[Call To Order]
[00:00:02]
THANK YOU. ALL RIGHT. VERY GOOD. WELCOME TO THE MEETING OF THE IDAHO FALLS REDEVELOPMENT
[1. ACTION ITEM: Modifications, Additions, Changes to the Agenda]
AGENCY. THURSDAY, JANUARY 16TH, 2025. FIRST ITEM. ARE THERE ANY MODIFICATIONS OR CHANGES TO THE[2. ACTION ITEM: Approval of Minutes: December 19, 2024]
AGENDA? HEARING NONE. WE'LL MOVE ON TO THE APPROVAL OF THE DECEMBER 19TH, 2024 MEETINGS THAT BECKY HAS PREPARED FOR US. ARE THERE ANY. IS THERE A MOTION TO APPROVE THE MINUTES FROM THE DECEMBER 19TH, 2024 MEETING? I MAKE THE MOTION TO APPROVE THE MINUTES FROM THE DECEMBER 19TH, 2024 MEETING. IS THERE A SECOND? SECOND? ALL IN FAVOR, SAY I. I. I. I THINK WE HAVE A QUORUM.YEAH. WE SHOULD ESTABLISH A QUORUM. WE HAVE A LISA BURTENSHAW, LEE RADFORD, CHRIS HARVEY. WE HAVE CHRIS PELKE LEE ON REMOTE. IS THAT RIGHT, CHRIS? YES. YES. VERY GOOD. THANK YOU.
[3. ACTION ITEM: Approval of Expenditures and Finance Report]
THE NEXT ITEM ON THE AGENDA IS THE EXPENDITURES AND FINANCE REPORT. WE HAVE SOME EXPENDITURES IN THE RIVER COMMONS FUND. $75 TO REBECCA THOMPSON FOR PREPARATION OF THE MINUTES. $2,350 TO RENEE MCGEE FOR HER WORK IN HER CONSULTING WORK IN. AND $3,085 TO RUTLAND COMPANY FOR THE AUDIT. $2,000 TO THE CITY OF IDAHO FALLS FOR ADMINISTRATIVE SERVICES, AND $740 TO. I THINK WE'RE OFF. I'M OFF ONE. YEAH. THAT'S RIGHT. 3085 TO ELLEN BURKE FOR LEGAL SERVICES, $2,000 TO RUN COMPANY FOR AUDITING AND $740 THE CITY OF IDAHO FALLS FOR ADMINISTRATIVE SERVICES, AS WELL AS THE EAGLE RIDGE FUND, $100 TO THE CITY OF IDAHO FALLS FOR ADMINISTRATIVE SERVICES AND $100 IN THE JACKSON HOLE FUND FOR ADMINISTRATIVE SERVICES. WE ALSO HAVE THE BUDGET TO ACTUAL REPORTS SHOWING WHERE WE ARE IN RELATION TO OUR BUDGET. ARE THERE ANY QUESTIONS OR COMMENTS FOR CASSIE IN RELATION TO THE FINANCE REPORT? IS THERE A MOTION TO APPROVE THE FINANCE REPORT FOR JANUARY 2025? I WOULD MAKE THE MOTION TO APPROVE THE EXPENDITURES IN THE FINANCE REPORT JANUARY 16TH, 2021, AS OF THE DAY OF JANUARY 2016 AND 2025. IS THERE A SECOND? SECOND. ANY DISCUSSION? ALL IN FAVOR, SAY I. I. AYE. ANY OPPOSED? SAY NAY. THAT MOTION PASSES UNANIMOUSLY. THANK YOU. THE NEXT ITEM IS THE APPROVAL OF A[4. ACTION ITEM: Approval of Proposed RFP/Q for Establishment of an on-call list of Professional Land Surveyors]
PROPOSED RFP, OR Q FOR THE ESTABLISHMENT OF AN ON CALL LIST OF PROFESSIONAL LAND SURVEYORS.SEE, MEGAN, DO YOU WANT TO COVER THIS FOR US OR WADE? SURE. I CAN KICK IT OFF AND THEN. WADE, PLEASE JUMP IN WITH ANY ADDITIONAL COMMENTS. NO PROBLEM. THANK YOU, MISTER CHAIR.
COMMISSIONERS. SO WHAT YOU HAVE IN YOUR PACKET IS A PROPOSED REQUEST FOR QUALIFICATIONS FOR PROFESSIONAL LAND SURVEYING SERVICES. AND THIS IS TO PRE-QUALIFY SURVEYORS TO HAVE AN ON CALL LIST. SO WHEN THE AGENCY NEEDS SURVEYING SERVICES WHICH IT IT DOES OFTEN IN TERMS OF ESTABLISHMENT OF A NEW PROJECT AREA, WE HAVE THE REQUIREMENTS FOR THE LEGAL DESCRIPTION AND THE MAP OF THE BOUNDARIES OF THE NEW AREA. AND THEN IF WE DO AN AMENDMENT TO A DISTRICT, THE AMENDMENT AREA REQUIRES LEGAL DESCRIPTION AND MAP. AND ALSO WHEN WE DO D ANNEXATIONS, IF WE TAKE AN AREA OUT, WE ALSO NEED THE LEGAL DESCRIPTION AND MAP OF THE BOUNDARY OF THE AREA COMING OUT. AND SO INCREASINGLY, CITY STAFF TIME FOR THESE TYPES OF SERVICES HAS BEEN A BIT LIMITED.
AND SO WE WANT TO BE ABLE TO HAVE JUST AN ON CALL LIST THAT WHEN THESE TYPES OF PROJECTS COME UP, WE CAN REACH OUT TO THE THOSE ON THE LIST AND GET AN ESTIMATE AS TO WHAT THE COST OF SERVICES WOULD BE, AS WELL AS THE TURNAROUND TIME, AND JUST PROVIDE A LITTLE BIT MORE FLEXIBILITY TO THE AGENCY IN GETTING THESE SCOPES OF WORK ACCOMPLISHED. SO THE GOAL HERE IS TO CONSIDER THE REQUEST FOR QUALIFICATIONS AND THE ATTACHMENTS THERETO. AND IF THIS BODY AGREES TO MOVE THIS FORWARD, THEN WE WOULD ENGAGE IN A PROCESS WHERE THIS IS PUBLISHED WITH ENOUGH TURNAROUND TIME TO ALLOW RESPONSES TO BE DUE AROUND THE END OF THE FIRST WEEK OF FEBRUARY, WITH THE HOPE OF ACTUALLY SELECTING AN ON CALL LIST AT THE TIME OF THE FEBRUARY MEETING. WE DO HAVE A NUMBER OF THESE SURVEYING TASKS THAT ARE OUTSTANDING, AND SO WE WANT TO
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JUST MAKE SURE THAT THAT WE HAVE A AND PEOPLE AND ENTITIES IN MIND SO THAT WE CAN ENGAGE THE WORK. SO THE RFQ ITSELF IS A QUALIFICATIONS BASED PROPOSAL AND IT IS LIMITED TO REQUIREMENTS SPECIFIC TO LAND SURVEYING. WE I DID PROVIDE PROBABLY A LITTLE BIT BROADER QUALIFICATIONS AND BASIC REQUIREMENTS NECESSARY BECAUSE IT MAY BE THAT THE AGENCY WANTS TO UNDERTAKE SOME OF ITS OWN PROJECTS, OR IF IT ENDS UP ACQUIRING PROPERTY, THERE MAY BE SOME OTHER REASONS TO EXPAND JUST BEYOND THE LEGAL DESCRIPTIONS AND SURVEYING UNNECESSARY FOR URBAN RENEWAL PLANNING EFFORTS. AND THEN AS PART OF THIS IT, THERE IS THE SUBMISSION PROCESS THAT IS LAID OUT. THERE IS A POINT. SELECTION REQUIREMENTS THAT ARE OUTLINED IN HERE. IT'S VERY SPECIFIC AS TO WHAT WE'RE REQUESTING FROM RESPONDENTS AND THE ORDER AND THE INFORMATION TO BE SUBMITTED. HOW WE EVALUATE THOSE INTERNALLY. AND THEN THE EXHIBITS THERE TOO. THERE'S A REQUIRED COVER SHEET. THERE'S A WAIVER AND RELEASE ACKNOWLEDGING THAT, YOU KNOW, THE AGENCY HAS THE ABILITY TO REJECT ANY OR ALL PARTS OF THE SUBMISSION. AND ACKNOWLEDGING NON LIABILITY OF THE AGENCY IN THIS PROCESS. THERE'S A LEGAL NOTICE IN THERE FOR PUBLICATION. AND THEN THERE'S ALSO A FORM ON CALL LIST AN AGREEMENT FOR PROFESSIONAL SERVICES. JUST TO GIVE RESPONDENTS AN IDEA AS TO WHAT THEY WOULD BE EXPECTED TO ENTER INTO IF SELECTED TO BE ON THE ON CALL LIST. THE STATUTE PERMITS THE ON CALL AGREEMENTS TO BE FOR A FIVE YEAR PERIOD. AND WE WOULD EXPECT TO ENGAGE THOSE THAT THAT END UP ON THE LIST ARE APPROVED TO BE ON THE LIST, TO BE ENGAGED FOR FIVE YEARS. AND THIS REQUIRES CLOSE COORDINATION WITH THE EXECUTIVE DIRECTOR AND, FRANKLY, CITY STAFF TO MAKE SURE THAT THIS IS PUBLISHED AND TO MAKE SURE THAT RESPONSES ARE RECEIVED BY THE DEADLINE. AND TO KIND OF TAKE THE FIRST CUT AT PRELIMINARY REVIEW OF ANY RESPONSES. BUT WITH THAT, HAPPY TO STAND FOR ANY QUESTIONS. JUST WANTED YOU TO HAVE THE FULL PACKAGE OF MATERIALS THAT THAT WOULD BE PUSHED OUT TO POTENTIAL RESPONDENTS. OKAY. AND THEN, MEGAN, EXPLAIN TO US ONCE WE DO THIS AND WE COME UP WITH A LIST OF, SAY, THREE DIFFERENT FIRMS, WHAT WHAT THEN HAPPENS WHEN WE HAVE A NEED? SO THEN WHEN WE HAVE A NEED IT MOST OF THE PROJECTS THAT ARE UNDER CONSIDERATION BY THE AGENCY DON'T HAVE A SIGNIFICANTLY HIGH DOLLAR VALUE, BUT THIS WOULD PROVIDE US THE FLEXIBILITY TO REACH OUT TO EACH OF THOSE ON THE LIST AND CHECK, YOU KNOW, WHAT IS THEIR COST ESTIMATE FOR PERFORMING THE SCOPE OF WORK UNDER THIS SPECIFIC PROJECT? AND, YOU KNOW, IF WE MIGHT HAVE SOME SHORTER TURNAROUND TIME. SO MAKING SURE THAT THEY HAVE CAPACITY TO BE ABLE TO TURN THE WORK AROUND. AND IT GIVES US A LITTLE FLEXIBILITY IN TERMS OF SELECTING FROM THAT LIST WHO MIGHT BE BEST SUITED TO COMPLETE THE PROJECT. IT DOESN'T MEAN THAT EVERYBODY ON THE LIST IS GOING TO BE ENGAGED OR CONTRACTED WITH. IT JUST PROVIDES THE AGENCY MUCH MORE FLEXIBILITY IN SELECTING CONSULTANTS. OKAY. VERY GOOD. ALL RIGHT. WADE, DO YOU HAVE ANYTHING TO ADD TO THAT? NO. SHE DID A GREAT JOB. AND THIS, OF COURSE, CAME OUT OF WHEN WE WERE DOING THE YELLOWSTONE SQUARE. OUR CITY STAFF WAS OUR CITY SURVEYOR WAS BACKLOGGED WITH WORK, AND WE HAD TO GO OUT OUTSIDE OF THE CITY. PUBLIC WORKS KEEPS A LIST OF SURVEYORS AS WELL, SO IT WOULD JUST BE AN EASY CONTACT IF WE NEEDED TO DO THAT. BUT JUST GIVING US SOME FLEXIBILITY TO BE ABLE TO ACT QUICKLY. AND THAT HELD UP THAT ONE A LITTLE BIT BY A MONTH. SO OKAY, THAT'S KIND OF THE BACKGROUND OF IT. ALL RIGHT. VERY GOOD. ANY OTHER QUESTIONS OR COMMENTS. I HAVE TWO. AND THIS IS MORE OR LESS FOR MEGAN RIGHT NOW. MEGAN, MY SECOND QUESTION IS FOR YOU. BUT JUST BECAUSE THERE SEEMS TO MAYBE BE A BACKLOG AND JUST MAYBE UNAVAILABILITY OF SURVEYORS WITHIN THE REGION GENERALLY IS THAT I'M JUST WONDERING WHERE THIS RFP WILL OR EXCUSE ME, THE RFQ WILL GEOGRAPHICALLY BE LOCATED. ARE WE LOOKING TO MAYBE GO OUTSIDE OF THE DIRECT REGION TO TRY AND GET OUR BACKLOG FOR ALL OF THE PROJECTS THAT WE HAVE UNDER CONSIDERATION RIGHT NOW, OR ARE WE JUST GOING TO KIND OF STAY STRICTLY WHERE WE WOULD[00:10:01]
TYPICALLY SEND OUT AN RFQ? THAT'S A GOOD QUESTION. I MEAN, I ASSUME WE WOULD GO TO THE LIST. THE CITY ALREADY, THE PUBLIC WORKS ALREADY HAS. IT WILL BE PUBLISHED. WHERE ELSE DO WE WANT TO SEND IT? THAT'S A VERY GOOD QUESTION. IF WE WANTED. WE DIDN'T TALK ABOUT DOING A GEOGRAPHIC REGION PER SE, BUT I WOULD JUST ASSUME A LOCAL, HOWEVER YOU WOULD DEFINE THAT WOULD JUST BE WHOEVER WE CAN FIND. I GUESS WE DON'T USE YELLOW PAGES ANYMORE, BUT JUST WE WOULD GO OUT AND LOOK FOR THE GENERAL AREA. I WAS JUST THINKING THAT IF IT WAS A PROBLEM REGIONALLY WITH SURVEYING, WE MIGHT WANT TO CONSIDER HOW FURTHER OUT, FURTHER OUT, JUST TO HELP US CLEAR OUR OUR BACKLOG. YOU KNOW, MAYBE SOMEONE WOULD BE WILLING TO COME AND BE HERE FOR A FEW DAYS, A FEW WEEKS, WHATEVER, JUST TO GET IT DONE. SO JUST A JUST A THOUGHT, RIGHT? YEAH. LET'S MAKE SURE WHEN WE WHEN WE DO THE LIST, LET'S LOOK SOMETIMES FOR SOME OF THE REGIONAL GROUPS DO HAVE LOCAL PEOPLE. THEY CAN STILL THEY WORK WITH AND MAYBE, YOU KNOW, THEY MIGHT BE ABLE TO SUBMIT A MAKE A SUBMISSION EVEN THOUGH THERE MIGHT BE SMALL HERE. SO YEAH, WE WANT TO BE WE WANT TO BE PRETTY BROAD. LET'S LOOK LET'S LOOK AROUND. MAKE SURE WE GET EVERYBODY POSSIBLE. AND THEN THIS NEXT QUESTION IS FOR MEGAN ON OUR AGENDA. IT SAYS APPROVAL OF PROPOSED. AND THEN IT SAYS RFP DASH Q IS THE MOTION JUST GOING TO BE FOR THE RFQ, OR DO YOU REALLY WANT IT TO BE RFP? YOU KNOW, IT'S LIKE REQUEST FOR PROPOSAL QUALIFICATIONS OR IS IT JUST REQUEST FOR QUALIFICATIONS WHICH WHAT WHAT IS THE BETTER.YES. THANK YOU FOR THAT. AND IT DOES GET A LITTLE CONFUSING FOR SURE. THIS IS ENTITLED A REQUEST FOR QUALIFICATIONS. SO I THINK JUST USING RFQ WOULD BE PERFECT. OKAY. THAT WAS MY INTENT BUT I WANTED TO DOUBLE CHECK. OKAY. ALL RIGHT. THANK YOU. THANK YOU. YEAH I WOULD THINK RFP WOULD BE FOR A SPECIFIC PROJECT. THESE QUALIFICATIONS ARE GOING TO BE OVERALL, ALTHOUGH IT'S PRETTY SPECIFIC. THIS ISN'T IT'S KIND OF BEYOND QUALIFICATIONS TOO BECAUSE THIS IS ASKING COMMITTEE TO AN AGREEMENT TO A COMMITTEE TO PRICES. SO THERE'S A LOT OF SPECIFICITY. IT'S MORE THAN JUST QUALIFICATIONS BUT IT'S NOT QUITE AS SPECIFIC PROJECT. SO OKAY THAT SOUNDS GOOD. ANY OTHER QUESTIONS. CHRIS OR CHRIS. OKAY. IS THERE A MOTION? WHAT? WE NEED A MOTION TO RATIFY AND APPROVE.
NO. A MOTION FOR APPROVAL OF THE PROPOSED RFP. OR RFQ. IS THERE A MOTION? I'LL MAKE THAT MOTION. I WOULD MOVE THAT. WE APPROVE THE PROPOSED RFQ FOR THE ESTABLISHMENT OF AN ON CALL LIST OF PROFESSIONAL LAND SURVEYORS. IS THERE A SECOND? SECOND. ANY FURTHER DISCUSSION? ALL IN FAVOR, SAY AYE. AYE. AYE. AYE. ANY OPPOSED? SAY NAY. MOTION PASSES UNANIMOUSLY. OKAY. THE
[5. 12:00P.M. ACTION ITEM: Ratification and Approval of Task Oder #7 Authorizing Brad Cramer to Prepare an Updated Economic Feasibility Study for the First Amendment to the River Commons Urban Renewal Plan Deannexing Certain Parcels from the Revenue Allocation Area]
NEXT ITEM IS RATIFICATION OF APPROVAL OF TASK ORDER NUMBER SEVEN, AUTHORIZING BRAD KRAMER TO PREPARE AN UPDATED ECONOMIC FEASIBILITY STUDY FOR THE FIRST AMENDMENT TO THE RIVER COMMONS URBAN RENEWAL PLAN, ANNEXING CERTAIN PARCELS FROM THE REVENUE ALLOCATION AREA. LET'S SEE, WHO DO WE WANT TO START WITH EXPLAINING THIS? IS THAT MEGAN OR WAIT. MEGAN, DO YOU WANT TO EXPLAIN THAT? IT PROBABLY LAY THE FOUNDATION FOR BOTH OF THESE TWO. AND THEN WE'LL HEAR FROM BRAD. SURE. THANK YOU, MISTER CHAIR AND COMMISSIONERS. SO YOU'LL RECALL AT YOUR DECEMBER MEETING, THERE WAS A PRESENTATION BY REPRESENTATIVES OF BALL VENTURES, SLASH SNAKE RIVER LANDING TO DISCUSS MAKING SOME REVISIONS TO THE BOUNDARY OF THE EXISTING RIVER COMMONS DISTRICT THAT IS ADJACENT TO THE RIVER. AND THEN PERHAPS CONTEMPLATING INCLUDING THE AREA EXCISED FROM THE RIVER COMMONS DISTRICT AND COMBINING THAT WITH SOME ADDITIONAL NEW PARCELS TO INCLUDE IN A PROPOSED NEW DISTRICT. THIS PROPOSED NEW DISTRICT DOESN'T CURRENTLY HAVE A NAME ASSOCIATED WITH IT, SO I'M JUST CALLING IT THE RIVER COMMONS ADJACENT PROJECT FOR PURPOSES OF THIS DISCUSSION. BUT AS A RESULT OF THE MEMORANDUM OF UNDERSTANDING WITH THE SNAKE RIVER LANDING DEVELOPMENT GROUP, THE NEXT STEPS HAVE BEEN TRIGGERED FOR PURPOSES OF PROCEEDING WITH THE ANNEXATION, AS WELL AS TAKING THE FIRST STEPS FOR ESTABLISHING A NEW PROJECT AREA. SO WITH THAT COMES THE NEED TO RETAIN A CONSULTANT TO PERFORM ON THE ANNEXATION SCOPE, AN UPDATED OR A SUPPLEMENTAL ECONOMIC FEASIBILITY STUDY THAT JUST TAKES A LOOK FROM HERE TO THE END OF THE DISTRICT, LOOKING AT REVENUE PROJECTIONS OUTLINING[00:15:02]
POTENTIAL FUNDING USES OF THOSE REMAINING REVENUE ALLOCATION DOLLARS, AND JUST AS WELL AS, YOU KNOW, MAKING SURE THAT WE'RE CROSSING T AND DOTTING I'S WITH REGARD TO ANY OUTSTANDING OWNER PARTICIPATION AGREEMENTS. AND SO JUST OVERALL, DOING AN UPDATE OF THE FINANCIAL PICTURE OF THE EXISTING RIVER COMMONS DISTRICT, LIKE WHAT IS LEFT? WHAT IMPACT DOES THE REMOVAL OF THESE SPECIFIC PARCELS HAVE ON THE REVENUE STREAM FOR THE REMAINING RIVER COMMONS DISTRICT THROUGH THE LIFE OF THE DISTRICT? SO THAT IS WHAT IS COVERED IN TASK ORDER NUMBER SEVEN. IT CONTEMPLATES RETAINING PERSPECTIVE, PLANNING AND CONSULTING. BRAD AND BRAD KRAMER WOULD BE THE DEDICATED CONSULTANT TO PERFORM THIS SCOPE OF WORK. SO A DEANNEXATION, AS YOU RECALL, DOES HAVE TO BE FULLY COMPLETED BY THE FOURTH MONDAY OF JULY. AND SO IT'S JUST REALLY CRITICAL THAT WE GET THE CONSULTANT UP AND RUNNING AND LOOKING AT THE FINANCIAL DATA TO CONTINUE TO ADVANCE THIS FORWARD AT SIMULTANEOUSLY WITH BUT NOT MOVING AT TOO FAST OF A SPEED.THERE'S ALSO THE NEED TO PREPARE AN ELIGIBILITY STUDY FOR THE PROPOSED NEW DISTRICT. SO UNDERTAKING A SCOPE OF REVIEW AS TO WHAT CONDITIONS ARE PRESENT IN THAT SPECIFIED GEOGRAPHIC AREA, AND MAKING A DETERMINATION AS TO WHETHER CONDITIONS ARE PRESENT SUFFICIENT TO WARRANT THE CREATION OF AN URBAN RENEWAL PROJECT. AND SO THAT THAT SCOPE OF WORK. THE GOAL WITH THESE PROJECTS IS TO COMPLETE BY A CALENDAR YEAR END. AND SO THAT IS PHASE ONE OF A NEW PLANNING DISTRICT. WANT TO MAKE SURE THAT WE'RE KIND OF MOVING THAT ALONG. AT THE SAME TIME, WITH THE SCOPE OF WORK ON THE ANNEXATION. SO WITH THE REMAINDER OF THE YEAR, WE CAN FOCUS ON ESTABLISHING THE URBAN RENEWAL PLAN AND THE SCOPE RELATED TO THAT PROCESS. SO BECAUSE IT IS A TWO PART PROCESS, WE MAKE SURE THAT WE'RE DONE WITH THE ELIGIBILITY STUDY PIECE AND IS CONTINGENT UPON CITY COUNCIL APPROVAL OF THE ELIGIBILITY STUDY, WHICH KICKS OFF THE PLANNING EFFORT. AND SO, TO THE EXTENT THE CITY COUNCIL DOES MAKE THAT FINDING, THEN IT'S CONTEMPLATED THERE WOULD BE A NEW TASK ORDER AT THAT TIME, RETAINING PROSPECTIVE PLANNING AND CONSULTING TO PERFORM THE WORK OF A NEW ECONOMIC FEASIBILITY STUDY FOR THE NEW PLAN. SO THAT'S THE THAT'S THE OVERVIEW OF WHERE WE'RE AT RIGHT NOW. IS, IS TASK ORDER SEVEN CONTEMPLATES THE SUPPLEMENTAL ECONOMIC FEASIBILITY STUDY, THE ANTICIPATED COST OF THAT SCOPE OF WORK FOR BRAD KRAMER IS $8,000. AND THEN MOVING INTO THE ELIGIBILITY STUDY PIECE FOR THE NEW DISTRICT, THAT SCOPE OF WORK IS ANTICIPATED TO BE ABOUT $7,000. WITH THAT, HAPPY TO STAND FOR ANY QUESTIONS. ALL RIGHT. VERY GOOD. THANK YOU. BRAD, WHY DON'T WE HAVE YOU JUST TELL US WHERE YOU'RE AT AND YOUR AVAILABILITY. SURE. THANK YOU. SO I'M IN. IF YOU'RE NOT AWARE, I'M IN PROCESS RIGHT NOW OF TRANSITIONING OUT OF THE, YOU KNOW, ACTUALLY, TOMORROW IS MY LAST FULL TIME DAY THERE. I'LL CONTINUE TO HELP THEM FOR A FEW MONTHS, PART TIME. SO I MENTIONED THAT PARTLY FOR AVAILABILITY PURPOSES, I DO HAVE CAPACITY AT THE MOMENT. AS YOU KNOW, WORK BUILDS UP AS PART OF THIS BUSINESS. BUT I ALSO MENTIONED IT JUST FOR THE CONFLICT OF INTEREST COMPONENT THAT THIS IS NOT A PART OF TOWN OR WITH A PARTICULAR AGENCY THAT HAS A CONFLICT OF INTEREST OFFICE HAS EXPRESSED ANY CONCERN ABOUT. SO I AM AVAILABLE TO DO THE WORK AND LOOK FORWARD TO DOING ALL RIGHT. VERY GOOD. OKAY. SO BASICALLY WE'RE KIND OF TAKING RIVER COMMONS AND LEAVING SOME COMPONENTS IN IT AND THEN TAKING OTHER COMPONENTS AND ATTACHING IT TO WHAT I THINK OF AS THE HERITAGE PARK AREA, BECAUSE IT PIVOTS AROUND HERITAGE PARK, IT GOES NORTH AND IT WILL GO NORTH OF HERITAGE PARK AND WEST OF HERITAGE PARK. SO THAT'S WHAT WE'RE DOING. SO ANY OTHER QUESTIONS ABOUT TASK ORDER NUMBER SEVEN? OKAY. SO WE JUST NEED SO WE JUST NEED A VOTE ON THAT MEGAN. IS THAT RIGHT. JUST TO IS IT. WE DON'T HAVE A WE'RE JUST VOTING TO APPROVE TASK ORDER NUMBER SEVEN. IS THAT RIGHT. THAT'S CORRECT. IT'S AN ACTION ITEM ON EACH OF THESE TASK ORDERS OKAY. SO LET'S DO THEM ONE AT A TIME. FIRST ACTION ITEM NUMBER FIVE. IS THERE A
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MOTION TO APPROVE TASK ORDER NUMBER SEVEN TO AUTHORIZE BRAD KRAMER TO PREPARE AN UPDATED ECONOMIC FEASIBILITY STUDY FOR THE FIRST AMENDMENT TO THE RIVER COMMONS URBAN RENEWAL AREA? I WOULD MOVE FOR THE RATIFICATION AND APPROVAL OF TASK ORDER NUMBER SEVEN, AUTHORIZING BRAD KRAMER TO PREPARE AN AN UPDATED ECONOMIC FEASIBILITY STUDY FOR THE FIRST AMENDED AMENDMENT TO THE RIVER COMMONS URBAN RENEWAL PLANNING AND THE. DE ANNEXING. I CAN'T READ IT, BUT I CAN SAY IT.CERTAIN PARCELS FROM THE REVENUE ALLOCATION AREA. VERY GOOD. IS THERE A SECOND? SECOND. IS THERE ANY FURTHER DISCUSSION ON THIS ONE? ALL RIGHT. ALL IN FAVOR SAY AYE. AYE. ANY OPPOSED? SAY NAY.
DID I HEAR AN I FROM YOU, CHRIS? YES. ALL RIGHT. ANY OPPOSED? SAY NAY. ALL RIGHT. THAT MOTION
[6. 12:00P.M. ACTION ITEM: Ratification and Approval of Task Order #8 Authorizing Brad Cramer to Prepare an Eligibility Report for the Proposed New Revenue Allocation Area Adjacent to the River Commons District]
PASSES UNANIMOUSLY. NEXT ITEM IS TASK ORDER NUMBER EIGHT. IS THERE A MOTION TO APPROVE TASK ORDER NUMBER EIGHT? YES. I WOULD MOVE THAT. WE RATIFY AND APPROVE TASK ORDER NUMBER EIGHT, AUTHORIZING BRAD KRAMER TO PREPARE AN ELIGIBILITY REPORT FOR THE PROPOSED NEW REVENUE ALLOCATION AREA ADJACENT TO THE RIVER COMMONS DISTRICT. SECOND, THERE'S BEEN A MOTION AND A SECOND, IS THERE ANY FURTHER DISCUSSION OF THE RATIFICATION OF APPROVAL OF TASK ORDER NUMBER EIGHT? VERY GOOD. ALL IN FAVOR, SAY. I. I. I. ANY OPPOSED? SAY NAY. ALL RIGHT. THAT MOTION PASSES UNANIMOUSLY. THANK YOU. THANKS FOR PULLING THAT TOGETHER. AND THANK YOU, BRAD,[7. 12:00P.M. ACTION ITEM: Consider Approval of the Confirmation of Reimbursement #2 for Planning Costs Regarding the Owner Participation Agreement with Tailwater BF4 Venture LP (Anderson Bush District)]
FOR BEING AVAILABLE. WE APPRECIATE YOU. NEXT ITEM ON THE AGENDA IS THE CONFIRMATION OF AGENCY REIMBURSEMENT NUMBER TWO TO. TAILWATER BF4 VENTURE LP. WOULD YOU LIKE TO COVER THIS, MEGAN. SURE. THANK YOU, MR. CHAIR. COMMISSIONERS. SO AS YOU LIKELY RECALL, THE ANDERSON BUSH PROJECT AREA HAS A MULTIFAMILY HOUSING PROJECT THAT THERE ARE TWO PIECES OF IT THAT ARE BEING UNDERTAKEN BY TWO DIFFERENT SAME DEVELOPER GROUP, DIFFERENT NAMES OF DEVELOPMENT. SO THE ONE IN DEVELOPMENT IS TAILWATER BF4 AND THE OTHER IS TAILWATER BF NINE. SO UNDER THE THERE'S TWO OWNER PARTICIPATION AGREEMENTS AND THEN UNDER EACH OWNER PARTICIPATION AGREEMENT, THERE WAS A CONFIRMATION OF REIMBURSEMENT FORM WHERE THE DEVELOPER SUBMITTED SPECIFIC COST DOCUMENTATION WHICH WAS REVIEWED INTERNALLY FOR REASONABLENESS AND ELIGIBILITY, AND ACTUAL ELIGIBLE COST AMOUNT WAS DETERMINED, WHICH WAS THEN THAT AMOUNT WAS THEN PUT ON A CONFIRMATION OF REIMBURSEMENT FORM, WHICH WAS ULTIMATELY APPROVED BY THIS BOARD, WHICH SETS THE STAGE FOR THE AMOUNT OF THE REIMBURSEMENT OVER THE LIFE OF THE DISTRICT FOR THOSE ELIGIBLE COSTS. SO THERE WAS A CONFIRMATION OF REIMBURSEMENT FORM FOR EACH PROJECT THAT HAS BEEN ENTERED INTO AS PART OF THE INITIAL MEMORANDUM OF UNDERSTANDING WITH THE DEVELOPER GROUP, AND ALSO AS PART OF THE SUBSEQUENT OWNER PARTICIPATION AGREEMENT WITH THE TAILWATER.BEFORE THE DEVELOPER HAD ADVANCED FUNDED CERTAIN PLANNING COSTS FOR THE ESTABLISHMENT OF THE DISTRICT, AND UNDER THAT MEMORANDUM, MEMORANDUM OF UNDERSTANDING, YOU KNOW, LIKE WE HAVE WITH OTHER DEVELOPERS, THERE WAS REQUIREMENTS TO SUBMIT A CERTAIN AMOUNT TO COVER THE COST OF THE ELIGIBILITY WORK AND THEN A SEPARATE COST FOR PLANNING RELATED COSTS UNDER THE URBAN RENEWAL PLANNING EFFORT. SO WHAT HAS BEEN DONE IS A TRUE UP POST ESTABLISHMENT OF THIS DISTRICT AS TO WHAT THE DEVELOPER HAS PAID AND WHAT IS DUE AND OWING. AND SO AS PART OF THAT RECONCILIATION EFFORT, THE DEVELOPER SUBMITTED 19,000. AND SO THAT IS WHAT IS GOING TO BE REIMBURSED PURSUANT TO THIS CONFIRMATION REIMBURSEMENT. NUMBER TWO. SO THE WAY THE REIMBURSEMENTS WORK IS THAT ONCE THE LEVERS ARE PULLED, TRIGGERING THE REIMBURSEMENT OBLIGATION UNDER THE OWNER PARTICIPATION AGREEMENTS, THE PERCENTAGE AMOUNT THAT IS REIMBURSED TO THE DEVELOPER IS FIRST ASSOCIATED WITH THE CONFIRMATION OF REIMBURSEMENT FORM ONE. AND THEN ONCE THAT'S FULLY PAID OFF, THEN THESE THIS AMOUNT THE 19,000 UNDER REIMBURSEMENT, TWO OF THE PERCENTAGE PASS BACK TO THE DEVELOPER WILL GO TO REIMBURSING
[00:25:01]
THE 19,000. SO WITH THAT, I'M HAPPY TO STAND FOR ANY QUESTIONS. I WILL NOTE THE COST INCURRED ON THIS ONE I THINK ARE CLOSER TO 23 OR 24,000. SO THERE IS A $5,000 DELTA THAT WASN'T ORIGINALLY ADVANCED BY THE DEVELOPER. SO WHAT THE INTENT IS, IS THAT AS DOLLARS COME IN, THOSE $5,000 WILL BE REIMBURSED, I BELIEVE, TO RIVER COMMONS FIRST SO THAT THAT IS MADE WHOLE BEFORE WE MOVE FORWARD WITH REIMBURSEMENT UNDER THE OPA. OKAY. NOW REMIND ME AGAIN, REIMBURSEMENT NUMBER ONE WAS THE BULK OF THE EXPENSES FOR THESE FOR THIS PROJECT. IS THAT RIGHT? WHY SO. AND AGAIN WHY DIDN'T WHY WASN'T THIS INCLUDED I I'M JUST MY MEMORY IS FAILING ME. IT IT WAS. THANK YOU, MR. CHAIR. COMMISSIONERS. IT WAS A LITTLE BIT OF A TIMING ISSUE IN TERMS OF THE DELAY IN INVOICES COMING IN AND THE TIMING OF APPROVAL OF THE ORIGINAL OPA. WE WANTED TO MAKE SURE THAT WE HAD A HANDLE ON ALL OF THE AMOUNTS DEVELOPER HAD ADVANCED, FUNDED, AND WHAT THE ACTUAL COSTS WERE FOR THE DISTRICT BEFORE WE MEMORIALIZE THE PLANNING COSTS. SO IT JUST IT WAS JUST ON A LITTLE BIT OF A DIFFERENT TRACK. OKAY. ALL RIGHT. ANY FURTHER QUESTIONS OR COMMENT? OKAY. THIS IS GOING TO I KNOW THIS IS GOING TO SOUND REALLY IGNORANT HERE BUT MEGAN.SO UNDER THE ANDERSON BUSH AREA IN OUR FINANCIALS, THERE'S THE $45,000 IN THE BUDGET AND THE BALANCE. AND THIS IS JUST GOING TO SHOW UP THEN AS 19,000 IN THE OPA, LIKE IN IN THE FUTURE FINANCIALS. THAT WOULD BE. LISA IS REFERRING TO THE IDAHO FALLS REGIONAL AG FISCAL YEAR 2024 BUDGET TO ACTUAL REPORT JANUARY 16TH, 2025, PAGE TWO. YES, THANK YOU, MR. CHAIR. COMMISSIONER, I THINK I DO HAVE TO REFER A LITTLE BIT TO CASSIE ON HOW THESE ARE TRACKED IN AND OUT OF THE FUND, BUT THE 19,000 IS PART OF WHAT I WOULD SAY, AN OBLIGATION THAT THE DISTRICT HAS TO THE DEVELOPER. SO THOSE IT IS A LITTLE BIT OF A TIMING ISSUE INTERNALLY ON THE ACCOUNTING SIDE, BECAUSE THESE ADVANCED FUNDS COME IN PRIOR TO THE ESTABLISHMENT OF THE DISTRICT.
SO THOSE ARE TRACKED SEPARATELY. BUT I'M NOT POSITIVE ON HOW THEY SHOW UP. SO I DO HAVE TO REFER TO CASSIE. YEAH, I'M. AND I THINK ONE THING IS THE BUDGET ACTUAL REPORT IS INCOME, NOT NOT CAPITAL. BUT GO AHEAD. YEAH. SO THE WAY THAT WE TYPICALLY DO THESE FOR POTENTIAL DISTRICTS IS WE KEEP A RUNNING SPREADSHEET, AS YOU SEE IN FRONT OF YOU WITH ALL OF THE COSTS THAT ARE INCURRED AS THE DISTRICT PROGRESSES. WE ALSO SHOW ON THE BOTTOM PORTION OF THE SPREADSHEET REVENUES THAT ARE RECEIVED FROM THE DEVELOPER TO TRACK FOR THE ELIGIBILITY REPORT AND THE ANTICIPATED URBAN RENEWAL PLAN. HOWEVER, WE ON THE FINANCING SIDE OF IT, DON'T CREATE A BANK ACCOUNT FOR THOSE DISTRICTS UNTIL WE START RECEIVING TAX PAYMENTS FROM THE COUNTY ON THAT. AND SO IN THE MEANTIME, THOSE FUNDS ARE GENERALLY PUT INTO AS WELL AS TAKEN OUT OF THE RIVER COMMONS DISTRICT. WE LIKE TO REFER THAT AS LIKE OUR, QUOTE, GENERAL FUND, IF YOU WILL. SO UNTIL THAT DISTRICT BECOMES OFFICIAL, WE START RECEIVING PAYMENTS, WHICH CAN HAVE A LAG TIME OF ANYWHERE BETWEEN A YEAR TO 18 MONTHS, WHEN THOSE TAX PAYMENTS START COMING IN, THAT IS WHEN WE GO TO THE BANK, WE SET UP A BANK ACCOUNT, AND THEN AT THE VERY END OF THAT, WE DO AN OVERALL TRUE UP AS TO HOW MUCH WAS RECEIVED VERSUS HOW MUCH WAS TAKEN OUT. AND WE DO A TRUE UP FROM THE RIVER COMMONS FUND TO THE DISTRICT, BECAUSE WE FIGURED THAT THAT WAS PROBABLY THE BEST WAY TO DO THAT SINCE THEY DON'T HAVE A BANK ACCOUNT YET. SO THAT'S HOW THEY'RE CURRENTLY BEING TRACKED. I YOU STARTED SPEAKING. IT'S LIKE, OH, THAT'S RIGHT. NOW I CAN REMEMBER THAT. SO THANK YOU. ARE THERE ANY OTHER QUESTIONS ABOUT THAT THOUGH OR ANYTHING ELSE I CAN HELP CLARIFY? THIS IS JUST NOT SOMETHING THAT WE TYPICALLY SEE.
WE JUST KIND OF ARE SEEING THE OTHER FINANCIALS ONCE THE DISTRICTS ARE, YOU KNOW, ESTABLISHED. SO THANK YOU. I APPRECIATE THAT REMINDER. PERFECT. YEAH IT IS A GOOD QUESTION. WE DON'T REALLY TRACK THE OVERALL LIABILITY ON OUR OPA DEBTS. WE TRACK IT ON AN ANNUAL
[00:30:09]
BASIS AS PART OF THE BUDGET PROCESS. BUT WE DO HAVE THOSE OPA CONTINGENT LIABILITIES THAT THEN GET PAID ON A YEARLY BASIS AS THEY GO FORWARD. AND WE JUST SEE THE PAYMENTS. WE DON'T REALLY TRACK THE OVERALL ON OUR FINANCE REPORT. I THAT'S A DIFFERENCE BETWEEN THE INCOME STATEMENT AND BALANCE SHEET APPROACH. BUT YEAH, THAT'S A GOOD QUESTION OKAY. OKAY. SO IS THERE ANY OTHER QUESTIONS ON THE APPROVAL OF TASK ORDER. CONFIRMATION OF AGENCY REIMBURSEMENT NUMBER TWO. ALL RIGHT. IS THERE A MOTION TO APPROVE THE CONFIRMATION OF REIMBURSEMENT? NUMBER TWO, I'LL MOVE THAT. WE APPROVE THE CONFIRMATION OF AGENCY REIMBURSEMENT. NUMBER TWO. SECOND, IS THERE ANY FURTHER DISCUSSION? ALL IN FAVOR SAY AYE. AYE AYE AYE AYE. ANY OPPOSED? SAY NAY. ALL RIGHT. VERY GOOD. THAT THAT MOTION IS[8. 12:00P.M. DISCUSSION ITEM: RAI and Legislative Update]
APPROVED UNANIMOUSLY. THE NEXT ITEM IS A DISCUSSION ITEM OF RAY AND THE LEGISLATIVE UPDATE.MEGAN, DO YOU HAVE AN UPDATE ON WHAT'S GOING ON OVER IN BOISE? THANK YOU, MR. CHAIR.
COMMISSIONERS. FORTUNATELY, I DO NOT HAVE MUCH OF AN UPDATE, SO WE'RE JUST CONTINUING TO TRACK LEGISLATION AS IT MOVES FORWARD, BUT NOT HEARING MUCH ON THIS FRONT AT THIS POINT. OKAY. VERY GOOD. ALL RIGHT. THAT MAKES IT THROUGH OUR AGENDA. THANK YOU EVERYONE. OUR NEXT MEETING WILL
[9. 12:00P.M. Next Meeting: February 20, 2025]
BE ON FEBRUARY 20TH. IS THERE A MOTION TO ADJOURN. SO MOVED. IS THERE A SECOND? ALL IN FAVOR SAY AYE. AYE. ANY OPPOSED? SAY NAY. MOTION PASSES. THANK YOU EVERYONE.* This transcript was compiled from uncorrected Closed Captioning.