACE IT.

OKAY, NOW I'VE DONE. YEAH, I DON'T THINK WE'RE ASKING TO CUT CORNERS ON THIS. NO, NO, I DON'T THINK SO. I JUST I THINK THAT LAYING IT ON THICK AT THE BEGINNING, WHAT YOU HAVE ON THAT PREVIOUS SLIDE TO ME IS. THIS ONE, THIS ONE, IT'S NUMBER TWO AND NUMBER THE SECOND AND THE THIRD BULLETED POINT CAN KIND OF BE COMBINED TO FIGURE OUT HOW TO DO THIS. YEAH. DEPENDING ON WHAT NEXT YEAR'S BUDGET LOOKS LIKE THEN WE'D KNOW MORE WHAT THE LOAN HAS TO LOOK LIKE BECAUSE WE

[01:20:02]

AND START THE STATEMENT WORK. AND YOU WOULDN'T NECESSARILY SEE US COME BACK UNLESS THE STATEMENT OF WORK SIGNIFICANTLY CHANGES AS FAR AS SCOPE, LIKE THEY CHANGE A VENDOR OR CHANGE A PLATFORM. WE WOULD PROBABLY COME BACK FOR THAT. OR IF THEY CHANGE THE PRICE BECAUSE WE WE'VE IDENTIFIED AN AREA THAT WASN'T COVERED. OTHER THAN THAT WE SHOULDN'T YOU SHOULDN'T SEE US COME BACK IF EVERYTHING IS IN ITS RIGHT PLACE. AND SO WE'RE ASKING THAT YOU ACCEPT AS STRADA AS THE IMPLEMENTER OF WORKDAY. AND THEN SPRITE POINT IS DOING THEIR THEIR PIECE. IF ONCE THAT IS APPROVED, THEN WE'LL COME BACK WITH WHITLOCK'S CONSULTING CONTRACT. THAT'S OUR QUALITY ASSURANCE. I THINK THAT WAS APPROPRIATE TO LAYER THOSE AND NOT DO THEM ALL AT THE SAME TIME. SHOULD YOU GO AHEAD? I GOT A COUPLE COMMENTS AND I JUST WAS TAKING NOTES A LITTLE BIT WHILE WE WERE TALKING ABOUT IT, BUT WE'VE TALKED ABOUT THIS SINCE I'VE BEEN ON COUNCIL. I MEAN, THIS HAS BEEN AT THE TOP OF THE LIST FOR A LONG TIME. BILLING HAS ALWAYS BEEN AN ISSUE. IT'S KIND OF BEEN STANDING IN THE WAY BETWEEN POWER AND MUNICIPAL SERVICES. AND, YOU KNOW, THE ENTERPRISE FUNDS. BUT THE OTHER INEFFICIENCIES WE HAVE IN YOUR DEPARTMENT AND, AND ALL THROUGH THE CITY HAS BEEN APPARENT FOR THE WHOLE TIME I'VE BEEN HERE. SO, YOU KNOW, WE TALK THE TALK.

WE'RE GOING TO BE, YOU KNOW, EFFICIENT. WE'RE GOING TO BE WE'RE EMBRACE DATA. WE'RE GOING TO BE FORWARD THINKING THAT WE NEED TO WALK THE WALK. RIGHT. WE NEED TO WE NEED TO INVEST IN SOMETHING. I DON'T THINK $5 MILLION IS A REALLY HEAVY LIFT FOR US. I REALLY DON'T, YOU KNOW, ESPECIALLY THE WAY YOU'VE EXPLAINED HOW IT CAN PAY FOR IT AND WE CAN DO IT OVER TIME. AND I'M SO YEAH, I'M VERY SUPPORTIVE OF IT AND I'M ALL IN. AWESOME, AWESOME. WELL, I'M, I'M HOLLY LIKE JUST TO TRY AND GET IN TO LOOK AT AN OUTLINE OR AS 400 OR WHATEVER. ALL THOSE PROGRAMS ALWAYS ARE THAT JUST LIKE, THAT SOUNDS LIKE IT BELONGS BACK IN LIKE WHEN DOS FIRST CAME OUT.

IT'S JUST LIKE THAT BAD. SO WE'RE CODING OUR OWN COMPUTERS. YES. SO I'M, I'M ALL INTO THIS.

I KNOW WHEN YOU SAID NOT COME BACK AND I KNOW YOU DIDN'T MEAN THIS, BUT AFTER THE STATEMENT OF WORK AND THE SCOPE, ONCE THE CONSULTANT IS ON, I WOULD LIKE TO SEE A GANTT CHART OF THE TIME. LIKE THAT WOULD BE THE TIME I WOULD EXPECT A REPORT TO COME BACK TO SAY, THIS IS WHAT WE'RE GOING TO DO, AND THEN MAYBE IT'S QUARTERLY. BUT I WOULD LIKE THAT ACCOUNTABILITY PIECE TOO, BECAUSE MY FEAR IS THAT THE WORK OF THE DAY, AND THAT'S BEEN MY COMMENTS THROUGHOUT ALL OF THIS, THAT THE WORK OF THE DAY BECOMES SO OVERWHELMING THAT THIS PROJECT IS LIKE, IT'S LIKE IF WE IF WE NEED IF WE START SLIPPING AND WE NEED ANOTHER PERSON, WE NEED SOMETHING ELSE. WE WANT TO WE WANT YOU TO FEEL LIKE, YEAH, THAT'S PART OF THEIR THEIR ROLE IS TO FIND SOMEBODY MID-YEAR OR WHATEVER THAT IS BECAUSE THIS SHOULDN'T I DON'T WANT IT TO SLIP. SO I MEAN, IT'S ALWAYS BEEN THE VISION THAT THE PROGRESS WOULD COME THROUGH THE EXECUTIVE COMMITTEE. AND THAT CAN COME WITH OUR QUARTERLY FINANCIAL REPORTS. AND AT THE SAME TIME, WE COULD DO THOSE IN PARALLEL. SO IT'S LIKE THIS IS WHERE WE THOUGHT WE WOULD BE.

THIS IS WHERE WE'RE AT. WE'RE GOING TO NEED WHATEVER CATCH UP. BUT MARGARET WILL TAKE THE LEAD ON THOSE STATUS UPDATES TO COUNCIL. I MEAN, I'LL COME AS WELL. I MEAN, BUT YEAH, THE EXECUTIVE COMMITTEE WILL DEFINITELY TAKE THAT ON, AND WE CAN DEFINITELY DO SOME UPDATES.

OKAY. WELL THAT'S WHERE SO THAT'S WHERE I'M AT WORK OF THE DAY. IF IT STARTS TO FEEL LIKE I'VE GOT ALL OF THIS OTHER STUFF, WE'VE GOT THE AUDIT COMING UP, I GOT THIS. I JUST WANT IT TO BE, YOU KNOW, AND I WANT YOU TO FEEL THAT SUPPORT UNLESS, YOU KNOW, UNLESS IF YOU NEED SOMETHING ELSE, I'M GOING TO SPEAK MAYBE A LITTLE OUT OF CONTEXT AND OR THIS IS GOING TO BE AN HR PIECE. AND SO WE HAVE A NEW HR DIRECTOR AND WE HAVE A AND WE'LL HAVE AN HR PLATFORM AS ONE AREA THAT HIM AND I HAVE BEEN DISCUSSING IS DO WE HAVE THE RIGHT RESOURCES AVAILABLE.

DOES HE HAVE ENOUGH BANDWIDTH TO SEND PEOPLE OVER AND HELP OUT? WE'RE LOOKING AT THAT AS A TEAM TEAM APPROACH, BUT THAT COULD BE A CONCERN AT SOME POINT, RIGHT? WHEN I TALK TO OTHER AGENCIES, THEY HAVE A FULL TIME HR PERSON ON THE PROJECT, BUT WE HAVE A SLIGHTLY SMALLER HR TEAM. THEY HAVE A LOT OF THINGS THAT ARE TRYING TO TAKE ON, TAKE ON. SO I DON'T WANT TO TAKE IT, TAKE IT AWAY FROM HIM. BUT THAT IS I'LL TELL YOU UP FRONT, THAT'S GOING TO BE ONE AREA THAT I'VE ALSO

[01:25:04]

I THINK THIS PICTURE REALLY DOES TELL A STORY BECAUSE MY EXPERIENCE HAS BEEN IT'S NOT THAT WE WILL LOSE EMPLOYEES OR WE'LL SAVE SO MUCH MONEY ON PAYROLL, IT'S THAT THE PAYROLL, THE FOLKS THAT ARE DOING TRANSACTIONAL KIND OF DUTIES WILL HAVE THE FREEDOM TO DO THE THINGS THEIR JOB ACTUALLY NEEDS TO BE DONE. AND SO I'LL GIVE YOU AN EXPERIENCE MY MOM HAD MY DAD HAD A PARTS STORE AND THEIR INVENTORY WAS ON LITTLE CARDS, AND THERE WERE INVOICES THAT CAME IN EVERY DAY. AND HER JOB WAS TO TAKE THE INVOICE, GO TO THE CARD, LOOK AT THE INVENTORY RATE OF HOW MANY SPARK PLUGS WE HAD, CROSS OUT THE NUMBER THAT WAS THERE FROM THE INVOICE AND PUT A NEW NUMBER DOWN. AND THEN EVERY YEAR AT INVENTORY, WE'D PULL OUT EVERY ONE OF THOSE TRAYS, AND WE WOULD GO TO EVERY PLACE ON THE INVENTORY ON THE SHELF AND SEE IF WE WERE RIGHT, SEE IF THE BOOKKEEPERS HAD DONE THAT RIGHT. THAT'S DONE IN TWO SECONDS. NOW, WITH ANY KIND OF SERVER IN ANYWHERE WITH A POS SYSTEM. SO THE GREAT NEWS WITH A WORKDAY IS THAT KIND OF THAT KIND OF INFLECTION POINT IS THROUGHOUT. AND IF WE DO THIS AS A SUBSCRIPTION, WHEN I STARTED MAKING THESE THINGS EVEN EASIER AND SMARTER THEN WE'VE ALREADY, WE'VE ALREADY INVESTED, RIGHT? WE'RE ALREADY IN THAT MOVEMENT, BECAUSE WHAT HAPPENED 30 YEARS AGO AND WE WERE STUCK ON DOS BASED SYSTEMS AND WE HAD TO LIKE, KEEP PEOPLE COMING INTO THE PROGRAM. THINGS FROM. C PLUS PLUS AND LIKE THAT WAS UNTENABLE. AND IT LED TO SOME OF THE AUDIT OUTCOMES THAT WE'VE HAD. AND SO THIS IS CRITICALLY IMPORTANT. JUST WHAT I WANT TO TELL FUTURE COUNCILS AND EVERYONE ELSE. SO YOU HAVE TO CONTINUE. THIS COST DOESN'T GO AWAY. WE'RE GOING TO WE HAVE TO BE COMMITTED TO THIS. WHEN WE HAVE A $370 MILLION BUDGET, AND WE HAVE $5 MILLION THAT WE HAVE TO SPEND ON THIS UPFRONT. IT'S NOT AS A PERCENTAGE TO KEEP US EFFICIENT AND ACCOUNTABLE. THE WORKFLOW STUFF. I CANNOT TELL YOU HOW EFFECTIVE THAT IS AND SYSTEMS. SO IT WILL BE SO MUCH MORE MEANINGFUL IF WE CAN MANAGE. THE RISK OF GOING TO THE MUNDANE AS WE START WORKING ON BUDGET, DO YOU EXPECT TO HAVE ANY NUMBERS FOR US AS WE WORK OUR WAY TOWARD A BUDGET FOR THE NEXT FISCAL YEAR FOR THIS PROJECT? FOR THIS PROJECT, YES. OKAY. YEP. WE'LL FIND THE STATEMENT OF WORK COMPLETED. WE'LL HAVE A BETTER IDEA OF I MEAN, THE WAY I HAVE TALKED WITH STRATA AND STRIPE AND THEY'RE LIKE, WE DON'T FORESEE WE'VE WE'VE ANALYZED YOU GUYS ALREADY.

WE DON'T FORESEE ANY SIGNIFICANT CHANGES TO OUR CONTRACT THAT WE PROPOSED. SO I THINK WE'RE IN A GOOD PLACE TO UNDERSTAND WHAT OUR NEEDS ARE. BUT WE'LL HAVE A VERY GOOD IDEA OF WHAT THE WORK IS GOING TO BE. THANKS. AND BASED ON THE INFORMATION THAT I HEARD IS THAT YOU'D LIKE US TO COME BACK TO THE STATE AND WORK TO KIND OF GIVE YOU THAT TIMELINE UPDATE. SO, MARGARET WANTS TO RUN WITH THAT? NO, ACTUALLY, AFTER THE STATEMENT OF WORK, IT'S THE FOR ME, I FORGET IT'S THE IT'S THE ONCE YOU'VE GOTTEN THE CONSULTANT AND THE QUALITY ASSURANCE THE SCOPE IS LIKE IT'S NOT UP TO SPEED ON THE WORK. IT'S LIKE WE'RE READY TO GO. YEAH. AND I THINK THAT THE THAT THAT'S WHERE HAVING WHITLOCK AS A CONSULTANT IS GOING TO BE VERY HELPFUL TO MAKE SURE THAT WE DO PUT TOGETHER A TIMELINE AND A GANTT CHART THAT IS REALISTIC, BUT IS ALSO

[01:30:04]

AND SO THEY'LL BE ABLE TO MEET WITH THEM AND TALK TO THEM ABOUT WHAT THOSE ISSUES ARE. BUT I THINK WE'RE IN A GOOD POSITION WITH OUR STRUCTURE CORE TEAM, EXECUTIVE COMMITTEE AND, AND COUNCIL. AND WE'LL WE'RE WILLING TO COME BACK AND UPDATES AND, AND FIGURE THIS OUT. WITH THAT BEING SAID, WE DID TALK ABOUT STARTED THE NEXT PHASE HERE WITHIN THE NEXT SIX MONTHS, WHICH MEANS WE'LL START HAVING A CONTRACT AGAIN TO DO THE RFP WITH WHITLOCK. AND THEN BALANCE THE PLAN FROM THE BEGINNING THAT WE BUILT THIS AND SO THAT WE'RE READY TO START THE ROTATION AT THE END OF THIS PROJECT. AND SO IN ORDER TO DO THAT YOU START THE RFP A YEAR BEFORE. AND SO IT'S GOING TO BE. RIGHT. SO IF YOU LIAISED WITH ANY OF THE DIRECTORS WHO ARE ON THE EXECUTIVE COMMITTEE, MUNICIPAL SERVICES, PUBLIC WORKS POWER OR HUMAN RESOURCES, ASK AS MANY QUESTIONS AS YOU WANT THERE, BECAUSE THOSE DIRECTORS ARE GOING TO HAVE SOME INSIGHTS THAT WILL HELP HELP YOU AND YOUR DECISION MAKING AND YOUR PREPARATION. SO I WOULD DISCOURAGE PEOPLE FROM GOING DIRECTLY TO MARK OR JOSEPH OR ANY OF THE OTHERS ON THE CORE TEAM, ONLY BECAUSE THEY NEED TO STAY FOCUSED AND NOT HAVE TO DEAL WITH THE POLITICS OF ANSWERING ELECTED OFFICIAL QUESTIONS. SO I ENCOURAGE YOU TO STICK WITH MARGARET AND THE DIRECTORS ON THE WHATEVER IT'S CALLED EXECUTIVE COMMITTEE. YOU'RE ALL EXCITED, RIGHT? IT'S A NEW DAY. BEGIN VISION THE FUTURE. SO WE ARE QUITE A BIT QUITE A WAYS OVER TIME FROM WHAT WE PLANNED. BUT DO YOU NEED TO GO OVER THE SECOND PACKET, THE WORK DAY. NO, THAT WAS JUST A HANDOUT OKAY. THAT'S JUST A HANDOUT THAT THAT SUPPORTS THE WORK DAY. AND ABOUT A THIRD OF IT IS REPEAT SLIDES. THAT'S CORRECT. FLOWS OKAY. AND IT WOULD BE A GOOD REFERENCE IN ADVANCE OF THE CITY COUNCIL MEETING ON THURSDAY THURSDAY BECAUSE AGAIN THERE'S NOT A PROPOSAL THAT'S SORT OF ATTACHED TO THAT ASK. IT REALLY IS ABOUT APPROVING THE VENDOR RECOMMENDATIONS AND ALLOWING US TO MOVE FORWARD WITH DEVELOPING THAT, THAT THAT SCOPE OF WORK.

AND THEN THAT'S WHEN WE'LL HAVE THE AGREEMENT. AND IS THAT VENDOR RECOMMENDATION COMING FROM THEM, THE CORE COMMITTEE OR FROM THE EXECUTIVE COMMITTEE OR ALL OF THE ABOVE? JUST TO PARAPHRASE, IT'S THE MARK AND MARK OF THE SHOW. SO MARK, I'M HELPING MARGARET. IT'S COMING FROM THE EXECUTIVE COMMITTEE. YEAH. OKAY. ANY OTHER QUESTIONS? JUST A QUESTION. I JUST I THINK YOU'RE ALREADY ON THIS TRACK, BUT I WANT TO MAKE SURE THAT WE KEEP THAT CAPITAL FUND SEPARATE FROM THIS FINANCING. I DON'T WANT TO USE IT FOR THAT ONE. YEAH. THAT WAS MY RIGHT. I MEAN WE THAT'S HOW WE BUDGETED THIS YEAR. BUT GIVEN THE OTHER NEEDS ASSESSMENT THINGS OF THAT, THAT

[01:35:03]

ANY OTHER QUESTIONS? THANK YOU. THIS WAS A GOOD LEARNING EFFORT. THANK YOU. WE'LL SEE YOU AGAIN ON THURSDAY NIGHT WITH THIS ONE. ALL RIGHT. MARGARET, YOU'RE STILL UP. SHE'S JUST GOING TO GO TO CHAMBERS. YEAH. SO WE HAVE TWO THINGS COMING FROM MY OFFICE AT THIS TIME. DOES ANYONE WANT TO TAKE A BREAK BEFORE WE RESUME THE REST OF OUR MEETING? ALL RIGHT, LET'S DO THAT. LET'S COME BACK TOGETHER IN ABOUT FIVE MINUTES OR ROGER, I WANTED TO ASK JOE IF.

PURELY BECAUSE I'VE NEVER HEARD OF THAT. BUT THERE WERE SOME PEOPLE AT ONE TIME THAT WERE

[Office of the Mayor]

AND THEY CONDUCT WHAT IS CALLED THE NATIONAL COMMUNITY SURVEY. IT IS A SURVEY THAT IS CONDUCTED BY THREE TO, SORRY, 4 TO 500 CITIES ACROSS THE COUNTRY. AND THE ADVANTAGE OF DOING THE NATIONAL COMMUNITY SURVEY IS THAT IT IS BENCHMARKED. SO IT GIVES US A WAY TO SORT OF JUDGE OUR PERFORMANCE COMPARED TO SIMILARLY SIZED CITIES, SIMILARLY SIZED CITIES IN DIFFERENT PARTS OF THE COUNTRY, AS WELL AS CITIES IN DIFFERENT PARTS OF THE COUNTRY. SO THERE'S DIFFERENT WAYS OF SLICING AND DICING THAT DATA, BUT IT GIVES US A REALLY GOOD BENCHMARK ON HOW WE COMPARE WHAT OUR PERFORMANCE LOOKS LIKE COMPARED TO OTHER CITIES ACROSS THE ACROSS THE NATION. SO I HAVE HANDED OUT A, A COPY OF THE FINAL TOOL. QUESTIONS ONE THROUGH 12 ARE THOSE BENCHMARK QUESTIONS. THESE ARE QUESTIONS THAT RESIDENTS IN OTHER COMMUNITIES THAT TAKE PART IN THIS SURVEY WILL LARGELY SEE THESE SAME QUESTIONS. WE DID DO A LITTLE BIT OF TWEAKING HERE AND THERE, ESPECIALLY AROUND PUBLIC TRANSPORTATION, BECAUSE WE DON'T REALLY HAVE A BUSSING OR A SUBWAY SYSTEM. BUT WE DID INCLUDE SOME MENTIONS TO GIFT.

NEXT TIME WE DO THE SURVEY, WE'LL DO THE SAME THING WITH UTILITIES. NOTICE THAT WE PROBABLY SHOULD HAVE PULLED OUT AND HIGHLIGHTED IDAHO FALLS POWER A LITTLE BIT SEPARATELY, BUT THE BULK OF THE QUESTIONS, AS I SAID, ARE PART OF THOSE BENCHMARK QUESTIONS. WE DID WORK WITH POLCO TO ADD SOME CUSTOM QUESTIONS AND REACHED OUT TO THE DIRECTORS AND IDENTIFIED, YOU KNOW, SOME SOME SPECIFIC AREAS. SO QUESTIONS 13, 14 AND 15 HAVE TO DO WITH PARKS AND RECREATION AND INDOOR AND OUTDOOR RECREATIONAL OPPORTUNITIES IN OUR COMMUNITY. WE ALSO HAVE A QUESTION ABOUT CHILD CARE, WHICH IS AN ISSUE THAT WE'RE DOING SOME WORK ON AS A AS A CITY, AND THEN ALSO HAVE INCLUDED SOME QUESTIONS AROUND THE AIRPORT, ESPECIALLY AS WE SEE THAT CONTINUED INCREASED TRAFFIC AND CONTINUE TO EXPAND THE SERVICES THAT WE PROVIDE THROUGH OUR AIRPORT. SO THE SURVEY HAS TWO COMPONENTS. THE FIRST IS. HOUSEHOLDS IN OUR COMMUNITY, ABOUT 3500 HOUSEHOLDS HAVE IDENTIFIED HAVE BEEN IDENTIFIED RANDOMLY. AND POLCO SORT OF

[01:40:06]

POSTCARDS ARE MAILED TO THOSE RESIDENTS. THEY'RE ENCOURAGED TO COMPLETE THE SURVEY. IF THEY DON'T COMPLETE IT, THEY WILL GET A REMINDER POSTCARD. AND THEN WE WILL ALSO OPEN THE SURVEY UP IN IN A FEW WEEKS TO THE COMMUNITY AS A WHOLE. SO ANYBODY IN THE COMMUNITY HAS AN OPPORTUNITY TO PROVIDE THEIR THEIR DATA. SO I DO HAVE A TIMELINE THAT SORT OF SHOWS WHAT TO EXPECT IN THE COMING WEEKS. AND YOU'LL SEE THAT OUR DATA COLLECTION HAS STARTED. SORRY, IT'S A LITTLE BIT SMALL. I'M STILL GETTING USED TO THE BIG SCREEN. WE CAN DO IT. THERE YOU GO. SO WE ARE IN THAT DATA COLLECTION PERIOD. POSTCARDS ARE EXPECTED TO HIT MAILBOXES IN THE NEXT FEW DAYS, AND THEN THE SURVEY FOR OPEN PARTICIPATION WILL OPEN IN THE MIDDLE OF FEBRUARY. AND THEN WE WILL CLOSE OUR DATA COLLECTION IN THE END OF FEBRUARY. AND THEN WE EXPECT TO HAVE SOME PRELIMINARY DATA AT THE END OF MARCH, EARLY APRIL. AND PART OF OUR CONTRACT WITH POLCO IS FOR THEM TO PRESENT THAT DATA TO THE COUNCIL. SO WE WILL SCHEDULE SOME TIME TO DO THAT AS A WORK SESSION. THEY'LL PROVIDE AN OVERVIEW OF THE SURVEY AS WELL AS SOME OF THOSE THOSE REFERENCES. SO THAT'S WHAT TO EXPECT OVER THE COMING WEEKS. WE HAVE STARTED AN OUTREACH CAMPAIGN ENCOURAGING PEOPLE FIRST, JUST TO KIND OF LOOK FOR THOSE POSTCARDS IN THEIR MAILBOXES. SO IF YOU GET QUESTIONS FROM FOLKS, PLEASE ENCOURAGE THEM TO COMPLETE THAT SURVEY. AND THEN, OF COURSE, WHEN THE SURVEY IS OPEN TO EVERYBODY IN THE COMMUNITY, WE WILL DO ANOTHER OUTREACH PUSH THEN, SO THAT WHEN DID YOU ANTICIPATE THE COUNCIL REPORT? THE END OF MARCH, BEGINNING OF APRIL? YEP. ANY OTHER QUESTIONS? ANY QUESTIONS THAT ANYBODY MIGHT HAVE? JUST JUST ONE QUESTION THAT I THOUGHT I WOULD REALLY LIKE TO KNOW. THE OTHER PART OF THAT QUESTION IS HOW SAFE DO YOU FEEL IN OUR DOWNTOWN DURING THE DAY? WHAT WAS THE REASONING FOR DURING THE DAY? BECAUSE THE SAFETY CONCERNS THAT I HEAR ARE AT NIGHT AND LIKE TO BE HONEST, IT'S ONE OF MY THINGS I WORRY ABOUT IN OUR NIGHTLIFE. IT'S GROWING AND IT'S VERY VIBRANT.

BUT THERE IS THAT CONCERN ABOUT SAFETY. DOWNTOWN. GOOD QUESTION. WE CAN DEFINITELY TWEAK THAT. I THINK IT'S QUESTION NUMBER FOUR. YEAH. SO IT'S A BENCHMARK. IT'S ONE THAT THEY ASKED ACROSS THE COUNTRY. AND SO THERE MAY BE A RATIONALE FOR THAT ONE. PROBABLY EVERY ACROSS THE COUNTRY IS OBVIOUSLY WE CAN DEFINITELY LOOK AT THAT. AND THEN AGAIN I MEAN THERE ARE A COUPLE OF NOTES THAT I'VE MADE AND, YOU KNOW, HOPES THAT WE WOULD BE ABLE TO DO THIS SURVEY AGAIN. WE CAN DEFINITELY MAKE SOME OF THOSE THOSE TWEAKS. I ALMOST WANT TO ADD A SECOND, DIFFERENT QUESTION DAY AND NIGHT. YEAH. TWO QUESTIONS AND SEE WHAT THE DIFFERENCE OR TAKE IT AWAY. YEAH. BUT THEN YOU DON'T KNOW WHICH WHEN THEY DON'T. YEAH. WELL I THINK MOST PEOPLE I'M JUST GOING TO VENTURE A THOUGHT. MOST PEOPLE KNOW THAT THIS SHOULD BE A LITTLE MORE ON THEIR GUARD AT NIGHT, NO MATTER WHERE THEY ARE. BUT IF YOU DON'T FEEL LIKE YOU CAN WALK AROUND YOUR OWN NEIGHBORHOOD SAFELY IN THE DAYTIME, YOUR COMMUNITY HAS A BIG PROBLEM. AND SO ANYWAY, BECAUSE IT SAYS NEIGHBORHOOD NIGHT DOWNTOWN. AND SO THAT THAT JUMPED OUT AT ME THAT WAY. WILL THERE BE A COMPARISON BETWEEN THE MAIL OUT ONES AND THE OPEN? YES. THOSE TWO DATA SETS ARE KEPT SEPARATELY TO MAKE SURE THAT THE SURVEY IS STATISTICALLY VALID. IF WE DON'T GET IF WE'RE NOT HAPPY WITH THE RESPONSE RATE THAT WE GET ON THE POSTCARDS, THERE IS A WAY THAT THEY CAN THEN NOT NECESSARILY COMBINE THE DATA, BUT PROVIDE SORT OF A MORE HOLISTIC LOOK. IT JUST HAS THE GREATER MARGIN OF ERROR. IF IT'S JUST POSTCARDS, I THINK THE MARGIN OF ERROR IS TYPICALLY ABOUT 3%. IF YOU INCLUDE SOME OF THE OPEN DATA, THEN IT GOES UP TO SORT OF 4 TO 5%. SO THAT'S THAT WOULD BE THE ONLY ISSUE THERE TO KIND OF THINK THROUGH. BUT THEY'RE I MEAN THAT FROM WHAT POLCO HAS SAID, THERE ARE COUNCILS THAT ARE MUCH THAT ARE MORE INTERESTED IN SORT OF THAT. HOW MANY PEOPLE PARTICIPATED AND ARE NOT QUITE AS CONCERNED ABOUT THAT MARGIN OF ERROR. SO WE'LL JUST HAVE TO SEE SORT OF WHAT, WHAT OUR RETURN RATES ARE. HOW MANY, HOW MANY DID YOU SAY POSTCARD POSTCARDS OR POSTCARDS WOULD BE ABOUT 3500 BASED ON SORT OF THEIR METRICS AND, AND DATA ON SORT OF WHAT, WHAT WHAT WHAT WE WOULD NEED TO GET STATISTICALLY, STATISTICALLY SOUND SURVEY WITH OUR OVERALL POPULATION. AND THERE'S DEFINITELY A SCIENCE TO THOSE NUMBERS THAT I DON'T ALWAYS

[01:45:05]

AND ONE OF THE THINGS I'D NEVER HEARD BEFORE, AND LOOKING AT SOME OF THE SURVEYS IS A LOT OF THE SURVEYS ASK, WHAT IS YOUR RACE? WHAT IS YOUR ETHNICITY? AND I THOUGHT THAT WAS INTERESTING. AND I THINK IN THE HISPANIC, LATINO OR SPANISH ORIGIN, IT WOULD BE INTERESTING MAYBE TO GET THEIR ETHNICITY. LIKE ARE THEY PUERTO RICAN? WHAT AREA OF LATIN AMERICA ARE THEY FROM? I DON'T KNOW, BUT THAT WAS SOMETHING THAT I THOUGHT WAS EYE OPENING, BECAUSE A LOT OF THOSE COMMUNITIES ARE COMMUNITIES OF WHOLE THAT REALLY CARE ABOUT THEIR COMMUNITIES AND THE PUERTO RICO. SO THAT WAS INTERESTING. I DON'T KNOW IF THAT IS SOMETHING THEY WANT TO DO AND IF THIS IS

[01:50:03]

AND I APOLOGIZE FOR NOT HAVING IT WITH ME. I SHOULD HAVE BROUGHT THAT UP. WELL, IT MAY BE COMING UP IN A BUDGET SESSION COMING SOON NEARER TO US. SO. ALL RIGHT. ANY OTHER QUESTIONS? THANK YOU MARK. APPRECIATE IT. ALL RIGHT CATHERINE, I THINK YOU'RE UP. ALL RIGHT. THANK YOU.

I DO HAVE A SPREADSHEET TO SHARE WITH YOU. WE WILL GO THROUGH A FEW OF THE OR THE BILLS THAT AFFECT CITIES. WE WILL GO THROUGH TODAY FROM THE IDAHO STATE LEGISLATURE. THE LEGISLATURE DID OPEN WITH THE GOVERNOR'S STATE OF THE STATE, AND THE LEGISLATURE IS OFF AND RUNNING. SO WE'LL START AT THE TOP OF THE LIST. SEE I'M GOING TO SCROLL TO THE TOP. THANK YOU SO MUCH. SO WHAT I BROUGHT FORTH TO YOU TODAY IS JUST THE BILLS OF NOTE FOR THE CITY THAT WILL AFFECT EITHER CITY BUSINESS OR WORK THAT WE DO. THE FIRST ONE ON OUR LIST IS HOUSE BILL TWO.

THIS BILL INCREASES BALLOT INITIATIVE. THE BALLOT INITIATIVE, VOTE COUNT THRESHOLD FOR STATEWIDE ELECTIONS TO 60% FROM THE CURRENT 5150 PLUS 1% CURRENTLY 11 LEGISLATIVE CO-SPONSORS IN THE IDAHO HOUSE AND SENATE HAVE SIGNED ON FROM A QUICK COUNT ON ANY OF THE BILLS THAT WE WILL BE DISCUSSING TODAY. THIS BILL INDEED HAS THE MOST SPONSORS FROM BOTH SIDES OF THE STATE HOUSE, WHICH I THINK IS VERY INTERESTING, AND IT HAS BEEN REFERRED TO STATE AFFAIRS.

SO WE WILL CONTINUE TO WATCH THIS. AIC HAS NOT TAKEN A POSITION ON THIS BILL, AND SO WE WILL BE KEEPING TRACK OF WHERE AIC FALLS ON THESE AS WELL. HOUSE BILL SIX. THIS BILL MODIFIES EXISTING IDAHO LAW TO EXPAND THE ATTORNEY GENERAL'S INVESTIGATIVE AND PROSECUTORIAL PROSECUTORIAL POWERS REGARDING ELECTED COUNTY AND CITY OFFICIALS. ONE OF THE REALLY FUN PARTS OF THIS POSITION AND ROLE IS WE GET TO WORK WITH OUR SMART CITY DIRECTORS AND GAUGE THEIR OPINIONS AND HOW THIS WILL AFFECT THE WORK OF THE CITY. AND I ALWAYS LOVE WHEN WE REACH OUT TO OUR CITY ATTORNEY, MIKE KIRKHORN, BECAUSE HE ALWAYS HAS THE BEST ADVICE. AND IT IS VERY CLEVER IN HOW HE SHARES IT AND WHAT I LOVE TO SEE. HIS RESPONSE ON THIS ONE WAS HE HAS NO CONCERN WITH THIS BILL BECAUSE WE FOLLOW OPEN MEETING LAWS APPROPRIATELY. AND IT'S THERE'S REALLY NOTHING TO HIDE AND LOTS TO SEE HERE THAT'S TRANSPARENT AND OPEN. SO AIC IS SUPPORTING THIS BILL. AND I THINK THAT WE CAN ALSO SAY THE CITY OF IDAHO FALLS SUPPORT ANY EFFORT TO REMAIN TRANSPARENT. SO THAT WAS THAT'S A GOOD ONE. HOUSE BILL. SORRY. MY EYES ARE A LITTLE FUZZY HERE. HOUSE BILL SEVEN. THIS IS AN INTERESTING ONE. THIS BILL AMENDS IDAHO'S EXISTING

[01:55:01]

THOSE ARE A MUCH LARGER ISSUE HERE IN IDAHO FALLS. SO IN IN OUR PERSPECTIVE. THIS BILL WILL MAYBE NOT HAVE AS MUCH OF AN IMPACT WHEN IT COMES TO THE STATE'S REAL DRUG PROBLEM. BUT THE PENALTY WILL BE A $300 FINE FOR THE CHANGE FOR MARIJUANA POSSESSION. THIS BILL WOULD GO INTO EFFECT ON JULY 1ST, 2025, AND IT IS ALSO BEING SUPPORTED BY AIC, NOT JUST WILLIAM. ONE MORE THING, PLEASE. THEY DID NOT GET ANYTHING FROM JUDGES YET, AND IT'S REALLY HARD TO DO BECAUSE THE JUDGE ISN'T GOING TO COME AND TESTIFY IN THE LEGISLATURE. BUT I TALKING TO RETIRED JUDGES, IT TAKES AWAY DISCRETION. AND THAT IS NOT A POPULAR THING FOR JUDGES. YEAH.

THIS RACE THROUGH THE HOUSE AND IT'S ALREADY GONE TO THE SENATE. YEAH. SO INDIVIDUALLY WE CAN STILL WRITE AGAINST IT. EVEN AIC MADE A DECISION. THANK YOU. CAN I ASK SOMETHING ABOUT THIS? THIS SEEMS OPPOSITE OF THE WAY THAT THINGS WERE HEADED A FEW YEARS AGO, WHICH IS LIKE LEGALIZED.

LEGALIZED MARIJUANA. YEAH. SO IS THERE I MEAN, I'M THERE'S ONE LIKE I SUPPORT THE I DON'T SUPPORT LEGALIZATION OF MARIJUANA. I'M JUST WONDERING IF YOU KNOW, WHY THIS WHY THE SWITCH NOW TO. THIS SEEMS LIKE A TOTAL SWITCH. BECAUSE ONE HOUSE MEMBER WHO HAS WORKED ON THIS FOR A LONG TIME, AND THEY HAVE IT JUST IN THEIR HEAD THAT THAT THERE JUST WASN'T ENOUGH OF A THAT IT WAS 150 IN SOME PLACES 50 LIKE IT WAS. AND SO IT'S BEEN A PET PROJECT OF ONE PERSON.

OKAY. MY UNDERSTANDING, I FIND THE THREE OUNCES THING KIND OF INTERESTING BECAUSE THAT'S REALLY A LOT ACTUALLY. YOU KNOW, I WOULDN'T KNOW. IT'S ALMOST A QUARTER POUND. THAT'S A LOT.

YEAH, IT'S THREE OUNCES OR LESS. YEAH, I KNOW, BUT IT'S STILL I MEAN THAT'S A YOU KNOW, YOU THINK MAYBE ONE OUNCE WOULD BE I DON'T KNOW, IT JUST SEEMS LIKE AN ODD NUMBER FOR HIM TO JUST PLUCK OUT OF THE AIR FOR THREE OUNCES. WELL, THERE'S THREE OUNCES OR LESS NOW. YEAH. THAT'S NOT A NUMBER THAT THEY'RE PICKING OUT OF THE AIR. IT'S. THAT'S A FELONY AMOUNT. IS ANYTHING ABOVE THREE OUNCES. THAT'S THE LAW RIGHT NOW. SO THIS IS BECAUSE IF YOU HAVE THAT MUCH, THEY FIGURE YOU'RE PROBABLY SELLING IT. RIGHT? I DON'T KNOW HOW THEY'VE DETERMINED THAT. THREE OUNCES AND BELOW MEANT THAT THAT WAS MORE LIKELY FOR INDIVIDUAL CONSUMPTION. BUT THAT'S THE RATIONALE BETWEEN THE FELONY LEVEL AND THE MISDEMEANOR LEVEL OKAY. ALL RIGHT. MOVING ON TO HOUSE BILL 11. I DID NOT TAKE A POSITION ON THIS BILL. AND WE ARE WAITING FOR IKOPA TO ALSO TAKE A POSITION THAT THIS BILL ESTABLISHES NEW STATE LEVEL OFFENSES RELATED TO ILLEGAL ENTRY AND REENTRY INTO IDAHO. THE BILL AMENDS IDAHO CODE BY ADDING NEW CHAPTERS TO TITLE 18 AND 19, DEFINING TERMS SUCH AS ALIEN AND PORT OF ENTRY, AND CRIMINALIZING UNAUTHORIZED ENTRY INTO THE STATE FROM A FOREIGN NATION OR LOCATIONS OTHER THAN THE LAWFUL PORT OF ENTRY. WHILE THE BILL REQUIRES THE OFFICERS REPORT REPORT INFORMATION ON INDIVIDUALS WHO VIOLATE THE LAW, THIS BILL PROVIDES CIVIL IMMUNITY AND IDENTITY IDENTITY IDENTIFICATION FOR LOCAL AND STATE OFFICIALS. SO I WANT TO JUMP IN HERE WHEN WE AND SO CHIEF JOHNSON HAS BEEN OUT OF TOWN. SO IT WAS JEREMY GALBRAITH WHO ANSWERED WHEN I SENT OUT SOME QUERIES, AND HE IDENTIFIED THAT EVEN THOUGH THIS MIGHT INDEMNIFY OFFICERS, IT STILL HAS THIS ELEMENT IN IT WHERE OFFICERS WOULD BE ASKED TO INCLUDE ONE STATUS AS SOMETHING THAT THEY, YOU KNOW, LOOK FOR AND ACT ON. IF THEY BECOME AWARE OF IT AND OR AS THEY BECOME AWARE OF IT, AND THAT ACCORDING TO WHAT ASSISTANT CHIEF JEFF GALBRAITH IS THAT WE RUN THE RISK IF OUR OFFICERS ARE PERCEIVED AS NOW ALSO BEING EXTENSIONS OF IMMIGRATION, NATURALIZATION OR ICE OR WHATEVER THEY'RE GOING TO BE AFFILIATED WITH IF THEY'RE

[02:00:01]

WELL, THAT'S THE SLIPPERY SLOPE THAT MAYBE THIS BILL DOESN'T PUT US ON, BUT THAT'S THE SLIPPERY SLOPE THAT ALL OF THIS TAKES US TO. SOMETHING THAT AS THIS BILL HAS COME UP. I MEAN, I COMPLETELY AGREE WITH YOU, MAYOR. THE RIGHT TO SAFETY, BUT ALSO OUR OFFICERS, WE DON'T THE CITY DOESN'T HAVE A JAIL, RIGHT? SO WE ARREST PEOPLE WHO ARE COMMITTING CRIMES, AND THEN WE SEND THEM TO BONNEVILLE COUNTY, WHO IS RESPONSIBLE FOR THE JUDICIAL SYSTEM? I MEAN, I WOULD JUST ASSUME THAT OUR POLICE WOULD NOT HAVE TO CHANGE ANYTHING THAT THEY'RE DOING RIGHT NOW AS FAR AS SAFETY AND ENFORCING THE LAW IN THE CITY IN ORDER TO COMPLY WITH SOMETHING LIKE THIS, BECAUSE WE DON'T CARRY AROUND PAPERS IF THERE'S AN ILLEGAL ACTIVITY, THERE'S AN ARREST MADE, AND THEN THEY ENTER THE JUDICIAL SYSTEM THROUGH BONNEVILLE COUNTY. SO I JUST THINK WE SHOULD ALSO BE CAREFUL, YOU KNOW, LIKE TO SEE LIKE DON'T PICK UP SOMETHING THAT WE CAN'T SOLVE BECAUSE IT'S REALLY NOT OUR, YOU KNOW, WE DON'T PROSECUTE FOR IMMIGRATION WITHIN THE CITY. SO I MEAN, I THINK WE SHOULD BE VERY MINDFUL OF ALL OF THAT AND, AND EXACTLY WHAT OUR ROLE IS IN THE SYSTEM AND HAVE THE POLICE WEIGHING IN ON THAT, BECAUSE IT'S KIND OF IF IT'S NOT SOMETHING THAT THAT WE, YOU KNOW, DON'T PICK IT UP. IF WE CAN'T DO ANYTHING ABOUT IT, LIKE THEY'RE NOT BUSY ALREADY. RIGHT, RIGHT. IF YOU'RE PASSING THROUGH, YOU HAVE, YOU KNOW, A RIGHT TO SAFETY IN OUR CITY. IF YOU LIVE HERE, YOU HAVE A RIGHT TO SAFETY IN OUR CITY. AND SO THAT'S JUST KIND OF MY OVERREACHING IS, IS A LOT OF THIS IS REALLY GOING TO BE BONNEVILLE COUNTY. WELL AND I'LL TELL YOU THAT I BY THE WAY, STANDS FOR IDAHO CHIEFS OF POLICE ASSOCIATION. AND I CAN'T REMEMBER WHAT THEY SAID LAST FRIDAY ON THAT CALL, BUT IT WAS SOMETHING LIKE M-KOPA IS KIND OF HOPING THAT THEY WON'T HAVE TO SPEND A LOT OF POLITICAL CAPITAL ON THIS, BECAUSE THERE ARE SOME OTHER ENTITIES THAT ARE LINING UP AGAINST DAIRIES, DAIRY FARMS

[02:05:06]

[02:10:05]

AND IT'S NOT EVEN THE CHARGERS, IT'S JUST THE WIRING GETTING THAT IN PLACE FOR THE CHARGERS THAT WAS BEING REQUIRED. AND THEY DID THE JAIL OR THE COUNTY DID NOT PURSUE THAT PATH, AS COUNSEL POINTED OUT. BUT APPARENTLY ONE OF THE STAFF PERSONS HAD A CONVERSATION WITH THE LEGISLATOR. AND THEN BOOM, THIS BILL WAS BORN. AND ONE OF THE THINGS THAT WE'RE CONSTANTLY TRYING TO TEACH LEGISLATORS IS, PLEASE DON'T TAKE ONE THING THAT ONE CITY DOES AND THEN PAINT THE WHOLE STATE WITH THE SAME BRUSH. AND BOISE IS OFTEN THE ONE THAT GETS IN THE MIDDLE OF THIS AND KICK STARTS THINGS. BUT WE'VE SEEN THAT WITH URBAN RENEWAL, IT COULD BE. I THINK IT WAS REXBURG. ONE YEAR WAS THE CAUSE OF SOMETHING. AND SO WE'RE HOPING THAT AT SOME POINT LEGISLATORS WILL BE TOLD AND HUNG UP BY THEIR THUMBNAILS WHEN THEIR WHEN THEIR LEADERSHIP CATCHES THEM, YOU KNOW, LEGISLATING TO SOLVE A SINGLE PROBLEM. BECAUSE THERE ARE, WHAT, ABOUT, YOU KNOW, 2 MILLION OTHER IDAHOANS WHO DON'T NEED THIS BILL WHEN SOMETHING LIKE THAT HAPPENS. SO ANYWAY, THANKS. YEAH, ABSOLUTELY. OH, SO THE STRONG OPPOSITION IS BECAUSE OF THE PREEMPTION, THE PREEMPTION, NOT BECAUSE AIC IS AGNOSTIC ABOUT EVS. SO YES, FOR EV CHARGING. SO IF WE SCROLL DOWN TO THE BILL, HB 32 MASK MANDATES IS BACK. EVEN THOUGH COVID IS A IS A THING OF THE PAST, WE'RE STILL SEEING THAT SNEAK UP. SO AGAIN, ON THAT SAME LINE OF PREEMPTION, AIC IS STRONGLY OPPOSING THAT WHERE IT'S A IT'S A BILL THAT WOULD PREEMPT CITIES FROM BEING ABLE TO MAKE THEIR OWN DECISIONS. A BILL, HB 33, IS RELATED TO PUBLIC NOTICES AND ELECTRONIC NOTICING. I WAS ABLE TO REACH OUT TO CORINNE AND EMILY. THEY'RE IN THE IN THE CITY CLERK'S OFFICE, AND WITH A LITTLE BIT OF RESEARCH, THE CITY OF IDAHO FALLS HAS SPENT APPROXIMATELY $30,000 ON PUBLIC NOTICING, AND THE POST REGISTER. AND SO THIS BILL WOULD ALLOW THE CITY OF IDAHO FALLS TO PUBLIC NOTICE ELECTRONICALLY AND WOULD REMOVE THE REQUIREMENT OF PRINT NOTICING. WHILE WE KNOW THAT NEWSPAPERS, NEWSPAPER BUSINESSES TOUGH, AND THAT'S A LARGE INCOME SOURCE FOR NEWSPAPERS, THIS IS A BIG SAVINGS FOR CITIES BIG AND SMALL. SO THIS IS A BILL THAT THE AIC IS STRONGLY SUPPORTING. AND WE WERE ABLE TO PASS ALONG THAT DATA TO AIC AS THEY'RE COLLECTING WHAT WHAT THOSE DOLLAR AMOUNTS ARE FOR CITIES LARGE AND SMALL ON THE PUBLIC NOTICING. BUT IT'S NOT JUST THE MONEY THAT MANY CITIES DON'T HAVE A NEWSPAPER MACHINE IN A NEWSPAPER THAT ISN'T EVEN DELIVERED IN THEIR AREA. IT'S NOT REACHING THE PEOPLE INTENDED. AND I THINK TO PUBLIC NOTICING, YOU KNOW, WHETHER YOU RECEIVE THE NEWSPAPER OR NOT AT HOME THERE PEOPLE ARE ARE CONSUMING NEWS AND INFORMATION IN A VARIETY OF DIFFERENT WAYS.

THAT'S NOT ALWAYS IN A PRINT NEWSPAPER ANYMORE. SO I DON'T KNOW HOW ONE COULD ARGUE HOW EFFECTIVE IT IS TO ACTUALLY PRINT A PUBLIC NOTICE IN A NEWSPAPER. YOU KNOW? DOES THE BILL ADDRESS THE AVENUES TO BE UTILIZED ELECTRONICALLY? ALL IT DOES IS TAKE AWAY THE REQUIREMENT, THE REQUIREMENT. YOU CAN STILL USE THE NEWSPAPER IF THAT WORKS FOR YOU, BUT IT ALLOWS YOU TO PULL IN OTHER PLACES LIKE, BUT IT DOESN'T SPECIFY WHAT GUIDELINES OR ANYTHING AS TO WHAT THAT LOOKS LIKE, I THINK. SO I THINK IT GIVES YOU SOME OPTIONS IS WHAT IT DOES ELECTRONIC. YOU CAN DO IT ELECTRONIC WITH THE STATE OR YOUR OWN WEBSITE. THERE ARE SOME THINGS POSTED AT CITY HALL. YEAH. WE'VE BEEN LOOKING AT TRYING TO DO SOMETHING LIKE THIS FOR ABOUT, I DON'T KNOW, A DECADE. THERE WAS AN EFFORT LAST LEGISLATIVE SESSION THAT DIDN'T GO. AND AOC'S DIRECTOR WAS ONE OF THE FIRST SPONSORS OF THE ELECTRONIC BILL, BACK WHEN SHE WAS STILL A LEGISLATOR IN 2000, 13 OR 12. AND I HAVE BEEN TOLD THAT THE NEWSPAPER LOBBYISTS OBVIOUSLY OPPOSE THIS BECAUSE IT IS, YOU KNOW, A BIG INCOME ITEM FOR NEWSPAPERS. AND THEN THE LAST WELL, THERE'S A COUPLE MORE, BUT THE LAST HOUSE BILL IS A HOUSE BILL 45. THIS PROHIBITS

[02:15:02]

MILITARY POW. MIA REPRESENTING FLAGS REPRESENTING INDIAN TRIBES AND RECOGNIZED BY THE FEDERAL GOVERNMENT. SO I THINK ONE QUESTION WAS IF A SOME OF THE DISCUSSION WAS IF THE FLAG, THE BLUE LINE FLAG WOULD ALSO FALL UNDER WHAT WOULD BE PROHIBITED FROM BEING FLOWN? GAY PRIDE FLAGS WOULD NEED TO BE PROHIBITED. SO THIS IS AN INTERESTING BILL THAT COMES TO US FROM HEATHER SCOTT FROM BLANCHARD. AND AOC IS NOT TAKING A POSITION, AND THEY'RE WATCHING THIS FLAG. BECAUSE WE HAVE THIS ISSUE. THEY'RE WATCHING THIS BILL. WHEN WE HAVE THIS ISSUE.

IT WAS PRETTY CLEAR TO US THAT THIS WAS NOT A IT'S A FREE SPEECH ISSUE WITH THE GOVERNMENT SPEECH. AND SO IT'S A WASTE OF TIME. AND THEY MAY GET SUED AND LOSE FOREVER, BUT THEY WOULD GO AHEAD. WELL LIKE A NEW GREENBEL, RIVER WALK, PRIDE DAY HAS BANNERS AND FLAGS ALL OVER THE PLACE, BUT THAT CITY PROPERTY WOULD JUST WIPE THAT OUT. I BELIEVE THIS SHOULD ONLY BE FOR CITY FLAGPOLES. SO LIKE WHAT WE SEE IN THE PARKING LOT? YEAH. SO NOT BANNERS POSTED IN THE GROUND OR WHATEVER. I, I THAT MIGHT NEED TO BE A LITTLE BIT MORE RESEARCH. I WOULD THINK IF AN INDIVIDUAL ORGANIZATION IS HOSTING AN EVENT ON CITY PROPERTY, I WOULD THINK THAT THEY COULD STILL PARADE WITH WHATEVER FLAG THEY SEEM APPROPRIATE, BUT I WILL. THAT'S A GOOD QUESTION. I HAVEN'T READ THE BILL, BUT YOU'RE RIGHT IN SENSING THAT IT WILL CREATE UNCERTAINTY. AND IF THE BILL IS VAGUE AND IT SAYS YOU CAN'T HAVE IT ON A FLAGPOLE, WELL, I DON'T KNOW WHAT A POLE IN THE GROUND IN A PARK WOULD BE, BUT A FLAGPOLE. THE FLAG WAS FLYING OFF OF IT. AND SO WE'LL NEED TO DIG INTO THAT AND LOOK AT THAT. BUT YOU'RE CORRECT IN, IN SENSING THAT THERE MIGHT BE FIRST AMENDMENT CHALLENGES THAT COME OUT OF THIS, I THINK THAT ONE OF THE THINGS THAT THAT CONVERSATION REVEALED TO ME WAS THAT THERE'S A WHOLE LOT MORE NAIVETE ABOUT FIRST AMENDMENT FORUMS THAN AMONGST THE WIDE RANGE OF CITY LEADERS IN IDAHO THAN YOU MIGHT, MIGHT EXPECT. THEY ALL HAVEN'T BEEN THE FIRST AMENDMENT SCHOOL LIKE WE WERE WHEN WE HAD THAT ISSUE A FEW YEARS BACK. BUT I DID SHARE WITH THEM A LITTLE BIT ABOUT WHAT WE WENT THROUGH, AND THAT MAY LEAD TO OUR ATTORNEY'S OFFICE GETTING SOME PHONE CALLS FROM THEM. BUT AIC AT LEAST NEEDS TO WORK A LITTLE BIT ABOUT SOME OF THE CASE LAW IN THIS AREA. SO AND THEN LASTLY, MAYOR, DO YOU WANT TO SHARE A LITTLE BIT ON THE AIC RESOLUTION THAT REPRESENTATIVE CHEATHAM I HAVE A COPY. OKAY. WONDERFUL, EVERYBODY. THANKS TO ALL YOUR PASSING THOSE OUT. I HAVE A CONCERN ABOUT THE FIRST ONE YOU PRESENTED ABOUT THE ATTORNEY GENERAL AND INVESTIGATIVE POWERS. I THINK THAT'S FINE THAT WE I THINK WE DO HAVE CONFIDENCE. WE TRY TO DO WHAT WE'RE SUPPOSED TO DO THERE, FOR SURE. BUT THE BUT HE'S BEEN POLITICALLY MOTIVATED IN A LOT OF DIFFERENT PARTS OF AND WE, PARTICULARLY IN THE CITY OF NIAGARA FALLS, HAVE BEEN HIGHLIGHTED AS SOMEONE WHO ISN'T THE NORM IN TERMS OF OUR POLITICAL POSITIONS SOMETIMES AND VOICES THE OTHER ONE. I, I JUST THAT'S A CONCERN FOR ME, IF YOU WANT TO EXPRESS THAT TO AIC, EITHER OF YOU OR IF YOU HAVEN'T ALREADY, WELL, I THINK MORE THAN ANYTHING ELSE THAT THEY'LL BRING CITY OFFICIALS ON PAR WITH COUNTY IN THAT WE CAN BE CULTURALLY RELEVANT FOR OUR.

CRIMINAL ACTS. BUT YEAH, I DID THINK ABOUT THE LONG REACH OF THE ARM THERE, AND HOPEFULLY BUT I SUPPOSE ONE COULD ARGUE THAT A COUNTY PROSECUTOR MAY BE RELUCTANT TO PROSECUTE A CITY EMPLOYEE, PARTICULARLY FROM A LARGE, INFLUENTIAL CITY IN PARTICULAR. SO MAYBE THEN YOU ARE LOOKING AT OTHER JURISDICTIONS. YEAH, FOR THEM, BUT THERE'S PROBABLY NOT A PERFECT SYSTEM SINCE WE'VE HAD THE OPPOSITE HAPPEN. I SPOKE TO A PROSECUTOR, RANDY NEAL, AND HE TOLD ME HE'D HAVE NO QUALMS ABOUT PROSECUTING IT. SO YEAH, I'M NOT SURE WE'VE GOT THE SAME PROBLEM HERE, BUT THIS THIS ISN'T JUST A WIDE RANGING AUTHORITY TO PROSECUTE CITY OFFICIALS FOR CRIMES. OF COURSE, IF ANY OF YOU WENT AND GOT A IF IT GOT TO AN ACCIDENT AND LEFT TO FLED THE SCENE OF THE ACCIDENT WITHOUT REPORTING TO THE POLICE, YOU WOULD GET CHARGED AND I WOULD EXPECT THE COUNTY PROSECUTOR WOULD TAKE YOU TO TRIAL ON THAT. SO THERE ISN'T REALLY THIS IDEA THAT YOU'VE GOT SOME KIND OF COVERAGE ON THAT. WHAT THIS DOES IS IT ALLOWS THE ATTORNEY GENERAL TO ENFORCE VIOLATIONS OF THE OPEN MEETINGS ACT AGAINST CITY OFFICIALS IN

[02:20:07]

ALL RIGHT. ANY OTHER QUESTIONS ABOUT THE LEGISLATIVE PROCESS FOR CATHERINE? SO WHEN AIC BOARD TAKES A POSITION, I WOULD JUST SAY ONE OTHER BILL THAT WAS INTRODUCED WAS THE MIKE IN THE HOUSE. I HAVE TO FOLLOW THE HOUSE HEALTH AND WELFARE COMMITTEE. AND THEY INTRODUCED ON FRIDAY THE BILL TO REPEAL MEDICAID EXPANSION, WHICH WOULD HAVE A HUGE IMPACT ON US IN TERMS OF THE FIRE DEPARTMENT IS ACTUALLY IN THE BLACK. AND WE WOULD GO BACK TO THE $2 MILLION DEFICITS EVERY YEAR. AND SO AT UNFORTUNATELY, THAT COMMITTEE WENT FROM 12 MEMBERS TO 13 MEMBERS LAST THIS YEAR, AND THEY LOST A SEAT OF A DEMOCRAT. AND THAT THAT BILL WAS DEFEATED IN COMMITTEE LAST YEAR BY ONE VOTE. SO THEY HAVE THEY PURPOSELY REBUILT THAT COMMITTEE TO PASS THIS COMMITTEE ASSIGNMENTS. AND SO IT WILL GET TO THE HOUSE FLOOR, I HOPE CITIES AND ALL OF US, AND I HOPE AIC WILL. OR HAVE THEY ALREADY TAKEN A POSITION TO I. THEY HAVE NOT AND I'M NOT SURE IF THEY WILL. THEY'LL PROBABLY NOT WANT TO SPEND. POLITICAL CAPITAL IS MY GUESS.

BUT I WILL SAY THAT WHAT WAS INTERESTING WHEN WE HEARD THAT CITY OFFICIALS DEAL WITH CAPITAL WE HEARD FROM I'M SORRY, MR. MONKS, REPRESENTATIVE MONKS, SOMETHING MUST BE DONE ABOUT THESE COSTS. AND THEN WE HEARD FROM REPRESENTATIVE RUBLE THAT IT WILL COST US MORE NOT TO HAVE MEDICAID COVERAGE BECAUSE OF THE BILLION DOLLARS THAT COMES INTO THE STATE FROM THE FEDERAL GOVERNMENT EVERY YEAR. AND SO WE HAD WE HEARD VERY DIFFERENT ASSESSMENTS OF THE FISCAL IMPACT OF THE FINANCIAL IMPACT OF THIS. AND SO LET'S HOPE THE DATA GETS OUT THERE. WELL, ONE OF THE THINGS WE FIND IS THAT LEGISLATORS DON'T ALWAYS HAVE ACCESS TO GOOD DATA, SO THEY DON'T USE GOOD DATA WHEN MAKING THESE DECISIONS. THEY USE WHAT THEY HEAR. YEAH. AND THERE IS A GROUP OF MODERATE REPUBLICANS WHO DON'T WANT TO SEE THIS HAPPEN. I DO THINK IT WILL BE A REAL BATTLE ON THE FLOOR. I DON'T THINK THEY WOULD NECESSARILY WIN, TO BE HONEST, BECAUSE THE HOSPITAL LOBBIES ARE POWERFUL AND THEY DON'T WANT TO GO BACK. I HAD I HAD LUNCH THAT DAY WITH MARCO ERICKSON AND HE I MEAN, HE AND HE'S ON THE COMMITTEE. YEAH. AND HE'S VERY SUPPORTIVE OF MEDICAID AND SO YEAH, I AGREE. BUT I THINK AIC THAT'S PRETTY SHORTSIGHTED. IF THEY DON'T WANT TO TAKE A POSITION BECAUSE IT WOULD BE IT'S DEVASTATING TO THE AMBULANCE SERVICES ACROSS. AND ARE WE ONE OF THE FEW THOSE CITIES THAT ACTUALLY RUN AN AMBULANCE BECAUSE VERY FEW. YEAH, YEAH. BUT I THANK YOU FOR GIVING ME THAT THOUGHT BECAUSE I WOULDN'T HAVE THOUGHT ABOUT IT. AND ALSO, YOU ARE ALWAYS WELCOME TO TEXT OR EMAIL. KELLY, DO YOU THINK THE ASSOCIATION OF IDAHO COUNTIES WOULD ALSO BE LOOKING AT THAT BECAUSE THEY WOULD HAVE

[02:25:06]

AND THAT'S THE TEACHING HOSPITAL. AND THAT'S ONE OF THE PLACES WHERE A LOT OF THE INTERNALS OF THE NEW DOCTORS ARE TRAINED. YEAH. SO THAT WOULD BE TRUE FOR THE BEHAVIORAL CRISIS CENTER. ALSO. YES, THE HIGHLY IMPACT. WELL, MAYBE TO SAIC BECAUSE IT HAS A BROADER COMMUNITY IMPACT THAN JUST THE IMMEDIATE CITY GOVERNANCE. ALL RIGHT. THANK YOU FOR READING AND STAYING IN TOUCH. I DON'T KNOW IF WE'LL DO THIS EVERY TWO WEEKS, BUT FROM HERE ON OUT, ANYTIME THERE'S A NEW BILL OF INTEREST, CALIFORNIA WILL EITHER SEND AN EMAIL OR COME TO THIS

[Mayor and City Council]

YEAH. SO YEAH, IT WAS GOOD. OKAY. THE FEEDBACK I WOULD GIVE YOU FOR THE WATER SUMMIT IS I KNOW THERE WERE SOME PIECES THAT DIDN'T FEEL LIKE MAYBE THEY WERE COMPLETELY WATER APPROPRIATE, BUT I THOUGHT THAT IT WAS WATER APPROPRIATE TO TALK ABOUT IDAHO FALLS POWER. I MEAN, IDAHO POWER WITH LIKE WILDFIRE MITIGATION, WILDFIRE AND ALL OF THAT. I FELT LIKE IT WAS THAT WAS REALLY GOOD INFORMATION TO THE PEOPLE WHO WERE THERE FOR AIC THAN IT WAS FOR, YOU KNOW, LIKE THERE WERE A FEW THAT WERE STILL VERY TECHNICAL. BUT I JUST THINK THAT THE AUDIENCE THERE FOR AIC WAS IT WAS BETTER THAN IT'S BEEN IN YEARS PAST. WELL, LAST YEAR, THAT'S WHERE WE LEARNED ABOUT QUAGGA MUSSELS. FIRST WAS THERE BEFORE WE STARTED HEARING ABOUT IT FROM IQUA. AND THERE'S JUST THERE'S USUALLY A LOT THAT'S GOOD IF THAT IF THAT MEETING THE WATER QUALITY ISSUES CAN BE EXTREMELY TECHNICAL. AND THAT'S WHERE YOU SAY, OH GOOD, I'M GLAD CHRIS FREDERICKSON IS HERE BECAUSE HE KNOWS HOW TO LISTEN TO THIS. WE'RE VERY FORTUNATE THAT WAY. ALL RIGHT. MOVING ON THEN. THURSDAY'S COUNCIL MEETING, IT WOULD HAVE 25 AGENDA ITEMS IF WE HADN'T DONE THOSE SIX SLOTS TODAY. SO THE 19 MEMOS ARE ON THE CONSENT AGENDA. TEN ARE JUST REGULAR TYPES OF THINGS THAT SHOULDN'T BE TERRIBLY CONTROVERSIAL OR DIFFICULT. IT'S JUST GETTING THROUGH ALL OF THEM. AND THEN THAT TAKES US INTO THE APPEAL HEARING. AND I'VE ALREADY SHARED SOME INFORMATION WITH YOU ABOUT THAT. BUT THE ONLY OTHER THING I WOULD SAY BEFORE I GO ON TO THE LAST BULLET POINT HERE, IS I'VE ALSO ATTACHED, BESIDES THAT RESOLUTION, A IDAHO FALLS HISTORIC PRESERVATION PLAN. THE MEETING THAT THEY HAD HERE HAD APPROXIMATELY 30 PEOPLE IN THE ROOM WITH THE CONSULTANT THAT CBS HAS HIRED TO HELP WRITE A PRESERVATION PLAN. AND IT'S

[02:30:01]

AND THAT IS NOT SOMETHING I'M FAMILIAR WITH. THAT COULD BE A PROJECT FOR THAT GROUP, PERHAPS, OR FOR ANOTHER DAY. I KNOW THAT WE HAVE BITS AND PIECES OF HISTORICAL DATA, BUT I'M NOT.

AND I THINK THAT THE HISTORIC PRESERVATION COMMISSION DOES HAVE A GOOD COLLECTION OF THINGS, BUT I'M NOT SURE IF WE HAVE A COMPREHENSIVE OFFICIAL HISTORY OF THE CITY. I ALSO WAS I WAS REALLY IMPRESSED BY THE FOLKS IN THE ROOM. THESE WERE NOT ANGRY PEOPLE. THESE WERE CITIZENS WHO WERE UPSET ABOUT AN APPROACH. THESE WERE VERY THOUGHTFUL PEOPLE WHO WERE ANXIOUS TO SORT OF MAKE SURE THAT WE WERE PROPERLY, YOU KNOW, REGARDING THE PAST AS WE MOVE INTO THE FUTURE. IT WAS IT WAS A REALLY INTERESTING GROUP. SO I JUST WANTED TO SHARE THAT WITH YOU. THAT WAS THE HANDOUT FROM THE CONSULTANT. AND THEN LASTLY, THURSDAY NIGHT, THE LENGTHIEST PART OF OUR THURSDAY NIGHT MEETING WILL BE AN APPEAL. WE'VE TALKED ABOUT IT. THERE ARE ELEMENTS OF IT THAT WE'RE ALL FAMILIAR WITH. BUT I WANTED TO JUST TURN A COUPLE OF MINUTES OVER TO OUR CITY ATTORNEY TO JUST MAKE SURE THAT WE'RE MENTALLY PREPARED TO DO OUR READING INTELLIGENTLY. THERE IS A VERY NARROW QUESTION AT HAND, AND WE DON'T WANT TO GET TOO FAR AFIELD AS WE CONSIDER THE NARROW QUESTION. I WANT TO KNOW, AND I WROTE NO NEW MATERIAL, AND SO I WILL LET HIM EXPLAIN WHAT THAT MEANS. BUT THIS IS ONLY A DECISION ABOUT WHETHER OR NOT THE BODY PRIOR TO US. RIGHT? IF THE I CAN'T THINK OF THE NAME OF THE BOARD OF ADJUSTMENT MADE AN APPROPRIATE DECISION. AND SO WE CAN'T HAVE ALL KINDS OF NEW INFORMATION COMING INTO THIS. SO IF YOU'VE BEEN GETTING HIT WITH EMAIL OR ANY LETTERS OR ANYTHING LIKE THAT, YOU PROBABLY SHOULD DISREGARD IT BECAUSE IT'S NOT MATERIAL AT ALL. AND I'LL LET MIKE SAY MORE. ARE THERE GROUNDS FOR RECUSING OURSELVES IF WE HAVE HAD CONVERSATIONS OR HAVE? BEEN A PART OF READING THINGS OR LOOKING AT SOCIAL MEDIA? AND IS THERE ANY ADVICE YOU CAN GIVE US BEYOND THAT? SO JUST GIVE US A WHOLE SPIEL. YEAH, I WILL NOT GET INTO THE FACTS OR OR THE RECORD THAT'S INAPPROPRIATE. SO PLEASE DON'T ASK ME QUESTIONS ABOUT IT. YOUR YOUR REVIEW IS GOING TO BE CONFINED TO THE RECORD, AND THE APPELLANT HAS A DUE PROCESS RIGHT TO BE HEARD AND TO ARGUE THEIR CASE IN FRONT OF YOU FAIRLY. SO WE'RE NOT GOING TO GET INTO THE MERITS OF ANYTHING THAT THE THAT MIGHT BE PRESENTED TO YOU ON THURSDAY. I'D LIKE TO INSTEAD JUST FOCUS ON THE LEGAL STANDARD THAT OUR ZONING CODE PLACES ON A FIELD THE ZONING, THE ZONING CODE ON APPEAL FROM THE BOARD OF ADJUSTMENT CONSTRAINS THE COUNCIL FROM IN THE KIND OF DECISION MAKING THAT YOU'RE DOING. IT'S CALLED A IT'S CALLED. A YOU'RE YOU'RE YOU ARE LOOKING FOR AN ERROR THAT THE BOARD OF ADJUSTMENTS MADE. RIGHT. AND THE APPELLANT HAS IN YOUR PACKET, WHICH I THINK YOU'VE GOT ALREADY, THERE'S A STATEMENT THERE THAT THE APPELLANT WROTE UP ON SOME OF THE AREAS OF ERROR THAT THEY BELIEVED THAT THE BOARD OF ADJUSTMENT MADE. AND SO THOSE THOSE ARE THE QUESTIONS THAT NEED TO BE RESOLVED IN RESOLVING THAT QUESTION. OUR ZONING CODE LIMITS YOUR REVIEW TO THE RECORD, AND THAT THERE IS NOT SUPPOSED TO BE NEW EVIDENCE OR NEW TESTIMONY OR NEW MATERIAL THAT SHOULD BE INTRODUCED AT THE APPEAL. AND YOU SHOULD BE FOCUSED ON THE MATERIALS THAT WERE SUBMITTED IN YOUR PACKET. AS YOU GO THROUGH THOSE MATERIALS, YOU CAN GO THROUGH THEM BEFORE THE HEARING. IN FACT, THAT'S A GOOD IDEA.

THERE'S QUITE A BIT OF MATERIAL TO GO THROUGH. PLEASE COME TO THE HEARING WITH AN OPEN MIND AND TO HEAR WHAT IT IS THAT THE APPELLANT WANTS TO RAISE. STAFF IS PREPARED TO ADDRESS THE THOSE

[02:35:03]

[02:40:01]

OKAY. THE DEMON, THE PUBLIC TRANSPORTATION ADVISORY COUNCIL, KNOWN AS TAC, THAT SERVES UNDER THE IT BOARD TO RECOMMEND PUBLIC TRANSIT DECISIONS AND HELP CONFIRM AND ASSIST A GRANT.

APPLICATIONS THE. THERE'S A COUPLE OF DISTRICTS WHOSE APPOINTMENTS ARE OPEN AND AVAILABLE FOR APPLICANTS RIGHT NOW, AND THE APPLICATION WAS RELEASED ON JANUARY 16TH. THE APPLICATION CLOSES MARCH 2ND, AND THERE'S A MONTH LONG PUBLIC COMMENT TIME, SO THE APPOINTMENT WILL BEGIN IN JULY. SO JUST KNOW THAT YOU'VE GOT A COUPLE OF DISTRICTS OUT THERE THAT ARE LOOKING FOR MEMBERS. SO YOU KNOW, SOMEBODY IN PUBLIC TRANSIT. I DON'T HAVE ANYTHING TO THAT. I HAVE TWO THINGS. ALL RIGHT. SO WE LEARNED IN LIAISON FOR PUBLIC WORKS TODAY THAT SOUTH BOULEVARD IS DUE FOR AN OVERLAY. BUT I WANT EVERYBODY TO KNOW THE STRIPES WILL BE RETURNED TO WHAT THEY ARE NOW. GREAT DICTATOR JIM FRANCIS. NO, I ASKED. I ASKED WE'RE NOT FREDERICKSON. WE'RE NOT GOING TO GO THROUGH CHANGING STRIPES THIS TIME. SO WE'RE NOT CHANGING OUR STRIPES. THEY'RE GOING TO DISAPPEAR WHEN THEY DO THE OVERLAY, BUT THEY WILL COME BACK OR THEY ARE. SO THAT WAS TO RELIEVE SOME PRESSURE ON PEOPLE. AND THE OTHER THING IS INTERESTINGLY, AND I THINK THESE PEOPLE ARE GOING TO COME TO COUNCIL AT A PUBLIC COMMENT, BUT THERE IS AN ORGANIZATION GETTING, GETTING, GOING TO ESTABLISH THE STATUE FOR REBECCA MITCHELL. THEY'VE FOUND A LIBRARY AND A WHOLE LOT OF OTHER THINGS, AND I KNOW THEY'RE NOT LOOKING FOR THE CITY TO FINANCE IT, BUT IT SEEMS TO FIT WITH THIS PRESERVATION GOAL. AND THEY, I'M SURE, WOULD LIKE TO PUT IT ON PUBLIC LAND ON THE RIVERWALK OR THE HERITAGE PARK OR LIBRARY OR SOMETHING. SO JUST WHEN THAT COMES FORWARD, IT'D BE A REALLY INTERESTING COMMEMORATION OF A WOMAN WHO WAS A FOUNDER AND WHO WAS PART OF THE CITY'S SERVICES, THE NUMBER ONE SELLING BOOK IN NONFICTION A FEW WEEKS AGO WAS SHE'S FEATURED IN THE BOOK, TOO. SO HIT THE NATIONAL NEWS. AND SO WE DO HAVE THEM OUT THERE STILL FOR EVERYBODY'S CONSIDERATION, LEGISLATION OR AN ORDINANCE OR TWO ON THE CITY. ON, SORRY, SPONSORSHIPS, ALL THOSE KINDS OF THINGS. I DON'T KNOW IF WE HAVE AN ELEMENT OF PHOTOGRAPHS AND HOW WE RECEIVE THE GIFTS THAT ARE MEANT FOR PUBLIC USE, BUT I DON'T KNOW IF THAT'S A SEPARATE ISSUE OR IF WE ALREADY HAVE SOME PRACTICE ON THAT. BUT WE'LL LOOK INTO THAT AND BE PREPARED IF THERE IS AN OFFER MADE. ALL RIGHT. COUNCIL. WELL, LAST, ON THE SUBJECT OF OVERLAYS, THIS CAME UP WHEN WE WERE TALKING ABOUT PARKING ON INTERNATIONAL WAY. THERE IS THE PLAN TO OVERLAY THAT PART OF SKYLINE.

[02:45:02]

WELL. VERY GOOD. A LOT GOING ON. WE ARE PREPARED TO GO INTO AN EXECUTIVE SESSION. AND SO I

[Executive Session]

LARSON. YES. RADFORD. HI. BIRKENSHAW. YES. MOTION CARRIES. VERY GOOD. THANK YOU. WE'LL TURN OFF OUR TRANSMISSION AND BREAK INTO ANOTHER ROOM. WE'LL GO INTO THE COUNCIL.

* This transcript was compiled from uncorrected Closed Captioning.