Video index
1. Call to Order.
2. Pledge of Allegiance.
3. Consent Agenda
4.A - Quotes IF-22-17 and IF-22-18, Cayenta Customer Information System (Utility Billing) Upgrade 21-391 The city implemented the Cayenta Customer Information System (Utility Billing) October 1, 2016, with 2012 Microsoft Structure Query Language (SQL) servers. The 2012 version of SQL will no longer be supported beyond July 2022 and IT staff recommends the city transition to the 2019 version of SQL to maintain Microsoft support through January 2030. The first task of the proposed CIS upgrade is the update the city’s SQL servers from 2012 to 2019. The second task will upgrade the CIS system from version 7.9.0 to 9.1 and provide the city an opportunity to build upon the improved customer information platform configured within version 9.1, including options for future add-on enhanced customer convenience modules including pre-pay and time-of-use. The city’s field operations team consisting of representatives familiar with the Cayenta system from Municipal Services, Idaho Falls Power and Public Works tested a demo of the 9.1 version and evaluated the benefits to upgrading to version 9.1 in conjunction with the SQL server upgrade. The evaluation process also included contacting organizations that have completed or in the process of completing the CIS upgrade to version 9.1. The consensus of the field operations team is to upgrade to Cayenta’s version 9.1. The quote from Cayenta for $105,820 is provide support and technical assistance to upgrade and migrate version 9.1 to the city’s 2019 SQL servers. The quote from BDM Squared is for project management consulting services. BDM Squared was recommended by one of the entities city staff interviewed as a Cayenta reference. The field operations team evaluated the benefits of outsourcing project management services, and the consensus of the team was outsourcing project management services to an experienced consultant would allow the team to focus on system testing and implementation.
4.B - Pole Attachment License Agreement Renewal with Cable One Inc. dba Sparklight 21-398 This reciprocal License Agreement will govern attachments on poles owned by the other entity. The agreement establishes rules for work coordination between the two entities, sets requirements for make-ready work and establishes fees associated with pole attachments. This supersedes the 2005 agreement with Cable One, Inc.
4.C - Police Personnel Manual Updates 21-374 These changes were proposed to make possible a new patrol schedule and to facilitate the training of new employees. The City Council reviewed these updates on Monday December 6 during a work session. All IFPD employees were sent notice of these changes on Tuesday December 7 starting the 30-day review period. Two general meetings were conducted at IFPD where all employees were invited to talk about the changes and give input. All police officer briefings were attended by either myself of one of the Captains to talk with Officers about the proposed changes. A meeting was held with the FOP leadership to talk about the proposed changes as well. The FOP leadership sent a letter outlining some concerns. I responded with a letter outlining why, in my opinion, the concerns were already resolved through the Police Personnel Manual (PPM) language or they were a management decision. In subsequent conversation with the FOP leadership and with most employees of the Department those concerns appear to have been resolved. The 30-day review/comment period has now passed and the Council may now approve the updates to the PPM.
5. Announcements
Feb 10, 2022 City Council Meeting
Full agenda
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Video Index
Full agenda
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1. Call to Order.
2. Pledge of Allegiance.
3. Consent Agenda
4.A - Quotes IF-22-17 and IF-22-18, Cayenta Customer Information System (Utility Billing) Upgrade 21-391 The city implemented the Cayenta Customer Information System (Utility Billing) October 1, 2016, with 2012 Microsoft Structure Query Language (SQL) servers. The 2012 version of SQL will no longer be supported beyond July 2022 and IT staff recommends the city transition to the 2019 version of SQL to maintain Microsoft support through January 2030. The first task of the proposed CIS upgrade is the update the city’s SQL servers from 2012 to 2019. The second task will upgrade the CIS system from version 7.9.0 to 9.1 and provide the city an opportunity to build upon the improved customer information platform configured within version 9.1, including options for future add-on enhanced customer convenience modules including pre-pay and time-of-use. The city’s field operations team consisting of representatives familiar with the Cayenta system from Municipal Services, Idaho Falls Power and Public Works tested a demo of the 9.1 version and evaluated the benefits to upgrading to version 9.1 in conjunction with the SQL server upgrade. The evaluation process also included contacting organizations that have completed or in the process of completing the CIS upgrade to version 9.1. The consensus of the field operations team is to upgrade to Cayenta’s version 9.1. The quote from Cayenta for $105,820 is provide support and technical assistance to upgrade and migrate version 9.1 to the city’s 2019 SQL servers. The quote from BDM Squared is for project management consulting services. BDM Squared was recommended by one of the entities city staff interviewed as a Cayenta reference. The field operations team evaluated the benefits of outsourcing project management services, and the consensus of the team was outsourcing project management services to an experienced consultant would allow the team to focus on system testing and implementation.
4.B - Pole Attachment License Agreement Renewal with Cable One Inc. dba Sparklight 21-398 This reciprocal License Agreement will govern attachments on poles owned by the other entity. The agreement establishes rules for work coordination between the two entities, sets requirements for make-ready work and establishes fees associated with pole attachments. This supersedes the 2005 agreement with Cable One, Inc.
4.C - Police Personnel Manual Updates 21-374 These changes were proposed to make possible a new patrol schedule and to facilitate the training of new employees. The City Council reviewed these updates on Monday December 6 during a work session. All IFPD employees were sent notice of these changes on Tuesday December 7 starting the 30-day review period. Two general meetings were conducted at IFPD where all employees were invited to talk about the changes and give input. All police officer briefings were attended by either myself of one of the Captains to talk with Officers about the proposed changes. A meeting was held with the FOP leadership to talk about the proposed changes as well. The FOP leadership sent a letter outlining some concerns. I responded with a letter outlining why, in my opinion, the concerns were already resolved through the Police Personnel Manual (PPM) language or they were a management decision. In subsequent conversation with the FOP leadership and with most employees of the Department those concerns appear to have been resolved. The 30-day review/comment period has now passed and the Council may now approve the updates to the PPM.
5. Announcements
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